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I.
Moment of Silence
Welcome to the September 9, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes of the August 26, 2013, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 26, 2013, regular meeting.
Order #2013-155 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 26, 2013, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for September 9, 2013.
Order #2013-156 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for September 9, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of the Pleasure Ridge Park High School Baseball Team
In June, the Pleasure Ridge Park (PRP) High School Baseball Team demonstrated their athletic skills and talents by defeating Mercer County 3-2 in eight innings to win the 2013 Forcht Bank/Kentucky High School Athletic Association State Baseball Tournament. This is PRP’s fifth state title.
The tournament game was played before a crowd of more than 3,000 people at the Whitaker Bank Ballpark in Lexington.
The team’s head coach is Bill Miller, an all-time winning coach in Kentucky high school baseball history.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the Pleasure Ridge Park High School Baseball Team for winning the 2013 Forcht Bank/Kentucky High School Athletic Association State Baseball Tournament.
IV.B.
Recognition of Christina Cornelius
Christina was named Kentucky’s 2013 Kentucky History Teacher of the Year and will be presented with a $1,000 honorarium. She also will be in the running to be named the 2013 National History Teacher of the Year this fall.
Her school will receive a core archive of history books and educational materials from the Gilder Lehrman Institute of American History and HISTORY Network. Christina will be invited to attend a 2014 Gilder Lehrman Teacher Seminar and Farmer Elementary School will be named a Gilder Lehrman Affiliate School.
Inaugurated in 2004, the National History Teacher Award promotes and celebrates the teaching of American history in classrooms across the United States. The award honors one outstanding K–12 teacher of American history from each of the 50 states as well as the District of Columbia, Department of Defense schools, and U.S. territories.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Christina Cornelius, a teacher at Farmer Elementary School, as the 2013 Kentucky History Teacher of the Year.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T.
Order #2013-157 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
Accounts Payable and Approval Clerk job description is changed to allow the length of work year to be less than 260 days when approved by the Board.
Plant Operator Trainee job description is deleted as a result of the elimination of the Plant Operator Trainee program.
Plant Operator job description is changed to reflect the current training necessary as a result of the elimination of the Plant Operator Trainee program.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions.
V.D.
Approval of Organizational Charts
The Safety and Environmental Services organizational chart is submitted to delete ten (10) Plant Operator Trainees as a result of the elimination of the Plant Operator Trainee program.
The Academic Support Programs organizational chart is submitted to add one (1) Coordinator II (Student Response Team Center) and delete one (1) Staff Developer (Student Response Team Center).
The Exceptional Child Education organizational chart is submitted to correct the number of categorical funded positions reflected in the summary from 49 to 59.
The ECE Placement and Assessment organizational chart is submitted to increase the total number of Psychologists (200) from 32.5 to 32.87 and reduce the work days of one (1) Clerk I from 260 days to 220 days.
The Early Childhood organizational chart is submitted to add one (1) Resource Teacher (187) and delete one (1) Resource Teacher/Early Childhood Mentoring Teacher (187).
The Planning and Program Evaluation organizational chart is submitted to delete one (1) Data Management/Research Technician and add one (1) Clerk II.
The Financial Planning and Management organizational chart is submitted to change the work days of one (1) Clerk III from 260 days to 220 days.
The Accounting Services organizational chart is submitted to change work days of one (1) Accounts Payable and Approval Clerk from 260 days to 220 days.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Safety and Environmental Services, Academic Support Programs, Exceptional Child Education, ECE Placement and Assessment, Early Childhood, Planning and Program Evaluation, Financial Planning and Management, and Accounting Services.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on September 9, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
V.F.
Approval of Revised BG–1 Form for 2013 Paving Package 1 at Various Schools
On April 22, 2013, the Board of Education approved the project and the assignment of the JCPS Facilities Planning Unit to prepare plans and specifications for this project.
On June 24, 2013, the Board approved awarding various contracts for a total of $143,738.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG–1 form when change orders exceed the contingency budgeted amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG–1 form for 2013 Paving Package 1 at Various Schools.
V.G.
Approval of Project Completions and BG–4 Forms
V.G.1.
Approval of Project Completion and BG–4 Form for Renovation Phase 1 at Smyrna Elementary School
On June 8, 2009, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 087-9041.
On March 28, 2011, the Board approved awarding a contract to Morel Construction Co as the low bidder.
Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Morel Construction Co. for Renovation Phase 1 at Smyrna Elementary School, for a total construction cost of $4,600,811.74.
V.G.2.
Approval of Project Completion and BG–4 Form for Renovations and Additions at Valley High School
On November 9, 2009, the Board of Education approved Voelker Blackburn Niehoff Architects to prepare plans and specifications for Project 033-10004.
On March 14, 2011, the Board approved awarding a contract to Whittenberg Construction Co as the low bidder.
Voelker Blackburn Niehoff Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Whittenberg Construction Co. for Renovations and Additions at Valley High School, for a total construction cost of $24,837,802.29.
V.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Tile and Related Items (Including Vinyl Floor Tile Installation);
• Paper Towels and Toilet Tissue;
• Controls For Heating and Air Conditioning;
• Audiovisual (Percentage);
• Automotive Glass Installation and Replacement (Percentage);
• Kitchen Fire Suppression Systems Semi-Annual Inspection and Service;
• Packaging Machine Thermal Transfer Overprinter (For Nutrition Service Center);
• Forklift (For Nutrition Service Center);
• Lunchroom Commodities - Supplement (Warehouse Delivery);
• Amendment on Bus Body Parts and Accessories;
• Amendment on Printing: Folders, Pocket Custom Design (For Warehouse Delivery); and
• Amendment on Air Filter Media.
V.J.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of August 9, 2013, through August 25, 2013.
V.K.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of August 9, 2013, through August 25, 2013.
V.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.M.
Acceptance of Donations
Luhr Elementary School received $1,000 from Purity Chapter 116, Order of the Eastern Star. This donation will be used to purchase iPads for struggling readers and for teachers to use when conducting diagnostic assessments.
Myers Middle School Youth Services Center received food items valued at $5,600 from Middletown United Methodist Church for students to take home in backpacks on the weekends.
The Resource Development Office received 200 binders from Humana, which were donated to the Youth Service Centers at Crosby Middle School and Eastern High School. They also donated 1,000 flashlights, which will be given to Metro United Way Site/School Coordinators to use as incentives during the upcoming campaign. The donation is valued at $750.
Stopher Elementary School received $500 from the Young Men Christian Association (YMCA) to purchase student incentives.
Waggener High School received $500 from Rosemarie and Timothy O’Neill to be used to help with travel expenses and purchasing t-shirts and warm-up suits for the boys' basketball team.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $8,350 to be used as stated in the rationale.
V.N.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $11,731 from the Jefferson County Public Education Foundation through the following donors:
- An anonymous donation was received in the amount of $6,000 for Johnsontown Road Elementary School to provide teachers with additional classroom supply money.
- Louisville/Jefferson County Metro Government donated $2,881 through the use of Neighborhood Development Grant funds to sponsor the Central High School football team banquet.
- Louisville/Jefferson County Metro Government donated $2,850 through the use of Neighborhood Development Grant funds providing students at Butler Traditional High School with a Distracted Driving Program. Distracted Driving Education programs teach the dangers of driving while distracted, including texting and cell phone use.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $11,731 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.O.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.O.1. through V.O.6.
V.O.1.
Acceptance of 2014 Gates Integration Grant from Kentucky Department of Education
The Kentucky Department of Education (KDE) has selected eight school districts to integrate two critical strategies for raising student achievement: implementing the Kentucky Core Academic Standards to improve instruction and implementing a new system of support to improve educator effectiveness.
This will be accomplished by:
- Embedded support from effectiveness coaches to pilot and provide input on the New Educator Effectiveness System before statewide rollout;
- Opportunities to develop and provide resources for the Continuous Instructional Improvement Technology System (CIITS), which serves as an online resource for educators; and
- Access to professional learning in implementing the core academic standards through the Literacy Design Collaborative (LDC) and Mathematics Design Collaborative (MDC) frameworks, including embedded, onsite support from KDE content specialists.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept $150,000 in funding from the Kentucky Department of Education for 2014 Gates Integration Project participation and authorize the superintendent to sign the attached agreement to receive the funds.
V.O.2.
Acceptance of Math and Science Partnership Grant from Kentucky Department of Education
This grant focuses on professional development to improve teacher content knowledge and teaching skills in science that leads to improved student learning.
The district will partner with faculty from the University of Louisville College of Education and Human Development and the College of Arts and Sciences to develop and deliver the professional development.
The grant will be used to pay salaries for project coordination and evaluation, fringe benefits, teacher stipends, substitutes, travel, materials, and a sub-agreement with the University of Louisville.
The contract period is October 1, 2013, through September 30, 2014.
Submitted by: Dr. Dewey Hensley
Attachment: KY Doc ID. No. PON2 540 1400000105 1
Superintendent Donna Hargens recommends that the Board of Education accept a Year 2 Math and Science Partnership Grant in the amount of $194,993 from the Kentucky Department of Education and authorize the superintendent to sign the attached memorandum of agreement.
V.O.3.
Acceptance of Funding from Catholic Charities Migration and Refugee Services
Catholic Charities Migration and Refugee Services will provide funding in the amount of $2,227.50 for the Discretionary Targeted Assistance Grant (TAG) literacy class. JCPS Adult and Continuing Education will provide instructors, standard instructional materials, assessment fees, and resource assistance.
There will be one on-site English as a Second Language TAG literacy class for refugees in the Louisville area, which will be held at Catholic Charities' Saint Anthony location from October 1, 2013, through November 29, 2013.
No additional staffing will be required to fulfill the terms of this agreement and no local matching funds are required.
Submitted by: Christi Lanier-Robinson
Attachment: Catholic Charities FY-CCTAG-2013-01
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $2,227.50 from Catholic Charities Migration and Refugee Services and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.
V.O.4.
Acceptance of Funding from Catholic Charities for On-Site English as a Second Language Classes
Catholic Charities agrees to provide funding not to exceed $108,800 for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance from October 1, 2013, through September 30, 2014.
JCPS Adult and Continuing Education will provide on-site English as a Second Language (ESL) literacy classes for Catholic Charities at the St. Anthony's location, two additional 10-hour ESL classes at the St. Anthony's location if needed, and one instructional assistant at no cost to Catholic Charities.
No additional staffing will be required to fulfill the terms of this agreement and no local matching funds are required.
Submitted by: Christi Lanier-Robinson
Attachment: Catholic Charities #FY-CC-2013-01
Superintendent Donna Hargens recommends that the Board of Education accept funding not to exceed $108,800 from Catholic Charities and authorize the superintendent to sign the attached Letter of Mutual Understanding for Collaboration.
V.O.5.
Acceptance of Reading Recovery Project Grants from the University of Kentucky
Three years ago, the University of Kentucky collaborated with Ohio State University and was awarded an Investing in Innovation (i3) Grant, Reading Recovery: Scaling Up What Works, from the United States Department of Education. The purpose of the grant is to support the implementation of a new Reading Recovery teacher in eligible schools in Jefferson County and throughout Kentucky.
This year Breckinridge-Franklin, Crums Lane, Gutermuth, Greenwood, and Semple elementary schools were awarded grants and will receive $1,850 each plus $6,900 in-kind, for a total of $43,750.
The funds will pay for Reading Recovery requirements for five teachers, e.g., attendance at an approved Reading Recovery conference, travel/registration expenses, and fees related to maintaining their certification. In-kind funds cover tuition for a six-hour graduate level course ($3,000) and classroom books and materials valued at $3,900 for each teacher.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept a Reading Recovery grant totaling $43,750 from the University of Kentucky Reading Recovery Project and authorize the superintendent to sign the attached agreements.
V.O.6.
Acceptance of Grant from Metro United Way for the Louisville Education and Employment Partnership
Metro United Way has awarded this grant to support the vital work of the Louisville Education and Employment Partnership program.
At-risk students are provided additional support to stay in school, graduate, and make the transition from their high school to employment in the private sector. Mentoring, job placement, and education support are provided to the students to help them obtain their goals and further their education.
Future funding will be contingent upon the outcome of the Metro United Way Campaign and the goals of the Community Impact Cabinet.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $94,752.57 grant from Metro United Way to The Louisville Education and Employment Partnership for the 2013–14 school year and authorize the superintendent to sign the necessary agreements to receive the funds.
V.P.
Approval of Addenda Item for Child and Adult Care Food Program Application and Agreement
The U.S. Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) provides “at risk” after-school supper meals and preschool snacks that meet USDA nutrition guidelines. The benefit of this program will be free meals and snacks to those who qualify.
Federal Reimbursement from the USDA covers the costs of preparing and serving meals that meet the program requirements will be claimed for these programs.
The attached addenda item is required by Kentucky Department of Education in order to complete the application and agreement and participate in the CACFP for the 2013–14 school year.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached addenda item for the United States Department of Agriculture’s Child and Adult Care Food Program application and agreement and authorize the Board Chair and Superintendent to sign same.
V.Q.
Approval of Shortened School Day for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual.
Following approval by the Board, the request is submitted to the Kentucky Department of Education, Division of Learning Services. The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD141 rather than by name. Student SSD141 has a medical condition, with proper physician documentation, which requires a five-hour, 40-minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a high school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for the 2013–14 school year.
V.R.
Approval of 2014 Board Meeting Schedule
The Board of Education meets twice a month—except in April, July, and December when there is only one meeting. The meetings are scheduled for the second and fourth Mondays of each month.
The second meeting in May will be held on Tuesday, May 27, due to the Memorial Day holiday on Monday, May 26.
Since regular Board meetings are televised, all meetings are held at 7 p.m. at the VanHoose Education Center, unless otherwise noted.
Submitted by: Superintendent Donna Hargens
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached schedule of regular Board meetings for the 2014 calendar year.
V.S.
Approval of Payment of Out-of-District Expenses for Board Member to Attend 2013 Greater Louisville Idea Development Expedition
In accordance with Board Policy 01.821 Board Member Compensation and Expenses, Board members shall obtain Board approval prior to incurring out-of-district expenses.
Greater Louisville Inc. has invited Jefferson County Public Schools to attend the 2013 Greater Louisville Idea Development Expedition (GLIDE), an annual, executive program for regional business and community leaders. The 2013 GLIDE study mission will take place September 15-17 in Houston, Texas.
Houston is the fourth largest and most diverse city in the United States. The Houston Independent School District is the seventh-largest in the country, with enrollment of more than 200,000 students.
The cost of the expedition is $2,695. There will be no other incidental costs to the District.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education approve the payment of necessary out-of-district expenses incurred for Board Chair Diane Porter to attend the 2013 Greater Louisville Idea Development Expedition in Houston, Texas, on September 15-17, 2013.
V.T.
Approval of Board Policies
V.T.1.
Approval of Board Policies: Tobacco-Free Policies
These proposed policies were received for first reading by the Board of Education on August 26, 2013, and were reviewed and recommended by the Policy Development Committee.
The proposed revisions were made in conjunction with the Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Tobacco-Free Policies.
V.T.2.
Approval of Board Policy: School Activity Funds
This proposed policy was received for first reading by the Board of Education on August 26, 2013, and was reviewed and recommended by the Policy Development Committee.
The proposed revisions were made in conjunction with the Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policy: School Activity Funds.
V.T.3.
Approval of Board Policy: Use of Physical Restraint and Seclusion
This proposed policy was received for first reading by the Board of Education on August 26, 2013, and was reviewed and recommended by the Policy Development Committee.
The proposed revisions were made in conjunction with the Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policy, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policy: Use of Physical Restraint and Seclusion.
V.T.4.
Approval of Board Policies: Employee Negotiations
These proposed policies were received for first reading by the Board of Education on August 26, 2013, and were reviewed and recommended by the Policy Development Committee.
The proposed revisions were made in conjunction with the Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Employee Negotiations.
VI.
Action Items
VI.A.
Approval of Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2014–15
At the Board’s request, the Calendar has been revised to include a column with estimated due dates for Financial Planning and Management events.
The Calendar includes activities and deadlines for action by the Board, Superintendent, and District staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.
This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2014–15.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for fiscal year 2014–15.
Order #2013-158 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for fiscal year 2014–15. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VI.B.
Approval of Telecommunication Devices Policy Waivers for the 2013–14 School Year
The attached requests for waiver of the Telecommunications Devices policy contained in the Code of Acceptable Behavior and Discipline is a result of the Advisory Councils at Fairdale, Iroquois, Seneca, Southern, Valley and Waggener high schools and the Site-Based Decision Making Council at duPont Manual High School carefully reviewing the instructional needs of their students. The attached waiver for Ballard High School is submitted subject to the approval Ballard High School SBDM Council.
At Ballard, Fairdale, Iroquois, Seneca, Southern, Valley, Manual, and Waggener high schools, it is their mission to prepare every student for post-secondary education. Part of preparing students for the future is teaching them to be responsible digital citizens and to use technology appropriately.
As educators, the staffs at Ballard, Fairdale, Iroquois, Seneca, Southern, Valley, Manual, and Waggener high schools need to assist students with mature management of personal electronic devices at school to better prepare them for post-secondary life.
The goal of the schools is to maintain an academic focus in classrooms and other study areas while respecting the needs of students to have reasonable access to personal electronic devices. To ensure an appropriate academic environment inside and outside the classroom setting, students must comply with the specific rules.
Submitted by: Dr. Dewey Hensley
Attachments
REVISED 09/09/13
Superintendent Donna Hargens recommends that the Board of Education waive the Telecommunication Devices policy contained in the Code of Acceptable Behavior and Discipline and approve for the 2013–14 school year the attached waivers for duPont Manual, Fairdale, Iroquois, Seneca, Southern, Valley, and Waggener high schools and the attached waiver for Ballard High School subject to the approval of the Ballard High School SBDM Council.
Order #2013-159 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education waive the Telecommunication Devices policy contained in the Code of Acceptable Behavior and Discipline and approve for the 2013–14 school year the attached waivers for duPont Manual, Fairdale, Iroquois, Seneca, Southern, Valley, and Waggener high schools and the attached waiver for Ballard High School subject to the approval of the Ballard High School School-Based Decision Making Council. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.
VII.
Discussion Items
VII.A.
District Performance on 2012–13 Teaching, Empowering, Leading, and Learning (TELL) Survey
The Teaching, Empowering, Leading, and Learning (TELL) Survey has been externally validated and nationally recognized. The survey consists of a core set of questions that address the following teaching conditions:
- Instructional Practices & Support,
- Managing Student Conduct,
- School Leadership,
- Teacher Leadership,
- Community Engagement & Support,
- Use of Time,
- Professional Development, and
- Facilities and Resources.
For more detailed information, please visit the TELL website at: www.tellkentucky.org/results.
As part of the Superintendent's evaluation process, a review and discussion of the district's performance on the TELL Survey in the area of Facilities and Resources must be conducted during an open meeting of the Board of Education and be recorded in the meeting minutes. Particular attention will be given to the Facilities and Resources construct.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education receive a report for discussion on the 2012–13 Teaching, Empowering, Leading, and Learning Survey.
Order #2013-160 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report for discussion on the 2012–13 Teaching, Empowering, Leading, and Learning Survey. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.
VII.B.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #2013-161 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the September 9, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-162 - Motion Passed: A recommendation to adjourn the September 9, 2013, meeting of the Jefferson County Board of Education at 8:25 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
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