Recognition of the 2019-2020 ExCel Nominees.

Recognition of the 2019 4-H State Fair participants

Adoption of agenda

Order #1 - Motion Passed:  Adoption of agenda passed with a motion by Joanna Hinton and a second by Paul Cooper.

Accepted the Recommendation of Employment of Jorge Venegas as Assistant Freshman Volleyball Coach LaRue County High School effective August 14, 2019.

Accepted the Recommendation of Employment of Ryan Ramsey as Math Intervention Teacher for LaRue County High School effective August 18, 2019.

Accepted the Recommendation of Employment of Rob Miller as 7^th Grade Boys Basketball Coach for LaRue County Middle School effective August 20, 2019.

Accepted the Recommendation of Employment of Caleb Phelps as Media Producer for LaRue County Schools effective August 21, 2019.

Accepted the Recommendation of Employment of Brian Riggs as Instructional Assistant for LaRue County High School effective September 3, 2019.

Accepted the Recommendation of Employment of Robin Cruse as Head Bookkeeper LaRue County Schools effective September 4, 2019.

Accepted the Recommendation of Employment of Ronald Wolford as Full Time Substitute Bus Driver for LaRue County Schools effective August 22, 2019.

Accepted the Recommendation of Employment of Kayla Pullin as Teacher for Hodgenville Elementary School effective September 3, 2019.

Accepted the Recommendation of Employment of China Pearman as Intervention Teacher for LaRue County High School effective August 26, 2019.

Accepted the Recommendation of Employment of Linda Miracle as Intervention Teacher for Abraham Lincoln Elementary School effective August 27, 2019.

Accepted the Recommendation of Employment of Brandon Boone as Bass Fishing Head Coach for LaRue County High School effective August 23, 2019.

Accepted the Recommendation of Employment of Erica Sosa as Bookkeeper for LaRue County Middle School effective September 3, 2019.

Accepted the Recommendation of Employment of Dora Canter as Part time & Temporary Elementary Teacher for LaRue County Schools effective September 3, 2019.

Accepted the Recommendation of Employment of Chelsea Blake Brewer as Instructional Assistant for Hodgenville Elementary School effective September 3, 2019.

Accepted the Recommendation of Employment of Delaney Eastridge as Instructional Assistant for Hodgenville Elementary School effective September 3, 2019.

Accepted the Recommendation of Employment of Sarah Stults as Interventionist Teacher for LaRue County Middle School effective August 27, 2019.

Accepted the Recommendation of Employment of Kimberly Neal as Part time Instructional Assistant for Hodgenville Elementary School effective September 3, 2019.

Accepted the Recommendation of Employment of Christina Lawrence as Custodian for Hodgenville Elementary School effective September 4, 2019.

Accepted the Recommendation of Employment of Kristy Cambron as Part time Instructional Assistant for Hodgenville Elementary School effective September 16, 2019.

Accepted the Recommendation of Employment of Demond Thomas as 8th Grade Boys Basketball for LaRue County Middle School effective September 16, 2019.

Accepted the Recommendation of Employment of Paul Handley as Assistant Boys Basketball for LaRue County High School effective September 17, 2019

Accepted the Recommendation of Employment of Timothy Elliott as Part time Custodian for LaRue County Schools effective September 19, 2019.

Accepted the Recommendation of Employment of Steven Clark as Part time Custodian for LaRue County Schools effective September 23, 2019.

Accepted the Recommendation of Employment of Kristy Cambron as Instructional Assistant for LaRue County High School effective October 3, 2019.

Accepted the Recommendation of Employment of TiJuaua Heath as Part time Instructional Assistant for Hodgenville Elementary Schools effective October 14, 2019.

Accepted the Recommendation of Employment of Melissa Neary as Part time Instructional Assistant for Hodgenville Elementary Schools effective October 14, 2019.

Accepted the Recommendation of Employment of Beverly Heady as Math Intervention Teacher for Abraham Lincoln Elementary School effective October 15, 2019.

Accepted the Resignation of Erica Sosa as Instructional Assistant for Hodgenville Elementary School effective August 28, 2019. 

Accepted the Resignation of Chelsea Blake Brewer as Part-time Instructional Assistant for Hodgenville Elementary School effective August 28, 2019. 

Accepted the Resignation of Brian Riggs as Instructional Assistant for LaRue County High School effective September 5, 2019. 

Accepted the Resignation of Clay Franklin as Substitute Teacher for LaRue County Schools effective September 24, 2019. 

Accepted the Resignation of Kristy Cambron as Part time Instructional Assistant for Hodgenville Elementary School effective October 2, 2019. 

Accepted the Resignation due Retirement of Pamela Kay Bryant as Finance Director for LaRue County Schools effective December 31, 2019. 

Accepted the Resignation of Ashley Blandford as Teacher for LaRue County High School effective October 28, 2019.

Accepted the Resignation due to Retirement of Larry Miller as Bus Driver for LaRue County Schools effective October 31, 2019. 

Accepted the Resignation of David Masure as Custodian for LaRue County High School effective October 15, 2019.

• Audience Comments
• Board Comments / Updates

• Attendance Report - Eric Allen
• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Strategic Planning Committee Report
• Construction Updates - Allison Commings - Sherman Carter Barnhart & Peter Fisher - Ross Tarrant Architects
• Buildings and Facilities Report - Phil Fulkerson
• Cumberland Family Medical Report - Ibby Hopper
• 2019 Accountability Report & ACT Report- Amanda Reed

no action, report only

No action, report only

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Paul Cooper.

• Meeting Minutes 10-15-2019
• September Minutes

Approve AP Report with the consent agenda

Non-resident Contracts are due.  If approved by this Board, they are submitted to the respective School Boards for approval.

Listed below are the counties for whom we are requesting contracts (for students residing in their district to attend LaRue County):

            Bardstown Independent,  Barren County, Campbellsville Independent, Caverna Independent,

            Elizabethtown Independent, Grayson County, Green County, Hardin County, Hart County,

            Jefferson County, Marion County, Nelson County, Taylor County, Warren County

attached is the revised fund-raising request form.  It will need one reading to be approved. 

note from Kay: 

The procedure on this refers to the new Redbook form and the prior form was removed from our policies and procedures in July. 

Robin has compared the new Redbook form and made adjustments to the form attached.  As long as our Board form has the same information as the Redbook form, we are allowed to use our own form. 

LaRue County Middle School would like to establish a Parent Teacher Student Organization (PTSO).  PTSO would function similar to the ones operating at the elementary schools with a focus on raising funds to supply incentives for our positive behavior system, KPREP ceremony, attendance, and honor roll celebrations.

Approve the establishment of a Parent Teacher Student Organization at LaRue County Middle School.

Jenkins Essex Construction, Inc. has submitted Application #2 for payment in the amount of $143,149.72 for the LCHS Phase 1 Gym, Football Stadium & Greenhouse project #18-202.  Attached is the application for your review.

Approve the requested payment of $143,149.72 to Jenkins Essex Construction, Inc.

Order #3 - Motion Passed:  Approve the requested payment of $143,149.72 to Jenkins Essex Construction, Inc. passed with a motion by Paul Cooper and a second by Joanna Hinton.

A change order has been forwarded from Sherman Carter Barnhart for ($9,025.00) to cancel the Direct Purchase Order to New Millenium for joist and decking.

The change order is attached for your review.

The approval of the requested Change Order #001-DPO 107111 and any necessary adjustments to the BG-1 to reflect this

Order #4 - Motion Passed:  The approval of the requested Change Order #001-DPO 107111 and any necessary adjustments to the BG-1 to reflect this passed with a motion by Dawn Conner and a second by Paul Cooper.

A change order has been forwarded from Sherman Carter Barnhart for $9,025.00 for Jenkins-Essex picking up the costs that was associated with a Direct Purchase Order to New Millenium for joist and decking.

The change order is attached for your review.

The approval of the requested Change Order #2 and any necessary adjustments to the BG-1 to reflect this

Order #5 - Motion Passed:  The approval of the requested Change Order #2 and any necessary adjustments to the BG-1 to reflect this passed with a motion by Dawn Conner and a second by Joanna Hinton.

Please see attachments for the information needed

The approval to award the award Contract for Special Inspections in the amount of $3,750.00 to Solid Ground Consulting Engineers for the LaRue County Sprinkler/Gym Renovation project

Order #6 - Motion Passed:  The approval to award the award Contract for Special Inspections in the amount of $3,750.00 to Solid Ground Consulting Engineers for the LaRue County Sprinkler/Gym Renovation project passed with a motion by Farrah Pruitt and a second by Dawn Conner.

When our current Finance Director, Kay Bryant, was hired, a high school diploma or GED certificate were the only educational requirements for the position.  That prerequisite has since changed, requiring all new hires after July 1, 2015 to now have a Bachelor’s degree and one of the following:  12 hours of accounting class hours or four years professional experience in a business office setting or at least two years’ experience school finance.  Additionally, new hires must also go through the internship process as stated in 702 KAR 3: 320.

These changes are reflected in the revised Director of Finance Job Description.  Copies of the current job description along with the proposed one are attached for your review.

The approval the revised Director of Finance Job Description as presented

Order #7 - Motion Passed:  The approval the revised Director of Finance Job Description as presented passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Since the education requirements for Director of Finance Class (Code #7185) now requires a Bachelor's degree, the stipend for this position should be increased.

The current stipend for Director of Finance (Class Code #7186) is $1,500.  The recommendation is for the Director of Finance (Class Code #7185) stipend to be increased to $3,000.  The change will also be reflected on the 2019-2020 Extended Employment and Extra Service Salary Schedule.

The motion to approve an increase to the Director of Finance extra service stipend from $1,500 (#7186) to $3,000 (#7185)

Order #8 - Motion Passed:  The motion to approve an increase to the Director of Finance extra service stipend from $1,500 (#7186) to $3,000 (#7185) passed with a motion by Joanna Hinton and a second by Dawn Conner.

As a result of having several custodians on leave and not having a pool of qualified sub custodians to fill in, it is becoming increasingly challenging to provide clean and safe learning environments for our students.  We are hoping that by creating a full-time substitue custodian position, we will be able to find a quality candidate willing to fill that role until an opening occurs.

The approval the creation of one Full-time Substitute Custodian position at 0 years experience with benefits

Order #9 - Motion Passed:  The approval the creation of one Full-time Substitute Custodian position at 0 years experience with benefits passed with a motion by Farrah Pruitt and a second by Paul Cooper.

When we first started the laptop initiative, the company was allowing us to requests free parts as often as we needed for accidental damages. This was the case in both round 1 and round 2 of laptops. Last year, DELL made a change that we can only request 1 replacement part per 12 months per computer. If we have to request more than 1 in a 12 month period then we have to pay for that part. This is based on accidental damage. We believe companies have learned that students can be very hard on these devices and that is what has prompted them to change their practices. 

The LCHS SBDM reviewed our current laptop fees for repairs and have approved the changes seen on the attached form. This adjustment is reflected in our student handbook. The estimated values have increased by $5.00 to $10.00 from what the board approved at the May meeting. In addition, we have found that more students have reported laptops lost or stolen (possibly to prevent them from claiming they have damage to their computer and therefore being fined). In previous years we have not charged for a lost or stolen laptop. We are proposing that there be a lost/stolen laptop fee. (see attached)

Lost/Stolen Laptops

Students who have lost their laptop should make every effort to locate it by retracing their steps and communicating with their teachers, parents, and fellow students.  If the laptop is not found, the student should report the laptop as lost to school administration.  Any found laptops are turned in to the front office and students should report to the assistant principal to recover their device.   

If a laptop is missing for more than 3 days or is known to have been stolen/destroyed, it will be the responsibility of the student to file it with either the police department or their insurance company (if an insurance claim is being placed).  Any documentation including the police report or insurance claim should be provided to school administration. 

In the event of a missing, stolen, or destroyed laptop, it is the responsibility of the student to provide restitution based on the prorated chart below. 

The approval of the laptop fees adjustment for the 2019-2020 school year

Order #10 - Motion Passed:  The approval of the laptop fees adjustment for the 2019-2020 school year passed with a motion by Dawn Conner and a second by Farrah Pruitt.

ISSUE:  We need to remodel the summer feeding bus for functional operation.

BACKGROUND:   Food Service was donated a bus by the transportation department; in order for it be functional for Summer Feeding it must be remodeled. According to Federal Law we must send for competitive proposals.

RECOMMENDATION:   The Board authorize the sending out of the request for proposal for the Summer Feeding Bus Remodel.

Respectfully submitted by Stephanie Utley

                                                                     LaRue County Nutrition Services

The approval from the Board to send out the request for proposal for the Summer Feeding Bus Remodel

Order #11 - Motion Passed:  The approval from the Board to send out the request for proposal for the Summer Feeding Bus Remodel passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The FY19 audit was presented in the working session on October 15, 2019.

Attached is a copy of the FY19 Audit completed by Stiles, Carter and Associates.

The approval of the FY19 LaRue County School District Audit

Order #12 - Motion Passed:  The approval of the FY19 LaRue County School District Audit passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The motion to recess as the LaRue County Board of Education and convening as the LaRue County School District Finance Corporation

Order #13 - Motion Passed:  The motion to recess as the LaRue County Board of Education and convening as the LaRue County School District Finance Corporation passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The approval of the LaRue County School District Finance Corporation Officers as follows: President - Price Smith, Vice President - Farrah Pruitt, Treasurer - Kay Bryant, Secretary - David Raleigh

Order #14 - Motion Passed:  The approval of the LaRue County School District Finance Corporation Officers as follows: President - Price Smith, Vice President - Farrah Pruitt, Treasurer - Kay Bryant, Secretary - David Raleigh passed with a motion by Joanna Hinton and a second by Paul Cooper.

The adjournment of the LaRue County Schools Finance Corporation and Reconvening of the LaRue County Schools Board

Order #15 - Motion Passed:  The adjournment of the LaRue County Schools Finance Corporation and Reconvening of the LaRue County Schools Board passed with a motion by Price Smith and a second by Paul Cooper.

Adjournment of the meeting

Order #16 - Motion Passed:  Adjournment of the meeting passed with a motion by Paul Cooper and a second by Farrah Pruitt.