The adoption of agenda

Motion Passed:  The adoption of agenda passed with a motion by Farrah Pruitt and a second by Paul Cooper.

STLP Students

Retiring Employees

LCEA Presentation

• Updates
• Audience Comments
• Board Comments / Updates

Accepted the Recommendation of Employment of Eric Allen as Director of Pupil Personnel/Safety Coordinator for LaRue County Schools effective July 1, 2019.

Accepted the Recommendation of Employment of Gary Edward Milby as Head Custodian at LaRue County High School effective July 1, 2019.

Accepted the Recommendation of Employment of Melvin Charles Bell as Head Custodian at Hodgenville Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Joseph Christopher Dunn as Head Custodian at LaRue County Middle School effective July 1, 2019.

Accepted the Recommendation of Employment of Dean Pullin as Custodian at Abraham Lincoln Elementary School effective April 23, 2019.

Accepted the Recommendation of Employment of Ernest Gardner as Head Custodian at Abraham Lincoln Elementary School effective April 23, 2019.

Accepted the Recommendation of Employment of Marsha Duncan as Transition Readiness/Social Emotional Learning Specialist for LaRue County Schools effective April 23, 2019.

Accepted the Recommendation of Employment of Kristy Helm as the ATC Bus Driver for LaRue County Schools effective August 1, 2019.

Accepted the Recommendation of Employment of Travis Gay as the Assistant Principal for LaRue County High School effective July 1, 2019.

Accepted the Recommendation of Employment of Kim Cruse as a Teacher at Hodgenville Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Joe Tucker as an Exceptional Education Teacher at Hodgenville Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Danielle Brown as Girls’ Assistant Basketball Coach for LaRue County High School effective May 2, 2019.

Accepted the Recommendation of Employment of Jason Abell as Physical Education Teacher at Abraham Lincoln Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Bethany Stiles as Music/Choral Teacher at LaRue County Middle/High Schools, effective July 1, 2019.

Accepted the Recommendation of Employment of Sue Gomez as Instructional Assistant at Hodgenville Elementary School effective July 1, 2019.

Accepted the Recommendation of Employment of Natalie Detre as the Gifted/Talented Resource Teacher for LaRue County Schools effective July 1, 2019.

Accepted the Recommendation of Employment of Yeridiana Delfin Rodrigues as a Cool School Assistant for the ALES/HES Family Resource Center effective May 14, 2019.

Accepted the Recommendation of Employment of Angela Miller as a Cool School Assistant for the ALES/HES Family Resource Center effective May 14, 2019.

Accepted the Recommendation of Employment of Lacy Hatfield as a Cool School Teacher for the ALES/HES Family Resource Center effective May 14, 2019.

Accepted the Recommendation of Employment of Jaime Price as a Cool School Teacher for the ALES/HES Family Resource Center effective May 14, 2019.

Accepted the Recommendation of Employment of Carlene Gibson as a Cool School Teacher for the ALES/HES Family Resource Center effective May 14, 2019.

Accepted the Recommendation of Employment of Natasha Price as a Cool School Teacher for the ALES/HES Family Resource Center effective May 14, 2019.

Accepted the Resignation of Dakota Key-Close as 7^th Grade Boys’ Baseball Coach at LaRue County Middle School.

Accepted the Resignation of Haylee McGaw as Assistant Cheer Coach for LaRue County Schools effective April 15, 2019.

Accepted the Resignation of Taylor Dawson as Head Cheer Coach for LaRue County Schools effective April 15, 2019.

Accepted the Resignation of Todd Rogers LaRue County Lady Hawks effective April 15, 2019.

Accepted the Resignation of Ben Schell as Head Volleyball Coach for LaRue County High School effective April 16, 2019.

Accepted the Resignation of Darrell Armstrong as Substitute Teacher for LaRue County Schools effective April 19, 2019.

Accepted the Resignation of Jo Bailey as Substitute Teacher for LaRue County Schools effective April 18, 2019.

Accepted the Resignation of Marsha Duncan as Youth Services Coordinator for LaRue County Schools effective June 30, 2019.

Accepted the Resignation of Kendrick Bryan as Volleyball Coach for LaRue County High School effective April 26, 2019.

Accepted the Resignation of Kristy Helm as Food Service Assistant at LaRue County Middle School effective May 23, 2019.

Accepted the Resignation of Brenda McDaniel as Substitute Techer for LaRue County Schools effective May 2, 2019.

Accepted the Resignation of Danielle Brown as Freshman Basketball Coach for LaRue County High School effective May 3, 2019.

Accepted the Resignation of Becky Hawkins as a Teacher at Hodgenville Elementary School effective June 30, 2019.

Accepted the Resignation of Andrew Simpson as a Teacher at Hodgenville Elementary School effective June 30, 2019.

Accepted the Resignation of Natalie Detre as a Teacher at Abraham Lincoln Elementary School effective at the end of the 2018 – 2019 School Year.

Accepted the Resignation of Eric Cecil as a Teacher at LaRue County High School effective June 30 2019.

Accepted the Resignation of Whitney Choate as a Teacher at LaRue County High School effective at the end of the 2018-2019 school year.

Accepted the Termination of Employment of Brendin Druen as Custodian at Abraham Lincoln Elementary School effective

Accepted the Request for Leave Without Pay for Sandy Bell for ½ day 4/17, ½ day 4/22 and all day 4/26, 2019.

Accepted the Request for Leave Without Pay for Sue Williamson for April 8 ( ½ day) and April 16, 2019.

Accepted the Request for Leave Without Pay for Cara Howell Holt for ½ day April 30, 2019.

Accepted the Request for Leave Without Pay for Lacy Hatfield for ½ day February 11, 2019 (correction from March agenda which said February 17).

Accepted the Request for Leave Without Pay for Carlene Gibson for May 7 (1/2 day), May 8 – 10, May 13 – 17, May 20 – 24 and May 28 – 31, 2019.

Accepted the Request for Leave Without Pay for Debra Ellis for May 10, 2019.

Accepted the Request for Leave Without Pay for Yeridiana Delfin for April 18, 2019.

Accepted the Voluntary Transfer Request for Brendin Druen from LaRue County High School Custodian to Abraham Lincoln Elementary School Custodian effective April 12, 2019.

The following Classified Employees were notified of Reduction in Contract Days and/or Salary: Danielle Allen, Melvin Bell, Jerry Cooper, Joseph C. Dunn, Connie Goff, Evelyn Kirkpatrick, Ronald E. Marcum, Gary Milby, Donald Pack, Jessica Skaggs, Dennis Sprowls, Michelle Tarpley, Rachelle Walsh, Robbie Wolford.  

The following Certified Employees were notified of Non-Renewal of Contract:  Mitzi Allen, Bryan Cyr, Penny Cecil, Karen Miller, Mary Lou Newton, Mary Owen, Ryan Ramsey, Connie Shawler, Vicky Stewart, Francis P. Wise.

The following Classified Employees were notified of Non-Renewal of Contract:  Velkis Calarco, Emillee Cundiff, Morgan Dickerson, Brendin Druen, Reva Edlin, Carla Hoffie, Sue Gomez, Rebecca Harned, Susan Lombardi, Patricia Massengill, April May, Angela Miller, Melissa Porter, Melanie Richmond, Kayla Sallee, Mackinzie Self, Rachel L. Smith, Kristy Stillwell, Patricia Toro, Lynn Ann Waddle, Alana White, Miguel Yates.

See attached lists of Certified and Classified Personnel.

• Student Representative Report - Abigail Hazelwood
• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Strategic Planning Report
• School Resource Officer Report

The approval of Consent Agenda

Motion Passed:  The approval of Consent Agenda passed with a motion by Dawn Conner and a second by Joanna Hinton.

• April 2019 Minutes
• May 2019 Special Called Minutes

Approve AP report with the consent agenda

ISSUE:  LaRue County Public Schools needs to surplus two ice machines located at Abraham Lincoln Elementary and Hodgenville Elementary.

BACKGROUND:  We have an ice machine at both Abraham Lincoln Elementary and Hodgenville Elementary that are going to be replaced. We will donate them to the district to use where needed to meet the needs of the different departments.

RECOMMENDATION:   The Board authorize the surplus of each ice machine at Abraham Lincoln Elementary and Hodgenville Elementary.

Respectfully submitted by Stephanie Utley

                       LaRue County Nutrition Services

That the Board authorize the surplus of each ice machine at Abraham Lincoln Elementary and Hodgenville Elementary.

The current classified personnel evaluation form allows for employees to be marked either satisfactory, unsatisfactory, or improvement needed.

I would like to see a form where employees are able to be recognized for going above and beyond in their respective roles.  Therefore, I propose to revise the current form to include exceeding expectations and meets expectations, while keeping improvement needed.

A copy of the proposed Classified Personnel Evaluation form is attached for your review.  If approved, the revisions would go into effect July 1, 2019.

Approve the proposed Classified Personnel Evaluation form as presented.

Family Resource and Youth Serve Center (FRYSC) coordinators are currently evaluated using the standard classified employee evaluation form.  I recommend coordinators be evaluated using an instrument that is directly aligned with their roles and responsibilities.

Coordinators and principals had opportunity for input into the proposed form.  The new evaluation instrument reflects that feedback.  If approved, this new form will go into effect July 1, 2019.

For your review, attached are copies of the proposed form as well as the classified employee form currently being used.

Approve the new summative evaluation instrument for FRYSC coordinators as presented.

Mr. Raleigh is requesting reimbursement in the amount of $49.36 for mileage traveled to a regular monthly meeting at GRREC in Bowling Green, KY.

Board policy states prior to granting approval for payment, the Board shall review itemized reimbursement requests for the Superintendent's travel expenses in an open board meeting.

Approve the Superintendent's mileage reimbursement in the amount of $49.36.

The attached cell phone confiscation form (09.4261 AP.2) was developed to accompany the Telecommunication Device draft policy 09.4261. This form has been reviewed and agreed upon by KSBA and Tom Claycomb, LCS Board attorney.

Upon a second reading and Board approval of the proposed policy, this form will also be in effect.

Upon a second reading and Board approval of proposed Telecommunication Device draft policy 09.4261, this form will also be in effect.

A committee was composed to review LaRue County Schools’ current Telecommunication Device policy and determine possible revisions that would eliminate the loss of instructional time due to the abundance of cell phone infractions at LCHS. The committee also reviewed policies from other school districts in Kentucky and compared them to what we currently have in place. 

The committee met several times over the course of the school year and drafted multiple drafts for consideration.  The final draft was sent to KSBA, where their legal counsel reviewed the proposed policy and sent it back with feedback for recommendations.  Those suggestions were incorporated into the draft, then sent to Tom Claycomb and Dana Collins for review and opinion.  After getting input from Dana and Tom, the draft policy was sent back to KSBA, so the final recommendations could be included.

Attached for your review is the final draft version of policy 09.4261 along with a copy of the current policy with revisions noted (red font are deletions and blue font are additions).

Bus 114 was submitted to KISTA for their bus auction and was placed in surplus.

The winning bid was $1,550.00 by Wadell’s Recycling.

Reject the winning bid from KISTA on bus 114. Sell the bus through our own surplus property sale in late summer or early fall.

For your review, attached is the School Resource Officer (SRO) memorandum of agreement between LaRue County Schools and the LaRue County Sheriff’s department for the 2019-20 school year.  The agreement has been reviewed and agreed upon by the Sheriff, Russell McCoy, and school Board attorney, Tom Claycomb.  The agreement would go into effect July 1, 2019.

The motion to approve the 2019-20 SRO memorandum of agreement between LaRue County Schools and the LaRue County Sheriff’s department for the 2019-20 school year

Motion Passed:  The motion to approve the 2019-20 SRO memorandum of agreement between LaRue County Schools and the LaRue County Sheriff’s department for the 2019-20 school year passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Certified substitute payroll is a large cost to the District.  In an effort to get a handle on absenteeism and the cost of subs, each school needs to be responsible for these costs. Any money left at the end of the fiscal year will be the school’s to spend on discretionary purchases.

ALLOCATIONS TO SCHOOLS

ALES                 $ 28,160         

HES                   $ 29,920                     

LCMS                $ 30,800

LCHS                 $ 36,080

TOTAL             $124,960

The motion to approve certified substitute pay allocations and direct that money be spent on certified substitute pay for the 2019-2020 fiscal year. Any money remaining after all certified substitute payroll is paid may be used for discretionary purchases. Any money not spent by June 30, 2020 to be returned to the Board’s General Fund

Motion Passed:  The motion to approve certified substitute pay allocations and direct that money be spent on certified substitute pay for the 2019-2020 fiscal year. Any money remaining after all certified substitute payroll is paid may be used for discretionary purchases. Any money not spent by June 30, 2020 to be returned to the Board’s General Fund passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Travel money has been given in the past in order to help pay the cost of field trips. 

ALLOCATIONS TO SCHOOLS

ALES                 $  4,000          

HES                  $  4,000                      

LCMS                $16,400

LCHS                $56,650

TLC                  $     350

TOTAL             $81,400

The motion to approve travel allocations and direct that money be spent on field trip expenses and/or discretionary purchases for the school for the 2019-2020 fiscal year. If a school chooses not to use the allocation for field trips/travel, there will not be additional General Fund support for such in 2019-2020. Any money not spent by June 30, 2020 to be returned to the Board’s General Fund.

Motion Passed:  The motion to approve travel allocations and direct that money be spent on field trip expenses and/or discretionary purchases for the school for the 2019-2020 fiscal year. If a school chooses not to use the allocation for field trips/travel, there will not be additional General Fund support for such in 2019-2020. Any money not spent by June 30, 2020 to be returned to the Board’s General Fund. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The Section 7 discretionary money has been allocated in the past based on ADA or enrollment. Last year the allocation was $35 per ADA.  The allocation below is based on $35 per ADA through 5/14/19 rounded to whole dollars.

                       ADA             $35 per

                                             (FY19)             ADA

ALES              415.75             $14,551

HES               450.86             $15,780          

LCMS             567.04             $19,846

LCHS             629.17             $22,021

TLC                 37.22            $  1,303

Total              2100.04           $73,501

The approval of Section 7 allocation of $35 per current ADA figures. Money not spent by June 30, 2020 will roll into the General Fund balance

Motion Passed:  The approval of Section 7 allocation of $35 per current ADA figures. Money not spent by June 30, 2020 will roll into the General Fund balance passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Budget was reviewed by line item with comparisons for 3 prior years’ actual expenditures and current YTD expenditures.

Revenue

• Beginning balance was set at $3,500,000 based on a calculated estimate of current expenditures to revenue through June 2019. 
• Property, franchise, motor vehicle and utility taxes remain the same as our current working budget.  Interest and Medicaid reimbursement was slightly increased.
• Seek revenue was based on $4000 per ADA estimate of 2,117.

Expenditures

• Certified salaries were budgeted with a step increase.
• Classified salaries were budgeted with a step increase.
• All fringe benefits were adjusted based on the new salaries and the required rate per each benefit.  CERS increased from 21.48% to 24.06%.  KTRS remains the same at 3%.
• Please note that on-behalf payments from KDE are budgeted.  This is reflected in 0200 employee benefits.
• Section 7 for Travel money was budgeted.
• Section 7 for Certified Substitutes was budgeted.
• Section 7 for Discretionary was budgeted.

• Contingency is $817,566.71

   

The approval of the 2019-2020 Tentative Budget as presented

Motion Passed:  The approval of the 2019-2020 Tentative Budget as presented passed with a motion by Paul Cooper and a second by Dawn Conner.

We received a renewal quote for our insurance (Commercial Package, Business Auto, Umbrella, Workers Compensation and Cyber) from Curneal Hignite.

The proposal underwritten by Liberty Mutual/CFC Underwriting is a follows:

•      Package                                   $105,707.00
•      Business Auto                             $52,166.00
•      Umbrella                                    $16,734.00
•      Workers Compensation              $133,924.00*
•      Cyber (CFC Underwriting)              $5,764.00

                                        Total               $314,295.00

*The Workers Compensation will switch from Church Mutual to Liberty in order to have this premium.

The proposal is attached for your review.

The approval of the 2019-2020 renewal proposal from Curneal Hignite Insurance underwritten by Liberty Mutual/CFC Underwriting for a total of $314,295.00

Motion Passed:  The approval of the 2019-2020 renewal proposal from Curneal Hignite Insurance underwritten by Liberty Mutual/CFC Underwriting for a total of $314,295.00 passed with a motion by Farrah Pruitt and a second by Paul Cooper.

ISSUE:  Contract for Occupational Therapy services to be provided to special needs students who require such services during the 2019-2020 school year.

BACKGROUND:  Occupational therapy must be provided to eligible students who have shown a delay in the area of fine motor skills and/or require therapy services to enable the student to benefit from specially designed instruction. 

RECOMMENDATION:  Approve contract with Affinity Therapeutic Solutions, LLC. to provide occupational therapy services to include all supervision requirements under federal regulations with regard to assessment of students, recommendation for goals and objectives for student programming, attend meetings as required, conduct screenings and provide consultation to parents/teachers. Pay will be at the rate of $50.00 per treatment and will be paid from the IDEA B and Preschool budgets. 

The motion to approve contract with Affinity Therapeutic Solutions, LLC. to provide occupational therapy services to include all supervision requirements under federal regulations with regard to assessment of students, recommendation for goals and objectives for student programming, attend meetings as required, conduct screenings and provide consultation to parents/teachers. Pay will be at the rate of $50.00 per treatment and will be paid from the IDEA B and Preschool budgets

Motion Passed:  The motion to approve contract with Affinity Therapeutic Solutions, LLC. to provide occupational therapy services to include all supervision requirements under federal regulations with regard to assessment of students, recommendation for goals and objectives for student programming, attend meetings as required, conduct screenings and provide consultation to parents/teachers. Pay will be at the rate of $50.00 per treatment and will be paid from the IDEA B and Preschool budgets passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

ISSUE:  Contract for Physical Therapy services to be provided to special needs students who require such services during the 2019-2020 school year.

BACKGROUND:  Physical therapy must be provided to eligible students who have shown a delay in the area of gross motor skills and/or require physical therapy services to enable the student to benefit from specially designed instruction. 

RECOMMENDATION:  Approve contract with Michelle Higdon to provide supervisory services to include all supervision requirements under federal regulations with regard to assessment of students, recommendation for goals and objectives for student programming and supervision of Physical Therapy Assistant.  Pay will be at the rate of $75.00 per hour and will be paid from the IDEA B and Preschool budgets. 

Approve Debbie Kendall, Physical Therapy Assistant, to provide PT services under the supervision of Michelle Higdon.  Pay will be at the rate of $50.00 per hour and will be paid from the IDEA B and Preschool budgets. 

The motion to approve Debbie Kendall, Physical Therapy Assistant, to provide PT services under the supervision of Michelle Higdon. Pay will be at the rate of $50.00 per hour and will be paid from the IDEA B and Preschool budgets

Motion Passed:  The motion to approve Debbie Kendall, Physical Therapy Assistant, to provide PT services under the supervision of Michelle Higdon. Pay will be at the rate of $50.00 per hour and will be paid from the IDEA B and Preschool budgets passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

Issue:  Approval to submit a Kentucky Governor’s Office of Early Childhood 2019 Early Care and Education Provider Quality Improvement Grant application for the 2019-2020 school year.

Background:  The LaRue County School District was selected to participate in the 2019-2020 School Readiness Summit. Kentucky Governor’s Office of Early Childhood offers a grant which can be used to fund school readiness initiatives such as professional development, curriculum, screening & assessment, family & community engagement, classroom & instructional quality.

This is the first time the grant has been available to the district.

Recommendation:  Approve for submission of the 2019-2020 Early Care and Education Provider Quality Improvement Grant application.

The motion to approve for submission of the 2019-2020 Early Care and Education Provider Quality Improvement Grant application

Motion Passed:  The motion to approve for submission of the 2019-2020 Early Care and Education Provider Quality Improvement Grant application passed with a motion by Dawn Conner and a second by Paul Cooper.

The Director of the Heartland Adult Education Consortium, a partnership with Breckinridge, Hardin, Hart, LaRue, and Marion County Schools Boards' Skills U programs, proposed the LaRue County Skills U program be merged with the Hardin County Skills U program to support Skills U services in LaRue County. 

Hardin County would receive all monies allocated to LaRue County by Kentucky Skills U and use that money toward employees and services in LaRue County.  LaRue County residents can be served in Hardin and Hart County with limited services provided in LaRue at a non-school board location, such as the local library.  Hardin County would employ the instructor to provide Skills U services at the LaRue County Detention Center.

This merger is supported by the current instructor and former Director of LaRue County Skills U ,Connie Goff, and is believed to be a good way to serve the limited number of non-incarcerated LaRue County residents. 

Because Adult Education services would continue through Hardin County, the merger would terminate the existing MOU between the LaRue County BOE and the Hardin County BOE.

The approval of the LaRue County Skills U merger with Hardin County Skills U program that will provide Adult Education services to LaRue County residents, resulting in the termination of the existing MOU between the LaRue County BOE and the Hardin County BOE

Motion Passed:  The approval of the LaRue County Skills U merger with Hardin County Skills U program that will provide Adult Education services to LaRue County residents, resulting in the termination of the existing MOU between the LaRue County BOE and the Hardin County BOE passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The LaRue County BOE only received one bid for the Phase I LCHS Gym/Football Stadium/Greenhouse Project.  Because that one bid was way over the original cost opinion, it was the BOE's opinion to rebid the project at a later date.  In order to do so, action must be taken to reject the bid from Jenkins Essex Construction Company.

The motion to reject the bid from Jenkins Essex Construction Company for the Phase I LCHS Gym/Football Stadium/Greenhouse Project

Motion Passed:  The motion to reject the bid from Jenkins Essex Construction Company for the Phase I LCHS Gym/Football Stadium/Greenhouse Project passed with a motion by Farrah Pruitt and a second by Dawn Conner.

A copy of the Board Attorney job description is attached for your review.

A copy of the four year agreement between the LaRue County BOE and Claycomb Law Office is attached for your review.

The approval of the agreement between the LaRue County BOE and Claycomb Law Office, PLLLC for legal services to be rendered by the Attorney to LCBE on an ongoing basis

Motion Passed:  The approval of the agreement between the LaRue County BOE and Claycomb Law Office, PLLLC for legal services to be rendered by the Attorney to LCBE on an ongoing basis passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The motion to adjourn to closed session per KRS 61.810 (1)(c)

Motion Passed:  The motion to adjourn to closed session per KRS 61.810 (1)(c) passed with a motion by Farrah Pruitt and a second by Dawn Conner.

The motion to reconvene in open session

Motion Passed:  The motion to reconvene in open session passed with a motion by Farrah Pruitt and a second by Dawn Conner.

the motion to adjourn this meeting of the LaRue County Board of Education

Motion Passed:  the motion to adjourn this meeting of the LaRue County Board of Education passed with a motion by Paul Cooper and a second by Joanna Hinton.