Adoption of agenda

Order #1 - Motion Passed:  Adoption of agenda passed with a motion by Paul Cooper and a second by Farrah Pruitt.

2019-2020 Retiring Employees

Accepted the Recommendation of Employment of Shannon Hall as Assistant Principal for LaRue County High School effective 7/1/2020.

Accepted the Recommendation of Employment of Amanda Farmer as Supervisor of Instruction for LaRue County Schools effective 7/1/2020.

Accepted the Recommendation of Employment of Theresa Price as Teacher for LaRue County Middle School effective 7/1/2020.

Accepted the Recommendation of Employment of David Kiger as Teacher for LaRue County Middle School effective 7/1/2020.

Accepted the Recommendation of Employment of Rhonda Benningfield as Instructional Assistant for Preschool on College Street effective 7/1/2020.

Accepted the Recommendation of Employment of Shannon Castro as School Administrative Manager for Preschool on College Street effective 7/1/2020.

Accepted the Recommendation of Employment of Marie Richardson as Instructional Assistant for Preschool on College Street effective 7/1/2020.

Accepted the Recommendation of Employment of Clint Aubrey as Lead Custodian for Hodgenville Elementary School effective 7/1/2020.

Accepted the Recommendation of Employment of Clark Green as Teacher for LaRue County Middle School effective 7/1/2020.

Accepted the Recommendation of Employment of Adryanne Warren as Elementary Curriculum Specialist for LaRue County  Schools effective 7/1/2020.

Accepted the Recommendation of Employment of Mollie Thompson as Instructional Assistant for Hodgenville Elementary School effective 7/1/2020.

Accepted the Resignation of Dodd Caudill as Middle School Teacher for LaRue County Schools effective 6/30/2020. 

Accepted the Resignation of Theresa Lee as Middle School Teacher for LaRue County Schools effective 6/30/2020. 

Accepted the Resignation of Angela DeVore as Elementary School Teacher for LaRue County Schools effective 6/30/2020. 

Accepted the Resignation of Lisa Keown as Food Service Assistant for LaRue County Schools effective 6/30/2020. 

Accepted the Resignation of Jeff Mangum as Assistant Speech Coach for LaRue County Schools effective 6/30/2020. 

Accepted the Resignation of Sue Burris as Speech Therapist for LaRue County Schools effective 6/30/2020. 

Accepted the Resignation of Clint Aubrey as Custodian for LaRue County Schools effective 6/30/2020.

Accepted the Request for Leave without pay for Rebecca Scott March 10, 12-31, 2020.  For a total of 15 days.

Accepted the Request for Leave without pay for Sandy Bell April 20, 2020.  For a total of 1 day.

Accepted the Request for Leave without pay for Janella Sanders March 12-13, 2020.  For a total of 2 days.

Accepted the Request for Leave without pay for Stephanie Petrie March 6, 2020.  For a total of 1 day.

The following Employees were notified of Reduction in Contract Days and/or Salary: Janet Campbell and Monique Hanna.  

The following Certified Employees were notified of Non-Renewal of Contract:  Mitzi Allen, Phyllis Caulk, Penny Cecil, Ashley Cottrell, Beverly Heady, Patricia Jones, Karen Miller, Linda Miracle, Mary Lou Newton, Mary Owen, China Pearman, Ryan Ramsey, Connie Shawler, Sarah Stults.

The following Classified Employees were notified of Non-Renewal of Contract:  Chelsea Blake Brewer, Jacqueline Buckman, Velkis Calarco, Delaney Eastridge, Reva Edlin, Heather Hack, Carla Hoffie, Sarah Hoffman, Meredith Jewell, Peggy Levitt, Danielle Lewis, Susan Lombardi, Patricia Massengill, Angela Matthews, Kacey McBride, Angela Miller, Melissa Neary, Leah Patterson, Stephanie Petrie, Melissa Porter, Mackinzie Self, Linda Sensabaugh, Jessica Skaggs, Denita Spies, Kristy Stillwell, Amy Sprowls, Lynn Ann Waddle, Megan Wheeler, Alana White, Miguel Yates.

The following paraeducators were notified of Non-Renewal:  Emily Adams, Jimmy Adams, Brian Anderson, Maceo Arnette, Clarence Baker, P.J. Bauer,  Kerry Blair, Brandon Boone, Kaylee Burchett, Aaron Butterworth, Elena Cecil, Brandon Clemons, Tino Cobb, Rocky Cundiff,  Harry Ditto, B.J. Eads, David Fortner, Peyton Gardner, Paul Handley, Jennifer Hawkins, Doris Jean Holleran, Jake LaRue,  Rob Miller, Scott Mooney,  Kathy Ross,  Taylor Sheeran, Jake Shipp, Emily Skaggs,  Demond Thomas, Brad Walters, Craig Warnshuis, Aaron Williams.

The following full time Employees were notified of Non-Renewal of Extra Duties:  Jennifer Adams, Kim Anderson,  Hannah Barnes, Lauren Bauer, Jennifer Bernard, Danielle Brown, Kendrick Bryan, Lindsey Bryan, Eric Burrell, Terry Caven, Katy Cecil, Paul Childress, Vanessa Devers, Allison Elmore, Summer Garris, Gary Goode, Tim Gross, Jamie Hardin, Laci Hatfield, Molly Howell, Josh Jaggers, Michelle Jones, Sonny Judd, Robbie Leathers,  Kellen Lobb, Elizabeth Lockett, Amy Loyall, David Noe, Alex Patterson, Leah Patterson, Jim B Phelps,  Ben Schell, Alfredo Silva, James Slaven, Mitchell Tinnell, Ryne Tinsley, Jorge Venegas, Adryanne Warren.

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Architects Report - Allison Comings & Peter Fisher
• Building & Grounds Report - Phil Fulkerson

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Approve the AP Report with the consent agenda

Corbett Construction Company, Inc. has submitted Application #6 for payment in the amount of $487,281.60 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.

The approval of the requested payment of $487,281.60 to Corbett Construction

Order #3 - Motion Passed:  The approval of the requested payment of $487,281.60 to Corbett Construction passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Jenkins Essex Construction, Inc. has submitted Application #9 for payment in the amount of $111,067.65 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202. 

The approval of the requested payment of $111,067.65 to Jenkins Essex Construction, Inc.

Order #4 - Motion Passed:  The approval of the requested payment of $111,067.65 to Jenkins Essex Construction, Inc. passed with a motion by Joanna Hinton and a second by Paul Cooper.

The approval of the second reading of the updated policy as presented

Order #5 - Motion Passed:  The approval of the second reading of the updated policy as presented passed with a motion by Farrah Pruitt and a second by Dawn Conner.

In order to provide a school-based satellite clinic for our students and employees, we are requesting the BOE approve the contract between LaRue County Schools and Cumberland Family Medical Center for the 2020-21 school year.

A copy of the contract along with a list of updated information is attached for your review.

The approval of the contract between LaRue County Schools and Cumberland Family Medical Center for the 2020-21 school year

Order #6 - Motion Passed:  The approval of the contract between LaRue County Schools and Cumberland Family Medical Center for the 2020-21 school year passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The request for proposal has been properly advertised and scored.

The approval of the recommendation of the Director of Maintenance to accept the bid from Phelps Heating and Cooling in the amount of $54,897.00

Order #7 - Motion Passed:  The approval of the recommendation of the Director of Maintenance to accept the bid from Phelps Heating and Cooling in the amount of $54,897.00 passed with a motion by Dawn Conner and a second by Paul Cooper.

ISSUE:  Award Contract for Preschool on College Street Remodel.

BACKGROUND:   We must award a contract to procure the remodeling of the kitchen in the Preschool on College Street paid for with School Nutrition Funds. C&T Design and Equipment, 6315 Midland Industrial Dr, Shelbyville, KY 40065 was the only company to bid. The company has returned all required paperwork, including three positive references from school districts.

RECOMMENDATION:   The Board authorize the awarding of the contract to Final Finish for $104,284.91 for the Preschool on College Street Kitchen Remodel.

Respectfully submitted by Stephanie Utley

                                                                     Director of Child Nutrition

The approval to award the contract to Final Finish for $104,284.91 for the Preschool on College Street Kitchen Remodel

Order #8 - Motion Passed:  The approval to award the contract to C&T Design & Equipment for $104,284.91 for the Preschool on College Street Kitchen Remodel passed with a motion by Joanna Hinton and a second by Dawn Conner.

Issue: Approval of the Central Kentucky Head Start 2020-2021 Memorandum of Agreement.

Background: Each year, Central Kentucky Head Start requests the LaRue County Board of Education approve a memorandum of agreement for the provision of special education services to students with identified disabilities enrolled at the LaRue County Head Start Center. Special education services such as occupational therapy, physical therapy and speech/language therapy are provided to qualifying students.

Recommendation: Approve the Central Kentucky Head Start 2020-2021 Memorandum of Agreement.

The approval of the Central Kentucky Head Start 2020-2021 Memorandum of Agreement

Order #9 - Motion Passed:  The approval of the Central Kentucky Head Start 2020-2021 Memorandum of Agreement passed with a motion by Farrah Pruitt and a second by Dawn Conner.

A position is being created to assist Teachers with special education students.  Students will be given achievement test by the Program Assistant, who will also complete observations for the individual student evaluations.

The approval of the position of Program Assistant I for Special Education

Order #10 - Motion Passed:  The approval of the position of Program Assistant I for Special Education passed with a motion by Paul Cooper and a second by Dawn Conner.

Due to the COVID-19 Pandemic and its unknown effect on the economy (locally and statewide), the budget was prepared using a “best estimate” approach.  Having an option, the District chose SEEK revenues to be based on 2018-2019 ADA numbers (note, the SEEK calculation did not take into consideration any factors for growth, hence a lower amount in expected receipts than from actual 2018-2019 SEEK).  The District chose not to select 2019-2020 ADA numbers due to transportation factors.  Fund 2 Budget (Grants) is based on estimated grant receipts (more information will be conveyed to the Board in the future as most grant monies will be confirmed in June and July). 

Revenue:

• Beginning balance (or the balance to be carried forward from FY20 to FY21) was set at $4,098,326.84 based on a calculated estimate of current expenditures to revenue through June 2020. 
• Property, Franchise, and Motor Vehicle Taxes are expected to be less in FY21 due to the economic impact of the COVID-19 Pandemic.  All Ad Valorem Taxes were reduced by $442,558 (or 12%) from FY19 Actuals to FY21 Budget.
• Interest Income was reduced by $120,000 (or 71%) from FY19 Actuals to FY21 Budget – interest rates have drastically reduced and are not expected to increase in the near future.
• Seek revenue was based on $4000 per 2018-2019 ADA.
• Overall Revenue was reduced over $2mil from FY2018-2019 Actuals to FY21 Budget and almost $1mil from FY2020 Budget to FY2021 Budget.  All reductions in revenue are based on the economic impacts of the COVID-19 Pandemic.

Expenditures:

• Certified salaries were budgeted with a step increase.
• Classified salaries were budgeted with a step increase. Various Classified pay scales received Cost of Living Adjustments (see previously approved Salary Schedules for Adjustments).
• All fringe benefits were adjusted based on the new salaries and the required rate per each benefit.  CERS is calculated at 24.06% (same as FY20, up from 21.48% in FY19).  KTRS remains the same at 3%.
• On-behalf payments received from KDE are budgeted, as well as on-behalf expenses.  This is reflected in 0200 employee benefits.
• All Discretionary Money (Section 7, substitute expense, travel expenses, various sports and student activities) was included in the budget (the same as FY20 budget),
• Contingency was budgeted at 531,527 (or the required 2%).

It should be noted, due to the uncertainties of the decline in receipts for FY21, the District has begun taking steps now to ensure cash on hand stays at an adequate level to meet payroll and debt obligations in the future (if receipts were to decline due to a budget reduction).

The approval of the FY21 Tentative Budget as presented

Order #11 - Motion Passed:  The approval of the FY21 Tentative Budget as presented passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Approve updated 2021 Classified Salary Schedule removing KidsCrew from the schedule (all other information the same). Approve updated 2021 FRYSC Salary Schedule removing FRY2 from the schedule (as all FRYSC staff are now required to have a bachelor degree). Salary schedules and details are attached for review.  

The approval of the 2020-2021 Classified Salary Schedule removing KidsCrew and FRYSC Salary Schedule removing FRY2

Order #12 - Motion Passed:  The approval of the 2020-2021 Classified Salary Schedule removing KidsCrew and FRYSC Salary Schedule removing FRY2 passed with a motion by Joanna Hinton and a second by Dawn Conner.

According to Board Policy 09.15, all student fees and dues shall be adopted by the Board. 

Attached is the Student Fees and Dues Schedule for FY2021.

The approval of the Student Fees and Dues Schedule for FY2021

Order #13 - Motion Passed:  The approval of the Student Fees and Dues Schedule for FY2021 passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The adjournment of this meeting of the LaRue County Board of Education

Order #14 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Dawn Conner and a second by Joanna Hinton.