The Pledge of Allegiance was led by

The adoption of the agenda

Order #1 - Motion Passed:  The adoption of the agenda passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Isabella Day - State Beta Convention 2nd Place - Mixed Media Visual Arts Category

2019-2020 Hodgenville Elementary School Hawk Spinners

HES Academic Team

FRED Award Recipients

• Audience Comments
• Board Comments / Updates

Recommendations

Accepted the Recommendation of Employment for Meredith Jewell as Preschool Instructional Assistant for Abraham Lincoln Elementary School effective 1/21/2020.

Accepted the Recommendation of Employment for Sarah Hoffman as FRYSC Secretary for Abraham Lincoln Elementary School effective 1/27/2020.

Accepted the Recommendation of Employment for Julianne Hart as Computer Lab Technician for Abraham Lincoln Elementary School effective 2/3/2020.

Accepted the Recommendation of Employment for Demond Thomas as Baseball Assistant Coach for LaRue County High School effective 2/15/2020.

Accepted the Recommendation of Employment for Richard Thomas as Bus Driver for LaRue County Schools effective 2/3/2020.

Accept the transfer of Dorma Coffey bus route change effective 1/29/2020.

Resignations

Accepted the Resignation of Dennis Sprowls as Custodian for LaRue County Schools effective 1/15/2020.

Accepted the Resignation of Judith Carmine as TRT for Abraham Lincoln Elementary School effective 1/31/2020.

Accepted the Resignation of Adam Ragland as 4 hr. Custodian for LaRue County Schools effective 1/31/2020.

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Attendance Report - Eric Allen, DSS
• Construction Updates - Allison Commings - Sherman Carter Barnhart & Peter Fisher - Ross Tarrant Architects
• Buildings & Facilities Report - Phil Fulkerson
• Student Representative Report - Stefani Giles / Matthew Lewis
• HES Proficiency Report
• Gifted - Talented Report - Natalie Detre - Karen Ward

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Dawn Conner and a second by Paul Cooper.

• January 2020 Minutes
• MeetingMinutes02132020

Approve the AP Report with the consent agenda

On November 12, 2019 school was canceled due to weather.  March 6, 2020 is our built in make up day.  On the current calendar, March 6, 2020 is a professional day (no students).  It is recommended that we move the Professional Day scheduled for March 6, 2020 to April 6, 2020, and be in regular session on March 6, 2020 to make up for the snow day on November 12, 2019.

It is recommended we move the Professional Day scheduled for March 6, 2020 to April 6, 2020, and be in regular session on March 6, 2020 to make up for the snow day on November 12, 2019.

Changes were made to the existing Principal job description so it is more in line with the duties and responsibilities of the role of principal.

A copy of the draft Principal job description is attached for your review.

Approve the draft Principal job description as presented.

Corbett Construction Company, Inc. has submitted Application #3 for payment in the amount of $209,347.20 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.

The approval of the requested payment of $209,347.20 to Corbett Construction

Order #3 - Motion Passed:  The approval of the requested payment of $209,347.20 to Corbett Construction passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Sherman Carter Barnhart Architects, PLLC has submitted Change Order No. 4 for the LaRue County HS Football Stadium and Greenhouse Project (see attached).  Consider approval of Change Order No. 4 to Project #18-202 in the amount of $16,648.96 for the repair of existing gas line leaks.

The approval of the requested Change Order #4 and any necessary adjustments to the BG-1

Order #4 - Motion Passed:  The approval of the requested Change Order #4 and any necessary adjustments to the BG-1 passed with a motion by Joanna Hinton and a second by Dawn Conner.

Sherman Carter Barnhart Architects, PLLC has submitted Change Order No. 5 for the LaRue County HS Football Stadium and Greenhouse Project (see attached). Consider approval of Change Order No. 5 to Project #18-202 to revise the Date of Substantial Completion to April 13, 2020.

The approval of the requested Change Order #5 and any necessary adjustments to the BG-1

Sherman Carter Barnhart Architects, PLLC has submitted Change Order No. 6 for the LaRue County HS Football Stadium and Greenhouse Project (see attached).  Consider approval of Change Order No. 6 to Project #18-202 at no additional cost to connect the new generator to a separate meter provided by LG&E.

The approval of the requested Change Order #6 and any necessary adjustments to the BG-1

Order #5 - Motion Passed:  The approval of the requested Change Order #6 and any necessary adjustments to the BG-1 passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Jenkins Essex Construction, Inc. has submitted Application #6 for payment in the amount of $222,478.84 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202.  Attached is the application for your review.

The approval of\e the requested payment of $222,478.84 to Jenkins Essex Construction, Inc.

Order #6 - Motion Passed:  The approval of\e the requested payment of $222,478.84 to Jenkins Essex Construction, Inc. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

     The vendor for garbage pickup is Waste Management.  This vendor was awarded the bid for 18/20 with the option to extend the bid twice.  School year 20/21 will be the first time it is extended.

    The vendor has been contacted and would like to extend the bid for the first time for 20/21 school year.

The recommendation of the finance department for the board to approve extending our current trash bid with Waste Management

Order #7 - Motion Passed:  The recommendation of the finance department for the board to approve extending our current trash bid with Waste Management passed with a motion by Paul Cooper and a second by Farrah Pruitt.

The vendor for pest control is Leitchfield Exterminating.  This vendor was awarded the bid for 18/20 with the option to extend the bid twice.  School year 20/21 will be the first time it is extended.

The vendor has been contacted and would like to extend the bid for the first time for 20/21 school year. 

The recommendation of the finance department approve extending our current pest control bid with Leitchfield Exterminating

Order #8 - Motion Passed:  The recommendation of the finance department approve extending our current pest control bid with Leitchfield Exterminating passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $14,831 for education technology.  Acceptance of this Offer of Assistance commits the school district to adhere to the statutes and regulations of the SFCC and KDE governing the Education Technology Funding Program.  This is the second offer of assistance for FY2020.  This offer can be accepted by matching funds equally, escrowed for up to 3 years, or rejected. 

The approval of the SFCC KETS offer by matching general funds of $14,831

Order #9 - Motion Passed:  The approval of the SFCC KETS offer by matching general funds of $14,831 passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

ISSUE:  Approve the job description for Summer Feeding Bus Driver.

BACKGROUND:   We must create a job description for the Summer Feeding Bus Driver. This person will drive our bus every day to the stops for Summer Feeding, they will not be transporting students.

RECOMMENDATION:   The Board approve the job description for the Summer Feeding Bus Driver.

                                                             Respectfully submitted by Stephanie Utley

                                                                     LaRue County Nutrition Services

The approval of the job description for the Summer Feeding Bus Driver

Order #10 - Motion Passed:  The approval of the job description for the Summer Feeding Bus Driver passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Therapeutic Intervention Services (TIS) is a clinical services agency that provides behavior supports and other clinical services to children and adults throughout Kentucky via the Commonwealth's 1915c Medicaid waiver programs.  TIS provides services for a student at ALES, and those services can best be performed and be most beneficial if done at school.

The approval of the MOA from Therapeutic Intervention Services to perform services at Abraham Lincoln Elementary School

Order #11 - Motion Passed:  The approval of the MOA from Therapeutic Intervention Services to perform services at Abraham Lincoln Elementary School passed with a motion by Joanna Hinton and a second by Paul Cooper.

See attached letter from FRYSC Coordinators.

The approval of request for writing and submission of ALES FRC, HES FRC, and LC YSC Continuation Program Plans by signing the 2020-2022 FRYSC Assurance Certification

Order #12 - Motion Passed:  The approval of request for writing and submission of ALES FRC, HES FRC, and LC YSC Continuation Program Plans by signing the 2020-2022 FRYSC Assurance Certification passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Last year, rather than re-seal any parking lots, we chose to blacktop the Central office lot. This year we will get back on schedule by re-sealing HES and ALES and striping the blacktop

HES is one year off schedule and ALES is 2 years off.

The recommendation to accept proposals for Re-coating and striping the asphalt at both HES and ALES

Order #13 - Motion Passed:  The recommendation to accept proposals for Re-coating and striping the asphalt at both HES and ALES passed with a motion by Paul Cooper and a second by Joanna Hinton.

The Central Office postage machine has been leased from Pitney Bowes since 07/01/2010 for $172.17 per quarter.

The recommendation of the finance department for the Board to approve the lease for the next five years for $173.04 per quarter

Order #14 - Motion Passed:  The recommendation of the finance department for the Board to approve the lease for the next five years for $173.04 per quarter passed with a motion by Farrah Pruitt and a second by Paul Cooper.

I am seeking permission to apply for the SEL In Action Grant sponsored by Education First, in partnership with the NoVo Foundation for up to $25,000 for the district.  This grant funding would support the Social Emotional Learning needs of the strategic plan for the district.  No district match is required.  Grant money would support staff, parent, and community training, SEL curriculum implementation, and resources for students and staff.

Respectfully,

Christina Boone

Th approval of the submission of the SEL In Action Grant

Order #15 - Motion Passed:  Th approval of the submission of the SEL In Action Grant passed with a motion by Farrah Pruitt and a second by Paul Cooper.

According to Board Policy, Gifts and Donations 04.61, donations valued at more than $1,000 must be approved by the Board. A former student of LaRue County Schools will donate $2000 over the next four months. The donation is to be used by Abraham Lincoln Elementary School.  The donation will be transferred from the School Account to the District Account labeled, ALES Donation Account (Program Code #7616).  The donation will be tracked within the Program Code to ensure the funds are spent for Abraham Lincoln Elementary School at the discretion of the Principal and SBDM.

The approval of the acceptance, usage, and tracking of the donation of $2,000 for Abraham Lincoln Elementary School

Order #16 - Motion Passed:  The approval of the acceptance, usage, and tracking of the donation of $2,000 for Abraham Lincoln Elementary School passed with a motion by Joanna Hinton and a second by Paul Cooper.

With 500 + students in each of our elementary schools, it is difficult for the two principals to complete all the mandatory teacher evaluations in a timely manner.  Compared to the middle and high schools, which have assistant principals to help carry that load. 

I am requesting the Board approve one (1) assistant principal position to be shared by both ALES and HES.  This would be a 220-day Board position, not a school allocation, with a stipend to be determined at a later date.

Not only would adding this position allow each school to complete all observations/evaluations, but it would provide opportunities for teachers in each of those schools to receive additional feedback and coaching, which in turn will ultimately improve instruction.

We would use the current Board-approved job description for Assistant Principal, attached for your review.

The approval for one (1) elementary school assistant principal position to be shared by HES and ALES beginning in the 2020-21 school year

Order #17 - Motion Passed:  The approval for one (1) elementary school assistant principal position to be shared by HES and ALES beginning in the 2020-21 school year passed with a motion by Joanna Hinton and a second by Paul Cooper.

702 KAR 3:246 requires local districts to provide school councils both a tentative allocation by March 1^st and a final allocation by May 1^st for school staffing for the next fiscal year.  The District’s board staffing policy is contained in board policy & procedures 02.4331; the policy is not to change for school year 2020-2021.  Attached are SBDM Allocations for school year 2020-2021, presented at a 24:1 student/staff ratio.

The approval of the Tentative SBDM Allocations for 2020-2021 School Year

Order #18 - Motion Passed:  The approval of the Tentative SBDM Allocations for 2020-2021 School Year passed with a motion by Paul Cooper and a second by Joanna Hinton.

The motion to adjourn to closed session per KRS 61.810 (k) for discussion of Superintendent Evaluation and possible litigation

Order #19 - Motion Passed:  The motion to adjourn to closed session per KRS 61.810 (k) for discussion of Superintendent Evaluation and possible litigation passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The motion to adjourn from closed session and reconvene in open session

Adjournment of the meeting