Adoption of agenda

Order #1 - Motion Passed:  Adoption of agenda passed with a motion by Paul Cooper and a second by Joanna Hinton.

Accepted the Recommendation of Employment of Christina Boone as Principal at LaRue County Middle School effective 2/20/2020.

Accepted the Recommendation of Employment of Amy Sprowls as 3hr Instructional Assistant at Abraham Lincoln Elementary School effective 2/24/2020.

Accepted the Recommendation of Employment of Charles D McMurtry as Full-time Custodian at LaRue County Schools effective 2/3/2020.

Accepted the Recommendation of Employment of Jacqueline Buckman as Bus Monitor Substitute at LaRue County Schools effective 2/21/2020.

Accepted the Recommendation of Employment of Jennifer Thrasher as Teacher at LaRue County High School effective 7/1/2020.

Accepted the Recommendation of Employment of Regina Carlberg as Full-time Bus Monitor at LaRue County Schools effective 2/11/2020.

Accepted the Recommendation of Employment of Debbra Wells as Full-time Bus Driver at LaRue County Schools effective 3/2/2020.

Accepted the Resignation of Rosemary May as Substitute Bus Monitor for LaRue County Schools effective 2/28/2020.

Accepted the Resignation of Dorma Coffey as Full Time Substitute Bus Driver for LaRue County Schools effective 1/31/2020.

Accepted the Resignation of Christina Boone as Instructional Supervisor for LaRue County Schools effective 2/19/2020.

Accepted the Resignation of Julianne Hart as Instructional Assistant for LaRue County Schools effective 1/31/2020.

Accepted the Resignation of Julianne Hart as cafeteria monitor for LaRue County Schools effective 1/31/2020.

Accepted the Resignation of Justin Craft as Golf Coach for LaRue Count Schools effective 6/30/2020.

Accepted the Transfer of Peggy Jones as Bus Driver for route change for LaRue County Schools effective 3/2/2020.

Accepted the Transfer of Richard Thomas as Bus Driver for route change for LaRue County Schools effective 3/2/2020.

Leave Without pay Accepted the Request for Leave without pay for Stephanie Petrie for January 27, 2020 until January 31, 2020 for a total of 5 days.

Accepted the Request for Leave without pay for Kristy Cambron for February 19 and March 6, 2020 for a total of 2 days.

Accepted the Request for Leave without pay for Jorge Venegas for February 17, 2020 for a total of 1 day.

Accepted the Request for Leave without pay for Norma Skaggs for January 23, 2020 for a total of 1 day.

Accepted the Request for Leave without pay for Lindsey Bryan for January 13, 2020 for a total of 1 day.

Accepted the Request for Leave without pay for Janella Sanders for February 27, 28, March 6, 2020 for a total of 3 days.

Accepted the Request for Leave without pay for Stephanie Petrie for January 27, 28, 29, 30, 31, February 6, February 18 – ½ day, February 26-1/2 day, February 27 2020 for a total of 8 days.

Accepted the Request for leave for Melissa Newton effective for 6 weeks.

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Attendance Report - Eric Allen, DSS
• Construction Updates - Allison Commings - Sherman Carter Barnhart & Peter Fisher - Ross Tarrant Architects
• Buildings & Facilities Report - Phil Fulkerson
• Student Representative Report - Stefani Giles / Matthew Lewis
• TLC Proficiency Report - D.W. Cruse

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Approve AP Report with the consent agenda per Jane Matthews/Accounts Payable and Jessica Castenir/Finance Officer

Corbett Construction Company, Inc. has submitted Application # for payment in the amount of $253,010.70 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.

The approval of the requested payment of $253,010.70 to Corbett Construction

Order #3 - Motion Passed:  The approval of the requested payment of $253,010.70 to Corbett Construction passed with a motion by Farrah Pruitt and a second by Dawn Conner.

RossTarrant Architects has submitted change order #2 for the LaRue County Sprinkler Replacement and High School Gym Renovation project (see attached). This is a deductive change order. 

• Contractor to provide cost deduct for material, labor and equipment NOT to provide access ladders to High School attic areas per Alternate #4 of the Construction Documents:  -$10,161.00
• Contractor to provide cost for material, labor and equipment to provide ship ladder at existing second floor attic access with grab bars in attic to assist: -$4,174.50

The approval of the requested Change Order #2 and any necessary adjustments to the BG-1

Order #4 - Motion Passed:  The approval of the requested Change Order #2 and any necessary adjustments to the BG-1 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

RossTarrant Architects has submitted change order #3 for the LaRue County Sprinkler Replacement and High School Gym Renovation project (see attached). This is a deductive change order. 

• Contractor to provide cost for material, labor and equipment to provide 4” concrete slab, 5’ x 20’ adjacent to High School Gymnasium.  -$770.

The approval of the requested Change Order #2 and any necessary adjustments to the BG-1

Order #5 - Motion Passed:  The approval of the requested Change Order #3 and any necessary adjustments to the BG-1 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The request for proposal has been properly advertised and scored.

One bid did not include 2 coats and did not include proof of Insurance and Workmen’s Compensation Ins. And this bid was not allowed. The best scoring bid was Reynolds Sealing and striping.

The recommendation of the Director of Maintenance to accept the bid of Reynolds sealing and striping in the amount of $8950.00 for HES and $10200.00 for ALES.
Total amount of the bid for the 2 schools $19,150.00

Order #6 - Motion Passed:  The recommendation of the Director of Maintenance to accept the bid of Reynolds sealing and striping in the amount of $8950.00 for HES and $10200.00 for ALES. Total amount of the bid for the 2 schools $19,150.00 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The LaRue County Schools District Facility Plan (DFP) is due for review by the Kentucky Board of Education June of 2021.  Part of the DFP process is to ensure all our facilities have been audited using the Kentucky Facilities Inventory and Classification System (KFICS).  KFICS assesses the physical condition of K-12 public school buildings across Kentucky, but specifically in our district. 

The Kentucky School Facilities Planning Manual (702 KAR 4:180) also requires we enlist the services of an architectural/engineering consultant for the development of our DFP.

Since Ross Tarrant Architects has completed our past two KFICS audits (LCMS and LCHS) and are familiar with our buildings, I propose we allow them to conduct the remainder of our facility audits and serve as our consultant for the upcoming DFP. A copy of the proposal is attached for your review.

The approval of the proposal from Ross Tarrant Architects to perform KFICS and DFP services as stated

Order #7 - Motion Passed:   The approval of the proposal from Ross Tarrant Architects to perform KFICS and DFP services as stated passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

The Community Oriented Policing Service (COPS) School Violence Prevention Program is offering federal grants for school districts in need of technological and other improvements to their safety and security procedures.  The grant is a 3 year grant that offers 75% of the total cost of the improvements needed and requires a 25% commitment from the district.  This grant could provide much assistance in achieving the safety goals on our strategic plan such as putting cameras on every bus in our fleet as well as the window coverings needed at our schools.  The total cost of the camera installation will be $53,340.00.  I don't have an exact quote on the window coverings yet but I have gotten an estimate that the total cost would be around $10,000.00 to get the coverage throughout the district that we need.  With these total costs spread out over a 3 year period as the grant requires, the 25% commitment will be covered by budgeting Safe Schools moneys.  Corbin Ind. School District was awarded this same grant last year to outfit their bus fleet with cameras.

Official grant info. - https://cops.usdoj.gov/svpp

The approval to apply for the C.O.P.S School Violence Prevention Program grant which will provide the financial assistance needed to complete a significant amount of safety goals on our strategic plan if awarded

Order #8 - Motion Passed:  The approval to apply for the C.O.P.S School Violence Prevention Program grant which will provide the financial assistance needed to complete a significant amount of safety goals on our strategic plan if awarded passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Use May 1 to make up for the school closure on February 7.  

Teacher work day scheduled on May 1 moved to May 19.

Use May 21 to make up for the school closure on February 10.

The recommendation that May 1 and May 21 are used as make up days for February 7 and February 10 and the teacher work day scheduled for May 1 be moved to May 19

Order #9 - Motion Passed:  The recommendation that May 1 and May 21 are used as make up days for February 7 and February 10 and the teacher work day scheduled for May 1 be moved to May 19 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The Grow Rural Education program, sponsored by the Bayer Fund (Monsanto), allows eligible farmers to nominate their local public school district for grants to help enhance STEM education. Once nominated, school districts submit applications to compete for $15,000 grants to fund projects that focus on increasing interest or improving instruction or learning in science, technology, engineering and/or math. Project options include:

• Equipment or Materials (non-technology focused) to Enhance Learning or Instruction
• Technology Equipment or Materials to Innovatively Enhance Learning or Instruction
• Support for Extracurricular Activities to Apply Learning (Science Fairs, Science/Math Competitions)
• Curriculum Improvement (Enhancement or Adaptation)
• Professional Development for Teachers or School Leaders to Enhance Learning or Instructions
• Establishment / Enhancement of a Professional Learning Community in Math or Science Teachers

Winners will be announced by August 15, 2020 with funds being used during the 20-21 school year. The grant does not require any matching funds.

The approval for permission to apply for the Grow Rural Education grant program

Order #10 - Motion Passed:  The approval for permission to apply for the Grow Rural Education grant program passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The Kentucky High School Athletic Association (KHSAA) eligibility rules state that participating schools must have in place medical insurance with coverage limits up to the deductible of the KHSAA catastrophic insurance program and such insurance shall remain in force throughout participation.  It is the responsibility of each member school to ensure and certify that each student has insurance coverage throughout the year. 

For the past several years the board has chosen to insure all students with an accident policy.  Insuring all students with an accident policy gives the board coverage if an accident were to occur on school property or at a school sponsored event.  The patient’s insurance (or student’s insurance) is primary, this policy is supplemental.  If the student does not have insurance, this policy becomes primary. 

Last year our cost for covering approximately 2100 (P-12) students was $44,620.90 for the basic accident coverage ($0-$25,000) and for catastrophic accident coverage ($25,000-$7,500,000).

Our agent, Roberts Insurance, submitted three quotes for rates based on a two-year claims history and loss runs.  The quotes are attached for your review. 

The approval for the student accident/athletic insurance renewal with K&K Insurance, underwritten by Nationwide Life Insurance Company, including a $7.5 million Catastrophic policy with Zurich American Insurance Company through agent Roberts Insurance for the 2020-2021 school year in the amount of $45,433.60

Order #11 - Motion Passed:  The approval for the student accident/athletic insurance renewal with K&K Insurance, underwritten by Nationwide Life Insurance Company, including a $7.5 million Catastrophic policy with Zurich American Insurance Company through agent Roberts Insurance for the 2020-2021 school year in the amount of $45,433.60 passed with a motion by Farrah Pruitt and a second by Paul Cooper.

We have updated the Substitute Handbook.  Attached is a copy of the Revised edition.

The approval of the Substitute Handbook as presented

Order #12 - Motion Passed:  The approval of the Substitute Handbook as presented passed with a motion by Paul Cooper and a second by Farrah Pruitt.

In response to widespread concern regarding Novel Coronavirus Disease (COVID-19) and the potential need to close school facilities upon recommendations of public health officials, the Kentucky Department of Education has made available an application and waiver opportunity for certain sections of the Non-Traditional Instruction (NTI) Program administrative regulation, 701 KAR 5:150. This opportunity will allow school districts like ours who are not currently approved for the program to apply for participation for the balance of the 2019-2020 school year. This special application and waiver is only applicable for the balance of the 2019-2020 school year.

The application for Emergency Non-Traditional Instructional Days is included in the attachment.

The approval if the district's 19-20 Emergency Non-Traditional Instructional Day program application as submitted

Order #13 - Motion Passed:  The approval if the district's 19-20 Emergency Non-Traditional Instructional Day program application as submitted passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The motion to recess as the LaRue County Board of Education and reconvene as the LaRue County Financial Corporation

The approval of the LaRue County School District Finance Officers as follows: Chairman: Price Smith, Vice Chair: Farrah Pruitt, Treasurer: Jessica Castenir, Secretary: David Raleigh, Directors: Joanna Hinton, Paul Cooper, and Dawn Conner

Order #14 - Motion Passed:  The approval of the LaRue County School District Finance Officers as follows: Chairman: Price Smith, Vice Chair: Farrah Pruitt, Treasurer: Jessica Castenir, Secretary: David Raleigh, Directors: Joanna Hinton, Paul Cooper, and Dawn Conner passed with a motion by Joanna Hinton and a second by Paul Cooper.

The adjournment of the LaRue County Schools Finance Corporation and Reconvening of the LaRue County Schools Board of Education

Order #15 - Motion Passed:  The adjournment of the LaRue County Schools Finance Corporation and Reconvening of the LaRue County Schools Board of Education passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Adjournment of the meeting

Order #16 - Motion Passed:  Adjournment of the meeting passed with a motion by Joanna Hinton and a second by Paul Cooper.