Adoption of agenda

Motion Passed:  Adoption of agenda passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Accepted the Recommendation of Employment of Noah Milburn as Custodian for the District effective May 16, 2019.

Accepted the Recommendation of Employment of Alfredo Silva as Custodian for the District effective May 20, 2019.

Accepted the Recommendation of Employment of B.J. Eads as 7^th Grade Girls’ Basketball Coach for LaRue County Middle School effective May 20, 2019.

Accepted the Recommendation of Employment of Molly Howell as a Math Teacher at LaRue County High School effective May 31, 2019.

Accepted the Recommendation of Employment of Darian White as a Teacher at Hodgenville Elementary School effective June 3, 2019.

Accepted the Recommendation of Employment of David Fortner as the Assistant Girls’ Basketball Coach for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Lindsey Bryan as Youth Service Center Coordinator for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Bridgett Weaver as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Dalton Underwood as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Laura Beth Ward as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Abi Gibson as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Kaylee Whiteman as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Jacob Sandidge as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Tristen Locke as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Biven Turner as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Olivia Hazelwood as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Ariana Silva as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Olivia Bingham as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Simon Coy as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Keke Weathers as a Cool School Student Worker for LaRue County Schools effective June 3, 2019.

Accepted the Recommendation of Employment of Yeridiana Delfin as a K Summer School Instructional Assistant for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Carlene Gibson as a Summer School Teacher for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Lynn Anne Waddle as a K Summer School Instructional Assistant for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Kim Strange as a K Summer School Instructional Assistant for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Daniel Thomas as a K Summer School Coordinator for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Billie Webb as a K Summer School Teacher for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Tracy Tharp as a K Summer School Teacher for LaRue County Schools effective June 7, 2019.

Accepted the Recommendation of Employment of Lori Sheffer as a 3^rd Grade Science/Social Studies Teacher at Hodgenville Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Logan McMahan as a 2^nd Grade Teacher at Hodgenville Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Ryne Tinsley as an Exceptional Education Teacher at LaRue County High School effective July 1, 2019.

Accepted the Recommendation of Employment of Tim Gross as the Sports/Fitness Camp Sponsor for YSC for LaRue County Schools effective June 5, 2019.

Accepted the Recommendation of Employment of Monique Hanna as the Art Camp Sponsor for YSC for LaRue County Schools effective June 5, 2019.

Accepted the Recommendation of Employment of Jennifer Adams as the Photography Camp Sponsor for YSC for LaRue County Schools effective June 5, 2019.

Accepted the Recommendation of Employment of Michelle Tarpley as the Pep Club Sponsor the LaRue County Middle School effective June 10, 2019.

Accepted the Recommendation of Employment of Tim Gross as the Fitness Club Sponsor for LaRue County Middle School effective June 10, 2019.

Accepted the Recommendation of Employment of Andy Arendt as the Art Club Sponsor for LaRue County Middle School effective June 10, 2019.

Accepted the Recommendation of Employment of Amanda King as a Chemistry Teacher at LaRue County High School effective June 12, 2019.

Accepted the Recommendation of Employment of Dorothy Perkins as a Preschool Teacher at Abraham Lincoln Elementary School effective June 12, 2019.

Accepted the Resignation of Mariah Jones as Food Service Assistant for LaRue County Middle School effective May 29, 2019.

Accepted the Resignation of Sarah Wright as a Teacher at Hodgenville Elementary School effective May 29, 2019.

Accepted the Resignation Roy Walker as the Assistant Softball Coach for LaRue County High School effective June 30, 2019.

Accepted the Resignation of Lindsey Bryan as the Youth Service Center Secretary for LaRue County Schools effective June 30, 2019.

Accepted the Resignation of Carah Hatcher as the Color Guard Instructor for LaRue County High School effective April 30, 2019.

Accepted the Resignation of David Fortner as the Freshmen Boys’ Basketball Coach for LaRue County High School effective June 7, 2019.

Accepted the Resignation of Lori Sheffer as Instructional Assistant at Hodgenville Elementary School effective June 12, 2019.

Accepted the Resignation Due to Retirement of Roy Walker as a Teacher at LaRue County High School effective June 30, 2019.

Accepted the Resignation Due to Retirement of Kathy Vaughn as Finance Clerk at LaRue County Middle School effective August 30, 2019.

Accepted the Request for Leave Without Pay for Sandy Bell for May 2, ½ day May 6, ½ day May 7, ½ day May 16, and ½ day May 22, 2019.

Accepted the Request for Leave Without Pay for Sue Williamson for May 13, 2019.

Accepted the Request for Leave Without Pay for Shelby Tucker for May 22, 2019.

Accepted the Request for Leave Without Pay for Lacy Hatfield for ½ day May 10, 2019.

Accepted the Request for Leave Without Pay for Angela Devore for May 17 and May 20, 2019.

Accepted the Request for Leave Without Pay for Tara Holbert for ½ day May 3, and May 6 – 29, 2019.

Accepted the Request for Leave Without Pay for Janella Sanders for May 15 and ½ day May 16, 2019.

Accepted the Request for Leave Without Pay for Sue Williamson for May 29, 2019.

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Strategic Planning Report

Approval of Consent Agenda

Motion Passed:  Approval of Consent Agenda passed with a motion by Paul Cooper and a second by Farrah Pruitt.

• MeetingMinutes06122019

KRS 160.570 and 702 KAR 3:090 require each local board of education-designated depository to execute bond for the faithful performance of its duties.  The bond shall be approved by the local board of education and the Commissioner of Education.  The penal sum of the Bond of Depository must be determined by July 1 of each year.  Attached is the Penal Sum Calculation Worksheet along with the required depository bond form.

Approve the Bond of Depository for FY2020

Per KRS 160.560 and 702 KAR 3:080, it is the duty of each local board of education to bond their board treasurer and any other school employee who is responsible for board of education funds. 

Approve and sign the Performance Bond for Kay Bryant for the penal sum of $400,000, for Amy Fortner for the penal sum of $300,000, and for Jane Matthews for the penal sum of $300,000.

A committee was composed to review LaRue County Schools’ current Telecommunication Device policy and determine possible revisions that would eliminate the loss of instructional time due to the abundance of cell phone infractions at LCHS. The committee also reviewed policies from other school districts in Kentucky and compared them to what we currently have in place. 

The committee met several times over the course of the school year and drafted multiple drafts for consideration.  The final draft was sent to KSBA, where their legal counsel reviewed the proposed policy and sent it back with feedback for recommendations.  Those suggestions were incorporated into the draft, then sent to Tom Claycomb and Dana Collins for review and opinion.  After getting input from Dana and Tom, the draft policy was sent back to KSBA, so the final recommendations could be included. 

A first reading of revised policy 09.4261 was conducted during the May 20, 2019 regular scheduled BOE meeting.

Attached for your review is the final draft version of policy 09.4261.

The approval of the revised Telecommunication Device policy 09.4261

Motion Passed:  The approval of the revised Telecommunication Device policy 09.4261 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The attached cell phone confiscation form (09.4261 AP.2) was developed to accompany the Telecommunication Device draft policy 09.4261. This form has been reviewed and agreed upon by KSBA and Tom Claycomb, LCS Board attorney.

Upon a second reading and Board approval of the proposed policy, this form will also be in effect.

A copy of Telecommunication Device Form 09.4261 AP.2 is attached for your review.

The approval of the Telecommunication Device Form 09.4261 AP.2 as presented

Motion Passed:  The approval of the Telecommunication Device Form 09.4261 AP.2 as presented passed with a motion by Paul Cooper and a second by Farrah Pruitt.

Lincoln Trail Health Dept. has agreed to provide health services to specified students of LaRue County Middle  School at no cost.  The agreement has been reviewed by our Board attorney, Tom Claycomb. A copy of the agreement is attached for your review.

The approval of the contractual services agreement between Lincoln Trail Health Dept. and LaRue County Board of Education for the 2019-20 school year

Motion Passed:  The approval of the contractual services agreement between Lincoln Trail Health Dept. and LaRue County Board of Education for the 2019-20 school year passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Communicare, Inc. has agreed to provide mental health services to specified students in LaRue County Schools at no cost to the district.  The agreement has been reviewed by our Board attorney, Tom Claycomb. A copy of the agreement is attached for your review.

The approval of the contractual services agreement between Communicare, Inc.and LaRue County Board of Education for the 2019-20 school year

Motion Passed:  The approval of the contractual services agreement between Communicare, Inc.and LaRue County Board of Education for the 2019-20 school year passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Astra Behavioral Health has agreed to provide mental health services to specified students in LaRue County Schools at no cost to the district.  The agreement has been reviewed by our Board attorney, Tom Claycomb. A copy of the agreement is attached for your review.

The approval of the contractual services agreement between Astra Behavioral Health and LaRue County Board of Education for the 2019-20 school year

Motion Passed:  The approval of the contractual services agreement between Astra Behavioral Health and LaRue County Board of Education for the 2019-20 school year passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The Nelson County Cohort Inter-local Cooperation Agreement is the contract among the four participating school districts to move forward with implementation of the New Skills For Youth regional career academy. This agreement has been revised based on Board feedback from the June 12 meeting.

The approval the Nelson County Cohort Inter-local Cooperation Agreement

Motion Passed:  The approval the Nelson County Cohort Inter-local Cooperation Agreement passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Kentucky School Board Association (KSBA) is requesting a 1% increase (8% to 9%) in their fee rate associated with Medicaid training and service in districts.

A copy of the letter and Third Party Agreement from KSBA is attached for your review.

The approval of the Third Party Agreement (TPA) between the Kentucky School Boards Association and LaRue County Board of Education for the 2019-2020 school year

Motion Passed:  The approval of the Third Party Agreement (TPA) between the Kentucky School Boards Association and LaRue County Board of Education for the 2019-2020 school year passed with a motion by Dawn Conner and a second by Paul Cooper.

GASB 54 modifies the definitions of and the types of resources reported in governmental funds.  GASB 54 defines fund balance classifications as: 

• Nonspendable Fund Balance

• Restricted Fund Balance

• Committed Fund Balance

• Assigned Fund Balance

• Unassigned Fund Balance

   

  We currently have $250,000 set aside for Future Construction.  This can                                        be moved or reclassified with Board action. 

   

  We also have $298,542.40 committed to Laptops. ($504,000 less $205,457.60 spent this year)

   

  Based on calculations provided by Freddie Newby, the Board must set aside $250,000 every year moving forward to fund the District Technology Plan.

The motion to set aside $250,000 of the FY19 General Fund, to be defined as “committed” to Laptops of LaRue/DTP provided the FY19 EOY balance does not fall below $3,500,000

Motion Passed:  The motion to set aside $250,000 of the FY19 General Fund, to be defined as “committed” to Laptops of LaRue/DTP provided the FY19 EOY balance does not fall below $3,500,000 passed with a motion by Farrah Pruitt and a second by Dawn Conner.

The Certified Evaluation Plan has been updated for 19-20. I have attached the final version, the draft version showing revisions in red, and summary of the changes.

The approval of the 19-20 Certified Evaluation Plan as presented

Motion Passed:  The approval of the 19-20 Certified Evaluation Plan as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The middle school has club sponsors paid from their allocated school funds that need to be added to the FY20 Extra Duty Schedule.

A revised schedule is attached.

The approval the revised FY20 Extra Duty Schedule

Motion Passed:  The approval the revised FY20 Extra Duty Schedule passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Each year our committee reviews the District Code of Conduct and our recommended changes are marked.

The approval of the 2019-2020 LaRue County Schools District Code of Pupil Conduct

Motion Passed:  The approval of the 2019-2020 LaRue County Schools District Code of Pupil Conduct passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Bus114 was offered for sale in the KISTA sale for 1019 and only brought a bid of $1550.00. We have not tried a sealed bid process for buses in the past. I believe the bus is worth at least $2500.00.

The motion to offer bus 114 in a sealed bid online with a minimum bid of $2500.00

Motion Passed:  The motion to offer bus 114 in a sealed bid online with a minimum bid of $2500.00 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

We cannot revise the BG-1 #19-264 to add the HS sprinkler system due to having to add a school center.  We must cancel the BG-1 #19-264 and create another one to combine the two schools and scope of work.

No expenses or revenues have been booked to BG#19-264.  A copy is attached for your reference.

The approval of the cancellation of BG-1 #19-264 LCMS/LCHS Renovation due to no expenses or revenues being booked to the project and in order to start another BG-1 adding a school center

Motion Passed:  The approval of the cancellation of BG-1 #19-264 LCMS/LCHS Renovation due to no expenses or revenues being booked to the project and in order to start another BG-1 adding a school center passed with a motion by Dawn Conner and a second by Paul Cooper.

In order to add the HS sprinkler to the MS renovation project, we must start another BG-1. 

The initial BG-1 #19-361 LaRue County Sprinkler Replacement & HS Gym Renovation is attached for your review.

The approval the initial BG-1 #19-361 LaRue County Sprinkler Replacement & HS Gym Renovation

Motion Passed:  The approval the initial BG-1 #19-361 LaRue County Sprinkler Replacement & HS Gym Renovation passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Attached is the Schematic Design for the new BG-1 #19-361 LaRue County Sprinkler Replacement & HS Gym Renovation project.

The approval of the Schematic Design for the LC Sprinkler Repair & HS Gym Renovation project BG#19-361

Motion Passed:  The approval of the Schematic Design for the LC Sprinkler Repair & HS Gym Renovation project BG#19-361 passed with a motion by Dawn Conner and a second by Paul Cooper.

proposal from Air Source Technology.

Our Asbestos Abatement program (AHERA) is administered by Air Source Technology. They performed building assessments and testing on materials throughout the district when the program was first required. They came up with an abatement plan which met EPA requirements and have been great as trainers for our staff and recommending which areas to abate during different projects.

A part of this program is the Re-inspection component every 6 months and providing training for new employees. Although their proposal represents an increase, it is a fair price for the quantity and quality of services they provide.

If the Board chooses to bid the Asbestos Abatement Program, a portion of that would be that our buildings would have to be re-assessed and materials already identified as asbestos must be re-tested if a new vendor were chosen. This would cost the Board an additional seven to ten thousand dollars. We would not have to pay this if we keep our current provider.

The motion to approve the 3 year contract with Air Source Technology INC

Motion Passed:  The motion to approve the 3 year contract with Air Source Technology INC passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The motion to adjourn to Closed Session per KRS 61.810 (k) for the purpose of Superintendent Evaluation

Motion Passed:  The motion to adjourn to Closed Session per KRS 61.810 (k) for the purpose of Superintendent Evaluation passed with a motion by Dawn Conner and a second by Paul Cooper.

The motion to reconvene in Open Session

Motion Passed:  The motion to reconvene in Open Session passed with a motion by Dawn Conner and a second by Paul Cooper.

Adjournment of the meeting

Motion Passed:  Adjournment of the meeting passed with a motion by Paul Cooper and a second by Farrah Pruitt.