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I.
Moment of Silence
Welcome to the August 12, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes of the July 8 regular meeting and the July 17 special meeting are presented for your review and approval.
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 8 regular meeting and the July 17 special meeting.
Order #2013-139 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 8 regular meeting and the July 17 special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 12, 2013.
Order #2013-140 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for August 12, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.
IV.A.
Recognition of New Principal Appointments and New Assignments of Current Principals
Principal leadership is essential to the educational success of Jefferson County Public School (JCPS) District students. Therefore, the district has a rigorous principal preparatory program and selection process to help ensure that the most qualified candidates are considered. The district’s support of the School-Based Decision Making Council process also ensures that an extensive selection process takes place at each local school.
The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal.
- Audubon Traditional Elementary School—Tiffany Marshall
- Bates Elementary School—Alecia Dunn
- Dixie Elementary School—Stephen Howard
- duPont Manual High School/YPAS—Jerry Mayes
- Gutermuth Elementary School—Laura Mullaney
- Jacob Elementary School—Michael Terry
- Louisville Male High School—David Mike
- Newburg Middle School—Nicole Adell
- Valley High School—Rob Stephenson
- Watson Lane Elementary School—Joshua Williams
- Western Middle School—Kymberly Rice
- Western High School—Michael Newman
- Wheatley Elementary School—William Bunton
- Wheeler Elementary School—Penny Espinosa
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize new and current principals who have accepted new school appointments.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.CC.
Order #2013-141 - Motion Passed: A motion that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.CC. minus Item V.Q.1., which was voted on separately passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
Order #2013-142 - Motion Passed: A motion that the Board of Education approve Agenda Item V.Q.1. Acceptance of Funding from Norton Healthcare passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
- Out of 142 overstaffed employees, 138 have been placed. The remaining four will have placement before the start of the school year.
- Of the 43 teachers that received official layoff notices on May 15, 2013, because of an uncertainty of positions in their areas, all except two of the physical education (PE) teachers have been recalled.
- Out of the 129 classified employees, all but 11 have been recalled. The remaining employees have recall rights as positions become available.
- Early Childhood—All layoffs, with the exception of one, are being recalled or have been recalled. The funding had to catch up to HR before they could start the recalls, which are taking place now. Through resignations, retirements, and the fact that we projected cuts higher than they actually were, all but one person on the layoff list will be recalled; many to their same location. The one person in question is on both the layoff list and also lacks credentials.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education receive attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
To continue to support effective and efficient operations, the attached job descriptions have been added or modified to reflect current job responsibilities:
- Placement Specialist: Change Length of Year
- Shuttle Bus Driver: New Position
- Quality Assurance Analyst: Delete Position
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Placement Specialist, Shuttle Bus Driver, and Quality Assurance Analyst.
V.D.
Approval of Organizational Charts
The following organizational charts are submitted to request changes that will support the effective and efficient operations of central office administration.
- Risk Management and Benefits;
- Digital Technology;
- Management Information Services;
- Transportation Services;
- Academic Services Division;
- Academic Support Programs;
- Exceptional Child Education;
- ECE Placement and Assessment;
- Early Childhood;
- Curriculum Management; and
- Diversity, and Equity, and Poverty Programs
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Risk Management and Benefits; Digital Technology; Management Information Services; Transportation Services; Academic Services Division; Academic Support Programs; Exceptional Child Education; ECE Placement and Assessment; Early Childhood; Curriculum Management; and Diversity, and Equity, and Poverty Programs.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on August 12, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of the attached field trip requests.
V.F.
Approval of Contract with Luckett & Farley Architects, Engineers and Construction Managers, Inc. for Iroquois High School Outdoor Amphitheater
The development of the Outdoor Amphitheater at Iroquois High School is a partnership involving Architect Construction Engineering (ACE) Mentoring Program students from Iroquois High School, Heavy Equipment Program students from Fairdale High School, Lowe’s/Skills USA, local contractors, and design consultants.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Contract Agreement with Luckett & Farley Architects, Engineers and Construction Managers, Inc., to provide pro bono design services valued at $18,000 for the development of the Outdoor Amphitheater at Iroquois High School and authorize the superintendent to sign the attached agreement.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.45-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Competitive Negotiation on Flight Training Service;
• Kitchen Fire Suppression Systems Semi-Annual Inspection and Service;
• Lunchroom Supplies: Disposable Cups;
• T-Shirts (For Mayor's Cup);
• Computer and Data Cables, Cords, Etc.;
• Modification and Fabrication of Stainless Steel (For Food Service Equipment);
• Custodial Supplies: Plastic Bags;
• Elevator and Lift Service;
• Locally Raised Antibiotic Free Chicken (Drumsticks, Thighs, and Wings);
• Lunchroom Commodities–Pizza (Prepared Ready-to-Serve);
• Forklift (For Nutrition Services);
• Classroom Food Delivery System (For School and Community Nutrition Services);
• Lunchroom Commodities–Supplement (School Delivery);
• Amendment on Plumbing Supplies and Equipment (Line Item);
• Amendment on Bus Body Parts and Accessories;
• Amendment on Electric Motors;
• Amendment on Musical Instruments;
• Amendment on Field Trip Bus Service;
• Amendment on Bus Service: After-School Activity Runs and Athletic Game Runs;
• Amendment on Plumbing Supplies and Equipment (Line Item); and
• Amendment on Lunchroom Commodities (Warehouse Delivery).
V.I.
Acceptance of Purchase Order Report
This report is provided to the Board in accordance with Fiscal Management Board Policy 04.3111.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of June 24, 2013, through July 16, 2013.
V.J.
Acceptance of Voucher Report
This report is provided to the Board in accordance with Fiscal Management Board Policy 04.3111.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of June 24, 2013, through July 16, 2013.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11, General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Acceptance of Monthly Report of Professional Services Contracts
This report is provided per Board Policy 01.11, General Powers and Duties of the Board.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of July 9, 2013.
V.M.
Approval of Impact Aid for Fiscal Year 2013-14
Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.
The U.S. Department of Education requires an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid. The District should receive approximately $25,000 as a result of this application.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve Impact Aid for fiscal year 2013-14 as explained in the attached parent/guardian letter and program survey form.
V.N.
Notification of Sidewalk Easement for Middletown Elementary School
The City of Middletown will construct a sidewalk on the west side of N. Madison Avenue from Shelbyville Road to the Middletown Elementary School entrance drive and has requested the Jefferson County School District Finance Corporation grant a permanent easement to accommodate the sidewalk and a temporary easement for construction.
The sidewalk will be constructed by the City of Middletown at no cost to the Finance Corporation or Jefferson County Board of Education. The sidewalk will benefit the students of Middletown Elementary and the general public.
On May 13, 2013, resolutions were approved by the Jefferson County School District Finance Corporation authorizing the Finance Corporation President to execute routine easements without first seeking the approval of the Finance Corporation.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive notice of a sidewalk easement for Middletown Elementary School as shown in the attached exhibits.
V.O.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $96,117.53 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $10,000 on behalf of J.J.B. Hilliard Lyons, Inc. for the Hilliard Lyons 2013 Teacher Excellence Awards to the following recipients. The awards will assist teachers in enhancing student learning.
- Elementary School Teacher Award: Laura Keeling, Tully Elementary School; ($1,000)
- Middle School Teacher Award: Mary McCarty, Olmsted Academy North; ($1,000)
- Middle School Professional Learning Community (PLC) Award: Jenny Napier, Melissa Shearon, Jerusha Coleman, Heather Weis, and Sarah Yost; Westport Middle School; ($2,000)
- High School Teacher Award: Jennifer Powell, Waggener High School; ($1,000)
- High School Principal Award: Michelle Dillard, Seneca High School; ($1,000)
- High School PLC Award: Tim Blythe, Nate Jebsen, Carl Johnson, Chris Kaufman, Matt Ignash, Randi Stearman, Rebecca Cull, Kristina Sheldon, Robin Kelin, Amanda McFarland-Smith, Kelly Dearmond, Carly Speigel, Kanna Edison, Julie Smith, Mary Curtis, and Alison Moore; Southern High School; ($2,000)
- High School PLC Award: Jessica White, Michael Bell, Cortnea Schuster, and Juliette Brewster; Westport Teenage Parent Program; ($2,000)
Ernst & Young U. S. LLP donated $1,000 for the Hilliard Lyons 2013 Teacher Excellence Awards for the Ernst & Young Accounting/Business High School Award recipient: Tom Watson, Southern High School.
The Fund for the Arts donated $1,000 for the Hilliard Lyons 2013 Teacher Excellence Awards for the Fund for the Arts Collaborative Arts Award recipient: Debbie Rutledge Lockyear, Hartstern Elementary School.
J.J.B. Hilliard, W.L. Lyons, LLC donated $10,000 for the Hilliard Lyons 2013 Teacher Excellence Awards to the following recipients to increase student proficiency:
- Elementary School Teacher Award: Karen Kruger, Luhr Elementary School; ($1,000)
- Elementary School Principal Award: Anna Byrd, Crums Lane Elementary School; ($1,000)
- Elementary School PLC Award: Nannette Jones, Courtney Smith, Mary Anne Mattingly, Sheila Riley, Lisa Goins, and Michael Ice, Lincoln Elementary Performing Arts School; ($2,000)
- Middle School Principal Award: Rob Stephenson, Farnsley Middle School; ($1,000)
- High School Teacher Award: Justin Meek, The Brook KMI; ($1,000)
- High School Principal Award: Marty Pollio, Jeffersontown High School; ($1,000)
- High School PLC Award: Michelle Timmerman, Ryan Davis, and T'Andrea Mayes; Central High School; ($2,000)
Henry V. Heuser, Jr. donated $68,167.53 for the Vogt Achievement Scholarships to honor exceptional seniors with a $10,000 undergraduate college tuition scholarship to be used at a four-year college of the recipient's choice. The scholarship program was established by Henry Heuser, Sr. in 1999.
Louisville/Jefferson County Metro Government donated $5,950 through the use of Neighborhood Development Grant funds; $1,750 for the Youth Connection Services Center at Fern Creek High School and $4,200 for the Renewal through Education and Employment Program at Newburg Middle School.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $96,117.53 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.P.
Acceptance of Donations
Farnsley Community School received $2,650 from the Michelin North America/American Synthetic Rubber Corporation. The donation will be used to help fund out-of-school time programs through the Farnsley Community School.
Jefferson County Public Schools received $1,100 from the Kentucky Derby Museum to be used to help cover transportation costs for field trips to the Museum during the 2013–14 school year.
Southern High School received $1,000 from the Louisville Automobile Dealers Association to be used for conference registration fees.
Waggener High School received $500 from Gregory C. and Carl M. Sheeley to be used to support the boys’ basketball team.
Submitted by: Dr. Robert J Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $5,250 to be used as stated in the rationale.
V.Q.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.Q.1. through V.Q.11.
V.Q.1.
Acceptance of Funding from Norton HealthCare
Norton HealthCare is providing a $3,000 grant to the Health Promotion Schools of Excellence (HPSE) program for fiscal year 2013-14.
The grant will fund participating HPSE schools' coordinated school health programs through specific plans and programs that address health issues such as cardiovascular disease, cancer prevention and early detection, injury prevention, and physical fitness.
The program is available to students, staff, and parents at participating HPSE schools.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a $3,000 grant from Norton HealthCare.
V.Q.2.
Acceptance of Grants from the WHAS Crusade for Children
As summarized below, these funds will be used for a variety of purposes to enhance district programs and services for students with disabilities.
- $3,922.80 for Early Childhood Special Services to be used for technology and sensory processing;
- $185,000 for Technology and Materials Center to be used for accessibility solutions, augmentative communication technology, software for exceptional children, and ECE Materials Center;
- $17,000 for the Visually Impaired Program to be used for educational aids and materials for travel;
- $17,000 for the Deaf/Hard of Hearing Program to be used for auditory training/listening programs, neck-loop FM assistive listening systems and hearing aid FM assistive listening systems;
- $17,000 for the Autism Program to be used for curriculum for underlying characteristics of autism, materials to develop functional communication, functional assessment and curriculum for teaching, social skills program/cards, fidget kit and skills to promote independent work skills;
- $29,000 for the Occupational Therapy & Physical Therapy Program to be used for positioning equipment/adaptive furniture and sensory motor equipment; and
- $18,850 for the Low Incidence Program to be used for News 2 You online newspaper subscriptions and Equals Math instructional products.
These funds have been awarded to the district and will be used to provide professional development on a districtwide level and to strengthen the assessment system.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept $287,772.80 in funding from the WHAS Crusade for Children to be used as stated in the rationale and authorize the superintendent to sign the attached grant acceptance forms.
V.Q.3.
Acceptance of Funding from Louisville Metro Government for Louisville Education and Employment Partnership
Louisville Metro Government and JCPS jointly fund several programs operated within the district that benefit students and families in Jefferson County.
The Louisville Education and Employment Partnership (LEEP) is a jointly funded program that places a career planner in 15 high schools. The career planners each carry a minimum caseload of 75 students and work with the students to increase attendance, reduce dropout rates, raise academic achievement, and support successful transition to post-secondary endeavors.
The career planners serve approximately 1,125 students.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept $278,400 in funding from Louisville Metro Government through KentuckianaWorks for the Louisville Education and Employment Partnership and authorize the superintendent to sign the attached grant agreement.
V.Q.4.
Acceptance of Teaching Arts Together Grant from Kentucky Arts Council for Western Middle School
The Kentucky Arts Council, through a Teaching Arts Together grant, will provide funding to support an artist-in-residence at Western Middle School. Teachers will collaborate with a practicing, professional artist on the design and implementation of an innovative dance residency.
Residencies provides teachers with the tools to continue to incorporate the arts into the curriculum after the residency is completed.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $600 Teaching Arts Together grant for Western Middle School from the Kentucky Arts Council and authorize the superintendent to sign the attached grant agreement.
V.Q.5.
Acceptance of Grant from Kentucky Department of Education for Career Technical Education
Career & Technical Education programs offer students career exploration and preparation opportunities that prepare them for both college and career through:
- enhanced student learning through integration of academic and technical content to create authentic learning experiences; and
- collaboration with business, labor and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
- collaboration with community and post-secondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.
Grant funds are for improvement and enhancement of Career & Technical Education program equipment, curriculum, and instruction.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept carry forward funds totaling $46,305 from the Carl D. Perkins, Title I, Part C Career & Technical Education grant.
V.Q.6.
Acceptance of an Increase in Funding for Title I School Improvement Funds, Section 1003(g), Project 5600C
The Kentucky Department of Education has revised the original award from $5,835,824 to $5,892,608, for an increase totaling $56,784.
The following Cohort 1 and Cohort 2 schools will receive an additional $4,368 per school:
- The Academy @ Shawnee
- Fern Creek Traditional High School
- Frost Middle School
- Valley Traditional High School
- Western Middle School
- Western High School
- Doss High School
- Fairdale High School
- Iroquois High School
- Knight Middle School
- Seneca High School
- Southern High School
- Waggener High School
These funds will be used for Professional Growth and Effectiveness System (PGES) Support, System Training (Jim Shipley and Associates) and the Prichard Committee Work (The Missing Piece).
All funds must be spent or encumbered by September 30, 2013.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $56,784 for Title I, School Improvement funds, Section 1003 (g), Project 5600C.
V.Q.7.
Acceptance of Funding from the University of Louisville
The University of Louisville is providing funding in the amount of $12,300 to JCPS Adult and Continuing Education for the College Readiness/Renewing Education for Adult Learners (REAL) Program. The REAL program will focus on individuals in need of GED preparation or skills development to become college ready.
The classes will be offered from September 8, 2013, through December 10, 2013, and from January 27, 2014, through April 30, 2014.
Submitted by: Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $12,300 from the University of Louisville and authorize the superintendent to sign the attached Memorandum of Agreement.
V.Q.8.
Acceptance of Grant from Kentucky Department of Education for Homeless Education Program
The Homeless Education Program provides the following services for over 12,000 homeless students and their families:
- Family advocacy services to remove educational barriers;
- Educational support services at shelters for homeless children and youth; and
- Services to maintain homeless children's school attendance and participation in extra-curricular activities.
Grant funds pay for salaries, supplies, purchased services, and small equipment.
Submitted by: John D. Marshall
Attachment: Comm. of KY Doc ID PON2 540 13000031771
Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $183,619 from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign the attached contract.
V.Q.9.
Acceptance of Funding from Louisville Metro Government for Sponsorship of Neighborhood Place
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the district that benefit students and families in Jefferson County.
Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improves the convenience and efficiency of services that support children and families.
Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of KERA to remove barriers to student achievement.
This action allows the district to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $80,000 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached External Agency Grant Agreement.
V.Q.10.
Acceptance of Grant from Partners for Breakfast in the Classroom
On August 13, 2012, the Board of Education accepted a Breakfast in the Classroom grant to pilot the program at the 19 elementary schools listed on the attached Breakfast in the Classroom site list.
This new grant will expand the Breakfast in the Classroom program to Blue Lick, Hazelwood, and Shacklette elementary schools and Frost and Myers middle schools by supporting the purchase of start-up equipment and supplies.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept an $88,236.59 grant from Partners for Breakfast in the Classroom to implement Breakfast in the Classroom at Blue Lick, Hazelwood, and Shacklette elementary schools and Frost and Myers middle schools and authorize the superintendent to sign the necessary documents to receive the funds.
V.Q.11.
Acceptance of Grants from Active Schools Acceleration Project
The Active Schools Acceleration Project (ASAP) has awarded $1,000 physical activity grants to six elementary schools. As summarized below, the funds will be used to implement physical activity programs during the 2013-14 school year.
- Brandeis, Gutermuth, Hawthorne, Hazelwood, and Kennedy Montessori Elementary Schools each received a $1,000 ASAP grant to implement Build Our Kids Success (BOKS), a before school morning physical activity program, which includes a 12-week curriculum delivered twice a school year, once in the fall and again in the spring.
- Blue Lick Elementary School received a $1,000 ASAP grant to implement the 100 Mile Club program, which will present students with a straightforward challenge to run, jog, or walk 100 miles over the course of the school year.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $6,000 for Active Schools Acceleration Project physical activity grants at Blue Lick, Brandeis, Gutermuth, Hawthorne, Hazelwood, and Kennedy Montessori Elementary Schools.
V.R.
Approval of Memorandum of Agreement with Heuser Hearing and Language Academy
For the past few years, JCPS teachers have been located in several non-JCPS agency schools/programs. These agency schools are able to provide an appropriate education to district students because the facilities offer highly specialized programs to specific populations.
Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive an appropriate public education on their individual level and unique needs. Students' programs are monitored in order to ensure that all due process procedures are followed.
The attached agreement shall be effective for one year commencing on July 1, 2013.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement between the Board of Education and the Heuser Hearing and Language Academy and authorize the superintendent to sign the attached agreement.
V.S.
Approval of 2013–14 Title III Subgrant Agreement with Kentucky Department of Education for Language Instruction for Limited English Proficient Students
The English as a Second Language Program provides equitable and quality education for all students whose primary language is one other than English and whose literacy skills make their participation in academic settings difficult.
Effective English language instruction and academic support will enable all students the opportunity to acquire English proficiency and achieve school success. More than 5,500 students will benefit from this sub-grant.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve an agreement with the Kentucky Department of Education to apply for a Title III sub-grant to provide language instruction for Limited English Proficient (LEP) students and authorize the Superintendent to sign the attached agreement.
V.T.
Approval of 2013–14 Title III Subgrant Agreement with Kentucky Department of Education for Language Instruction for Immigrant Students
The English as a Second Language Program provides effective cultural and linguistic support to immigrant students and their families so they may meaningfully participate in Jefferson County Public Schools.
Provided services assist children to speak, read, write and comprehend the English language and to meet challenging state content and performance standards.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve an agreement with the Kentucky Department of Education to apply for a Title III sub-grant to provide enhanced opportunities for immigrant students and authorize the Superintendent to sign the attached agreement.
V.U.
Approval of Memorandum of Understanding with Kentucky Foster Grandparents Program
For the past 20 years, the Foster Grandparent Program has successfully provided tutoring services to the district’s special needs students. Foster Grandparent volunteers are not JCPS staff members and there is no cost to the District for these services with the exception of in-kind contributions.
The signing of a districtwide Memorandum of Understanding authorizes local schools to accept the program on a voluntary basis and assign tutoring space and other materials and supplies necessary to implement the program.
Through the Memorandum of Understanding, which is signed annually, the responsibilities of both the Kentucky Foster Grandparents Program and JCPS will be clearly delineated and uniform throughout the system.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with Kentucky Foster Grandparents Program and authorize the superintendent to execute future agreements on an annual basis.
V.V.
Approval of Memorandum of Agreement with Seven Counties Services, Inc.
The goal is to have a comprehensive treatment program for the seriously emotionally disturbed students at Waller-Williams Environmental School. A partnership among education, mental health, and social services agencies offers families and youth an opportunity for effective solutions to the complex problems faced by Waller-Williams students. Intervention with students is likely to elicit better parent involvement, more effective resolution of emotional-behavioral problems through educative-therapeutic collaboration, and to facilitate the student's return to his/her home school more quickly.
This program proposes to increase student success at Waller-Williams through collaboration between teacher and therapist in the classroom; provide therapeutic services to the students and their families; and foster a classroom and school climate that is consistently positive, nurturing, and structured for effective behavior management.
Seven Counties Services, Inc. will provide therapists and service coordinators and JCPS will provide resources to house these Seven Counties staff members in the Waller-Williams facility.
An evaluation of this collaboration effort will be completed with a collection of data on emotional/behavioral change, parent participation, family/service provider satisfaction, and program transitions and changes.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Seven Counties Services, Inc. to continue collaborative therapeutic services at Waller-Williams Environmental School and authorize the superintendent to execute future agreements on an annual basis.
V.W.
Approval of Agreement in Principle with KentuckianaWorks for Customized Adult Education Services at the Kentucky Manufacturing Career Center
As part of a grant award from the Louisville Redevelopment Authority, KentuckianaWorks will provide a sub-grant totaling $52,960 for JCPS Adult and Continuing Education to provide English as a Second Language services and basic skills upgrade classes to English Language Learners and English-speaking adults at the Kentucky Manufacturing Career Center during the fiscal year beginning July 1, 2013, and ending June 30, 2014.
The attached Agreement in Principle is being confirmed in order to obligate grant funds beginning July 1, 2013. The exact contract terms are subject to final negotiation and approval by the parties. A final draft of the sub-grant agreement will be executed by August 15, 2013.
Submitted by: Christi Lanier-Robinson
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $52,960 from KentuckianaWorks and authorize the superintendent to sign the attached Agreement in Principle.
V.X.
Approval of Request to Name the New Media Center at Coral Ridge Elementary School the Beverly T. Goodwin Media Center
Beverly Goodwin retired July 1, 2010, as principal of Coral Ridge Elementary School after starting her career at the school in 1974 as the guidance counselor. She became principal in 1985 and retired with 36 years at Coral Ridge and a whopping 44 years of extraordinary service with JCPS as a teacher, counselor, and principal.
Mrs. Goodwin was named JCPS Elementary Principal of the Year in 2008 and received many other district, local, and state awards throughout her 44-year tenure in public education.
The faculty, staff, and administration of Coral Ridge Elementary School and the Fairdale Community fully support naming the new media center, which will open in late fall 2013, the Beverly T. Goodwin Media Center.
Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations, it is appropriate that the media center at Coral Ridge Elementary School be named the Beverly T. Goodwin Media Center.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the new media center at Coral Ridge Elementary School the Beverly T. Goodwin Media Center.
V.Y.
Approval of Request to Name the Football Stadium at Seneca High School the Ron Cain Stadium
The late Ron Cain attended the University of Kentucky on a full football scholarship from 1955 to 1959, and graduated with a Master's degree in Science. He was an All-Southeastern Conference Academic team member with a 4.0 GPA. He played as an offensive and defensive end and signed a contract to play for the Denver Broncos at the end of his college career.
After his professional football career, Mr. Cain became the head football coach for Seneca High School in 1963. When Coach Cain had his first meeting, there were only 17 players who attended. He led Seneca High School to their first Class 4-A state championship in 1965. Seneca became the first Jefferson County School to win the state title. By the summer of 1972, Coach Cain had 89 players attend his football camp. Coach Cain never had a losing season and over 50 percent of his players went on to some collegiate level. He made an indelible imprint on Seneca High School athletics for many years.
In 2004, Coach Cain was inducted into the Dawahares–Kentucky High School Athletic Association's Hall of Fame. Coach Cain has a long list of accomplishments, but the list of former athletes who respected and appreciated him is even longer.
Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations, it is appropriate that Seneca High School Football Stadium be named the Ron Cain Stadium.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request to name Seneca High School's football stadium the Ron Cain Stadium.
V.Z.
Approval of Request to Name the Outdoor Classroom at Joseph E. Stopher Elementary School the Lori Kubach Outdoor Classroom
As the Talent Pool teacher at Stopher Elementary School, the outdoor classroom was Lori Kubach's "brainchild." Mrs. Kubach wanted to create a learning environment that would complement its nature-like setting.
Mrs. Kubach's service to Stopher Elementary School as a volunteer and teacher was unparalleled. She created a garden for the students and spent many hours tending the garden with students teaching them about environmental sciences as well as horticulture.
Prior to the construction of the outdoor classroom, Mrs. Kubach and her family moved to another state. Although she no longer taught at Stopher Elementary School, she continued to work diligently to ensure completion of the project. She has flown to Louisville several times to assist in the development of the outdoor classroom and has given presentations on the progress. Mrs. Kubach's dedication to teaching the children about gardening and the outdoors was truly awe-inspiring.
Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations, it is appropriate that the Outdoor Classroom at Joseph E. Stopher Elementary School be named the Lori Kubach Outdoor Classroom.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the outdoor classroom at Joseph E. Stopher Elementary School the Lori Kubach Outdoor Classroom.
V.AA.
Revision of Board Policies: Administration (First Reading)
The proposed revisions were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Administration for first submission and reading.
V.BB.
Approval of Elementary Boundary Change for 2013–14
Staff is proposing a small boundary change from the northeast corner of Gilmore Lane’s resides area to Hawthorne’s resides area as a response to constituent’s needs. This area is largely non-residential and currently impacts only four students.
This change would not include grandfathering in order not to add transportation costs and staff will work individually with families to help them with their new school choices.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve a boundary change from Gilmore Lane to Hawthorne elementary school’s resides area for the 2013-2014 school year.
V.CC.
Approval to Establish Additional Advance Program Centers for 2014–15
On July 8, 2013, Administration gave a status report on Advance Program during a Board work session. It was reported that not all schools offer the Advance Program.
For the 2013–14 school year, 79 schools will offer Advance Program. Staff recommends that all schools (with the exception of traditional schools) offer Advance Program beginning in the 2014–15 school year.
This proposal will allow more schools to offer a program that serves academically gifted students with curriculum that is designed to meet students’ accelerated needs.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education establish Advance Program Centers at the 44 cluster elementary schools, Frost Middle School, and the Brown School beginning in the 2014–15 school year.
VI.
Action Items
VI.A.
Approval of Tax Rates for Fiscal Year 2013-14
In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2013, through June 30, 2014.
The additional revenue will allow the District to continue to provide extended learning opportunities for students, expansion of Early Childhood, and provide learning opportunities for students to age 18.
Submitted by: Cordelia Hardin
Attachment
NOTE: RATIONALE REVISED AND ATTACHMENT ADDED ON 08/09/13
Superintendent Donna Hargens recommends that the Board of Education approve the attached tax rates for fiscal year 2013-14.
Order #2013-143 - Motion Failed: Superintendent Donna Hargens recommends that the Board of Education approve the attached tax rates for fiscal year 2013-14. The recommendation failed with a motion by Mr. David Jones and a second by Mrs. Debbie Wesslund.
Order #2013-144 - Motion Passed: A motion that the Board of Education approve a $.71 tax rate for fiscal year 2013-14 passed with a motion by Mr. David Jones and a second by Mrs. Debbie Wesslund.
VII.
Discussion Items
VII.A.
Report on Opening Day Preparations
This presentation will give an overview of the preparations being made for the opening of school, particularly at the elementary level.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education receive a report on the preparations for the opening day of school for the 2013-14 school year.
Order #2013-145 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the preparations for the opening day of school for the 2013-14 school year. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chuck Haddaway.
VII.B.
ITEM WITHDRAWN: Progress Report on Curriculum Management Audit Recommended Actions
In the fall of 2011, JCPS participated in an extensive curriculum management audit that compared the district’s performance against the following five standards:
- Control of resources, programs, and personnel;
- Establishment of clear and valid objectives for students;
- Internal consistency and rational equity in program development and implementation;
- Use of data to adjust, improve, or end ineffective practices; and
- Improved productivity.
The Curriculum Management Audit report includes 24 findings and 10 recommendations and is designed to offer a systems approach to educational improvement. The complete 566-page audit report can be found at: http://www.jefferson.k12.ky.us/Projects/CMA/JCPS_Audit.pdf
Since the report was issued, we have (1) reviewed the audit findings and recommendations; (2) prioritized the recommended actions by creating a timeline and a means to track progress; and (3) incorporated many of these actions into our district strategic improvement plan. This report will provide an update of our progress in implementing the recommended actions.
Some of our recent work has focused on:
- Reviewing, revising, and adopting Board policies (Recommendation 2);
- Aligning district and building-level resources to curricular goals and strategic priorities through the budget process (Recommendation 10);
- Developing a comprehensive student assessment plan for the 2013–14 school year (Recommendation 5);
- Providing summer professional development opportunities for district staff (Recommendation 8);
- Collaborating with community partners on Louisville Linked initiative (Recommendation 9); and
- Negotiating the new teacher’s contract (Recommendation 10).
Submitted by: Dr. Robert Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive a progress report on the recommended actions from the Curriculum Management Audit.
VII.C.
2013–14 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Order #2013-146 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the x, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-147 - Motion Passed: A recommendation to adjourn the August 12, 2013, meeting of the Jefferson County Board of Education at 9:43 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
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