The adoption of agenda

Order #1 - Motion Passed:  The adoption of agenda passed with a motion by Dawn Conner and a second by Price Smith.

With a recommendation by Dawn Conner and a second by Joanna Hinton, Price Smith is nominated as the new board chair. Result of Vote: 3 yeas / 0 nays.

Order #2 - Motion Passed:   passed with a motion by Dawn Conner and a second by Joanna Hinton.

With a recommendation by Dawn Conner and a second by Farrah Pruitt, Joanna Hinton is nominated as the new Vice-Chair. Dawn Conner made a motion that nominations cease and Joanna Hinton be the new board chair, seconded by Farrah Pruitt. Result of Vote: 4 yeas / 0 nays.

Order #3 - Motion Passed:   passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Altec Engineering Challenge Awards

WKU Distinguished Educator Award

ExCel Teacher of the Year Nominees

Board Member Appreciation and Proclamation Presentation

Recommendations

Accepted the Recommendation of Chris Hoffman as JROTC Instructor for LaRue County High School effective 12/20/21.

Accepted the Recommendation of Linda Sensabaugh as Part Time Instructional Assistant for Hodgenville Elementary School effective 1/3/2022.

Accepted the Recommendation of Ted Vinson as Full Time Custodian for LaRue County Schools effective 1/3/2022.

Resignation

Accepted the Resignation of Peggy Jones as Full Time Bus Driver effective 12/16/21.

Accepted the Resignation of Carla Hoffie as Part Time Instructional Assistant at Abraham  Lincoln Elementary School effective 12/17/21.

Accepted the Resignation of Caleb Phelps as Media Producer for LaRue County Schools effective 1/2/22.

Accepted the Resignation of Emma Whiteside Froman as Part Time Instructional Assistant at Hodgenville Elementary School effective 12/31/21.

Accepted the Resignation of Sandra Raeber as Lead Custodian for LaRue County Middle School effective 1/13/22.

Substitute Teacher

Accepted         as a Substitute Teacher for LaRue County Schools effective

Coach

Accepted the Resignation of Brea Hornback as Head Volleyball Coach for LaRue County High School effective 12/17/21.

Accepted the Resignation of Jorge Venegas as ESport Coach for LaRue County High School effective 12/17/21. 

Leave Request

Accepted the Leave Request of Allison Elmore for 6 weeks.

Accepted the Leave Request of Molly Howell for 6 weeks.

Leave Without Pay Request

Accepted the Leave Without Pay Request of Paul Cottrell for November 4-½, November 5-1 full, November 8-½ for a total of 2 days.

Accepted the Leave Without Pay Request of Jessica Helm for December 7, 8 and 14  for a total of  3 days.

Accepted the Leave Without Pay Request of Kayla Pullin for December 8, 9, 10 for a total of 3 days.

Transfer Request

Accepted the Transfer Request of

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Attendance Report - Eric Allen
• Facilities Report - Phil Fulkerson
• ALES Proficiency Report - Crystal Wilkerson

Approval of Consent Agenda

Order #4 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Approve AP Report with the consent agenda

Consider and Approve BG3 for the LaRue County Roof Replacements project, BG#22-139, pending KDE approval.

The attached BG3 matches costs shown on the revised BG1 with the exception of the thermal scan cost.  Please see attached for details. 

The approval of the BG3 for the LaRue County Roof Replacements project, BG#22-139, pending KDE approval

Order #5 - Motion Passed:  The approval of the BG3 for the LaRue County Roof Replacements project, BG#22-139, pending KDE approval passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Approve finance department to solicit sealed bids for pest control services for the district for FY 2022.

A contract with Leitchfield Exterminating, Inc. for pest control service ends June 30, 2022. Leitchfield Exterminating has contracted to provided services to the district since 2014.

The approval for the Board to review the Pest Control Services Invitation to Bid at the working session held on 01/11/2022. Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for pest control services

Order #6 - Motion Passed:  The approval for the Board to review the Pest Control Services Invitation to Bid at the working session held on 01/11/2022. Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for pest control services passed with a motion by Dawn Conner and a second by Joanna Hinton.

Approve finance department to solicit sealed bids for solid waste collection services for the district for FY 2022.

A contract with Waste Management of Kentucky, LLC ends June 30, 2022. Waste Management of Kentucky has contracted to provide solid waste/garbage collection services to the district since 2018.

The approval for the Board to review the Solid Waste Collection Services Invitation to Bid at the working session held on 1/11/2022. Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for solid waste/garbage collection services

Order #7 - Motion Passed:  The approval for the Board to review the Solid Waste Collection Services Invitation to Bid at the working session held on 1/11/2022. Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for solid waste/garbage collection services passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Approve the finance department to solicit bids for Discount Stores for the district for FY 22-23.

The permission for the Board to review the Discount Store Invitation to Bid at the working session held on 01/11/2022. Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for Discount Stores.
Current store agreements include: Sam’s Club Elizabethtown, Dollar General Store Hodgenville, Wal-mart 709 Elizabethtown, Houchens Industries dba IGA Hodgenville, Save-A-Lot Hodgenville

Order #8 - Motion Passed:  The permission for the Board to review the Discount Store Invitation to Bid at the working session held on 01/11/2022. Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for Discount Stores. Current store agreements include: Sam’s Club Elizabethtown, Dollar General Store Hodgenville, Wal-mart 709 Elizabethtown, Houchens Industries dba IGA Hodgenville, Save-A-Lot Hodgenville passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The Board to review the Mowing and Trimming Invitation to Bid proposal at the working session held on 01/11/2022.  Board action at the regular meeting held on 1/18/2022 authorizes the finance department to solicit sealed bids for Mowing and Trimming services.    

The approve for the finance department to solicit bids for mowing and trimming services for the district for calendar year 2022

Order #9 - Motion Passed:  The approve for the finance department to solicit bids for mowing and trimming services for the district for calendar year 2022 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Issue: LaRue County Nutrition Program needs to scrap a non-working reach in freezer at HES.

Background: We have a reach in freezer at HES (Asset #13208) that is no longer working; the cost to fix it is near the cost to replace it. After consulting with maintenance it was determined that the most cost effective solution was to replace the current reach in freezer. 

Recommendation: The Board authorize the LaRue County Child Nutrition to scrap the non-working reach in freezer at HES.

The approval for the Board to authorize the LaRue County Child Nutrition to scrap the non-working reach in freezer at HES

Order #10 - Motion Passed:  The approval for the Board to authorize the LaRue County Child Nutrition to scrap the non-working reach in freezer at HES passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Issue: The national supply chain issue has disrupted the district when it comes to procuring food and supplies.

Background: The USDA, per policy memo SP 03-2022, is distributing SCA funds to sponsors of the National School Lunch Program to assist with addressing supply chain disruption. Disruptions are issues such as unanticipated cancellation of food and supply contracts, reduced availability of certain foods, unexpected substitution of certain products, unpredictable increases in food and supply prices, and other obstacles related to pricing and/or availability. These funds will provide an additional financial resource for school districts to use in response to widespread economic challenges, enhance efforts to strengthen local food supply chains, and help schools to overcome financial and operational barriers while maintaining children's access to nutritious meals. All Sponsors who operate NSLP and/or SBP are eligible for SCA funds however sponsors may decline a portion or all of the funds if they wish. Kentucky received approximately 16 million in Supply Chain Assistance funds. Each sponsor who accepts the funds will be given a base amount of $5,000.00 plus approximately $22.35 per student. Student enrollment will be determined by October 2021 Site Enrollment Reporting which can be found in CNIPS. Calculation: Total Funding Per Sponsor = $5,000 + $22.35 (total student enrollment). The application was due January 14th, the application has been sent pending the approval of the Board.

Recommendation: The Board authorize the application for the USDA Supply Chain Assistance Grant.

The approval for the Board to authorize the application for the USDA Supply Chain Assistance Grant

Order #11 - Motion Passed:  The approval for the Board to authorize the application for the USDA Supply Chain Assistance Grant passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

School District Assurance Certification for Family Resource and Youth Service Centers.  2022-2024

The approval of the Assurances Certification for FRYSC services in LaRue County Schools for 2022 through 2024

Order #12 - Motion Passed:  The approval of the Assurances Certification for FRYSC services in LaRue County Schools for 2022 through 2024 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The LaRue County Schools Calendar Committee has collaborated with school staff and community members to develop the proposed instructional calendar for the 2022-23 school year.  The calendar meets all state requirements and guidelines.

Approve the 2022-23 instructional calendar as presented by the LaRue County Schools Calendar Committee.

Order #13 - Motion Passed:  Approve the 2022-23 instructional calendar as presented by the LaRue County Schools Calendar Committee. passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Both ALES and HES have participated in the state Read to Achieve (RTA) grants for several years. Re-application is required periodically. For next year, the state is starting over with a new round of applications. New schools and continuing schools may apply. No points are awarded for continuing schools. They estimate 225 schools to receive the grant (down from 300 last time), but the funding per school will increase. The district would apply separately on behalf of each school. Grants are submitted and scored separately.

If awarded, the RTA grant will provide $62,000 per school per year that must be used in support of promoting K-3 reading, including implementation of an evidence-based core program, evidence-based intervention program, and professional learning for all staff who teach K-3 readers. The grant requires a local match of $62,000, however, we are allowed to use some “in-kind” items as part of that match. We are currently working with school and district staff to identify sources for the match.

If approved, the grant will be funded for 22-23 and 23-24. It is renewable for 24-25 and 25-26 contingent upon successful implementation of grant requirements and availability of funds as approved by the legislature.

The prior version of the RTA grant provided $47,200 per school that we applied towards the cost of employing a full-time reading intervention teacher at each school.

If we are awarded the grants, we are not obligated to accept them.

The approval of the request to apply for two Read to Achieve grants, one for ALES and one for HES

Order #14 - Motion Passed:  The approval of the request to apply for two Read to Achieve grants, one for ALES and one for HES passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

With guidance from the Kentucky Department of Public Health (KDPH) and the Kentucky Department of Education (KDE), LaRue County Schools created a plan to maximize in-person learning opportunities while keeping students and staff as healthy as possible during the COVID-19 pandemic. This plan is called Restart 2021:Safe Return to In-person Instruction and Continuity of Services Plan and was approved by the LCSBOE Sept. 20, 2021. 

On January 10, the KDPH provided updated K-12 COVID-19 guidance for schools. Our Restart 2021 Plan has been revised to include the new guidance from the KDPH.

Approve the revised version of the Restart 2021 Plan, which includes updated K-12 COVID-19 guidance for schools.

Order #15 - Motion Passed:  Approve the revised version of the Restart 2021 Plan, which includes updated K-12 COVID-19 guidance for schools. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Due to overcrowding issues at HES, the boundary line that determines which elementary school LaRue County students attend, based on residence, needs to be adjusted to allow more students to attend ALES. Through a collaborative process with principals from HES & ALES, the Transportation Director, and Director of Student Services, a redistricting plan was created to provide for a phase-in over the next five years to gradually relieve overcrowding pressure at HES.

A copy of the proposed elementary school redistricting plan is attached for your review.

Approve the proposed elementary school redistricting plan as presented, beginning with the 2022-23 school year.

Order #16 - Motion Passed:  Approve the proposed elementary school redistricting plan as presented, beginning with the 2022-23 school year. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $12,009 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in our most current approved facility plan.  These funds and those escrowed for the purpose of receiving this offer must be used only on a Priority One Project in this plan.

Acceptance of this Offer of Assistance commits the school district to adhere to the Statutes and Regulations governing this program.  No bonds may be sold prior to June 30, 2022.  In order to accept this offer, the District must have transferred the fund balances remaining in FY21 to the SFCC escrow accounts.  The amounts transferred were as follows:

Capital Outlay Funds: $3,784

Building Funds: $2,597

The approval of the SFCC offer of assistance

Order #17 - Motion Passed:  The approval of the SFCC offer of assistance passed with a motion by Joanna Hinton and a second by Dawn Conner.

See attached for the FY2021 Audit Report from Heartland CPA's and the FY2021 District Financial Statements. 

The approval of the FY2021 LaRue County School District Audit

Order #18 - Motion Passed:  The approval of the FY2021 LaRue County School District Audit passed with a motion by Farrah Pruitt and a second by Dawn Conner.

DRAFT budget for FY2023.

NOTE: this is a preliminary budget, many items will and can change between now and the Tentative Budget.  Salary schedules and allocations will be presented in February.

The approval of the DRAFT budget for Fiscal Year 2023

Order #19 - Motion Passed:  The approval of the DRAFT budget for Fiscal Year 2023 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The motion to adjourn to Closed Session per KRS 61.810(k) for discussion of Superintendent Evaluation

Order #20 - Motion Passed:  The motion to adjourn to Closed Session per KRS 61.810(k) for discussion of Superintendent Evaluation passed with a motion by Joanna Hinton and a second by Dawn Conner.

The motion to reconvene in Open Session

Order #21 - Motion Passed:  The motion to reconvene in Open Session passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The adjournment of this meeting of the LaRue County Board of Education

Order #22 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Dawn Conner and a second by Farrah Pruitt.