Order #1 - Motion Passed:   passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Adoption of agenda

Recommendations

Accepted the Recommendation of Employment of Karen Ward as Vice Principal of Abraham Lincoln and Hodgenville Elementary Schools for LaRue County Schools effective 7/1/2020.

Accepted the Recommendation of Employment of Travis Gay as Principal of LaRue County High School for LaRue County Schools effective 7/1/2020.

Accepted the Recommendation of Employment of Amy Sprowls as Lunchroom Monitor of Abraham Lincoln Elementary School for LaRue County Schools effective 3/2/2020.

Accepted the Recommendation of Employment for Trevor Mason as Teacher at LaRue County High School for LaRue County Schools effective 7/1/2020.

Resignations

Accepted the Resignation of Melvin Bell as Lead Custodian of Hodgenville Elementary School for LaRue County Schools effective 2/29/2020.

Accepted the Resignation of Machelle Durham as FRYSC Coordinator of Abraham Lincoln Elementary School for LaRue County Schools effective 6/30/2020.

Accepted the Resignation of Jerry Cooper as Custodian for LaRue County Schools effective 4/20/2020.

Accepted the Resignation of Travis Gay as Assistant Principal of LaRue County High School for LaRue County Schools effective 6/30/2020.

Accepted the Resignation of Barbara Davila as Teacher for LaRue County Schools effective 6/30/2020.

Accepted the Resignation of Karen Ward as Supervisor of Instruction for LaRue County Schools effective 6/30/2020.

Transfers

Accepted the Transfer of R. Dean Wolford to change bus routes effective 3/2/20.

Leave Without pay

Accepted the Request for Leave without pay for Jamie Hines for March 10, 2020 for a total of 1 day.

Accepted the Request for Leave without pay for Andrea Morris for March 16, 2020 for a total of 1 day.

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Attendance Report - Eric Allen
• Facilities Report - Phil Fulkerson
• Architects Report - Allison Commings (Sherman Carter Barnhart) & Peter Fisher (Ross Tarrant)
• Marsha Duncan - SEL Report
• Student Representative Report - Matt Lewis / Stephani Giles

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Joanna Hinton and a second by Paul Cooper.

Approve AP Report with the consent agenda

Issue: Consider permission to bid Physical Therapy services for the district.

Background: Physical Therapy is required by IDEA for students who qualify.

Recommendation: The Board authorize the special education department to solicit sealed proposals. The proposals will be opened but not awarded at the board’s regular meeting on May 18, 2020. A recommendation will be presented at the board meeting on June 15, 2020.

Respectfully submitted by Dr. Rhonda Simpson, Director of Special Education

4/20/2020

ISSUE:  Approve sending out Request for Proposal for a Preschool Kitchen Remodel at the Board of Education.

BACKGROUND: We must send out for bid the Request for Proposal for the Preschool Kitchen Remodel in order to comply with Federal Regulations regarding items purchased with School Nutrition Funds. This remodel is needed to make the kitchen functional for a preschool program.

RECOMMENDATION:   The Board authorize sending out the Request for Proposal for the Preschool Kitchen Remodel.

Respectfully submitted by Stephanie Utley

                                                                     LaRue County Nutrition Services

The Board authorize sending out the Request for Proposal for the Preschool Kitchen Remodel.

Sherman Carter Barnhart Arch, PLLC has submitted Change Order No. 8 for the LaRue County HS Football Stadium and Greenhouse Project (see attached). Jenkins Essex self-quarantined their construction staff after possible exposure to Covid-19 beginning March 23, 2020 through March 31, 2020.  After 9 days of self-quarantine with no systems of Covid-19, Jenkins Essex resumed work on April 1, 2020.  Consider approval of Change Order No. 8 to Project #18-202 to revise the Date of Substantial Completion to April 16, 2020.

The approval of the requested Change Order #8 and any necessary adjustments to the BG-1

Order #3 - Motion Passed:  The approval of the requested Change Order #8 and any necessary adjustments to the BG-1 passed with a motion by Joanna Hinton and a second by Dawn Conner.

Corbett Construction Company, Inc. has submitted Application #5 for payment in the amount of $351,765.90 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.

The approval of the requested payment of $351,765.90 to Corbett Construction

Order #4 - Motion Passed:  The approval of the requested payment of $351,765.90 to Corbett Construction passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Jenkins Essex Construction, Inc. has submitted Application #8 for payment in the amount of $117,565.00 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202. 

The approval of the requested payment of $117,565.00 to Jenkins Essex Construction, Inc.

Order #5 - Motion Passed:  The approval of the requested payment of $117,565.00 to Jenkins Essex Construction, Inc. passed with a motion by Dawn Conner and a second by Joanna Hinton.

The Harshaw Trane Intelligent Services Contract is expiring. In review of our use of these services, there are a few items that we have been able to delete. We have aligned our services to meet the manufacturer’s recommendation on the New equipment and deleted some services. The current proposal lists the required services we will need to be able to continue peak efficiency with a lowered cost.  Cost reduction proposed will be $7026.00  less per year or $21,078.00 over the three year period.

The approval of the three(3) year Intelligent Services Contract with Harshaw Trane for 2020-2023 at an annual price of $19,064.00

Order #6 - Motion Passed:  The approval of the three(3) year Intelligent Services Contract with Harshaw Trane for 2020-2023 at an annual price of $19,064.00 passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Stipends have not been created and approved for the newly created elementary assistant principal or preschool principal (duties will be absorbed by new AP position).  Please consider stipends for the following administrator positions:

• Elementary Assistant Principal ($2,500)
• Preschool Principal ($4,000)

The approval of the administrator stipends for the elementary assistant principal and preschool principal positions as presented

Order #7 - Motion Passed:  The approval of the administrator stipends for the elementary assistant principal and preschool principal positions as presented passed with a motion by Paul Cooper and a second by Dawn Conner.

Since the principal of the preschool will also serve as the assistant principal for ALES and HES, we need a School Administrator Manager (SAM) to oversee managerial duties while the principal is not on-site.

A copy of the job description is attached for your review.

The approval of the position of School Administrator Manager (SAM) for the preschool

Order #8 - Motion Passed:  The approval of the position of School Administrator Manager (SAM) for the preschool passed with a motion by Dawn Conner and a second by Joanna Hinton.

If preschool classes are removed from each of the elementary schools, the configuration would no longer be Preschool-Grade 5.  By having a stand-alone preschool, the configuraution at ALES and HES would now be K-5 instead.

The approval of the reconfigurtaion of ALES and HES from P-5 to K-5

Order #9 - Motion Passed:  The approval of the position of School Administrator Manager (SAM) for the preschool passed with a motion by Dawn Conner and a second by Joanna Hinton.

Order #10 - Motion Passed:  The approval of the reconfigurtaion of ALES and HES from P-5 to K-5 passed with a motion by Joanna Hinton and a second by Paul Cooper.

In alignment with the Early Childhood and Transition Readiness areas of our strategic plan, we would like for all preschool classrooms to be housed within one facility.  As space is currently unavailable for this growth at both our elementary schools, the preschool would be housed in the back part of central office (208 College Street, Hodgenville, KY), thus establishing "Preschool on College Street".

Renovations have been (and currently underway) to improve the facility and make it conducive to early childhood learning.

The approval to move current preschool classrooms from ALES and HES to 208 College Street to create "Preschool on College Street"

Order #11 - Motion Passed:  The approval to move current preschool classrooms from ALES and HES to 208 College Street to create "Preschool on College Street" passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Updated the Extended Days and Extra Duty Pay Schedule for FY 2020-2021 by adding the following:

• Instructional Supervisor: 53 extended days, $6500 stipend (reduced from $8500)
• Assistant Principal (ALES & HES): 33 extended days, $2000 stipend (new)
• Principal (Preschool): $4500 stipend (new)
• Special Ed Facilitator - LCHS: $2000 stipend (new)

The approval of the updated 2020-2021 Extended Days and Extra Duty Pay Schedule

Order #12 - Motion Passed:  The approval of the updated 2020-2021 Extended Days and Extra Duty Pay Schedule passed with a motion by Paul Cooper and a second by Joanna Hinton.

With the school year either concluding with NTI or in person classes, we propose that May 8th be the last day of school.  Our minimum number of instructional hours, 1062, will be fulfilled after May 4th with Dual Credit courses at the high school scheduled to conclude on May 8th.  Being full time NTI for an extended period of time has been extremely taxing on teachers, staff, students, and parents.  We feel that concluding the student's school year after reaching the state's minimum requirements will best serve our staff, students and their families.  This will be a total of 8 days forgiven.  The forgiven days will be for student's only.  Teachers and staff will still be required to fulfill their contract requirements.

The recommendation to forgive the last 8 days of instruction and conclude the school year for students on May 8th, 2020

Order #13 - Motion Passed:  The recommendation to forgive the last 8 days of instruction and conclude the school year for students on May 8th, 2020 passed with a motion by Farrah Pruitt and a second by Paul Cooper.

In response to the emergency situation created by the Novel Coronavirus (COVID-19), LaRue County Schools closed to in-person classes beginning the week of March 16, 2020. Non-traditional instruction (NTI) has continued since that time. This environment presents some concerns regarding certain graduation requirements that may impact students who would otherwise graduate at the end of the 2019-20 school year. Our graduation requirements are included in policy 08.113 (attached). Executive Order 2020-243 temporarily suspends KRS 158.141 which is the requirement to pass the Civics Test. It has been recommended that each district consider any extra graduation requirements beyond the state minimum to determine if any local requirements need to be addressed as well.

Our district’s graduation requirements include completion of a Senior Project and an Individual Learning Plan. Due to the impact of Covid-19, some students who have met all other graduation requirements may have exceptional hardships that impact completion of all parts of the Senior Project and Individual Learning Plan. Allowing principal discretion to waive these two requirements on a case-by-case basis will allow us to maintain a high level of expectation while also being responsive to the variation in student impact of this pandemic.

The resolution is attached.

The approval of the 2020 Graduation Requirement Resolution as presented

Order #14 - Motion Passed:  The approval of the 2020 Graduation Requirement Resolution as presented passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Attached is a resolution to file claims in the MDL and Bankruptcy Litigation, and to join the class action lawsuit settlement class in order to recoup damages inflicted by the opioid epidemic.  The resolution has been reviewed and recommended by LCS Board attorney, Tom Claycomb.

The approval of the adoption of the resolution to file claims in the MDL and Bankruptcy Litigation, and to join the class action lawsuit settlement class in order to recoup damages inflicted by the opioid epidemic

Order #15 - Motion Passed:  The approval of the adoption of the resolution to file claims in the MDL and Bankruptcy Litigation, and to join the class action lawsuit settlement class in order to recoup damages inflicted by the opioid epidemic passed with a motion by Joanna Hinton and a second by Paul Cooper.

Attached is a copy of the contingency fee contract between the Attorney Group and the LaRue County School District.  The contract has been reviewed and recommended by Tom Claycomb, LCS Board Attorney.

The approval of the contingency fee contract between the Attorney Group and the LaRue County School District

Order #16 - Motion Passed:  The approval of the contingency fee contract between the Attorney Group and the LaRue County School District passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Updated Policy Information

The approval of the Updated Policy Information

Order #17 - Motion Passed:  The approval of the Updated Policy Information passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Adjournment of the meeting

Order #18 - Motion Passed:  Adjournment of the meeting passed with a motion by Farrah Pruitt and a second by Paul Cooper.