Board Chair Price Smith called the meeting to order at 6 p.m.

The adoption of the agenda as presented with the removal of item 9.K.

Order #454 - Motion Passed:  The adoption of the agenda as presented with the removal of item 9.K. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

2024 KAAC State Governor's Cup

SUPERINTENDENT’S REPORT ON PERSONNEL ACTIONS

February 2024

CERTIFIED RETIREMENT

David Dawson - LCHS Teacher/Athletic Director

Carlene Gibson - ALES - Teacher

Amy Loyall - LCHS - Library Media Specialist

David Noe - LCMS - Teacher

CLASSIFIED HIRES

Vicki Graham - LCMS - Custodian

Becky Wease - BUS - Substitute Bus Driver

CLASSIFIED RESIGNATIONS

Connie Smith - ALES - Food Service Assistant

FMLA

Carrie Kessler - LCHS - Speech Therapist

LWOP

Kristy Cambron - LCHS - 4 Days

Janet Campbell - CO - 6 Days

Ibbie Cecil - LCHS -  3 Days

Carlene Gibson - ALES - 7 Days

Eli Gibson - ALES - 2 Days

Connie Graham-Penalvert - HES - 1 Day

Jamie Hines - POCS - 1.5 Days

Jonathan Kessler - ALES - 1 Day

David Masure - LCMS - 0.5 Day

China Pearman - LCHS - 3.5 Days

Sue Williamson - ALES - 4 Days

COACH HIRES

Bob Miller - LCHS - Girls Soccer

COACH RESIGNATIONS

Bob Miller - LCMS - Boys Basketball

Emily Skaggs - LCMS - Girls Basketball

• Audience Comments
• Board Comments / Updates

• LCHS Proficiency Report - Justin Craft
• Communications Report - Caleb Phelps
  https://www.canva.com/design/DAF8xyuklQI/IVxw-zlnOB3q4yZfG-cotQ/view?utm_content=DAF8xyuklQI&utm_campaign=designshare&utm_medium=link&utm_source=editor
• Attendance Report - Eric Allen
• Strategic Planning Report - Amanda Reed
• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES

Approval of Consent Agenda

Order #455 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Dawn Conner.

The agreement with Duplicator Sales to provide copier/printing services for the district expires April 8, 2024.  A Request for Proposal (RFP) was sent out to AEPA co-op vendors.  A proposal from XBS Digital meets the requirements.  The new lease contract term is (5) five years beginning April 1, 2024. 

The approval of the lease contract between XBS Digital and LaRue County School District for copier/printing services for a five-year term

Order #456 - Motion Passed:  The approval of the lease contract between XBS Digital and LaRue County School District for copier/printing services. The contract term is five years passed with a motion by Ashley Reding and a second by Dawn Conner.

A student at LCMS requires a shortened school day due to an injury. Board approval is required prior to submitting the waiver to KDE. 

The approval of the shortened school day waiver for a student at LaRue County Middle School as presented

Order #457 - Motion Passed:  The approval of the shortened school day waiver for a student at LaRue County Middle School as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Memorandum of Understanding between Western Kentucky University and LaRue County School District. The agreement allows the placement of WKU students in LaRue County Schools for field work and student teaching assignments through July 1, 2027. The agreement is renewed every three years.

The approval of the MOU between WKU and LCS that allows student placement for fieldwork and student teaching through July 1, 2027

Order #458 - Motion Passed:  The approval of the MOU between WKU and LCS that allows student placement for fieldwork and student teaching through July 1, 2027 passed with a motion by Ashley Reding and a second by Farrah Pruitt.

Hope Collaborative provides mentorship programs to students as well as parental supports.  This partnership would enhance LaRue County Schools mental health care scope of services.  The MOU has been reviewed by Mr. Claycomb.

The approval of the MOU between LaRue Co. Schools and Hope Collaborative for the 24-25 school year

Order #459 - Motion Passed:  The approval of the MOU between LaRue Co. Schools and Hope Collaborative for the 24-25 school year passed with a motion by Joanna Hinton and a second by Ashley Reding.

Cale Tharp is requesting to renew the sports package agreement between LaRue County Schools and ABE 93.7 for the 2024-25 school year in the amount of $3,100.

The renewal would begin July 1, 2024 and continue through June 30, 2025. 

A copy of the renewal agreement is attached for your review.

The approval of the sports package agreement between LaRue County Schools and ABE 93.7 for the 2024-25 school year in the amount of $3,100

Order #460 - Motion Passed:  The approval of the sports package agreement between LaRue County Schools and ABE 93.7 for the 2024-25 school year in the amount of $3,100 passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Contract for Speech Language Therapy services to be provided to special needs students who require such services during the 2023-2024 school year.

Speech Language Therapy services must be provided to eligible students who have shown a delay in the area of communication to enable the student to benefit from specially designed instruction. The District is in need of a speech therapist to provide fill in services because all of the speech therapists are very close to or over their legal caseload cap due to an influx of students identified at the preschool level. Additionally, because of  the extended absence of one of the speech therapists, all of the speech therapists are currently missing therapy sessions to attend the IEP meetings and evaluate students for that staff. None of the students on this teacher's caseload have received services during their absence. A contracted speech therapist would allow the District to make up missed service times and prevent the need for compensatory education, which could be owed to all students who missed therapy sessions.  

Attached is a contract with All Smiles Therapy, LLC.  This contract has been reviewed by Tom Claycomb.

The approval of a professional service contract with All Smiles Therapy, LLC to provide direct services, assessment of students, and recommendation for goals and objectives for student programming, at a rate of $80 per hour,

Order #461 - Motion Passed:  The approval of a professional service contract with All Smiles Therapy, LLC to provide direct services, assessment of students, and recommendation for goals and objectives for student programming. Pay will be at the rate of $80 per hour. passed with a motion by Joanna Hinton and a second by Dawn Conner.

Advertise the Invitation to Bid Hot-Mix Asphalt Paving of Gravel Parking Lot at Hodgenville Elementary School

The approval to advertise the Invitation to Bid Hot-Mix Asphalt Paving of Gravel Parking Lot at Hodgenville Elementary School

Order #462 - Motion Passed:  The approval to advertise the Invitation to Bid Hot-Mix Asphalt Paving of Gravel Parking Lot at Hodgenville Elementary School passed with a motion by Ashley Reding and a second by Dawn Conner.

Advertise the Invitation to Bid Beverage Agreement

The approval to advertise the Invitation to Bid Beverage Agreement

Order #463 - Motion Passed:  The approval to advertise the Invitation to Bid Beverage Agreement passed with a motion by Dawn Conner and a second by Ashley Reding.

Bids were solicited and received for cafeteria tables for ALES and HES in compliance with Federal Regulations regarding items purchased with School Nutrition Funds.         

A bid from C&T Design and Equipment Co. was opened at the Working Session on March 12, 2024 and reviewed.

The bid includes 73 tables at a cost of $92,879.46.

The approval to award the bid for cafeteria tables for ALES and HES to C&T Design and Equipment Co.

Order #464 - Motion Passed:  The approval to award the bid for cafeteria tables for ALES and HES to C&T Design and Equipment Co. passed with a motion by Farrah Pruitt and a second by Ashley Reding.

School was not in session due to weather on January 18, 19, and 22.  Two of these three days can be made up on May 22, and 23.  The final make-up day could be forgiven due to that day falling on graduation day.  We will be well over the required amount of instructional days and hours for the year.  

Other amendments to the calendar would be to move the flexible PD Day originally scheduled for March 15 to April 1.  Also, make Friday, May 24 (original Closing Day) a Teacher Work Day and Tuesday, May 28 Closing Day.

Summary:

April 1 - PD day from 3/15 (proposed)

May 22- Make-up day for Jan. 18 (proposed)

May 23 - Make-up day for Jan. 19 (proposed)

Forgiven Day - Jan. 22 (proposed)

May 24 (Graduation Day) - Teacher Work Day (proposed)

May 28 - Closing Day (proposed)

The approval of the amendments to the 23-24 school calendar as presented

Order #465 - Motion Passed:  A motion by Ashley Reding to approve the amendments to the 23-24 school calendar as presented failed for lack of a second. An amendment to the calendar amendments reflecting May 22 as a makeup day for Jan. 18 and forgiveness of the Jan 19 and Jan. 22 snow days passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

No action taken. This item removed from the agenda.

No action taken. This item removed from the agenda.

The Kentucky High School Athletic Association (KHSAA) eligibility rules state that participating schools must have in-place medical insurance with coverage limits up to the deductible of the KHSAA catastrophic insurance program and such insurance shall remain in force throughout participation.  It is the responsibility of each member school to insure and certify that each student has insurance coverage throughout the year. 

For the past several years, the board has chosen to insure all students with an accident policy.  Insuring all students with an accident policy gives the board coverage if an accident were to occur on school property or at a school-sponsored event.  The patient’s insurance (or student’s insurance) is primary, this policy is supplemental.  If the student does not have insurance, this policy becomes primary. 

Last year, 2024, the District cost for covering approximately 2400 (P-12) students was $42,933.60 for the basic accident coverage ($0-$25,000) and for catastrophic accident coverage ($25,000-$7,500,000).

The District's agent, Roberts Insurance, submitted three quotes for rates based on a two-year claims history and loss runs.  The quotes are attached for your review.

The approval of the renewal for student accident/athletic insurance with K&K Insurance, underwritten by Nationwide Life Insurance Company, including a $7.5 million Catastrophic policy with Zurich American Insurance Company through agent Roberts Insurance for the 2024-2025 school year in the amount of $42,933.60

Order #466 - Motion Passed:  The approval of the renewal for student accident/athletic insurance with K&K Insurance, underwritten by Nationwide Life Insurance Company, including a $7.5 million Catastrophic policy with Zurich American Insurance Company through agent Roberts Insurance for the 2024-2025 school year in the amount of $42,933.60 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

No action taken.

No action taken.

Approve the Reimbursement Resolution as presented.  

The approval of the Reimbursement Resolution as presented

Order #467 - Motion Passed:  The approval of the Reimbursement Resolution as presented passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Award Contract for the CHAMP Project, BG#24-031, to Oheil Site Solutions and the Motz Group.

Approval of award of construction contract and associated direct purchase orders for the LaRue County High School Athletic Upgrades- Bid Package 2 – Site Development for Base Bid plus Alternates #1, #2, #3, #4, #5 to Oheil Site Solutions and approval to award of co-op pricing contract to The Motz Group for the synthetic turf base bid plus Alternates #1 Shock Pad, Alternate #2 Motz365 program, and alternates #3, #4, and #5.

See attached for the Bid Tab, Recommendation Letter for Bid Pack 2 Site Development, and the Motz contract.

The approval to award the contract for the LaRue County High School Athletic Upgrades - CHAMP Project, BG #24-031, - Bid Package 2 – Site Development for Base Bid plus Alternates #1, #2, #3, #4, #5 to Oheil Site Solutions and approval to award of co-op pricing contract to The Motz Group for the synthetic turf base bid plus Alternates #1, #2, #3, #4, #5.

Order #468 - Motion Passed:  The approval to award the contract for the LaRue County High School Athletic Upgrades - CHAMP Project, BG #24-031, - Bid Package 2 – Site Development for Base Bid plus Alternates #1, #2, #3, #4, #5 to Oheil Site Solutions and approval to award of co-op pricing contract to The Motz Group for the synthetic turf base bid plus Alternates #1, #2, #3, #4, #5. passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Updated BG1 for the LaRue County High School CHAMP Project, BG#24-031 

Consideration and Approval of the Revised BG1 for the LaRue County High School CHAMP Project, BG#24-031

Order #469 - Motion Passed:  Consideration and Approval of the Revised BG1 for the LaRue County High School CHAMP Project, BG#24-031 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The adjournment of this meeting of the LaRue County Board of Education

Order #470 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Farrah Pruitt and a second by Dawn Conner.