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I.
Moment of Silence
Welcome to the October 14, 2013, meeting of the Jefferson County Board of Education.
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes of the September 23, 2013, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 23, 2013, regular meeting.
Order #2013-168 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the September 23, 2013, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 14, 2013.
Order #2013-169 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for October 14, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
IV.A.
Recognition of Asia Peeples
This past summer, Asia Peeples attended the Bill of Rights Constitutional Academy in Washington, D.C., in honor of her outstanding accomplishment of being selected as a 2013 Bill of Rights Constitutional Academy Ford Scholar.
The Bill of Rights Constitutional Academy was designed to educate young people about the words and ideas of America’s founders, the liberties guaranteed in our founding documents, and how our founding principles continue to affect and shape a free society.
Asia is a student in Seneca High School’s Pre-Law Magnet Program, and she is the only student from Kentucky selected to receive a full scholarship to attend the academy.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Asia Peeples, a student at Seneca High School, for being selected as a 2013 Bill of Rights Constitutional Academy Ford Scholar.
IV.B.
Recognition of Angela Pleasant
Angela Pleasant will be formally presented with the Carl Perkins Contributor to Special Education Award at the Kentucky Council for Exceptional Children (KYCEC) Fall Conference, which will be held in Louisville next month.
The award recognizes individuals who have demonstrated distinguished leadership and service and have made a contribution to the education and welfare of exceptional children in Kentucky.
The KYCEC is an affiliate of the National Council for Exceptional Children and is an international community of professionals who are the voice and vision of special and gifted education.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Angela Pleasant, a teacher at Farmer Elementary School, for receiving the Carl Perkins Contributor to Special Education Award.
IV.C.
Recognition of David Johnson
David Johnson was presented with the 2013 Outstanding Supervisor Award at the Kentucky Association for College Admission Counseling (KYACAC) College Counseling Information Exchange Conference, which was held in Louisville on September 6.
The award is presented to a supervisor or principal who has demonstrated a commitment to supporting and valuing his or her counseling staff members.
KYACAC’s goal is to serve college-bound students in Kentucky and to improve their access to higher education.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize David Johnson, principal at Pleasure Ridge Park High School, for receiving the 2013 Outstanding Supervisor Award presented by the Kentucky Association for College Admission Counseling.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for October 14, 2013.
Order #2013-170 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for October 14, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Organizational Charts
Transportation Services organizational chart is submitted to add one (1) Bus Driver and one (1) Special Needs Transportation Assistant (184 days) to facilitate transportation of a special needs student.
Vehicle Maintenance organizational chart is submitted to add one (1) Clerk III and delete one (1) Secretary II to align current job duties with the appropriate job description. This change has no impact on the department budget.
Exceptional Child Education organizational chart is submitted to delete one (1) Teacher (ECE) (187 days) and two (2) Exceptional Child Education Instructional Assistants (187 days) due to the positions being moved to Cost Center #124 UL PACT Program.
Diversity, Equity, and Poverty Programs organizational chart is submitted to delete one (1) Teacher (187 days) and three (3) Instructors (187 days) due to positions being converted to school-based positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Transportation Services; Vehicle Maintenance; Exceptional Child Education; and Diversity, Equity and Poverty Programs.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on October 14, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
V.E.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Walking Path at Rangeland Elementary School
This project will provide a paved walking path to the school. The project will be funded through a Safe Routes to School Grant, which was accepted by the Board of Education on September 23, 2013.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of QK4 as the architect/engineer, and the BG-1 form for the Walking Path at Rangeland Elementary School, for an estimated project cost of $31,578.
V.F.
Approval of Revised BG-1 Forms for Issuance of Local School Bond
These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.
- BG #13-076 for Roof Replacement at Barret Traditional Middle School;
- BG #13-077 for Roof Replacement at Blake Elementary School;
- BG #13-103 for New Elevator Addition at Byck Elementary School;
- BG #13-047 for Roof Replacement at Central High School School Magnet Career Academy;
- BG #11-292 for New Media Center Addition at Cochrane Elementary School;
- BG #11-294 for 1 HVAC Renovation Media Center at Coral Ridge Elementary School;
- BG #13-100 for New Elevator Addition at Crums Lane Elementary School;
- BG #13-078 for Roof Replacement at Fairdale Elementary School;
- BG #13-086 for Roof Replacement at Frost Middle School;
- BG #13-084 for Roof Replacement at Gutermuth Elementary School;
- BG #13-083 for Roof Replacement at Jeffersontown High School;
- BG #11-302 for Phase 1 HVAC Renovation at Lassiter Middle School;
- BG #11-303 for Phase 1 HVAC Renovation Media Center at Laukhuf Elementary School;
- BG #13-082 for Roof Replacement at Layne Elementary School;
- BG #13-081 for Roof Replacement at Luhr Elementary School;
- BG #13-085 for Renovation Phase 1 at Minors Lane Elementary School;
- BG #13-080 for Roof Replacement at Pleasure Park High School;
- BG #13-079 for Roof Replacement at Valley High School;
- BG #11-310 for Media Center, Elevator, Partial Roof at Wellington Elementary School;
- BG #13-101 for New Elevator Addition at Wheatley Elementary School; and
- BG #13-102 for New Elevator Addition at Wilt Elementary School.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 forms listed in the rationale.
V.G.
Approval of Project Completions and BG-4 Forms
V.G.1.
Approval of Project Completion and BG–4 Form for Theatrical Sound and Lighting Package for Lincoln Elementary Performing Arts School
On February 13, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 520-12040.
On October 12, 2012, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Parco Constructors Group, LLC for Theatrical Sound & Lighting Package for New performing Arts Pavilion, Media Center Addition, Elevator, and Miscellaneous Renovations at Lincoln Elementary Performing Arts School, for a total construction cost of $211,700.
V.G.2.
Approval of Project Completion and BG–4 Form for Phase 1 HVAC Renovation at Noe Middle School
On September 12, 2011, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 435-12011.
On March 12, 2012, the Board approved awarding a contract to Morel Construction Co. as the low bidder.
K. Norman Berry Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Morel Construction Co. Contractors, Inc. for Phase 1 HVAC Renovation at Noe Middle School, for a total construction cost of $7,771,531.21.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Individual Bagging Sealing System (For Nutrition Services);
• Snow Removal Service;
• Paint and Related Items;
• Furniture, Classroom and Office (Percentage);
• Glass, Plastic and Glazing Compounds;
• Water Coolers, Fountains and Parts;
• Automotive Antifreeze, Fluids and Lubricants;
• Printing: Lifelong Learning Course Catalog;
• Automotive Glass Installation and Replacement (Percentage);
• Technical Equipment and Supplies (Percentage);
• Amendment on Bus Body Parts and Accessories;
• Amendment on Electrical Supplies and Lighting (Line Item); and
• Amendment on Vehicle Paint and Related Items.
V.I.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 9, 2013, through September 29, 2013.
V.J.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 9, 2013, through September 29, 2013.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Notification of Temporary Construction Easement for Olmsted Academy North
The Kentucky Transportation Cabinet has requested that the Jefferson County School District Finance Corporation grant a temporary construction easement for the construction of a sound barrier wall along I-264 adjacent to Olmsted Academy North.
On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive notice of a temporary construction easement for Olmsted Academy North as shown in the attached exhibits.
V.M.
Acceptance of Donations
Atkinson Academy received $6,370 from the University of Louisville. This donation will help to reimburse teachers for Jump Start fees, National Board Certification fees, and portfolio entry fees for the National Board Certification process.
Cane Run Elementary School received $1,000 from Carbide Industries, LLC to be used to purchase basic need items for students.
Cochran Elementary School Family Resource Center received $7,500 from the Third Street Association to be used to provide low-income students with backpacks with food for the weekends.
DuPont Manual High School received $3,475.21 from the Target Take Charge of Education program to be used for supplies, books, field trips, technology, and other needs for at-risk students.
Farmer Elementary School received $2,200 from Katie McGarry to purchase supplies and books for the school library.
Fern Creek Traditional High School received $4,750 from the Fern Creek Traditional High School Alumni Association. The donation will be used to pay for a dance instructor to work with a staff member during the instructional day.
Fern Creek Traditional High School received $3,199.01 from the Fern Creek Traditional High School Alumni Association to be used to purchase equipment and licensing from the Federal Communications Commission for the school radio station.
Jefferson County Public Schools received University of Louisville football tickets valued at $13,000 that were used as incentives for students who participated in Study Island and Success Maker summer sessions as part of the Every 1 Learns Program.
Jefferson County Traditional Middle School received 449 sweatshirts and 229 polo shirts valued at $12,355 to be sold to students through the school’s bookstore.
Louisville Male High School received $2,500 from the Community Foundation of Louisville to purchase a new electronic scoreboard for the soccer field.
Pleasure Ridge Park High School received studio equipment valued at $500 from SummitMedia Louisville. The equipment will be used for art and drama supplies for the new auditorium.
Seneca High School received $750 from Waverly Townes to be used for supplies for the court class.
Southern High School received $1,000 from the Northwestern Mutual Foundation to purchase supplies for the chemistry class.
Stopher Elementary School received $1,889.56 from the Target Take Charge of Education program to be used to purchase technology and school supplies.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $60,488.78 to be used as stated in the rationale.
V.N.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $24,080.19 from the Jefferson County Public Education Foundation through the following donors:
Fairdale, Seneca, and Western high schools received donations for Close the Deal events at their schools. Close the Deal is a partnership between JCPS, Greater Louisville Inc., and Louisville Metro Government that introduces community organizations, businesses, and colleges and universities to seniors. This program provides students with access to information on financial aid, admissions, and college-life representatives.
- General Electric Company donated $1,300 for the Close the Deal event at Fairdale High School.
- Stites & Harbison donated $1,800 for the Close the Deal event at Seneca High School.
- Community Foundation of Louisville donated $950 on behalf of Henry Heuser for the Close the Deal event at Western High School.
Community Foundation of Louisville donated $1,000 on behalf of the Zoeller Company to support the Cane Run Elementary Family Resource Center.
Fund for the Arts donated their first installment of $242 for students at the Youth Performing Arts School (YPAS) to participate in the Fringe Festival. Fund for the Arts will make a total of four donations to support YPAS students' involvement in the Arts.
Gordon Food Service donated $2,685.85 for scholarships for high school seniors.
Henry V. Heuser, Jr. donated $1,727.34 for the Vogt Achievement Scholarships. This scholarship program was established in 1999 to assist with college tuition at the recipient's college of choice.
Ralph B. Knollenberg III Foundation donated $5,875 to be used for travel and conference expenses for one teacher from each of the environmental magnet schools. These schools are Can Run Elementary, Portland Elementary, Moore Traditional School, Valley High School, and Waggener High School.
Louisville/Jefferson County Metro Government donated $4,000 through the use of Neighborhood Development Grant funds to provide students at Wellington Elementary School with the installation of a 200 meter track.
Gwen Tilton donated $500 to be used for student scholarships.
V. V. Cooke Foundation donated $4,000 for Maryhurst. The funds are to be used for technology, textbooks, field trips, and the Artist-in-Residence program.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $24,080.19 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.O.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented below.
V.O.1.
Acceptance of a Dollar General Literacy Foundation Grant for Tully Elementary School
The funds will be used to purchase tablets to provide enrichment lessons, regular assessments, and progress monitoring for students who are struggling to reach reading proficiency. Teachers will also use the tablets as a diagnostic tool.
The Family Dollar Literacy Grant provides one-time funding for literacy materials to be used by the Literacy Intervention Teacher in the Primary Literacy Intervention Classroom.
This grant does not obligate the school or district financially nor is there a requirement for matching funds or cost share.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $2,000 Dollar General Literacy Foundation grant for Tully Elementary School.
V.O.2.
Acceptance of Grant from Active Schools Acceleration Project for Greenwood Elementary School
The Active Schools Acceleration Project has awarded a $1,000 physical activity grant to Greenwood Elementary School.
The funds will be used to implement Let's Move, a student physical activity program that incorporates movement before, during, and after the school day. Grant funds will provide physical activity equipment and classroom materials.
This grant does not obligate the school or district financially nor is there a requirement for matching funds or cost share.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $1,000 Active Schools Acceleration Project grant for Greenwood Elementary School.
V.O.3.
Acceptance of Funding for District-Sponsored AmeriCorps REACH Corps Program
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service (KCCVS), has awarded the District a $259,000 grant to recruit and engage 20 AmeriCorps members to provide mentoring services for truant students and to recruit, train, and manage volunteers.
Some of the responsibilities of the AmeriCorps members include:
- Providing one-on-one mentoring to truant students in elementary or middle schools;
- Serving as a liaison to students' parents;
- Assisting the FRYSC Coordinator with students' needs;
- Promoting effective citizenship and serve as a community role model;
- Continuing outreach through after-school programs; and
- Recruiting volunteers to serve at the school in a variety of areas.
KCCVS will award JCPS $215,833 for the period of September 1, 2013, through June 30, 2014, and an additional amount of $43,167 will be awarded JCPS for the period of July 1 through August 31, 2014. AmeriCorps members will be placed in the Family Resource and Youth Services Centers of ten elementary and ten middle schools.
The contract covers 85 percent of the members' living allowance, health insurance, dental insurance, and the District’s indirect costs. Each school contributes $3,500 from their school or Family Resource Youth Services Center budget (a total of $70,000). In return, the school receives an AmeriCorps member who serves at their assigned school five days a week for at least 8 hours a day. The school contributions cover the remaining 15 percent of the members' living allowance, travel, and supplies and the District's indirect costs. District support is provided through the Office of Data Management, Planning, and Program Evaluation Services and one full-time Coordinator of Special Projects.
REACH Corps members provide critical supports for truant students and their families with the goal of increasing school attendance and parental involvement and providing early interventions to avoid high school dropout.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID No. PON2 730 1400000479 1
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $259,000 from the Corporation for National and Community Service for the AmeriCorps REACH Corps Program and authorize the superintendent to sign the attached agreement.
V.P.
Approval of Memorandum of Agreement with Louisville Presbyterian Theological Seminary
The Master of Arts in Marriage and Family Therapy Program (MAMFT) at the Louisville Presbyterian Theological Seminary offers counseling and therapy sessions to students and their families. The MAMFT Program is a practicum program for Masters-level students who will provide 5 to 10 hours of face-to-face counseling sessions to students and families. Joint oversight of the program will be provided by MAMFT Program supervisors and JCPS administrative and clinical staff.
Through the attached Memorandum of Agreement, JCPS agrees to provide learning opportunities in mutually agreed upon facilities that help the MAMFT Students participating in the JCPS practicum meet their requirements toward 500 clinical hours.
The agreement shall be effective beginning October 15, 2013, thru October 14, 2014, and shall automatically renew for successive one-year terms for five years terminating on October 14, 2018.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Louisville Presbyterian Theological Seminary and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.
V.Q.
Approval of Modified Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Specialist
The Kentucky Department of Education has submitted a modification to the original Memorandum of Agreement to terminate the contract with JCPS employee Natalie Bedell, who resigned her position as Education Recovery Specialist effective July 5, 2013. No services were rendered under this contract.
The original Memorandum of Agreement for Ms. Bedell was approved by the Board of Education on June 10, 2013. The original contract amount of $124,972 included salary, fringes, and indirect costs to be paid to JCPS.
The attached contract modification will decrease the contract amount from $124,972 to zero and terminate the contract.
Submitted by: Dr. Michael Raisor
Attachment: KY Doc ID No.PON2 540 1300002492 2
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modification with the Kentucky Department of Education and authorize the superintendent to sign same.
V.R.
Approval of Memorandum of Agreement for Mutual Understanding of Collaboration with Participating Partners Concerning the Nia Center Lab
Louisville/Jefferson County Metro Government, acting by and through its Economic Growth and Innovation Department (EGI) leases from the Transit Authority of River City, Inc. and operates the NIA Center, located at 2900 West Broadway, as a multi-use facility providing various forms of assistance and training to the residents of West Louisville and surrounding areas. JCPS uses the Lab at the NIA Center for conducting preparatory assessments for GED testing.
EGI has determined that the Lab is in need of refurbishing and new up-to-date computers are needed for training activities.
According to the terms of the attached Memorandum of Understanding, EGI will renovate, paint, and wire the Lab to make it suitable for use as a classroom/computer lab and purchase and install desktop computers and related IT infrastructures in the Lab. EGI will have sole ownership of the computers and IT infrastructure.
JCPS will purchase Smart Boards and tables for the computers and will have sole ownership of said property.
The other participating partners are also providing in-kind contributions.
Submitted by: Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding between Louisville/Jefferson County Metro Government Economic Growth and Innovation Department, Jefferson County Board of Education, Kentuckiana Works, and Kentucky Dataseam Initiative, Inc. and authorize the superintendent to sign same.
V.S.
Approval of Memorandum of Agreement with Louisville/Jefferson County Metro Government Department of Public Health and Wellness
The Louisville/Jefferson County Metro Government, Department of Public Health and Wellness (Metro Government), provides various services to students, staff, and/or parents.
The services to be performed shall be agreed upon by JCBE and Metro Government based on the need for such services and may include asthma education and screening; vaccine/immunization screenings; Vaccine for Children vaccine and supplies; dental screenings, cleanings, fillings, and simple extractions; lead screenings and education; diabetes education; tobacco prevention; and preventive health educational sessions on nutrition, physical activity, obesity, bed bugs, and head lice.
Through the attached Memorandum of Agreement, JCPS agrees to provide the use of mutually agreed upon facilities for the Public Health and Wellness Department employees/volunteers to perform the services.
This Memorandum of Agreement shall be effective beginning October 15, 2013, through October 14, 2014. The Agreement shall automatically renew for successive one-year terms for five years terminating on October 14, 2018. The terms of the agreement shall be reviewed annually by both parties.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Louisville/Jefferson County Metro Government, Department of Public Health and Wellness, and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.
V.T.
Approval of Shortened School Day for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual.
Following approval by the Board, the request is submitted to the Kentucky Department of Education, Division of Learning Services. The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD142 and SSD143 rather than by name. Student SSD142 has a medical condition, with proper physician documentation, which requires a five-hour school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a special school.
Student SSD143 has a medical condition, with proper physician documentation, which requires a four-hour, 45 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a special school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for two students in the Exceptional Child Education Program for the 2013–14 school year.
V.U.
Approval to Name the Playground at Watson Lane Elementary School the Dr. Rosemarie Young Playground
Dr. Rosemarie Young retired June 30, 2013, as principal of Watson Lane Elementary School. In her 28 years as principal, she worked tirelessly not only for the school but for the community as well. Dr. Young’s main goal as an educator was to put students first and prepare them for lifelong achievements.
During her tenure, she formed many community partnerships to promote education within the community. One important partnership she established was with Louisville Gas & Electric (LG&E). LG&E has greatly supported Watson Lane Elementary through donations, rewards, and books for students. This relationship is most evident in the community through the school’s new playground, which is a direct result of the business and education partnership between Watson Lane Elementary School and LG&E.
Throughout her years in education, Dr. Young has been awarded many prestigious honors. In 2012, she was recognized as a National Distinguished Principal by the National Association of Elementary School Principals. She served as this organization’s acting president during the 2004-05 school year.
Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations, it is appropriate that the playground at Watson Lane Elementary School be named the Dr. Rosemarie Young Playground.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the playground at Watson Lane Elementary School the Dr. Rosemarie Young Playground.
V.V.
Approval of Consent to Closure of Lortay Road and Shuck Lane Subject to Certain Conditions
The Louisville Renaissance Zone Corporation (“LRZC”), through its efforts to promote airport-compatible redevelopment in the Minors Lane area, has made public infrastructure improvements, and has entered into various purchase and sale agreements to sell land for commercial and industrial development in the area immediately surrounding Minors Lane Elementary School. In furtherance of these redevelopment efforts, the LRZC has filed an application with Louisville Metro to legally close Shuck Lane and Lortay Road, which are currently used to provide secondary access to Minors Lane Elementary.
In exchange for the Corporation’s consent to the road closures, the LRZC has agreed that the closure shall be subject to LRZC’s and the Corporation’s execution and recording of a document providing that:
- Lortay Road and Shuck Lane shall not be physically closed or removed until LRZC provides a permanent access easement and completes construction of a new access road from Minors Lane to the existing parking lot at the rear of Minors Lane Elementary School, which shall be designed and constructed at the sole cost and expense of LRZC;
- The new access road shall be of similar width as Shuck Lane, and shall have lighting installed similar to the existing lighting on Shuck Lane at the sole cost and expense of LRZC;
- The new access road shall be maintained (except snow removal) solely by LRZC, its successors and assigns; and
- Prior to the physical closure and removal of Lortay Road and Shuck Lane, LRZC shall at its sole cost and expense, remove the existing fence and clean up the fence line along the south property line of the Minors Lane Elementary School property, and shall install a new fence along the south property line of the Minors Lane Elementary School property.
Approval of the attached Consent to Street or Alley Closure by the Finance Corporation, by and through its Board of Directors, is recommended, subject to and conditioned upon approval of the same by the Board of Education.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Resolution approving the attached Consent to Street or Alley Closure subject to the conditions set forth therein.
V.W.
Approval of Strategic Data Project Fellowship Agreement with Harvard College
The Strategic Data Project (SDP) Fellowship is a two-year program that places, develops, and trains talented data strategists in client agencies where they can have an immediate impact on policy decisions that affect student outcomes.
All Fellows receive a rich complement of professional development designed to boost skills and knowledge in three key areas:
- measurement and analysis,
- leadership and change management, and
- education policy.
Most importantly, Fellows become part of a national network of data strategists and researchers making an impact in education reform through research and data.
The two-year program runs from October 1, 2013, thru September 30, 2015, and will train two members of the Division of Data Management, Planning, and Program Evaluation and their supervisor.
The District’s contribution of $46,000.00 will be matched by the Gates Foundation.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the Strategic Data Project Fellowship agreement between Jefferson County Public Schools and the President and Fellows of Harvard College.
VI.
Action Items
VII.
Discussion Items
VII.A.
Report on 2012–13 Accountability Results
On September 27, 2012, the Kentucky Department of Education released district and school results for the state’s Unbridled Learning Accountability Model for the 2012–13 school year.
Districts received performance points in five areas: Achievement, Gap, Growth, College and Career Readiness, and Graduation Rate. Schools received points in three, four, or five areas depending upon the level of the school (elementary, middle, or high).
This report will review the new accountability model and present district results in each area compared with the previous year’s results. It will also highlight the district results compared with the state results.
This report fulfills part of the requirements set forth in the superintendent evaluation process. Superintendents and boards are required to review and discuss district delivery targets on student proficiency, college/career readiness, graduation rates, and closing the achievement gaps.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive a report on the 2012–13 accountability results.
Order #2013-171 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the 2012–13 accountability results. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
VII.B.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #2013-172 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the October 14, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-173 - Motion Passed: A recommendation to adjourn the October 14, 2013, meeting of the Jefferson County Board of Education at 9:36 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.
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