Adoption of agenda

Motion Passed:  Adoption of agenda passed with a motion by Farrah Pruitt and a second by Paul Cooper.

• Audience Comments
• Board Comments / Updates

Accepted the Recommendation of Employment of Penny Cecil as Rural Schools Teacher at Abraham Lincoln Elementary School, effective February 19, 2019.

Accepted the Recommendation of Employment of Jeff Cloyd as After School Percussion Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Monica Spencer as After School Beta Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Eric Burrell as After School Wrestling Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Monica Spencer as After School Chess Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Natalie Detre as After School Art Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Meredith Richardson as After School STLP Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Danielle Brown as After School Yearbook Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Carlene Gibson as After School Archery Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Heather Hynes as After School Reading Club Sponsor at Abraham Lincoln Elementary School effective February 20, 2019.

Accepted the Recommendation of Employment of Morgan Dickerson as Instructional Assistant at LaRue County High School effective February 20, 2019

Accepted the Recommendation of Employment of Chase Greenwell as Interim Head Baseball Coach for LaRue County High School effective February 25, 2019.

Accepted the Recommendation of Employment of Veleciti Sanchez as Food Service Assistant at Hodgenville Elementary School effective February 26, 2019.

Accepted the Recommendation of Employment of Ashley Cottrell as Home Hospital Teacher for the District, effective March 1, 2019.

Accepted the Recommendation of Employment of Deisdemy Contreras as Full-Time Food Service Substitute for LaRue County High School/Food Service effective March 12, 2019.

Accepted the Resignation of Mark Kearney as Head Baseball Coach for LaRue County High School effective February 19, 2019.

Accepted the Resignation due to Retirement of Peggy Williams, Instructional Assistant at Hodgenville Elementary School, effective June 1, 2019.

Accepted the Resignation due to Retirement of Connie Goff as Adult Education Director for LaRue County Schools, effective September 1, 2019.

Accepted the Resignation due to Retirement of Lester Collins as Director of Pupil Personnel for LaRue County Schools, effective June 30, 2019.

Accepted the Resignation due to Retirement of Verda Hacker as Teacher at Abraham Lincoln Elementary School, effective July 1, 2019.

Accepted the Request for Leave Without Pay for Nicole Boone for January 28, 2019.

Accepted the Request for Leave Without Pay for Lacy Hatfield for February 13, 2019 and for ½ day on February 17, 2019.

Accepted the Request for Leave Without Pay for Yeridiana Delfin for February 12 – 22, 2019.

Accepted the Request for Leave Without Pay for Sandy Bell for February 11, 2019 and March 6, 2019.

• Student Representative Report  - Abigail Hazelwood
• Superintendent's Report
• SBDM Reports     LCHS   LCMS   HES   ALES
• Strategic Planning Report
• TLC Proficiency Report - D.W. Cruse

• SBDM - LCMS December

Approval of Consent Agenda

Motion Passed:  Approval of Consent Agenda passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

• February 2019 Minutes
• Meeting SC Minutes

Approve AP report with the consent agenda

The Director of Food and Nutrition Services has expressed a desire for a surplus school bus to be used exclusively for the summer feeding program. The bus will have to be modified somewhat to fit their needs.  Bus 113 is a 2001 Thomas bus approximately 228,140 miles on it. It would serve food services nicely for the purpose of the summer feeding program.

It is the recommendation of Phil Fulkerson, Director of Transportation, to declare bus 113 as surplus property and donate it to Food and Nutrition Services for the Summer Feeding Program.

The Board has purchased 2 new buses and now has eight spares. Bus 114 is a 2001 Thomas Freightliner with 248,085 miles on it. It also needs some mechanical repairs.

It is the recommendation of Phil Fulkerson, Director of Transportation, to declare bus 114 surplus and sell it in the upcoming KISTA Bus Auction Sale. Seller has the right to refuse any sale deemed unacceptable.

Mr. Raleigh is requesting reimbursement in the amount of $48.16 for mileage traveled to a regular monthly meeting at GRREC in Bowling Green, KY.

Board policy states prior to granting approval for payment, the Board shall review itemized reimbursement requests for the Superintendent's travel expenses in an open board meeting.

Approve the Superintendent's mileage reimbursement in the amount of $48.16.

We are in the process of cleaning up and revising LaRue County Schools job descriptions and putting them in a new format.

A copy of the job description has been attached for your review.

Approve revised job description for Custodian position.

Based on the discussion in February about the cost opinion from the architect, the estimated costs have been compiled for an initial BG-1 for the LaRue County High School Gym and Middle School Renovation Project.

A copy is attached for your review.

Approve the Initial BG-1 for the LaRue County High School Gym and Middle School Renovation Project

Motion Passed:  Approve the Initial BG-1 for the LaRue County High School Gym and Middle School Renovation Project passed with a motion by Joanna Hinton and a second by Paul Cooper.

Ross Tarrant Architects have drawn the schematic design for the LaRue County High School Gym and Middle School Renovation Project.

The attached schematic design will need to be Board approved in order to submit to KDE Facilities Branch.

Approve the Schematic Design for the LaRue County High School Gym and Middle School Renovation Project

Motion Passed:  Approve the Schematic Design for the LaRue County High School Gym and Middle School Renovation Project passed with a motion by Dawn Conner and a second by Farrah Pruitt.

In order to submit a Capital Funds Request to use our Capital Outlay and Building Funds, the BG-1 #18-202 for the LaRue County High School Phase I Gymnasium/Football Stadium/Greenhouse must be revised to reflect the requested funding.

The revised BG-1 #18-202 is attached for your review.

Approve the revised BG-1 #18-202 for the LaRue County High School
Phase I Gymnasium/Football Stadium/Greenhouse to reflect the requested funding.

Motion Passed:  Approve the revised BG-1 #18-202 for the LaRue County High School Phase I Gymnasium/Football Stadium/Greenhouse to reflect the requested funding. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

The District will have a leftover balance in the Capital Outlay Fund and Building Fund after debt service payments. The General Fund amount on the approved BG-1 #18-202 LCHS Phase I Gymnasium/Football Stadium/Greenhouse can be paid, with permission from KDE, from our current Capital Outlay and Building Funds.

In order to spend these funds, the District must submit a Capital Funds Request Form to KDE and a Revised BG-1. 

Attached is the Capital Funds Request form for your review.

Approve the FY19 Capital Funds Request #1

Motion Passed:  Approve the FY19 Capital Funds Request #1 passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The Kentucky High School Athletic Association (KHSAA) eligibility rules state that participating schools must have in place medical insurance with coverage limits up to the deductible of the KHSAA catastrophic insurance program and such insurance shall remain in force throughout participation.  It is the responsibility of each member school to ensure and certify that each student has insurance coverage throughout the year. 

For the past several years the board has chosen to insure all students with an accident policy.  This insurance give the board coverage if an accident were to occur.  The patient’s insurance is still primary and this policy is supplemental.  If the student does not have insurance, this policy becomes primary. 

 Last year our cost for covering approximately 2400 (P-12) students was $42,056.90 for the basic accident coverage ($0-$25,000) and for catastrophic accident coverage ($25,000-$7,500,000).

Our agent, Roberts Insurance, submitted three quotes for rates based on a two year claims history and loss runs.  The quotes are attached for your review. 

Approve the student accident/athletic insurance renewal with K&K Insurance underwritten by Nationwide Life Insurance Company through agent Roberts Insurance for the 2019-2020 school year in the amount of $44,620.90.

Motion Passed:  Approve the student accident/athletic insurance renewal with K&K Insurance underwritten by Nationwide Life Insurance Company through agent Roberts Insurance for the 2019-2020 school year in the amount of $44,620.90. passed with a motion by Joanna Hinton and a second by Dawn Conner.

Due to our existing copier contract coming to an end, we need to make a decision on moving forward with a copier agreement.  Our options are:

1. Extend for one more year with the current agreement.
2. Extend for one more year and increase our cost per copy & (include Papercut)
3. 5 year agreement at the same current cost per copy (including Papercut)

PaperCut is a print management software that can provide an additional cost savings of 10-20%.  The software also saves in management time of printing devices.  

Recommended agreement (5 years at same rate with Papercut - Option #2 in attached proposal) allows us to continue business with exceptionally low competitive pricing, lock in these low rates for the next 5 years, provide the district the option to opt out of the agreement if unhappy with the service, purchase through an existing contract with the ability to avoid the lengthy and difficult process of bidding, and provide the PaperCut solution to allow for additional cost savings.  
Review page 7 for a summary.  

Approval to accept the 5 year copier contract with Duplicator Sales at the existing rate and include PaperCut.

Motion Passed:  Approval to accept the 5 year copier contract with Duplicator Sales at the existing rate and include PaperCut. passed with a motion by Joanna Hinton and a second by Paul Cooper.

The New Skills for Youth presentation in February included background information for this action item. In February, the Board approved participation in the New Skills for Youth program for 19-20. We have an option to add on participation in Project Lead The Way as an aspect of this program. Details about the program are included in the "NSFY Update" presentation and table attached.

Logistical discussions have continued; here are some updates:

1. We are no longer fusing together a specific math course with the PLTW course. This allows more flexibility for prospective students.
2. We now have career pathway layouts in cooperation with ECTC that provide dual credit for all four PLTW classes.
3. PLTW pathways include credentialing assessments (industry certifications). In addition, Pathways are being mapped out to align with associate degrees. The coursework is also foundational for higher degrees.

The maximum cost for year 1 PLTW participation is $27,720. Regional business and industry partners are being solicited for support in terms of funding and/or materials. Any contributions that are secured will lower the cost for the participating districts.

Approve 2019-2020 participation in Project Lead The Way with the New Skills for Youth program.

Motion Passed:  Approve 2019-2020 participation in Project Lead The Way with the New Skills for Youth program. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Grant funds will be used to provide provide SEL resources and training for the district around Trauma First Aid and similar programs.  A SEL learning platform will be purchased to be used with students that focuses on proactive mental health measures.  Additional money will be used for release time for teachers to develop and plans the implementation for their school along with student incentive programs.

Approve the submission of the Social Emotional Learning grant application.

Motion Passed:  Approve the submission of the Social Emotional Learning grant application. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

The Grow Rural Education program, sponsored by the Bayer Fund (Monsanto), allows eligible farmers to nominate their local public school district for grants to help enhance STEM education. Once nominated, school districts submit applications to compete for $10,000 or $25,000 grants to help fund projects that enhance their STEM curriculum. Grant requests from Eligible School Districts must focus on increasing interest or improving instruction or learning in science, technology, engineering and/or math. Project options include:

• Equipment or Materials (non-technology focused) to Enhance Learning or Instruction
• Technology Equipment or Materials to Innovatively Enhance Learning or Instruction
• Support for Extracurricular Activities to Apply Learning (Science Fairs, Science/Math Competitions)
• Curriculum Improvement (Enhancement or Adaptation)
• Professional Development for Teachers or School Leaders to Enhance Learning or Instructions
• Establishment / Enhancement of a Professional Learning Community in Math or Science Teachers

Winners will be announced by August 15, 2019 with funds being used during the 19-20 school year. The grant does not require any matching funds.

Approve permission to apply for the Grow Rural Education grant program.

Motion Passed:  Approve permission to apply for the Grow Rural Education grant program. passed with a motion by Paul Cooper and a second by Dawn Conner.

ISSUE:  Starting with the school year 2019-2020, the Food Service Department of LaRue County Schools will have an assistant manager in each kitchen.

BACKGROUND: The Food Service Department has always had a “backup” manager in each cafeteria, should the manager need to be out due to illness or other reasons. This person is trained on how to properly complete all the paperwork and run the kitchen; they are an assistant manager. There is no job description for this position so one needed to be created.

RECOMMENDATION:   The Board authorize the job description for the assistant manager in the cafeterias.

Respectfully submitted by Stephanie Utley

                                                          LaRue County Nutrition Services

Motion Passed:   passed with a motion by Farrah Pruitt and a second by Dawn Conner.

For accountability purposes, we are creating a new position of Lead Custodian.  This person would serve as the head custodian, while supervising a custodial crew at each school.

A copy of the job description is attached for your review.

Approve job description for Lead Custodian position.

Motion Passed:  Approve job description for Lead Custodian position. passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Transition Readiness and Social Emotional Learning were identified by our strategic planning teams as areas of focus.  This position would allow us to meet transition readiness and social emotional needs of students PK-12.

This position would also allow is to be in compliance with the new School Safety Bill (SB1).

A copy of the job description is attached for your review.

Approve job description of Transition Readiness/SEL Specialist position.

Motion Passed:  Approve job description of Transition Readiness/SEL Specialist position. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

LaRue County Schools have missed five days of school due to inclement weather this year.  The board has already approved March 8th, May 3rd, May 23rd, May 24th, May 28th as makeup days when the calendar was adopted.

According to KRS 158.070, school calendars must meet the required 1,062 instructional hours in no less than 170 student attendance days. The current calendar contains 1131 instructional hours with 175 student attendance days.  We are 69 instructional hours and 5 days beyond the requirement with our current calendar for students.

I recommend to forgive the January 30th and 31st instructional day for students and make the last day of school for students on May 23rd.  I recommend changing May 24th and 28th to staff work days and changing May 29th to the closing day to fulfill contracts. This option will allow graduation to be possible on May 24th.

Additionally I recommend setting May 21st as the Work Day which was used as a makeup day (May 3rd). School is not in session this day due to elections. I recommend making April 1st the PD day on the calendar since March 8th was used as a makeup day.  PD days are required to be labeled on the calendar, but these days are not the exact dates and times PD is typically held for teachers. Teachers would not be in attendance on April 1st.  LaRue County Schools value the instructional time with students, and this recommendation would positively support attendance and the celebrations that occur at each school.

This recommendation is based on the following hardships:

• Time to set up for Project Graduation would be difficult if school is in session on the day graduation is planned.

• Graduation set up would be impacted due to the quick turnaround time of sharing the folding chairs and other resources that are used at the award ceremonies if schools were in session the same day as graduation.

• Attendance would likely be poor due to the last day of school following a holiday.

• The current last day of school is the same day students leave for 4-H camp which 116 of LaRue County students participated in last year which would also impact attendance.

It is my recommendation to take the following actions:

Change April 1st to a PD day and May 21st to a Work day
Change May 23rd as the last day for students and keep it an early release day.
Change May 24th and May 28th to staff work days.
Change May 29th to Closing day.

Motion Passed:  It is my recommendation to take the following actions: Change April 1st to a PD day and May 21st to a Work day Change May 23rd as the last day for students and keep it an early release day. Change May 24th and May 28th to staff work days. Change May 29th to Closing day. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Motion Passed:  It is my recommendation to take the following actions: Change April 1st to a PD day and May 21st to a Work day Change May 23rd as the last day for students and keep it an early release day. Change May 24th and May 28th to staff work days. Change May 29th to Closing day. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Issue: Occupational Therapy Services

Background:  The Board authorized a bid solicitation for occupational therapy services for the 2019-2020 school year.  The bids were solicited and have been received.

Recommendation:  It is recommended that the bids be opened and considered by the Board.

Issue: Physical Therapy Services

Background:  The Board authorized a bid solicitation for physical therapy services for the 2019-2020 school year.  The bids were solicited and have been received.

Recommendation:  It is recommended that the bids be opened and considered by the Board.

Adjournment of the meeting

Motion Passed:  Adjournment of the meeting passed with a motion by Joanna Hinton and a second by Dawn Conner.