The adoption of agenda

Order #337 - Motion Passed:  The adoption of agenda passed with a motion by Price Smith and a second by Farrah Pruitt.

CERTIFIED RESIGNATIONS

Courtney Murray - HES - Special Ed Teacher

CLASSIFIED RESIGNATIONS

Arlene Underwood - LCHS - Food Service Assistant

Yeridiana Delfin - HES -  Instructional Assistant

CLASSIFIED HIRING

Angela Yates - ALES - Instructional Assistant-Part Time

David Masure - LCMS - Custodian

Jackie Tennyson - PCOS - Instructional Assistant

Grace Compton - LCHS - Food Service Assistant

SUBSTITUTES

Chris Hoffman

Tim Dudley

BayLee Allen

Cari Gaddie

Lindsey Walters

COACH

Jay Eastridge - LCHS - Freshman Baseball Coach

Briana Bingham - LCMS - Girls Assistant Basketball Coach

FMLA

Gene Brown - LCMS - Custodian

• Audience Comments
• Board Comments / Updates

• Strategic Planning - Amanda Reed
• Attendance Report - Eric Allen
• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES

Approval of Consent Agenda

Order #338 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Dawn Conner.

The approval of the AP Report with the Consent Agenda

Consideration and Approval of Change Order #2 for the HES HVAC Project, BG#22-201.

Change Order #2 for a credit of (-$7,000). This is for the concrete mechanical pad at the outside cooling tower. The existing pad was used in lieu of demoing and re-pouring a new one. See attached forms.

The approval of Change Order #2 for the HES HVAC Project, BG#22-201 as presented

Order #339 - Motion Passed:  The approval of Change Order #2 for the HES HVAC Project, BG#22-201 as presented passed with a motion by Price Smith and a second by Ashley Reding.

Pay App #3 and DPO invoices: please consider the attached pay application from BCD Inc. in the amount of $130,186.74 and the listed Direct Purchase Orders for a combined total of $94,809.41. The backup information is attached.

Pay Application #3 is attached for your reference.

The approval of Pay Application #3 for the HS and MS Interior Upgrades Project, BG#22-323 for $130,186.74 and DPO invoices for a combined total of $94,809.41 as presented

Order #340 - Motion Passed:  The approval of Pay Application #3 for the HS and MS Interior Upgrades Project, BG#22-323 for $130,186.74 and DPO invoices for a combined total of $94,809.41 as presented passed with a motion by Ashley Reding and a second by Dawn Conner.

LaRue County Middle School requests permission to apply for the 2024 KyNASP Equipment Grant.  This program is designed to introduce archery to students in grades 4-12 during the school day as part of the school's curriculum at some point in the year.  It also requires a PE teacher to be trained. LaRue County Middle School will be applying for the retention grant and if awarded it will be $1500 off the purchase of $2000+ in NASP equipment.  New equipment will help replace worn supplies in the gym and also help start a LaRue County Middle School Archery Team.  We qualify for the grant because we are already teaching archery as part of our curriculum in our physical education classes and Mr. Gross is already trained as a Basic Archery Instructor (BAI). The additional funding will come from the school athletic account, fundraisers, and/or sponsorship.

The approval of the 2024 KyNASP Equipment Grant Application as presented

Order #341 - Motion Passed:  The approval of the 2024 KyNASP Equipment Grant Application as presented passed with a motion by Farrah Pruitt and a second by Ashley Reding.

The approval of the request to apply for the state DLC grant funds as presented

Order #342 - Motion Passed:  The approval of the request to apply for the state DLC grant funds as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

According to the LaRue County Certified Evaluation Plan,

1.  The Board of Education shall appoint one certified employee and one alternate to serve on the panel by September 30 of odd years.

2.  Terms shall be for two years to run from January 1 of the first year to December 31 of the second year.

For the last term, Amanda Reed was the Board appointed representative and Eric Allen was the alternate. Recommendation is to continue with Amanda Reed as the Board appointed representative and Eric Allen as the alternate.

The approval to appoint Amanda Reed to the Certified Evaluation Appeal Panel with Eric Allen as the alternate

Order #343 - Motion Passed:  The approval to appoint Amanda Reed to the Certified Evaluation Appeal Panel with Eric Allen as the alternate passed with a motion by Price Smith and a second by Farrah Pruitt.

Over the past two years, each of our four schools has hired a new principal. In order to help each of these principals meet the expectations from the district and build leadership capacity, it is recommended we create a Principal Mentor position. This will be a part-time position. 

The mentor will be responsible for coaching all principals on the Professional Standards for Educational Leadership (PSEL) and providing feedback for improvement. The mentor will also play a key role with the success of our Profile of a LaRue County Learner, assisting principals with its implementation at each school.

Because this is a new position, a job description will require approval.

The approval of the Principal Mentor job description

Order #344 - Motion Passed:  The approval of the Principal Mentor job description passed with a motion by Price Smith and a second by Dawn Conner.

Due to the increased number of English Language (EL) students to our district, in order to meet their academic needs, it is recommended we create a full-time teaching position for a an EL Resource Teacher. Based on historical trend data, it is anticipated the district will continue to enroll additional EL students on a regular basis.

Because this is a new position, a job description for an EL Resource Teacher needs to be approved.

The approval of the job description for an English Language (EL) Resource Teacher

Order #345 - Motion Passed:  The approval of the job description for an English Language (EL) Resource Teacher passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Each year, the Kentucky Department of Education requires school districts to submit a full utilization MOA with local Head Start programs.

Memorandum of Agreement (“MOA”) sets out the terms by which the Head Start program and School District will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible.  This MOA also provides for coordination between Head Start and School District as required by 45 CFR 1302.53 and 45 CFR 1302.63

The approval of the Central Kentucky Head Start 2023-2024 Full Utilization Memorandum of Agreement as presented

Order #346 - Motion Passed:  The approval of the Central Kentucky Head Start 2023-2024 Full Utilization Memorandum of Agreement as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Nurture Nest provides school-based mental health services.  Their practice is designed toward younger children Pre-K through Elementary.  This partnership will fulfill a need that we currently struggle to provide for our younger, and most high need students.  The MOA has been reviewed by Board Attorney Tom Claycomb.

The approval of the MOA between LaRue County Schools and Nurture Nest for the 2023-24 school year

Order #347 - Motion Passed:  The approval of the MOA between LaRue County Schools and Nurture Nest for the 2023-24 school year passed with a motion by Price Smith and a second by Ashley Reding.

Growing Minds Learning Center provides school-based behavior therapy for our students.  This has been an ongoing partnership which has produced positive results for our students and families. The MOU has been reviewed by Board Attorney Tom Claycomb.

The approval of the MOU between LaRue County Schools and Growing Minds Learning Center for the 2023-24 school year

Order #348 - Motion Passed:  The approval of the MOU between LaRue County Schools and Growing Minds Learning Center for the 2023-24 school year passed with a motion by Ashley Reding and a second by Farrah Pruitt.

The way our current bus driver salary schedule is designed, for trips in addition to regular routes, drivers are paid $13.00 per hour instead of what they are paid for their assigned routes. This has caused an extreme shortage in the number of available drivers interested in transporting students to extra-curricular activities.  

In order to entice divers to consider driving these extra trips, it is recommended to increase trip pay from $13.00 per hour, for the amount of time the driver is actually transporting students, to the rate the driver is currently being paid to drive their assigned route. When not transporting students, but still working the  contracted trip, the driver will be paid the $13.00 per hour.

The approval to increase bus driver trip pay to regular route pay while the driver is transporting students.

Order #349 - Motion Passed:  The approval to increase bus driver trip pay to regular route pay while the driver is transporting students. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Make the following changes to the Extended Days and Stipend Schedule:

- Remove the English Language Learners Specialist Stipend $1000

- Increase the Youth Service Center Administrative Assistant Extended Days to 15 (from 12)

The approval of the updated Extended Days and Stipend Schedule for FY 2024 as presented

Order #350 - Motion Passed:  The approval of the updated Extended Days and Stipend Schedule for FY 2024 as presented passed with a motion by Price Smith and a second by Ashley Reding.

Updated FY2024 Extra Duty Schedule for the following:

Add Principal Mentor Pay at $30/hr.

The approval of the FY2024 Updated Extra Duties Schedule as presented

Order #351 - Motion Passed:  The approval of the FY2024 Updated Extra Duties Schedule as presented passed with a motion by Dawn Conner and a second by Ashley Reding.

In reviewing the Policy 09.36 School - Related Student Trips, it was discovered that overnight trips did not require board approval.  We are requesting the policy be updated to require board approval for overnight trips. Highlighted sections for changes are below:

Field Trip Requests

Field trip requests shall be approved by the Principal prior to forwarding the request to the Central Office for approval by the Superintendent or designee. If the trip is to be out-of-state, requests shall be submitted to the Central Office by the Principal at least ten (10) calendar days prior to the Board meeting. If the trip is to be overnight (in-state and out-state), requests shall be submitted to the Central Office by the Principal at least ten (10) calendar days prior to the Board meeting.

Field trips should not be requested during the period of ten (10) instructional days prior to the school’s state-assessment period.

Transportation Arrangements

Arrangements for school system transportation shall be made by the Director of Transportation after the trip request receives approval of the Superintendent or designee. Out-of-state trips and overnight trips (in-state and out-of-state) must be approved by the Board.

Board policy is attached with changes highlighted. 

This is the second reading for revised policy 09.36

The approval of the revisions to Policy 09.36 School – Related Student Trips as presented

Order #352 - Motion Passed:  The approval of the FY2024 Updated Extra Duties Schedule as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Because the district will not get KSA data back in time for LCHS to provide a proficiency report at the November BOE meeting, as previously scheduled, the board meeting schedule had to be revised so proficiency reports would begin a month later.

The revised schedule does not change meeting dates or times, only the locations for the March 18 and May 20 regular meetings. The only schools impacted are LCHS and POCS.

The revised schedule is attached for your review.

The approval of location changes for March 18, 2024, and May 20, 2024, to the 2023-23 BOE meeting schedule

Order #353 - Motion Passed:  The approval of location changes for March 18, 2024, and May 20, 2024, to the 2023-23 BOE meeting schedule passed with a motion by Farrah Pruitt and a second by Ashley Reding.

Site survey summary letter and two proposals for the site survey are provided. 

Based on cost and scope of work to be performed, RossTarrant is recommending QK4 be awarded the topographic survey work. However, Prime AE Group has proposed an expedited turnaround time for the completion of the survey work. If the owner can justify the additional expense, then RossTarrant has no issue recommending Prime AE Group to be awarded the topographic survey for the project.

Please note the timeline difference is around 4 weeks longer to complete the survey (due to backlog of work).

The approval to name survey group QK4 to complete the topographic site survey in the amount of $22, 950

Motion Withdrawn:  A motion to approve was withdrawn by Price Smith.

Order #354 - Motion Passed:  The approval to name the survey group QK4 to complete the topographical site survey at at cost of $22,950.00. passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Working Budget FY 2023-2024

The approval of the Working Budget for FY 2023-2024 as presented

Order #355 - Motion Passed:  The approval of the Working Budget for FY 2023-2024 as presented passed with a motion by Ashley Reding and a second by Dawn Conner.

Discussion of proposed or pending litigation against or on behalf of the public agency

The motion to adjourn to Closed Session per KRS 61.810(c) for discussion of proposed or pending litigation against or on behalf of the public agency

The motion to reconvene in open session

Order #356 - Motion Passed:  The motion to reconvene in open session passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The adjournment of this meeting of the LaRue County Board of Education

Order #357 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Price Smith and a second by Ashley Reding.