Consideration and Approval of Change Order #2 for the HES HVAC Project, BG#22-201.

Change Order #2 for a credit of (-$7,000). This is for the concrete mechanical pad at the outside cooling tower. The existing pad was used in lieu of demoing and re-pouring a new one. See attached forms.

Pay App #3 and DPO invoices: please consider the attached pay application from BCD Inc. in the amount of $130,186.74 and the listed Direct Purchase Orders for a combined total of $94,809.41. The back-up information is attached.

Pay Application #3 is attached for your reference.

LaRue County Middle School requests permission to apply for the 2024 KyNASP Equipment Grant.  This program is designed to introduce archery to students in grades 4-12 during the school day as part of the school's curriculum at some point in the year.  It also requires a PE teacher to be trained. LaRue County Middle School will be applying for the retention grant and if awarded it will be $1500 off the purchase of $2000+ in NASP equipment.  New equipment will help replace worn supplies in the gym and also help start a LaRue County Middle School Archery Team.  We qualify for the grant because we are already teaching archery as part of our curriculum in our physical education classes and Mr. Gross is already trained as a Basic Archery Instructor (BAI). The additional funding will come from the school athletic account, fundraisers, and/or sponsorship.

According to the LaRue County Certified Evaluation Plan,

1.  The Board of Education shall appoint one certified employee and one alternate to serve on the panel by September 30 of odd years.

2.  Terms shall be for two years to run from January 1 of the first year to December 31 of the second year.

For the last term, Amanda Reed was the Board appointed representative and Eric Allen was the alternate. Recommendation is to continue with Amanda Reed as the Board appointed representative and Eric Allen as the alternate.

Certified staff are currently in the process of electing 2 members and 2 alternates who will combine with the school board appointees to make up the 3-person appeal panel and 3 alternates.

Over the past two years, each of our four schools has hired a new principal. In order to help each of these principals meet the expectations from the district and build leadership capacity, it is recommended we create a Principal Mentor position. This will be a part-time position. 

The mentor will be responsible for coaching all principals on the Professional Standards for Educational Leadership (PSEL) and providing feedback for improvement. The mentor will also play a key role with the success of our Profile of a LaRue County Learner, assisting principals with its implementation at each school.

Because this is a new position, a job description will require approval.

Each year, the Kentucky Department of Education requires school districts to submit a full utilization MOA with local Head Start programs.

Memorandum of Agreement (“MOA”) sets out the terms by which the Head Start program and School District will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible.  This MOA also provides for coordination between Head Start and School District as required by 45 CFR 1302.53 and 45 CFR 1302.63

Due to the increased number of English Language (EL) students to our district, in order to meet their academic needs, it is recommended we create a full-time teaching position for a an EL Resource Teacher. Based on historical trend data, it is anticipated the district will continue to enroll additional EL students on a regular basis.

Because this is a new position, a job description for an EL Resource Teacher needs to be approved.

The way our current bus driver salary schedule is designed, for trips in addition to regular routes, drivers are paid $13.00 per hour instead of what they are paid for their assigned routes. This has caused an extreme shortage in the number of available drivers interested in transporting students to extra-curricular activities.  

In order to entice divers to consider driving these extra trips, it is recommended to increase trip pay from $13.00 per hour, for the amount of time the driver is actually transporting students, to the rate the driver is currently being paid to drive their assigned route. When not transporting students, but still working the  contracted trip, the driver will be paid the $13.00 per hour.

Updated FY2024 Extra Duty Schedule for the following:

Add Principal Mentor Pay at $30/hr.

Make the following changes to the Extended Days and Stipend Schedule:

- Remove the English Language Learners Specialist Stipend $1000

- Increase the Youth Service Center Administrative Assistant Extended Days to 15 (from 12)

In reviewing the Policy 09.36 School - Related Student Trips, it was discovered that overnight trips did not require board approval.  We are requesting the policy be updated to require board approval for overnight trips. Highlighted sections for changes are below:

Field Trip Requests

Field trip requests shall be approved by the Principal prior to forwarding the request to the Central Office for approval by the Superintendent or designee. If the trip is to be out-of-state, requests shall be submitted to the Central Office by the Principal at least ten (10) calendar days prior to the Board meeting. If the trip is to be overnight (in-state and out-state), requests shall be submitted to the Central Office by the Principal at least ten (10) calendar days prior to the Board meeting.

Field trips should not be requested during the period of ten (10) instructional days prior to the school’s state-assessment period.

Transportation Arrangements

Arrangements for school system transportation shall be made by the Director of Transportation after the trip request receives approval of the Superintendent or designee. Out-of-state trips and overnight trips (in-state and out-of-state) must be approved by the Board.

Board policy is attached with changes highlighted. 

This is the first reading for revised policy 09.36

Working Budget FY 2023-2024

• Re-Naming Football Field
• Postage Machine for High School

The adjournment of this meeting of the LaRue County Board of Education

Order #336 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Dawn Conner and a second by Ashley Reding.