the approval of the adoption of the agenda

Order #1 - Motion Passed:  the approval of the adoption of the agenda passed with a motion by Joanna Hinton and a second by Dawn Conner.

The recommendation for ___________ to be the new Board Chair

Order #2 - Motion Passed:  The recommendation for ___________ to be the new Board Chair passed with a motion by Price Smith and a second by Dawn Conner.

Order #3 - Motion Passed:  The recommendation for ___________ to be the new Board Chair passed with a motion by Joanna Hinton and a second by Dawn Conner.

The recommendation for ____________ to be the new Board Chair

Order #4 - Motion Passed:  The recommendation for ____________ to be the new Board Chair passed with a motion by Joanna Hinton and a second by Dawn Conner.

Recognition of the Board Members for Board Appreciation Month

ALES STLP Students

• Audience Comments
• Board Comments / Updates

Accepted the Recommendation of Employment of Tamra Trumbo as FRYSC Secretary for LaRue County Schools effective 12/16/19.

Accepted the Recommendation of Employment of Clint Aubrey as Custodian for Hodgenville Elementary School effective 1/2/20.

Accepted the Recommendation of Employment of R. Clint Moran as Custodian for Abraham Lincoln Elementary School effective 1/2/20.

Accepted the Recommendation of Employment of Adam Ragland as Custodian for Hodgenville Elementary School effective 1/2/20.

Accepted the Recommendation of Employment for Angela Matthews as Student Worker at LaRue County High School effective 1/6/20.

Accepted the Recommendation of Employment for Michaela Peterson as Student Worker at LaRue County High School effective 1/6/20.

Accepted the Recommendation of Employment of Phyllis Caulk as Teacher for LaRue County Middle School effective 1/6/20.

Accepted the Recommendation of Employment of Michael D Jones, Sr as Bus Driver for LaRue County Schools effective 1/6/20.

Accepted the Recommendation of Employment of Jessica Skaggs as Instructional Assistant at LaRue County Middle School effective 1/13/20.

Accepted the Recommendation of Employment of Melissa Neary as Intervention Teacher for Abraham Lincoln Elementary School effective 1/14/20.

Accepted the Recommendation of Employment of Desidemy Contreras as Substitute Bus Monitor for LaRue County Schools effective 1/8/20.

Accepted the Recommendation of Employment of Charles McMurtry as Part-time Custodial for LaRue County Schools effective 1/13/20. 

Accepted the Resignation of Whitley Milby as Substitute Teacher for LaRue County Schools effective 12/31/19.

Accepted the Resignation of Christina Lawrence as Custodian for LaRue County Schools effective 12/27/19.

Accepted the Resignation of Erin Hardwick as Teacher for LaRue County Middle School effective 12/31/19.

Accepted the Resignation of Jessica Skaggs as Bus Driver for LaRue County Schools effective 12/31/2019.

Accepted the Resignation of Kelly Simmons as Substitute Teacher for LaRue County Schools effective 12/20/19.

Accepted the Resignation of Paula Hamm as Instructional Assistant for Abraham Lincoln Elementary School effective 1/10/20.

Accepted the Request for leave without pay for Lindsey Bryan for January 3-8, 2020. 

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Attendance Report - Eric Allen, DSS
• Construction Updates - Allison Commings - Sherman Carter Barnhart
  • Peter Fisher - Ross Tarrant Architects
• Buildings & Facilities Report - Phil Fulkerson
• Student Representative Report - Matt Lewis & Stefani Giles
• ALES Proficiency Report - Crystal Wilkerson

Approval of Consent Agenda

Order #5 - Motion Passed:  Approval of Consent Agenda passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

• December 2019 Minutes
• Meeting Minutes 01152020

Approve AP Report with the consent agenda

Issue: Notice of Shortened School Day and/or Week waivers are completed for students whose IEPs require a shortened school day and/or week due to a medical condition diagnosed and documented by a physician.

Background: The Kentucky Department of Education requires that Notice of Shortened School Day and/or Week waivers be submitted for approval by the board of education. Students who are approved become eligible for full ADA funding.

Recommendation: Approve 2019-2020 KDE Notice of Shortened School Day/Week Waiver for a student at LaRue County Middle School.

Issue: Notice of Shortened School Day and/or Week waivers are completed for students whose IEPs require a shortened school day and/or week due to a medical condition diagnosed and documented by a physician.

Background: The Kentucky Department of Education requires that Notice of Shortened School Day and/or Week waivers be submitted for approval by the board of education. Students who are approved become eligible for full ADA funding.

Recommendation: Approve 2019-2020 KDE Notice of Shortened School Day Waiver for a student at Abraham Lincoln Elementary School.

IGA, Hodgenville Save-A-Lot, Wal-Mart, Sam’s Club, and Dollar General Store are on the list of discount stores.  These vendors were approved for FY18-FY20.  The bid has an option to extend the bid twice. 

All vendors have been contacted and would like to continue the bid for FY21. Signed forms are attached. The finance department recommends that the board votes to approve extending our current discount store bid with vendors listed above.

The 2005, Mercury Monterey Van has a burned out Transmission. The van has 176,000 miles+ on it . The odometer is no longer lit so the mileage is estimated. The cost to repair the transmission is $1200.00-$1480.00.

The estimated cost of a rebuilt odometer /speedometer is $1200.00. The Book value on this van repaired with the miles it now has on it, in excellent condition is $1575.00. The cost to repair the van far exceeds the value.

It is the recommendation of the Director of Transportation to declare the 2005 Mercury Monterey Van as Surplus property and sell it at the next surplus auction sale.

RossTarrant Architects has submitted change order #1 for the LaRue County Sprinkler Replacement and High School Gym Renovation project (see attached). This is a deductive change order removing the scope of replacing below-slab sanitary lines. Attached is the application for your review.  Below are the line items of the change order:

• Contractor to provide cost for material, labor and equipment to clean and run camera through existing sanitary line per Owner request. $3,455.00
• Contractor to provide cost deduct for material, labor and equipment NOT to replace existing sanitary lines and provide associated new work and interior flooring as shown in Alternate #2. -$33,184.00
• Contractor to provide cost deduct for material, labor and equipment NOT to replace existing sanitary lines and provide associated new work and interior flooring as shown in Alternate #3. -$14,274.00

The recommendation to approve the requested Change Order #1 and any necessary adjustments to the BG-1

Order #6 - Motion Passed:  The recommendation to approve the requested Change Order #1 and any necessary adjustments to the BG-1 passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Corbett Construction Company, Inc. has submitted Application #2 for payment in the amount of $168,048.00 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.

The approval of the requested payment of $168,048.00 to Corbett Construction

Order #7 - Motion Passed:  The approval of the requested payment of $168,048.00 to Corbett Construction passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Jenkins Essex Construction, Inc. has submitted Application #5 for payment in the amount of $329,618.14 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202.  Attached is the application for your review.

The approval of the requested payment of $329,618.14 to Jenkins Essex Construction, Inc.

Order #8 - Motion Passed:  The approval of the requested payment of $329,618.14 to Jenkins Essex Construction, Inc. passed with a motion by Joanna Hinton and a second by Dawn Conner.

Sherman Carter Barnhart Arch, PLLC has submitted change order #3 for the LaRue County HS Football Stadium and Greenhouse Project (see attached). The change order is for the cost to build a gravel access drive to the District’s dump area.  Attached is the application for review. 

The approve of the requested Change Order #3 and any necessary adjustments to the BG-1

Order #9 - Motion Passed:  The approve of the requested Change Order #3 and any necessary adjustments to the BG-1 passed with a motion by Joanna Hinton and a second by Dawn Conner.

The flat portion of LaRue County Middle School East Wing has several spots that need to be repaired. This area is under a pro Rata warranty with Insulated Roofing Contractors and is a 6-year old roof.  Our portion to repair these areas is not to exceed $5000.00. There are no mobilization cost due to them already being here on the High School Gymnasium project this Summer. This alone will save us $3200.00 to repair this now. Funding is in the roofing budget.

The recommendation of the Director of Maintenance to Contract with Insulated Roofing Contractors to Repair the East wing flat portions at a cost not to exceed $5000.00

Order #10 - Motion Passed:  The recommendation of the Director of Maintenance to Contract with Insulated Roofing Contractors to Repair the East wing flat portions at a cost not to exceed $5000.00 passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Sauve’s Lawn Service has complied with the proposal for calendar year 2018 and 2019.  Both parties must agree in writing to renew the proposal for calendar year 2020.    

Sauve’s Lawn Service has been contacted and wishes to renew for calendar year 2020. Signed form is attached.
The Board authorize the attached contract for Sauve’s Lawn Service for the calendar year 2020.

Order #11 - Motion Passed:  Sauve’s Lawn Service has been contacted and wishes to renew for calendar year 2020. Signed form is attached. The Board authorize the attached contract for Sauve’s Lawn Service for the calendar year 2020. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Van # 30 ( technology van) is now surplus property, Van 40 has 158,417 miles. This is a 2010 Dodge.

The recommendation by the Director of Transportation to put unit 40 in service as the Technology van and accept proposals for a new van which would be used to drive staff and student trips and also be used for professional development transportation

Order #12 - Motion Passed:  The recommendation by the Director of Transportation to put unit 40 in service as the Technology van and accept proposals for a new van which would be used to drive staff and student trips and also be used for professional development transportation passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The Great Dane mower which was donated to the school used by JOSCO in 2012 is in poor repair. At times, this mower is used to mow the softball field, cross country track, football field area, areas around the tennis courts and any where else that gets shaggy between contracted mowing. The mower has provided excellent service to the District but, it is currently in need of some springs, guards and a bearing that are no longer serviced through Great Dane or other venues.

The recommendation by the Director of Maintenance to accept proposals for purchase of a replacement mower

Order #13 - Motion Passed:  The recommendation by the Director of Maintenance to accept proposals for purchase of a replacement mower passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The generators at Abraham Lincoln and Hodgenville Elementary Schools are gathering years of use, HES is 18 years old and ALES is 13 years old. The generators have been recently repaired to provide current power in case of emergency power outage. These were discovered to be out of order when the last thunderstorm in the fall ran through during the first of August. They had lost components that would let them self-test every week. Also, there are maintenances that test amperage output and fuel reliability annually.

We do not have the equipment to perform these tests of the generators nor the equipment to program them. We do not possess the fuel quality test equipment either. In my opinion, it would be money well spent to obtain a maintenance provider for the 2 units.

LCMS has no generator and LCHS will have a new generator with warranty powered by natural gas.

We contacted Nixon Power services and Cummins Crosspoint to obtain bids for this service. The bids are attached and total up as follows:

                                                          Cummins             Nixon

Annual price per generator             $1,444.00          $1,700.00

Total Price for 3-year contract, locked in and paid annually

                                                          $4332.00            $5100.00

The recommendation of the Director of Maintenance to employ Cummins Crosspoint to perform generator maintenance at ALES and HES for 3 years at $1,444.00 per year

Order #14 - Motion Passed:  The recommendation of the Director of Maintenance to employ Cummins Crosspoint to perform generator maintenance at ALES and HES for 3 years at $1,444.00 per year passed with a motion by Joanna Hinton and a second by Dawn Conner.

The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $17,221 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in our most current approved facility plan.  These funds and those escrowed for the purpose of receiving this offer must be used only on a Priority One Project in this plan.

Acceptance of this Offer of Assistance commits the school district to adhere to the Statutes and Regulations governing this program.  No bonds may be sold prior to June 30, 2020.  In order to accept this offer, the District must have transferred the fund balances remaining in FY19 to the SFCC escrow accounts.  The amounts transferred were as follows:

Capital Outlay Funds: $3,750.00

Building Funds: $2,574.00

The approval of the SFCC offer of assistance

Order #15 - Motion Passed:  The approval of the SFCC offer of assistance passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

The current working budget was rolled into the draft budget and expenditures and income were modified as needed.

Revenue:

• Beginning balance was set at $3,848,326.84.
• Property, franchise, motor vehicle and utility taxes were left the same as our current working budget. 
• Seek revenue was estimated based on $4,000 guaranteed base.     

Expenditures:

• Certified salaries were budgeted based on current general fund staff with a step.
• Classified salaries were budgeted based on current general fund staff receiving requested salary increasing (based on updated, submitted salary schedules) with a step.
• All fringe benefits were adjusted based on the new salaries and the required rate per each benefit.  CERS changed to 26.95% (up from 24.06%) and KTRS remained unchanged at 3%.

Contingency:

• Budget calculated at $686,899.79 (2.621% Contingency Percentage).

The approval of the Draft Budget

Order #16 - Motion Passed:  The approval of the Draft Budget passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Salary schedules and details are attached for review.  

The approval of 2020-2021 Salary Schedules and Extended Days and Extra Duty Pay Schedule

Order #17 - Motion Passed:  The approval of 2020-2021 Salary Schedules and Extended Days and Extra Duty Pay Schedule passed with a motion by Farrah Pruitt and a second by Dawn Conner.

A resolution from the LaRue County BOE authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products.  The resolution has been reviewed by Tom Claycomb, LCS Board Attorney.

A copy of the resolution is attached for your review.

The approval the adoption of the resolution authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products

Order #18 - Motion Passed:  The approval the adoption of the resolution authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Attached is a copy of the contingency fee contract between Hendy Johnson Vaughn Emery, PSC, and the LaRue County School District.  The contract has been reviewed by Tom Claycomb, LCS Board Attorney.

The approval of the contingency fee contract between Hendy Johnson Vaughn Emery, PSC, and the LaRue County School District

Order #19 - Motion Passed:  The approval of the contingency fee contract between Hendy Johnson Vaughn Emery, PSC, and the LaRue County School District passed with a motion by Farrah Pruitt and a second by Dawn Conner.

A Volunteer Handbook has been designed to make the process more efficient within our district as well as guide the volunteers.  Attached is a copy of the final draft for your approval.

The approval of the Volunteer Handbook as presented

Order #20 - Motion Passed:  The approval of the Volunteer Handbook as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The adjournment of this meeting of the LaRue County Board of Education

Order #21 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Dawn Conner and a second by Joanna Hinton.