Adoption of agenda

Order #1 - Motion Passed:  Adoption of agenda passed with a motion by Farrah Pruitt and a second by Dawn Conner.

• Audience Comments
• Board Comments / Updates

• Student Report
• Superintendent's Activities & Comments
• Annette Perkins - Girl Scout Information
• SBDM Reports     LCHS   LCMS   HES   ALES
• Fuel Up to Play 60 Grant Report - Stephanie Utley
• Strategic Planning Report
• ALES Proficiency Report - Crystal Wilkerson

Approval of Consent Agenda

Order #2 - Motion Passed:  Approval of Consent Agenda passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

• December 2018 Minutes
• January Special Called Minutes.rtf

Approve AP Report with the consent agenda

There has been confusion on the interpretation of the existing Expense Reimbursement Policy 03.125 regarding where an employee begins travel mileage.  Revising our current policy to specifically state "official work stations" will alleviate the confusion.

A copy of the revised version of Policy 03.125 is attached for your review.

• Proposed Expense Reimbursement Policy 03.125

There has been confusion on the interpretation of the existing Expense Reimbursement Policy 03.225 regarding where an employee begins travel mileage.  Revising our current policy to specifically state "official work stations" will alleviate the confusion.

A copy of the revised version of Policy 03.225 is attached for your review.

ISSUE:  LaRue County Public Schools needs to surplus 40 Breakfast bags and carts that are currently being used for Breakfast in the Classroom at ALES and HES. We also have 4 Hallway carts that are used at LCMS and LCHS.

BACKGROUND:  We received the Fuel Up to Play 60 grant, which is going to allow us to purchase new Breakfast in the Classroom bags and carts for both ALES and HES. The grant was also awarded to LCMS and LCHS, which will allow the purchasing of new hallway carts for second chance Breakfast. I have been in communication with the Food Service Director for Marion County Schools, Jennifer Wheeler, they are starting a Breakfast in the Classroom program and do not have the extra funds to purchase the equipment needed.

RECOMMENDATION:   The Board authorize the donation of the Breakfast Bags to Marion County Schools. If they end up not needing all of the items, the rest will go to another school district that is in need. Should we have any items leftover they will go into the surplus auction.

Respectfully submitted by Stephanie Utley

 LaRue County Nutrition Services

Authorize donation of Breakfast bags and carts to school districts in need.

Approve the IBR for retiring asset 11228

It is the recommendation of the Director of Maintenance to donate 10 locker units to the LaRue Fiscal Court for their use at the jail.

In order to require all LaRue County Schools certified employees participate in direct deposit, changes need to be made to Policy 03.121.

A copy of Policy 03.121 with revisions is attached for your review.

Approve Policy 03.121 as presented, requiring all certified staff to participate in direct deposit.

Order #3 - Motion Passed:  Approve Policy 03.121 as presented, requiring all certified staff to participate in direct deposit. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

In order to require all LaRue County Schools classified employees participate in direct deposit, changes need to be made to Policy 03.221.

A copy of Policy 03.221 with revisions is attached for your review.

Approve Policy 03.221 as presented, requiring all classified staff to participate in direct deposit.

Order #4 - Motion Passed:  Approve Policy 03.221 as presented, requiring all classified staff to participate in direct deposit. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

In reviewing policies for districts, KSBA discovered that LaRue County does not have a Policy 09.111 which relates to Transfers and Withdrawals.  Attached is a draft of the recommended version of this policy for consideration/adoption by the Board.

LaRue County Schools Policy 01.5 permits the Board to adopt the policy with one reading in order to implement it and have us include it in the online manual:

 Enactment of Policy

Except when indicated by an emergency situation, the Board will not enact or revise policy in the same meeting that it is initially introduced. Additional readings shall not be required if the Board amends the policy proposal under consideration at either the first or second reading.

The Board can indicate on the first reading that as a result of not having the policy in place and the recommendation of KSBA, they are enacting pursuant to Policy 01.5 and adopt with one reading.

Approve Policy 09.111 as presented.

Order #5 - Motion Passed:  Approve Policy 09.111 as presented. passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The District Calendar Committee, after seeking feedback from District employees, parents, and community members, recommends adoption of Calendar Option A for the 2019-2020 school year. 

The Calendar Committee met to review the 2019-2020 calendar proposals. Two calendar options were presented. The difference were the Christmas Break days with option A going from Dec. 23 to Jan. 3 and option B going from Dec. 23 to Jan. 1.  Both calendar options have the same Fall Break as surrounding counties.  The proposed Spring Break aligns with Nelson and Hart. An additional calendar recommendation was submitted from staff with a different Fall Break, but the committee wanted to keep the alignment with all surrounding districts so it was not considered for voting. The committee wants to continue to go all day on the Friday of the KPREP testing week to allow for more time on any make-up testing. The committee also wants to continue to have the last day of school as an early release day for students. This early release day would replace the one during KPREP week.

The Calendar Committee sees the need for having make up days listed on the calendar; however, they did not consider using Christmas Break as a makeup day due to the committee feeling conflicted with using any possible days over Christmas Break as a make-up day.  Surrounding counties are not proposing makeup days during Christmas Break in their upcoming calendars. The committee did have consensus to designate the following days in the calendar as make-up days in case of inclement weather: March 6^th, May 1^st, and all other days would be added on to the end of the school year. The Calendar Committee wanted to continue to use President’s Day for Career Launch and not use it as a make-up day.  The Calendar Committee also recommended to continue with early release days every Friday.   The committee is in favor of supporting Option A.

The Calendar Committee recommends calendar Option A for the 2019-2020 school year and to continue with early release days every Friday. The last day for students would be an early release day. Option A designates the following dates as make up days: March 6th and May 1st. Any additional make-up days would be added to the end of the year.

Order #6 - Motion Passed:  The Calendar Committee recommends calendar Option A for the 2019-2020 school year and to continue with early release days every Friday. The last day for students would be an early release day. Option A designates the following dates as make up days: March 6th and May 1st. Any additional make-up days would be added to the end of the year. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

Approval of the submission of the 2019-2020 WHAS Crusade for Children Grant

Order #7 - Motion Passed:  Approval of the submission of the 2019-2020 WHAS Crusade for Children Grant passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Approval the submission of the 2019-2020 Kentucky Council for Exceptional Children Mini Grant

Order #8 - Motion Passed:  Approval the submission of the 2019-2020 Kentucky Council for Exceptional Children Mini Grant passed with a motion by Farrah Pruitt and a second by Paul Cooper.

Action Item - Vote on Beverage Bid for July 1, 2019 through June 30, 2022. With an option to renew for two additional years.

Order #9 - Motion Passed:  Action Item - Vote on Beverage Bid for July 1, 2019 through June 30, 2022. With an option to renew for two additional years. passed with a motion by Farrah Pruitt and a second by Dawn Conner.

Due to the increase in the number of LaRue County students requiring homeboud services, we need to create a job description and position for a Homebound Teacher.

Approve job description and creation of Homebound Teacher position.

Order #10 - Motion Passed:  Approve job description and creation of Homebound Teacher position. passed with a motion by Dawn Conner and a second by Farrah Pruitt.

BACKGROUND:  The current working budget was rolled into the draft budget and expenditures and income were modified as needed.

Revenue

• Beginning balance was set at $3,500,000.
• Property, franchise, motor vehicle and utility taxes were left the same as our current working budget. 
• Seek revenue was estimated based on $4,000 guaranteed base.      

Expenditures

• Certified salaries were budgeted based on current general fund staff with a step.
• Classified salaries were budgeted based on current general fund staff with a step.
• All fringe benefits were adjusted based on the new salaries and the required rate per each benefit.  CERS changed to 24.06% (up from 21.48%) and KTRS remained unchanged at 3%.

• Contingency is $565,632.52

   

  Respectfully submitted by Kay Bryant, Finance Officer

Approve the FY2020 Draft Budget, the detail of which has been reviewed.

Order #11 - Motion Passed:  Approve the FY2020 Draft Budget, the detail of which has been reviewed. passed with a motion by Dawn Conner and a second by Paul Cooper.

The salary schedules are attached for your review.  

Approve 2019-2020 Certified and Classified Salary schedules.

Order #12 - Motion Passed:  Approve 2019-2020 Certified and Classified Salary schedules. passed with a motion by Farrah Pruitt and a second by Paul Cooper.

To adjourn to closed session

Order #13 - Motion Passed:  To adjourn to closed session passed with a motion by Dawn Conner and a second by Farrah Pruitt.

to reconvene in open session

Order #14 - Motion Passed:  to reconvene in open session passed with a motion by Joanna Hinton and a second by Paul Cooper.

Adjournment of the meeting

Order #15 - Motion Passed:  Adjournment of the meeting passed with a motion by Farrah Pruitt and a second by Joanna Hinton.