Board Chair Joanna Hinton called the meeting to order at 6 p.m.

The adoption of agenda

Order #412 - Motion Passed:  The adoption of agenda was approved with the following changes: delete action items 11.D, 11.E. and 11.F and add action item 11.Q. an agreement with the City of Hodgenville to place a temporary easement on district property passed with a motion by Price Smith and a second by Farrah Pruitt.

With a recommendation by and a second by , is elected by as the new board chair.

Order #413 - Motion Passed:  A recommendation to elect Price Smith as the new board chair passed with a motion by Ashley Reding and a second by Dawn Conner.

With a recommendation by and a second by , is elected by as the new board chair.

Order #414 - Motion Passed:  A recommendation to elect Farrah Pruitt as the board vice chair passed with a motion by Joanna Hinton and a second by Dawn Conner.

• Board Member Appreciation and Proclamation Presentation - County Judge Executive Blake Durrett

CERTIFIED  RESIGNATIONS

Laura Kudrna - HES -  Elementary Teacher

Valerie Whitlock - LCMS - Science Teacher

SUBSTITUTES

Shannon Keen - DIST

Janella Sanders - DIST

TRANSFERS

Linda Miracle - DIST - Sub to ALES - P.T. Intervention

• Audience Comments
• Board Comments / Updates

• ALES Proficiency Report
• Communications Report - Caleb Phelps
• Attendance Report - Eric Allen
• Strategic Planning Report - Amanda Reed
• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES

Approval of Consent Agenda

Order #415 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Consideration to approve Invoice #4989 from Solid Ground for the geotechnical report for LaRue Co. HS Athletic Upgrades.  RTA has reviewed this invoice and found it to be fair and reasonable. Invoice is attached.

The approval to pay invoice #4989 from Solid Ground for the geotechnical report for the CHAMP project as presented

Order #416 - Motion Passed:  The approval to pay invoice #4989 from Solid Ground for the geotechnical report for the CHAMP project as presented passed with a motion by Joanna Hinton and a second by Dawn Conner.

Consideration to approve the BG-3. Document forthcoming

The approval of the BG3 for the LaRue County CHAMP Project as presented

Order #417 - Motion Passed:  The approval of the BG3 for the LaRue County CHAMP Project as presented passed with a motion by Joanna Hinton and a second by Ashley Reding.

Consideration to approve the Construction Documents and approval to advertise bidding for the LaRue County High School Athletic Upgrades Project. Documents forthcoming.

The approval of the Construction Documents and Advertisement for Bidding for the LaRue County CHAMP project as presented

Order #418 - Motion Passed:  The approval of the Construction Documents and Advertisement for Bidding for the LaRue County CHAMP project as presented passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Approve the renovation to the multipurpose practice field to include leveling of field with top soil (from old field), updating current irrigation system, seeding, moving and installing the current scoreboard from the football field to the multipurpose field (including adding electricity), adding benches/seating, and various other equipment. 

Approve the renovation to begin once the CHAMP project begins.  It is estimated renovation will take a minimum of six months, fields will not be useable (at a minimum) until fall 2024. 

The approval of the renovation and estimated timeline of the multipurpose practice field.

Consideration to approve the BG-1 for the LaRue County High School restroom renovation project. Document forthcoming.

The approval of the BG1 for the LaRue County High School restroom renovation project as presented

Attached is the Owner-Architect Agreement between LaRue County Schools and RossTarrant Architects, Inc for the LaRue County High School Restroom Upgrade Project.

The approval of the Owner-Architect Agreement between LaRue County Schools and RossTarrant Architects, Inc for the LaRue County High School Restroom Upgrade Project

Pay App #6, please consider the attached pay application from BCD Inc. in the amount of $2,578.40. Pay Application #6 is attached for your reference.

The approval of Pay Application #6 for the HS and MS Interior Upgrades Project, BG#22-323 for $2,578.40 as presented

Order #419 - Motion Passed:  The approval of Pay Application #6 for the HS and MS Interior Upgrades Project, BG#22-323 for $2,578.40 as presented passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Special Olympics-Kentucky allows schools to apply to become a Unified Champion School, which provides them access to materials and support from the Special Olympics to create Inclusive Youth Leadership clubs, Whole School Engagement events, and Unified Sports Teams (both competitive and recreational). In order to receive support from the Special Olympics organization, we must sign a formal expression of our school’s commitment to inclusion, acceptance and respect of all students through the implementation of the Unified Champion Schools strategy. During our first year of partnership, we would focus only on Inclusive Youth Leadership (using the existing BOSS Club structure) and Whole School Engagement events (such as our Inclusion Month activities in April) at both LCMS and LCHS 

An example of the youth leadership training: https://www.youtube.com/watch?v=N2EeFyKM87g

The approval of the partnership with Special Olympics Kentucky to become a Unified Champion School at both LCMS and LCHS

Order #420 - Motion Passed:  The approval of the partnership with Special Olympics Kentucky to become a Unified Champion School at both LCMS and LCHS passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Approve sending out the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School.

We must send out for bid the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School in order to comply with Federal Regulations regarding items purchased with School Nutrition Funds.

The approval to send out the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School

Order #421 - Motion Passed:  The approval to send out the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School passed with a motion by Dawn Conner and a second by Farrah Pruitt.

School was cancelled January 16 and 17.  

February 16 and March 15 are designated make-up days on the instructional calendar.

February 16 is a flexible Teacher Work Day on the original calendar, it can be moved to March 18 which was originally a "Break/Dismissal Day."

The approval to amend the 23-24 school calendar to use February 16th and March 15th as make-up days for school cancellations on January 16th and 17th, and move the Teacher Work Day on February 16 to March 18.

Order #422 - Motion Passed:  The approval to amend the 23-24 school calendar to use February 16th and March 15th as make-up days for school cancellations on January 16th and 17th, and move the Teacher Work Day on February 16 to March 18. passed with a motion by Ashley Reding and a second by Farrah Pruitt.

Approve the Superintendent Search Services Contract with KSBA as presented. 

The approval of the Superintendent Search Services Contract with KSBA as presented

Order #423 - Motion Passed:  The approval of the Superintendent Search Services Contract with KSBA as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The District will purchase one bus for FY 2024.  One standard, 75-passenger, PAX Diesel.  See page four attached for details.

The approval to purchase one standard, 75-passenger, PAX Diesel

Order #424 - Motion Passed:  The approval to purchase one standard, 75-passenger, PAX Diesel passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Requesting the District upgrade the Student Activity Funds (School Funds managed by Redbook) from EPES to Student Cash Funds by KEV Schools Solutions. 

Highlights of this software:

- this software directly integrates with Infinite Campus and MUNIS (current software does not have that capability)

- the District will be able to accept credit card payments

- moves processes, documentation, and workflow online

- over 30 Kentucky schools districts moved from EPES to School Cash Funds in FY2023

Attached is detail outline of the software and the contract. 

Approve the software contract with School Cash Funds as presented.

Order #425 - Motion Passed:  Approve the software contract with School Cash Funds as presented. passed with a motion by Ashley Reding and a second by Joanna Hinton.

The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $24,453 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in our most current approved facility plan.  This offer will add about $300,000 - $350,000 of bonding potential. This offer will be available for bonding on a Priority 1 or 2 project beginning July 1, 2024. The offers are called the 2022 Offers because the General Assembly authorized the total offer amount during the 2022-24 legislative session.

Acceptance of this Offer of Assistance commits the school district to adhere to the Statutes and Regulations governing this program.  No bonds may be sold prior to June 30, 2024.  Fund balances remaining in FY23 have been transferred to the SFCC escrow accounts.  The amounts transferred were as follows:

Capital Outlay Funds: $4,011.00

Building Funds: $2,753.00

The approval of the SFCC offer of assistance

Order #426 - Motion Passed:  The approval of the SFCC offer of assistance passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

For Fiscal Year 2024, the District has funds available in Capital Outlay and Building Funds after debt service payments. See attached Capital Fund Request (CFR) for details as to how the funds are being budgeted.

The approval of the initial Capital Fund Request for FY 2024

Order #427 - Motion Passed:  The approval of the initial Capital Fund Request for FY 2024 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

DRAFT budget for FY2025

NOTE: this is a preliminary budget, many items can and will change between now and the Tentative Budget.  FY2024 is a budget session for the general assembly, potential changing many items for FY2025.  Salary schedules and allocations will be presented in February.

The approval of the DRAFT budget for Fiscal Year 2025

Order #428 - Motion Passed:  The approval of the DRAFT budget for Fiscal Year 2025 passed with a motion by Ashley Reding and a second by Farrah Pruitt.

Agreement with the City of Hodgenville to grant a temporary easement on ALES property to run a sewer line.

The approval to enter into an agreement with the City of Hodgenville to grant a temporary easement to cross property, ALES sewer lift station, to run a sewer line to a residence

Order #429 - Motion Passed:  The approval to enter into an agreement with the City of Hodgenville to grant a temporary easement to cross property, ALES sewer lift station, to run a sewer line to a residence passed with a motion by Ashley Reding and a second by Farrah Pruitt.

The adjournment of this meeting of the LaRue County Board of Education

Order #430 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Farrah Pruitt and a second by Joanna Hinton.