Adoption of agenda

Order #25 - Motion Passed:  Adoption of agenda passed with a motion by Dawn Conner and a second by Farrah Pruitt.

• Audience Comments
• Board Comments / Updates

Accepted the Recommendation of Employment of Tiffany Eddins as Assistant Manager for LaRue County High School Cafeteria effective July 1, 2019.

Accepted the Recommendation of Employment of Melinda Rock as Assistant Manager for Abraham Lincoln Elementary School Cafeteria effective July 1, 2019.

Accepted the Recommendation of Employment of Clarissa Howell as Assistant Manager for Hodgenville Elementary School Cafeteria effective July 1, 2019.

Accepted the Recommendation of Employment of Hannah Best as Assistant Manager for LaRue County Middle School Cafeteria effective July 1, 2019.

Accepted the Resignation of Peggy Mather as Custodian at LaRue County Middle School effective June 1, 2019.

Accepted the Resignation of Melissa Tharp as Custodian at Abraham Lincoln Elementary School effective March 20, 2019.

Accepted the Resignation of Jeannie Peterson as Substitute Teacher for LaRue County Schools effective April 8, 2019.

Accepted the Resignation of Eric Allen as Assistant Principal at LaRue County High School effective June 30, 2019.

Accepted the Resignation of Travis Wootton as 8^th Grade Boys’ Basketball Coach at LaRue County Middle School effective March 10, 2019.

Accepted the Resignation due to Retirement of Beverly Heady, Teacher at Abraham Lincoln Elementary School, effective July 1, 2019.

Accepted the Request for Leave for Tara Holbert for April 16, 2019 through the end of the school year.

Accepted the Request for Leave Without Pay for Sandy Bell for February 11 and March 6, 2019.

Accepted the Request for Leave Without Pay for Nicole Boone for March 8, 11, 12, and 13, 2019.

Accepted the Request for Leave Without Pay for Martha Ann Skaggs for March 4 – 28, 2019.

Accepted the Request for Leave Without Pay for Yeridiana Delfin for March 13, 2019.

Accepted the Request for Leave for Brittney Carl for four weeks. 

• Student Representative Report - Abigail Hazelwood
• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES
• Strategic Planning Report

Approval of Consent Agenda

Order #26 - Motion Passed:  Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Paul Cooper.

• March 2019 Minutes
• Meeting Minutes 04102019

Approve AP report with the consent agenda

According to policy 09.15 all student fees and charges dues shall be adopted by the Board, including any student activity fees or membership dues, and remain in place until modified or removed by Board resolution.

LCHS student laptop rental fees were approved 6/21/10 and LCHS student textbook and associated instructional resource rental fees were approved 7/19/10.  LCMS student laptop rental fees were approved 6/16/14.

Attached are the additional dues/fees for review.

Approve the school dues and fees for FY20.

Attached is a request for approval of a shortened school week for a student at ALES. A physician has submitted documentation regarding the students medical condition. Upon approval the waiver will be submitted to KDE.

Approval will allow the district to count the student present five days a week. 

Due to a lack of bids for purchase, we are requesting to surplus the old weightoom equipment. 

Approve old weightroom equipment to be classified as surplus.

In order to provide a school-based satellite clinic for our students and employees, we are requesting the BOE approve the contract between LaRue County Schools and Cumberland Family Medical Center for the 2019-20 school year.

A copy of the contract is attached for your review.

Approve the contract between LaRue County Schools and Cumberland Family Medical Center for the 2019-20 school year.

Order #27 - Motion Passed:  Approve the contract between LaRue County Schools and Cumberland Family Medical Center for the 2019-20 school year. passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

ISSUE:  Award Contract for Ice Machines for both Abraham Lincoln Elementary and Hodgenville Elementary.

BACKGROUND:   We must award a contract to procure the two Ice Machines along with installation purchased with School Nutrition Funds. C&T Design and Equipment, 6315 Midland Industrial Dr., Shelbyville, KY 40065, and Douglas Equipment, 301 North Street, Bluefield, WV 24701 were the only two companies to bid on the items. Both companies filled out and completed the bids correctly; to include receiving two positive references from schools. By evaluating the companies on the lowest evaluated bid price for both machines, C&T Design and Equipment received the lowest evaluated bid price for the two Ice Machines

RECOMMENDATION:   The Board authorize the awarding of the contract to C&T Design and Equipment for $9,636.86 for the two Ice Machines.

Respectfully submitted by Stephanie Utley

LaRue County Nutrition Services

The Board authorize the awarding of the contract to C&T Design and Equipment for $9,636.86 for the two Ice Machines.

Order #28 - Motion Passed:  The Board authorize the awarding of the contract to C&T Design and Equipment for $9,636.86 for the two Ice Machines. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Asphalt Overlay Proposals for the Central Office parking lot were advertised.  We only received one proposal which was opened at the Special Called Board meeting on April 10, 2019.

Scotty's Contracting & Stone submitted a proposed cost of $31,587.94.

Everything was received in order on the proposal.  Documents are attached for your review.

Accept the Asphalt Overlay Proposal from Scotty's Contracting & Stone for $31,587.94 and issue contract.

Order #29 - Motion Passed:  Accept the Asphalt Overlay Proposal from Scotty's Contracting & Stone for $31,587.94 and issue contract. passed with a motion by Dawn Conner and a second by Joanna Hinton.

We are revising the current Holidays and Annual Leave Policy 03.222 for classified staff to make it easier to delineate between 240 day and 260 day employees.  The revised policy also defines retirement in terms of unused annual leave accumulation and pay.

The revised policy will go into effect April 16, 2019.

A copy of the revised policy is attached for your review.

Approve revisions to Holidays and Annual Leave Policy 03.222 as stated.

Order #30 - Motion Passed:  Approve revisions to Holidays and Annual Leave Policy 03.222 as stated. passed with a motion by Joanna Hinton and a second by Dawn Conner.

Per Board policy, fulltime certified employees are currently provided one (1) emergency day and two (2) personal days each school year.

I am proposing the Board eliminate Certified Emergency Leave Policy 03.1236 and replace the one emergency day with an additional personal leave day in Certified Personal Leave Policy 03.1231.  The revised policy would now read, Full time certified employees shall be entitled to three (3) days of personal leave with pay each school year.

The revision to this policy will go into effect July 1, 2019.

A copy of the revised policy is attached for your review.

Approve revisions to Certified Personal Leave Policy 03.1231 as stated, while eliminating Certified Emergency Leave Policy 03.1236.

Order #31 - Motion Passed:  Approve revisions to Certified Personal Leave Policy 03.1231 as stated, while eliminating Certified Emergency Leave Policy 03.1236. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Per Board policy, fulltime classified employees are currently provided one (1) emergency day and two (2) personal days each school year.

I am proposing the Board eliminate Classified Emergency Leave Policy 03.2236 and replace the one emergency day with an additional personal leave day in Classified Personal Leave Policy 03.2231.  The revised policy would read, Full time classified employees shall be entitled to three (3) days of personal leave with pay each school year.

The revised  policy will go into effect July 1, 2019.

A copy of the revised policy is attached for your review.

Approve revisions to Classified Personal Leave Policy 03.2231 as stated above, while eliminating Classified Emergency Leave Policy 03.2236.

Order #32 - Motion Passed:  Approve revisions to Classified Personal Leave Policy 03.2231 as stated above, while eliminating Classified Emergency Leave Policy 03.2236. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

We have estimated the cost to add a second entrance to Hodgenville Elementary School and compiled a BG-1 to send to KDE to start the project.

The Kentucky Transportation will help fund the project by reimbursing a portion of the cost.

Attached is the BG-1 for your review.

Approve the Initial BG-1 #19-263 for the Hodgenville Elementary Entrance.

Order #33 - Motion Passed:  Approve the Initial BG-1 #19-263 for the Hodgenville Elementary Entrance. passed with a motion by Dawn Conner and a second by Paul Cooper.

The District will have a leftover balance in the Capital Outlay Fund and Building Fund after debt service payments.  We have already been approved to use $350,000 on the approved BG-1 #18-202 LCHS Phase I Gymnasium/Football Stadium/Greenhouse.  

There will still be funds available in Capital Outlay to use for the BG#19-263 for the HES Entrance.

In order to spend these funds, the District must submit a Capital Funds Request Form to KDE along with an approved BG-1.

Attached is the Capital Funds Request form for your review.

Approve the FY19 Capital Funds Request #2

Order #34 - Motion Passed:  Approve the FY19 Capital Funds Request #2 passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The HES New Entry BG-1 has been passed. The next step upon approval of the BG-1 from KDE would be to advertise and solicit Bids for the project completion.

It is the recommendation of the Director of Maintenance and also the Director of School Safety to advertise and solicit Bids for the completion of the HES New Entry project.

Order #35 - Motion Passed:  It is the recommendation of the Director of Maintenance and also the Director of School Safety to advertise and solicit Bids for the completion of the HES New Entry project. passed with a motion by Farrah Pruitt and a second by Dawn Conner.

A need for a gifted and talented resource teacher was  identified by our strategic planning team as an area of focus.  This position would allow us to provide more services to students district wide. 

A copy of the job description is attached for your review.

Approve the Gifted and Talented Resource Teacher job description

Order #36 - Motion Passed:  Approve the Gifted and Talented Resource Teacher job description passed with a motion by Farrah Pruitt and a second by Joanna Hinton.

The motion to adjourn to closed session per KRS 61.810 (k)

Order #37 - Motion Passed:  The motion to adjourn to closed session per KRS 61.810 (k) passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The motion to reconvene in open session

Order #38 - Motion Passed:  The motion to reconvene in open session passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Adjournment of the meeting

Order #39 - Motion Passed:  Adjournment of the meeting passed with a motion by Paul Cooper and a second by Dawn Conner.