Adoption of agenda

Motion Passed:  Adoption of agenda passed with a motion by Price Smith and a second by Farrah Pruitt.

Accepted the Recommendation of Employment of Franklin Belden, Jr. as Substitute School Bus Driver for LaRue County Schools, effective November 26, 2018.

Accepted the Recommendation of Employment of Taylor Dawson as Cheer Coach for LaRue County Middle School, effective November 26, 2018.

Accepted the Resignation of Robert Cruse as Custodian at LaRue County High School, effective November 30, 2018.

Accepted the Resignation of Brien Young as School Bus Driver for LaRue County Schools, effective December 14, 2018.

Accepted the Resignation of Donetta Eastridge as Food Service Assistant at Larue County Middle School effective December 6, 2018.

Accepted the Resignation of Frank Belden as Substitute/Part-Time School Bus Driver for LaRue County Schools effective December 12, 2018.

Accepted the Resignation of Steve Clark as Custodian at LaRue County High School, effective December 13, 2018.

Accepted the Request for Leave Without Pay for Sandra Bell for ½ day November 28, 2018.

Accepted the Request for Leave Without Pay for Nicole Boone for ½ day September 20, September 21, and 24 – 28, 2018.

Accepted the Request for Leave Without Pay for Keturah Parr for October 26, 2018.

Accepted the Request for Leave Without Pay for Allison McDowell Elmore for January 3 – 4, 2019.

Accepted the Voluntary Transfer Request for Michael Thomas from School Bus Driver #121 to School Bus Driver #137, effective December 6, 2018.

Accepted the Voluntary Transfer Request for Keisha Thompson from Driver of Split Route 134 p.m. and 126 a.m. to Driver of Route 121, effective December 12, 2018.

Accepted the Voluntary Transfer Request for Steve Clark from Custodian of LaRue County High School to School Bus Driver for Split route 134/126, effective December 12, 2018.

• Audience Comments
• Board Comments / Updates

• Superintendent's Activities & Comments
• SBDM Reports     LCHS   LCMS   HES   ALES

Approval of Consent Agenda

Motion Passed:  Approval of Consent Agenda passed with a motion by Price Smith and a second by Joanna Hinton.

• MeetingMinutes11192018

Approve AP Report with the consent agenda

Approve the recommended dates and locations as presented.

The bids will be opened at the board meeting, but not awarded.

Open Beverage Bid

In order to require all LaRue County Schools classified employees participate in direct deposit, changes need to be made to Policy 03.221.

A copy of Policy 03.221 with revisions is attached for your review.

In order to require all LaRue County Schools certified employees participate in direct deposit, changes need to be made to Policy 03.121.

A copy of Policy 03.121 with revisions is attached for your review.

The District Calendar Committee, after seeking feedback from District employees, parents, and community members, recommends adoption of Calendar Option A for the 2019-2020 school year.  The requirements of KRS 61.823 states in order to act on the school calendar, the Board must hold two meetings: 1) one that includes hearing and discussing recommendations from the Superintendent and the calendar committee and 2) a subsequent meeting that includes adoption of the calendar. 

The Calendar Committee met to review the 2019-2020 calendar proposals. Two calendar options were presented. The difference were the Christmas Break days with option A going from Dec. 23 to Jan. 3 and option B going from Dec. 23 to Jan. 1.  Both calendar options have the same Fall Break as surrounding counties.  The proposed Spring Break aligns with Nelson and Hart. An additional calendar recommendation was submitted from staff with a different Fall Break, but the committee wanted to keep the alignment with all surrounding districts so it was not considered for voting. The committee wants to continue to go all day on the Friday of the KPREP testing week to allow for more time on any make-up testing. The committee also wants to continue to have the last day of school as an early release day for students. This early release day would replace the one during KPREP week.

The Calendar Committee sees the need for having make up days listed on the calendar; however, they did not consider using Christmas Break as a makeup day due to the committee feeling conflicted with using any possible days over Christmas Break as a make-up day.  Surrounding counties are not proposing makeup days during Christmas Break in their upcoming calendars. The committee did have consensus to designate the following days in the calendar as make-up days in case of inclement weather: March 6^th, May 1^st, and all other days would be added on to the end of the school year. The Calendar Committee wanted to continue to use President’s Day for Career Launch and not use it as a make-up day.  The Calendar Committee also recommended to continue with early release days every Friday.  Detailed voting results by school are attached along with the calendar options.  The committee is in favor of supporting Option A.

The Calendar Committee recommends calendar Option A for the 2019-2020 school year and to continue with early release days every Friday. The last day for students would be an early release day. Option A designates the following dates as make up days: March 6th and May 1st. Any additional make-up days would be added to the end of the year. Because the Board must hold two meetings in order to act on the calendar, I recommend discussing the calendar committee’s recommendation if desired by the Board.

Magnolia Bank currently has the two-year contract for the LaRue County Board of Education's bank depository which expires on June 30, 2019.  The contract has the option to renew if mutually agreed upon by both parties for an additional two years.  Magnolia Bank's current contract is for +31 Basis Points difference in the 91-day T-bill interest rate with a guaranteed interest rate of .76%.

Magnolia Bank has agreed to renew the current agreement for another two years with no changes.  Please see the attached letter.

Approve the 2-year renewal of the Bank Depository contract with Magnolia Bank.

Motion Passed:  Approve the 2-year renewal of the Bank Depository contract with Magnolia Bank. passed with a motion by Price Smith and a second by Joanna Hinton.

Because LaRue County High School has been identified at a Targeted Support and Improvement (TSI) school, they are required to have school board approval for their Comprehensive School Improvement Plan. They are also required to document at least one Evidence-Based Practice or Program within their CSIP. LCHS has identified one evidence-based practice (Novice Reduction) and one evidence-based program (Adolescent Literacy Model) for implementation. The LCHS plan and the supporting documentation for Novice Reduction and Adolescent Literacy Model two are attached. 

Should you have any questions, please contact me or Mrs. Skaggs.

Approve the 2018-2019 LaRue County High School Comprehensive School Improvement Plan as submitted

Motion Passed:  Approve the 2018-2019 LaRue County High School Comprehensive School Improvement Plan as submitted passed with a motion by Joanna Hinton and a second by Farrah Pruitt.

The 2018-2019 Comprehensive District Improvement Plan and support documents are included for your approval. The Improvement Plan itself can be found on pg. 29-58. These are the most important pages to review as they will show you all of the goals we have set and the actions we intend to take to meet those goals. The other pages are supplementary items that are included for further information.

Sections:

• Continuous Improvement (pg. 1-4) is a reflection of our current processes, practices and conditions in order to leverage strengths and identify critical needs.
• Needs Assessment (pg. 5-19) outlines our process for reviewing our data to identify needs and next steps for increasing student achievement. This section also includes some of the data itself.
• Executive summary (pg. 20-24) provides background information
• Comprehensive Improvement Plan for Districts (pg. 25-58)
• District Assurances (pg. 59-66)—lists some required actions and affirms we are meeting these requirements
• Superintendent Gap Assurances (pg. 67-70) specify if schools are meeting gap targets

The state-required improvement planning format and process changed significantly in 17-18. Some of the supporting diagnostics listed above have changed for 18-19, however, the requirements for the plan itself are similar to last year. All schools and districts are required to use the same planning process, templates and goals, but we have flexibility in how we set those goals and then the objectives, strategies and activities needed to meet the goals. We can also create additional goals if we choose.

Multiple groups have provided input on plan components as it was under development (see needs assessment for details). The plan is posted for public comment on the district website home page and staff has been notified of the opportunity for comment as well.

The plan may be revised at any time. An implementation and impact report regarding progress on each activity will be completed at the end of the year. The far right column in the plan is a placeholder for those notes, “Progress Monitoring Date & Notes”.

Should you have any questions regarding the plan, please contact me at your convenience.

Approve the 2018-2019 Comprehensive District Improvement Plan as submitted

Motion Passed:  Approve the 2018-2019 Comprehensive District Improvement Plan as submitted passed with a motion by Farrah Pruitt and a second by Price Smith.

Attached is the revised draft Owner-Architect Agreement between LaRue County Schools and Sherman Carter Barnhart reflecting the change from Construction Management to General Construction delivery method.

Approve the revised draft Owner-Architect Agreement between LaRue County Schools and Sherman Carter Barnhart.

Motion Passed:  Approve the revised draft Owner-Architect Agreement between LaRue County Schools and Sherman Carter Barnhart. passed with a motion by Price Smith and a second by Farrah Pruitt.

Attached is a copy of the most recent design document for the LaRue Co. High School Phase I Gymnasium, Football Stadium and Greenhouse project (BG #18-202).  The schematic design needs board approval before being submitted to the Kentucky Department of Education.

Approve the Schematic Design Documents for the LaRue Co. High School Phase I Gymnasium/Football Stadium/Greenhouse project (BG #18-202).

Motion Passed:  Approve the Schematic Design Documents for the LaRue Co. High School Phase I Gymnasium/Football Stadium/Greenhouse project (BG #18-202). passed with a motion by Price Smith and a second by Joanna Hinton.

The BG-1 for this project has been updated to reflect the addition of the restrooms/concessions facility in the base bid.  The Construction cost estimate is base bid only – alternates would be in addition the amount listed.  The name of the project on the BG-1 will need to be updated to “LaRue Co. High School Phase I Gymnasium, Football Stadium and Greenhouse” 

A copy of the revised BG-1 is attached for your review.

Approve Revised BG-1 for the LaRue Co. High School Phase I Gymnasium/Football Stadium/ Greenhouse Project (BG #18-202).

Motion Passed:  Approve Revised BG-1 for the LaRue Co. High School Phase I Gymnasium/Football Stadium/ Greenhouse Project (BG #18-202). passed with a motion by Joanna Hinton and a second by Price Smith.

On November 28, I invited three architectural firms to submit a letter expressing interest in providing architectural services for the LCMS/LCHS Gym renovation project.  The deadline to respond was Friday, December 7.  Two of the three firms submitted letters of interest; Sherman Carter Barnhart and Ross Tarrant Architects. 

Copies of the letters of interest are attached for your review.

Select one of the two firms to provide architectural services for the LCMS/LCHS Gym Project.

Motion Passed:  Select one of the two firms to provide architectural services for the LCMS/LCHS Gym Project. passed with a motion by Price Smith and a second by Joanna Hinton.

Heartland Communications Consultants (HCC) is proposing to extend their existing contract in the amount of $1,960 monthly through December 31, 2019.

A copy of the proposal is attached for your review.  Also attached is a document outlining a few of the things HCC has helped to initiate since July 1, 2018.

Approve the proposal of HCC to extend the existing contratc and continue current services in the amount of $1,960 monthly through December 31, 2019.

Motion Passed:  Approve the proposal of HCC to extend the existing contratc and continue current services in the amount of $1,960 monthly through December 31, 2019. passed with a motion by Joanna Hinton and a second by Price Smith.

Adjournment of the meeting

Motion Passed:  Adjournment of the meeting passed with a motion by Joanna Hinton and a second by Farrah Pruitt.