Adopt the agenda as presented.

Order #1 - Motion Passed:  Adopt the agenda as presented. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

• Distinguished Educator Award Nominees
• 2021-2022 National Beta Awards

Recommendations

Accepted the Recommendation of Mallory Prahl as Kindergarten Teacher for Hodgenville Elementary School effective 7/1/2022.

Accepted the Recommendation of Brittany Vickery as Kindergarten Teacher for Hodgenville Elementary School effective 7/1/2022.

Accepted the Recommendation of Summer Cruse as Health Science Teacher for LaRue County High School effective 7/1/2022.

Accepted the Recommendation of Lauren Abbott as Elementary Curriculum Specialist for Abraham Lincoln Elementary School effective 7/1/2022.

Accepted the Recommendation of Josiah Castenir as Custodial Student Worker for LaRue County Schools effective 7/1/2022.

Accepted the Recommendation of Danielle Brown as JAG Teacher for LaRue County High School effective 7/1/2022.

Accepted the Recommendation of Lacy Harris as Speech Therapist for LaRue County Schools effective 7/1/2022.

Accepted the Recommendation of Rebecca Grinnell as Science Teacher for LaRue County High  School effective 7/1/2022.

Accepted the Recommendation of Tonya Snodgrass as Instructional Assistant for Preschool on College Street effective 7/1/2022.

Resignation

Accepted the Resignation of Kathy Maynard as Science Cadre Leader at LaRue County Middle School 6/30/2022.

Accepted the Resignation of Lauren Abbott as Kindergarten Teacher at Hodgenville Elementary School 6/30/2022.

Accepted the Resignation of Philip Fulkerson as Director of Maintenance at LaRue County Schools effective 7/31/2022.

Accepted the Resignation of Brittney Carl as SEL Cadre Leader at Hodgenville Elementary School effective 6/30/2022.

Accepted the Resignation of Travis Gay as Principal at LaRue County High School effective 6/30/2022.

Accepted the Resignation of Donna McAdams as Full Time Bus Driver for LaRue County Schools effective 6/30/2022.

Coach

Accepted the Recommendation of Chelsie Walsh as Sources of Strength Leader for LaRue County Middle School effective 7/1/2022.

Accepted the Recommendation of Channon Constant as Sources of Strength Leader for LaRue County Middle School effective 7/1/2022.

Accepted the Recommendation of Nikki Waldeck as Sources of Strength Leader for LaRue County High School effective 7/1/2022.

Accepted the Recommendation of Rebecca Scott as Jr Beta Club Leader for Hodgenville Elementary School effective 7/1/2022.

Accepted the Recommendation of Sharron Butler as Yearbook Advisor for Hodgenville Elementary School effective 7/1/2022.

Accepted the Recommendation of Nicole Keith as Yearbook Advisor for Abraham Lincoln Elementary School effective 7/1/2022.

Accepted the Recommendation of Meredith Richardson as Yearbook Advisor for Abraham Lincoln Elementary School effective 7/1/2022.

Leave Without Pay Request

Accepted the Leave Without Pay Request of Jamie Hines on May 20 for a total of ½ day.

Accepted the Leave Without Pay Request of China Pearman on May 5 for a total of 1 day.

Accepted the Leave Without Pay Request of Tabi Smith on April 25 for a total of ½ day.

Transfer Request

Accepted the Transfer Request of Kayla Pullin from Preschool Teacher at Preschool on College Street to Kindergarten Teacher at Hodgenville Elementary School effective 7/1/2022.

Accepted the Transfer assignment of Marie Richardson from Instructional Assistant at Preschool on College Street to Instructional Assistant at Hodgenville Elementary School effective 7/1/2022.

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Strategic Planning Report - Amanda Reed
• Academic Progress Report - Amanda Reed
• Facilities Report - Phil Fulkerson
• Attendance Report - Eric Allen
• GT Annual Evaluation

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Joanna Hinton and a second by Paul Cooper.

Approval of the Fundraising Requests as presented.

• LCHS Boys Summer Basketball Camp

Approval of the LCHS Boys Basketball Summer Camp travel request as presented.

Documents attached:

Letter of Request

Certificate of Liability Insurance

Veterinary Records

Training Certificates

The approval of the use of therapy dog at school and school sponsored activities.

Order #3 - Motion Passed:  The approval of the use of therapy dog at school and school sponsored activities. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Will Harris Construction and a private donor are requesting to renovate and improve the LaRue County High School boy's basketball locker room.  See attached for the plan and line item costs.  All renovations and items will be covered by Will Harris Construction and the private donor.  The private donor will donate $15,000 to the LaRue County Board of Education, specifically for the project.

Accept the cash donation from the private donor. Approve the renovation and improvement plan submitted by Will Harris Construction.

Order #4 - Motion Passed:  Accept the cash donation from the private donor. Approve the renovation and improvement plan submitted by Will Harris Construction. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Knob Creek Conservancy is requesting to build an outdoor classroom next to the HES nature trail and the Cross Country Course.  All expenses will be covered by Knob Creek Conservancy. See the attached proposal.

Approve the building of an outdoor classroom at Hodgenville Elementary by Knob Creek Conservancy.

Order #5 - Motion Passed:  Approve the building of an outdoor classroom at Hodgenville Elementary by Knob Creek Conservancy. passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Approve the application and acceptance of a Kentucky YMCA for LCHS Student Y Chapter.  The grant will be utilized by the LCHS Student Y Chapter for fees, travel expenses, etc.  The grant is for $500.

Approve the application and acceptance for a $500 grant from Kentucky YMCA for LCHS Student Y Chapter.

Order #6 - Motion Passed:  Approve the application and acceptance for a $500 grant from Kentucky YMCA for LCHS Student Y Chapter. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

The LaRue County School system has been offered the opportunity to submit a grant to the Kentucky Governor’s Office of Early Childhood to reinstate the early childhood council. The grant is for two years at $14,400 each year. In previous years, the grants have funded community events and professional development for employees of early childcare facilities. Funds have also been used to purchase kindergarten readiness materials for children. 

Approve submission of the Heartland Community Early Childhood Council grant application.

Order #7 - Motion Passed:  Approve submission of the Heartland Community Early Childhood Council grant application. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Background: Each year, Central Kentucky Head Start requests the LaRue County Board of Education approve a memorandum of agreement for the provision of special education services to students with identified disabilities enrolled at the LaRue County Head Start Center. Special education services such as occupational therapy, physical therapy and speech/language therapy are provided to qualifying students.

Approve the Central Kentucky Head Start 2022-2023 Memorandum of Agreement.

Order #8 - Motion Passed:  Approve the Central Kentucky Head Start 2022-2023 Memorandum of Agreement. passed with a motion by Paul Cooper and a second by Joanna Hinton.

The attached lists of books have been replaced with new versions.  These books are no longer needed for instructional purposes.  The majority of these items are the old Journeys reading books and materials used at the elementary schools that have been replaced with the new HMH series purchased with relief funds.  In accordance with KAR 45A425 (Surplus or Excess Property), I am requesting these materials be declared as surplus so they may be disposed.  They will either be sold or recycled.  I have already searched for a buyer, but none could be found.

Approve out of date resources as surplus as presented.

Order #9 - Motion Passed:  Approve out of date resources as surplus as presented. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Draft memorandum is attached with changes from 21-22 noted.

Approve the 22-23 Nelson Co. ATC Memorandum of Understanding as presented

Order #10 - Motion Passed:  Approve the 22-23 Nelson Co. ATC Memorandum of Understanding as presented passed with a motion by Joanna Hinton and a second by Paul Cooper.

The legislature approved additional Career & Technical Education program funding for the next biennial budget. This amendment will allow our districts to distribute these additional CTE funds equitably to support program expenses for our visiting students. 

Approve the EIS-LCS Memorandum of Agreement 10.2 as presented

Order #11 - Motion Passed:  Approve the EIS-LCS Memorandum of Agreement 10.2 as presented passed with a motion by Farrah Pruitt and a second by Paul Cooper.

In order to provide a school-based satellite clinic for our students and employees, we are requesting the BOE approve the agreement between LaRue County Schools and Cumberland Family Medical Center for the 2022-2023 school year. Tom Claycomb, board attorney, has reviewed the agreement.

A copy of the agreement is attached for your review.

Approve Agreement between Cumberland Family Medical Center and LaRue County Schools for the 2022-2023 school year

Order #12 - Motion Passed:  Approve Agreement between Cumberland Family Medical Center and LaRue County Schools for the 2022-2023 school year passed with a motion by Paul Cooper and a second by Farrah Pruitt.

In accordance with Board Policy Gifts and Donations 04.61, the acceptance of donations valued at more than $1,000 are subject to approval by the Board. Mrs. Sue Brown is donating $2000 to be utilized as scholarships. 

Approve the acceptance of a donation in the amount of $2,000 to be used for LaRue County High School student scholarships.

Order #13 - Motion Passed:  Approve the acceptance of a donation in the amount of $2,000 to be used for LaRue County High School student scholarships. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Renew the agreement between LaRue County Schools Foodservice and LaRue County Head Start.

We started catering meals for Head Start in the 2017-2018 School Year. They have always paid us in a timely manner. Nicole Burchell, Nutrition Coordinator for Head Start, has requested that we cater meals for them again for the 2022-2023 School Year.

Approve renewal of Agreement between LaRue County Head Start and LaRue County Schools Foodservice.

Order #14 - Motion Passed:  Approve renewal of Agreement between LaRue County Head Start and LaRue County Schools Foodservice. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

We must award a contract to procure the Temperature Monitoring System purchased with School Nutrition Funds. SmartSense by Digi, 4101 Edison Lakes Pkwy, Mishawake, IN, 46545 and SafePoint Scientific, LLC, 1008 Industrial Drive, Unit D, West Berlin, NK, 08091 were the only two companies to bid on the items. By evaluating the companies on the lowest evaluated bid price for Temperature Monitoring, SmartSense by Digi received the lowest evaluated bid price.

Attached:

Bid Tabulation Sheet

Contract between LaRue County School District and SmartSense by Digi.

Approve contract between the LaRue County Schools Food Services and SmartSense by Digi for $10,415.54 for the first year, and $1,250 for the following year for the Temperature Monitoring System. The contract period begins July 1, 2022 and ends June 30, 2023.

Order #15 - Motion Passed:  Approve contract between the LaRue County Schools Food Services and SmartSense by Digi for $10,415.54 for the first year, and $1,250 for the following year for the Temperature Monitoring System. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Award Contract for Walk-in Cooler and Freezer Line Set, Evaporator and Condenser for Abraham Lincoln Elementary.

We must award a contract to procure the Walk-in Cooler and Freezer Line Set, Evaporator and Condenser paid for with School Nutrition Funds. C&T Design and Equipment, 6315 Midland Industrial Dr, Shelbyville, KY 40065 was the only company to bid. The company returned all required paperwork.

Attached:

Bid Tabulation Sheet

Contract between LaRue County School District and C&T Design and Equipment.

Approve contract between the LaRue County Schools Food Services and C&T Design and Equipment in the amount of $68,096.61 for the Walk-in Cooler and Freezer Line Set, Evaporator and Condenser. The contract period begins July 1, 2022 and ends June 30, 2023.

Order #16 - Motion Passed:  Approve contract between the LaRue County Schools Food Services and C&T Design and Equipment in the amount of $68,096.61 for the Walk-in Cooler and Freezer Line Set, Evaporator and Condenser. passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Award Contract for Equipment for Abraham Lincoln Elementary, Hodgenville Elementary and LaRue County High School.

We must award a contract to procure the equipment needed at ALES, HES, and LCHS paid for with School Nutrition Funds. C&T Design and Equipment, 6315 Midland Industrial Dr, Shelbyville, KY 40065 was the only company to bid. The company returned all required paperwork. The following equipment is included:

Warmer for ALES and LCHS (3 total)

Pass through Heating Cabinet ALES (2 total)

Reach in Freezer ALES and HES (2 total)

Wire Shelving for Walk-In Cooler and Freezer LCHS (16 shelves total)

Attached:

Bid Tabulation Sheet

Contract between LaRue County School District and C&T Design and Equipment.

Approve contract between the LaRue County Schools Food Services and C&T Design for equipment for Abraham Lincoln Elementary, Hodgenville Elementary and LaRue County High School in the amount of $48,767.10. The contract period begins July 1, 2022 and ends June 30, 2023.

Order #17 - Motion Passed:  Approve contract between the LaRue County Schools Food Services and C&T Design for equipment for Abraham Lincoln Elementary, Hodgenville Elementary and LaRue County High School. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Award Contract for Sanitation and Cleaning Supplies for all LaRue County Schools.

We must award a contract to procure the Sanitation and Cleaning Supplies in order to comply with Federal Regulations regarding items purchased with School Nutrition Funds. This program will provide a simple standardized program that includes ongoing training and education relative to OSHA compliance and food safety relative to the Model Food Code. The system includes inventory management, sanitation certification classes, quality assurance reviews, reporting, and environmentally preferred cleaning materials. SmartSystems, 303 S. Bryant Avenue, Mishawaka, IN 46544 was the only company to bid. The company returned all required paperwork.

Attached:

Bid Tabulation Sheet

Contract between LaRue County School District and SmartSystems.

Approve contract between the LaRue County Schools Food Services and SmartSystems in the amount of $15,532.50 for the Sanitation and Cleaning Supplies needed for all LaRue County School. The contract period begins July 1, 2022 and ends June 30, 2023.

Order #18 - Motion Passed:  Approve contract between the LaRue County Schools Food Services and SmartSystems in the amount of $15,532.50 for the Sanitation and Cleaning Supplies needed for all LaRue County School. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Strategic Plan Vision Statement

Statement attached for reference

Approve the Strategic Plan Vision Statement as presented.

Order #19 - Motion Passed:  Approve the Strategic Plan Vision Statement as presented. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Academic Honors Policy 08.2211

Admissions and Attendance Policy 09.12 to be in compliance with HB563

Expulsion Policy 09.435

Certified Sick Leave Policy 03.1232

Classified Sick Leave Policy 03.2232

Certified Use of School Policy 03.1321

Classified Use of School Policy 03.2321

Certified Maternity Leave Policy 03.1233

Classified Maternity Leave Policy 03.2233

KSBA has provided policy update (#45) and procedure update (#26) with proposed changes to reflect new legal requirements.  KRS 160.340 requires that board policies be kept up to date by filing annual amendments thereto by August 15.

Policy and procedure updates are attached for review. 

This is the second reading.  The first reading for all policies took place at the Working Session, June 14, 2022.

Approve policy and procedure updates as presented.

Order #20 - Motion Passed:  Approve policy and procedure updates as presented. passed with a motion by Joanna Hinton and a second by Paul Cooper.

Due to the impact of Covid-19, an expanded summer learning program is needed to help bridge gaps for students. The District will be providing transportation during eight days of the summer learning programs. In order to recruit needed busing staff, the District is recommending for summer 2022 (only) that summer drivers (for the eight days of summer learning only) are paid at their regular hourly rate instead of the summer driving rate of $13. 

Approve paying summer bus drivers for summer learning (only) their normal hourly rate instead of the summer driving rate of $13 per hour.

Order #21 - Motion Passed:  Approve paying summer bus drivers for summer learning (only) their normal hourly rate instead of the summer driving rate of $13 per hour. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Approve final salary schedules for FY2023. 

Approve all final salary schedules for FY2023.

Order #22 - Motion Passed:  Approve all final salary schedules for FY2023. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Approve final Extended Days and Stipend Schedule for FY 2023.

Approve final Extended Days and Stipend Schedule for FY 2023

Order #23 - Motion Passed:  Approve final Extended Days and Stipend Schedule for FY 2023 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

KRS 160.570 and 702 KAR 3:090 require each local board of education-designated depository to execute bond for the faithful performance of its duties.  The bond shall be approved by the local board of education and the Commissioner of Education.  The penal sum of the Bond of Depository must be determined by July 1 of each year.  Attached is the required depository bond form.

Approve the Bond of Depository for FY23

Order #24 - Motion Passed:  Approve the Bond of Depository for FY23 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Per KRS 160.560 and 702 KAR 3:080, it is the duty of each local board of education to bond their board treasurer and any other school employee who is responsible for board of education funds. 

Approve and sign the Performance Bond for Jessica Castenir, Board Treasurer, for the penal sum of $400,000; Amy Fortner for the penal sum of $300,000; and Cassandra Matthews for the penal sum of $300,000

Order #25 - Motion Passed:  Approve and sign the Performance Bond for Jessica Castenir, Board Treasurer, for the penal sum of $400,000; Amy Fortner for the penal sum of $300,000; and Cassandra Matthews for the penal sum of $300,000 passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Houchens Insurance Group has been working with the Cyber Liability insurer to secure at least two options for FY2023.   Attached is a comparison that outlines the options with additional terms for each underneath the chart.  As cyber claims continue to increase, insurers are looking to implement additional controls for access to their program.  The controls directly stem from the type of losses they are seeing, and the new requirements are becoming commonplace across the industry, no matter the type of business.

Option #1 is renewing with CFC Underwriting, and it mirrors exactly what is included in the policy now.  Houchens considers this to be the most comprehensive Cyber program available to school districts in Kentucky.  However, after further review of the controls in place within the district, they will ask that either of the following be implemented:

• Non-cloud backups (e.g., data center, tape etc) that are ‘offline’/disconnected from the insured’s network, or:
• Cloud backups that are secured with MFA.
• If renewing with CFC, the above items must be satisfied by September 1, 2022, to avoid a reduction in coverage.  If these items are not completed in that timeframe, the policy will be altered as follows:
  
  • The Ransomware limit will be reduced from $1,000,000 to $250,000, subject to a $20,000 deductible and 50% coinsurance for any loss.  This change in terms would remain on the policy until the items were complete. Once completed, coverage would be restored back to where it was prior to 9/1.

Option #2 with Cowbell.   They do not require any additional controls, nor does it have a coinsurance, but terms are not as robust as CFC.   Mainly, the max ransomware limit is $500,0000 and the deductible is $25,000 (in lieu of $10,000 with CFC).  The premium is slightly higher and various coverage sublimits do apply.  

Approve the renewal of Cyber Liability Insurance with CFC as presented.

Order #26 - Motion Passed:  The determination of the plan and approval for the cyber liability insurance. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Approve the 2022-2023 renewal proposal from Curneal Hignite Insurance underwritten by Liberty Mutual/ClearPath Workers Compensation, Option #2, for a total of $353,157

Order #27 - Motion Passed:  Approve the 2022-2023 renewal proposal from Curneal Hignite Insurance underwritten by Liberty Mutual/ClearPath Workers Compensation, Option #2, for a total of $353,157 passed with a motion by Joanna Hinton and a second by Paul Cooper.

Consideration of a resolution concerning the levy of a ten-cent equivalent property tax.   The LaRue County Clerk has certified the petition for the proposed tax levy.  The Board must determine to either resend the proposed tax levy, place the tax on the ballot of a special election, or place the tax on the ballot of a general election.

Approve resolution concerning the levy of a ten-cent equivalent property tax and move forward with placement on the ballot to be voted on in the Special Election, July 26, 2022.

Order #28 - Motion Passed:  Approve resolution concerning the levy of a ten-cent equivalent property tax. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

School Boards are required to present a Summative Superintendent Evaluation Annually.

The LaRue County Board of Education has met several times in closed session developing and discussing our Superintendent’s job performance.  The Summative Evaluation is the culmination of those discussions.

A PDF of the Evaluation are attached.

Approve the Summative Superintendent Evaluation as presented.

Order #29 - Motion Passed:  Approve the Summative Superintendent Evaluation as presented. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Mr. Raleigh’s current contract expires 06/30/2022.

Mr. Raleigh was hired July 1, 2018 and the LaRue County Board of Education approved a four year contract that Mr. Raleigh accepted.  The term of the current contract is nearing its end and a new contract will need to be granted to retain Mr. Raleigh as our superintendent

A PDF of the new contract is attached for review.

Approve the Superintendent’s Contract as presented.

Order #30 - Motion Passed:  Approve the Superintendent’s Contract as presented. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The adjournment of this meeting of the LaRue County Board of Education

Order #31 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Farrah Pruitt and a second by Paul Cooper.