LaRue County
December 16, 2019 7:00 PM
December Board Meeting
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE
3. AGENDA ADOPTED
Recommended Motion

Adoption of agenda

Actions Taken

Order #1 - Motion Passed:  Adoption of agenda passed with a motion by Joanna Hinton and a second by Paul Cooper.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
4. Awards & Achievements
Rationale

National Board Certification Awards

6th Grade Showcase Winners

 

5. Student Presentation
Rationale

Brock Gross -- Student Digital Portfolio

6. PERSONNEL
Rationale

Accepted the Resignation of Ernest Gardner as Lead Custodian for Abraham Lincoln Elementary School effective November 15, 2019.

Accepted the Resignation of Rupert Carby JR as bus driver for LaRue County Schools effective March 1, 2020.

Accepted the Request for Maternity Leave for Allison Elmore for Oct. 22, 2019 to Dec. 23, 2019.

Accepted the Request for Leave Without Pay for Jamie Hines on 10/30/19 for ½ day.


7. COMMUNICATIONS
Rationale

  • Audience Comments
  • Board Comments / Updates

8. REPORTS
Rationale

  • Attendance Report - Eric Allen (report attached)
  • Superintendent's Activities & Comments
  • SBDM Reports     LCHS   LCMS   HES   ALES
  • Construction Updates - Allison Commings Sherman Carter Barnhart
    •       Peter Fisher - Ross Tarrant Architects (report attached)
  • Buildings & Facilities Report - Phil Fulkerson
  • Student Representative Report - Stefani Giles & Matt Lewis
  • Kindergarten Readiness Report - Amanda Reed  (power point)
  • LCMS Proficiency Report - Christina Boone

 

 

9. CONSENT AGENDA
Recommended Motion

Approval of Consent Agenda

Actions Taken

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
9.A. Minutes of the Previous Meetings
Attachments
9.B. Claims as Presented
9.B.a. AP Report
Recommended Motion

Approve the AP Report with the consent agenda

9.C. Treasurer’s Report (KC / GF / LCSNP /MUNIS Balance Sheet / Budget Report /Monthly Report / Year to Date Budget Report)
9.D. Fundraising Requests
9.E. Appoint Jessica Castenir as the Treasurer of the LaRue County Board of Education and Director of the LaRue County Finance Corporation
Rationale

Appoint Jessica Castenir as the Treasurer of the LaRue County Board of Education and Director of the LaRue County Finance Corporation for banking and financing purposes.

Recommended Motion

Appoint Jessica Castenir as the Treasurer of the LaRue County Board of Education and Director of the LaRue County Finance Corporation effective December 16, 2019.

9.F. Shortened School Day/Week Waiver
Rationale

Issue: Notice of Shortened School Day and/or Week waivers are completed for students whose IEPs require a shortened school day and/or week due to a medical condition diagnosed and documented by a physician.

 

Background: The Kentucky Department of Education requires that Notice of Shortened School Day and/or Week waivers be submitted for approval by the board of education. Students who are approved become eligible for full ADA funding.

 

Recommendation: Approve 2019-2020 KDE Notice of Shortened School Day and/or Week waiver for a student at Abraham Lincoln Elementary School.

Recommended Motion

The motion to approve 2019-2020 KDE Notice of Shortened School Day and/or Week waiver for a student at Abraham Lincoln Elementary School

9.G. 2020 Board Meeting Dates, Locations, and Times
Rationale

We are required to provide the meeting dates, locations, and times for the year.

 

BACKGROUND:

We are required to provide the meeting dates and locations for the year.

 

RECOMMENDATION:

 

Date

Location

Proficiency Rept.

*January 21,2020

ALES Media Center

ALES

*February 18,2020

HES Cafeteria

HES

March 16,2020

Meeting Room

TLC

April 20,2020

LCHS Media Center

**May 18,2020

LCHS Media Center

June 15,2020

LCHS Media Center

July 20,2020

LCHS Media Center

August 17,2020

LCHS Media Center

September 21,2020

LCHS Media Center

October 19,2020

LCHS Media Center

District

November 16,2020

LCHS Media Center

LCHS

December 21, 2020

LCMS Cafeteria

LCMS

Since the January and February meetings fall on a holiday, the meetings will be on the following Tuesday.

** Retirement Reception at 5:30 before the regular meeting.

All meetings begin at 6:00

Approve the above meeting dates, locations, and the time change from 7:00 to 6:00 for the 2020 Board Meetings. 

 

 


9.H. Section 125
Rationale

ISSUE:  Section 125 Document.

 

BACKGROUND: American Fidelity has provided a sample Section 125 plan document for us to adopt. Please review the attached document.

 

RECOMMENDATION:   Approve Section 125 Plan Document for LaRue County Board of Education.

 

Respectfully submitted by Stephanie Utley

                                             LaRue County Nutrition Services/Insurance Coordinator

9.I. 2020-2021 School Calendar
Rationale

The calendar committee produced two calendar options for the 2020-21 school year.  The two options, Calendar A & Calendar B, were given to LCS staff for feedback.  Also, at that time staff was invited to produce any calendar options that they would like to see submitted before the committee.  No other options were submitted and committee members reported feedback that pointed to an overwhelming support for the Calendar A option.  The calendar committee voted to send the two calendar options back out to staff for a vote with the understanding that the winning calendar would be sent before the board for approval.  121 staff members voted on which of the two proposed calendars they preferred.  111 votes for Calendar A, and 10 votes for Calendar B.

Recommended Motion

First reading of proposed school calendar for the 2020-21 school year.

10. ACTION AGENDA
10.A. Revised BG-1 for LaRue County High School Gymnasium/Football Stadium/Greenhouse
Rationale

BG-1 was revised post bond sale.  Updated calculations were modified per information from Baird (Hilliard Lyons).

Recommended Motion

The approval of the revised BG-1 #18-202 for the LaRue County High School Gymnasium/Football Stadium/Greenhouse with post bond figures

Actions Taken

Order #3 - Motion Passed:  The approval of the revised BG-1 #18-202 for the LaRue County High School Gymnasium/Football Stadium/Greenhouse with post bond figures passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.B. Revised BG-1 for LaRue County Sprinkler Replacement and HS Gym Renovation
Rationale

BG-1 was revised post bond sale.  Updated calculations were modified per information from Baird (Hilliard Lyons).

Recommended Motion

The approval of the revised BG-1 #19-361 for the LaRue County Sprinkler Replacement and HS Gym Renovation with post bond figures

Actions Taken

Order #4 - Motion Passed:  The approval of the revised BG-1 #19-361 for the LaRue County Sprinkler Replacement and HS Gym Renovation with post bond figures passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.C. Consideration of Jenkins Essex Construction Application #4 for Payment
Rationale

Jenkins Essex Construction, Inc. has submitted Application #4 for payment in the amount of $191,502.09 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202.  Attached is the application for your review.


Recommended Motion

The approval of the requested payment of $191,502.09 to Jenkins Essex Construction, Inc.

Actions Taken

Order #5 - Motion Passed:  The approval of the requested payment of $191,502.09 to Jenkins Essex Construction, Inc. passed with a motion by Joanna Hinton and a second by Paul Cooper.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.D. Consideration of Corbett Construction Application #1 for Payment
Rationale

Corbett Construction Company, Inc. has submitted Application #1 for payment in the amount of $50,952.60 for the LC Sprinkler Replacement & High School Gym Renovation Project #19-361.  Attached is the application for your review.


Recommended Motion

The approval of the requested payment of $50,952.60 to Corbett Construction

Actions Taken

Order #6 - Motion Passed:  The approval of the requested payment of $50,952.60 to Corbett Construction passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.E. WHAS Crusade for Children Grant
Rationale

Issue:  Approval to submit a WHAS Crusade for Children grant application for the 2020-2021 school year.

 

Background:  Each year, the LaRue County School system submits a grant to the WHAS Crusade for Children, Inc.  In the past, Crusade grants have helped to fund the purchase of equipment and services for special needs students, including salaries for personnel to provide additional instruction/intervention, computers, FM systems, music therapy, software, etc. 

 

Recommendation:  Approve submission of the 2020-2021 WHAS Crusade for Children grant application.

Recommended Motion

The approval for submission of the 2020-2021 WHAS Crusade for Children grant application

Actions Taken

Order #7 - Motion Passed:  The approval for submission of the 2020-2021 WHAS Crusade for Children grant application passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.F. Summer Feeding Bus Remodel
Rationale

ISSUE:  Award Contract for Summer Feeding Bus Remodel.

BACKGROUND: We must award a contract to procure the remodeling of the Summer Feeding bus paid for with School Nutrition Funds. Final Finish, 382 Gardner Lane Rd., Morgantown, KY 42261 was the only company to bid. The company has returned all required paperwork, including two positive references from school districts.

RECOMMENDATION:   The Board authorize the awarding of the contract to Final Finish for $36,806.24 for the Summer Feeding Bus Remodel.

 

Respectfully submitted by Stephanie Utley

Director of Child Nutrition

Recommended Motion

The approval for the Board to authorize the awarding of the contract to Final Finish for $36,806.24 for the Summer Feeding Bus Remodel

?

Actions Taken

Order #8 - Motion Passed:  The approval for the Board to authorize the awarding of the contract to Final Finish for $36,806.24 for the Summer Feeding Bus Remodel ? passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.G. Kentucky Council for Exceptional Children Mini-Grant
Rationale

Issue:  Approval to submit a Kentucky Council for Exceptional Children Mini Grant

 

Background:  Each year, the Kentucky Council for Exceptional Children offers opportunities for special education teachers to submit mini grant applications. Grants are awarded in the spring.  

 

Recommendation:  Approve submission of the 2020 Kentucky Council for Exceptional Children Mini Grant

Recommended Motion

The approval for submission of the 2020 Kentucky Council for Exceptional Children Mini Grant

Actions Taken

Order #9 - Motion Passed:  The approval for submission of the 2020 Kentucky Council for Exceptional Children Mini Grant passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.H. Approval to apply for SRCL Supplemental Grant
Rationale

KDE has extra Striving Readers Comprehensive Literacy grant funds that are available to applicants from the 44 current SRCL grant districts. Mini-grants are $12,000 and are available on a competitive basis by grade span to target specific areas of need where performance is lower than the state score. We can apply for early childhood, elementary, or secondary (MS/HS) or any combination. Each grade span is a separate application and will be scored separately. Applications are due January 10. If funded the timeline to spend the money is late March 2019 to September 30, 2019.

Recommended Motion

The approval to apply for the Striving Readers Comprehensive Literacy Grant for age 0 to 5, for grades K-5, and for grades 6-12

Actions Taken

Order #10 - Motion Passed:  The approval to apply for the Striving Readers Comprehensive Literacy Grant for age 0 to 5, for grades K-5, and for grades 6-12 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.I. 2019-2020 Comprehensive District Improvement Plan
Rationale

The 2019-2020 Comprehensive District Improvement Plan and support documents are included for your approval. The Improvement Plan itself can be found on pg. 28-56. These are the most important pages to review as they will show you all of the goals we have set and the actions we intend to take to meet those goals. The other pages are supplementary items that are included for further information.

Supplemental sections:

  • Continuous Improvement (pg. 1-3) is a reflection of our current processes, practices and conditions in order to leverage strengths and identify critical needs.
  • Needs Assessment (pg. 4-21) outlines our process for reviewing our data to identify needs and next steps for increasing student achievement. This section also includes some of the data itself.
  • Executive summary (pg. 22-27) provides background information
  • Comprehensive Improvement Plan for Districts (pg. 28-56)
  • District Assurances (pg. 57-66)—lists some required actions and affirms we are meeting these requirements
  • Superintendent Gap Assurances (pg. 67-71) specify if schools are meeting gap targets

The requirements for the CDIP and supplementary items are similar to last year. All schools and districts are required to use the same planning process, templates and goals, but we have flexibility in how we set those goals and then the objectives, strategies and activities needed to meet the goals. We can also create additional goals if we choose.

Multiple groups have provided input on plan components as it was under development (see needs assessment for details). Elements of the Strategic Plan have been incorporated. The CDIP is posted for public comment on the district website and staff have been notified of the opportunity for comment as well.

The plan may be revised at any time. An implementation and impact report regarding progress on each activity will be completed at the end of the year. The far right column in the plan is a placeholder for those notes, “Progress Monitoring Date & Notes”.

Recommended Motion

The approval of the Comprehensive District Improvement Plan as submitted

Actions Taken

Order #11 - Motion Passed:  The approval of the Comprehensive District Improvement Plan as submitted passed with a motion by Paul Cooper and a second by Dawn Conner.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.J. Auditor Selection for Fiscal Year 2020
Rationale

Stiles, Carter & Associates have submitted a proposal to perform the District’s financial audit for FY20.  Stiles, Carter & Associates are well respected by the Finance Department at KDE as they were responsible for over seventeen school district’s audits in FY19.  Stiles, Carter & Associates are very familiar with the District’s policies, procedures, and accounting processes.

Recommended Motion

The recommendation that the LaRue County School District utilize Stile, Carter & Associates for the FY20 audit at the cost of $16,000

Actions Taken

Order #12 - Motion Passed:  The recommendation that the LaRue County School District utilize Stile, Carter & Associates for the FY20 audit at the cost of $16,000 passed with a motion by Dawn Conner and a second by Paul Cooper.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.K. Approval of 2020 - 2023 Strategic Plan
Rationale

The strategic plan development process has been one of collaboration and intenionality.  Stakeholders from the schools as well as the community have been provided the opportunity for input on several occasions.  The strategic plan will drive the work we do in the district over the next four years. 

A copy of the draft Strategic Plan is attached for your review.

Recommended Motion

the approval of the 2020 - 2023 Strategic Plan as presented

Actions Taken

Order #13 - Motion Passed:  the approval of the 2020 - 2023 Strategic Plan as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.L. Job Description- Student Worker- Food Service
Rationale

ISSUE:  The Food Service Department of LaRue County Schools would like to have student workers in our High School Cafeteria.

 

BACKGROUND: The Food Service Department would like to place student workers in our High School Cafeteria. I have spoken with surrounding districts, specifically Nelson and Hardin Counties who both have student workers in all of their high school cafeterias. I feel that allowing these students into our cafeteria they will not only gain work experience, they will gain life experience. Everyone that is involved is on board.

 

RECOMMENDATION:   The Board authorize the job description for the student workers in the High School Cafeteria.

 

 

                                                                                          Respectfully submitted by Stephanie Utley

                                                                                            LaRue County Nutrition Services

Recommended Motion

The recommendation that the Board authorize the job description for the student workers in the High School Cafeteria

Actions Taken

Order #14 - Motion Passed:  The recommendation that the Board authorize the job description for the student workers in the High School Cafeteria passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
10.M. Performance Bond FY2020
Rationale

Per KRS 160.560 and 702 KAR 3:080, it is the duty of each local board of education to bond their Board Treasurer and any other school employee who is responsible for Board of Education Funds. 

Recommended Motion

The approval and signature for the Performance Bond for Jessica Phelps Castenir for the penal sum of $400,000

Actions Taken

Order #15 - Motion Passed:  The approval and signature for the Performance Bond for Jessica Phelps Castenir for the penal sum of $400,000 passed with a motion by Joanna Hinton and a second by Paul Cooper.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes
11. ADJOURNMENT
Recommended Motion

The adjournment of this meeting of the LaRue County Board of Education

Actions Taken

Order #16 - Motion Passed:  The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Member Votes
Dawn Conner Yes
Paul Cooper Yes
Joanna Hinton Yes
Farrah Pruitt Yes
Price Smith Yes