Welcome to the July 8, 2013, meeting of the Jefferson County Board of Education.



Please join us in our traditional moment of silence.

• Agenda 07 08 13
• Meeting Notice 07 08 13

The minutes of the June 24, 2013, regular meeting are presented for your review and approval.

Attachment

• Minutes 06 24 13 Regular Meeting

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 24, 2013, regular meeting.

Order #2013-268 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the June 24, 2013, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

There are no recognitions this evening.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• Superintendent's Report 07 08 13

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y.

Order #2013-269 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y. minus Agenda Item V.N. Approval of Professional Services Contracts of $5,000 or More and Agenda Item V.Y. Acceptance of 2013-14 Student Progression, Promotion, and Grading Handbooks, which were voted on separately. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Order #2013-270 - Motion Passed:  A motion to approve Contracts #1, 2, 3, 4, 5, 6, 7, and 9 included in Agenda Item V.N. Approval of Professional Services Contracts passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Order #2013-271 - Motion Passed:  A motion to approve Contract #8 to LearNet Incorporated included in Agenda Item V.N. Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

Order #2013-272 - Motion Passed:  A motion to waive the second reading and approve the Elementary, Middle School, and High School Student Progression, Promotion, and Grading handbooks for the 2013-14 school year with the recommended changes and a final copy provided to all Board members passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

To continue to support effective and efficient operations of the district, the following new job descriptions are submitted for approval:

• Director of Strategy—Position will report to the superintendent and provide support as needed in various areas including providing legislative support and project management communication on senior leaders’ project status. 
• Principal Special Programs TAPP Schools—Provides for on-site principal leadership, ensuring accountability, and student achievement within the Teenage Parent Program (TAPP) schools. This principal position is consistent with the leadership provided all other schools. 

The following job descriptions are submitted for changes in job title, salary schedule and grade, reporting relationship, and performance responsibilities. Additional job responsibilities have been added to these positions. 

• Chief of Data Management, Planning and Program Evaluation; and
• Supervisor Graphic Arts/Printing. 

The following positions are recommended for deletion as a result of the recommended reorganization:

• Coordinator Food Procurement/Menus;
• Coordinator TAPP Programs;
• Director Materials Production;
• Executive Director Alternative Schools, Pupil Personnel and Safety;
• Manager Real Estate;
• Specialist Intergovernmental and Community Development; and
• Supervisor Word Processing Center.

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Director of Strategy; Principal Special Programs TAPP Schools; Chief of Data Management, Planning and Program Evaluation; Supervisor Graphic Arts/Printing and delete job descriptions for Coordinator Food Procurement/Menus; Coordinator TAPP Programs; Director Materials Production; Executive Director Alternative Schools, Pupil Personnel and Safety; Manager Real Estate; Specialist Intergovernmental and Community Development; Specialist Training and Staff Development; and Supervisor Word Processing Center.

The attached overview of the organizational chart changes are as follows:

Administration—add Director of Strategy

1. Reports to superintendent
2. Will work with senior-level administration and superintendent
3. Will provide assistance on legislative issues

Operations Services Division—changes in reporting relationships are being recommended

1. Move Gheens plant operator and custodial staff from Chief Academic Officer
2. Human Resources reorganization recommendation

• Certified and classified recruitment and staffing under the Director District Personnel (Recruitment and Staffing)
• Certified and classified substitute assignments, applications, leaves processing—under Director District Personnel (Support Services)
• Labor Management and Employee Relations—add two specialists to work with certified employee relations and evaluations
• Security and Investigations—move Compliance and Investigations unit to Diversity, Equity, and Poverty Programs Division

Academic Services Division

1. Director of Career and Technical Education reporting change to Chief Academic Officer
2. Move Gheens plant operators to the Operations Division
3. Move Positive Outreach Program and Louisville Education and Employment Partnership to Academic Support Services
4. Move Word Processing Unit to Exceptional Child Education to work directly with psychologists
5. Area assignments—assign alternative schools to specific area superintendents; assign Activities and Athletics to Area 5
6. Delete Executive Director Alternative Schools, Pupil Personnel, and Safety effective August 1, 2013.
7. Pupil Personnel reporting change to Academic Support Services

Data Management, Planning, and Program Evaluation Services Division

1. Change Executive Director Data Management, Planning and Program Evaluation to Chief of Data Management, Planning, and Program Evaluation. Additional units have been added to this director’s responsibilities this past year and a recommendation is being submitted to move student attendance systems and student records effective July 8, 2013.

Communications and Community Relations Division

1. This division is being recommended for reorganization to better align responsibilities for the Adult and Continuing Education Department and provide for a communications unit, production unit, and community unit.

• Delete Director Materials Production.
• Delete Director V Community Special Services, effective August 1, 2013.
• Combine graphic arts and printing production under one supervisor.
• Move Word Processing Unit to Exceptional Child Education to work with psychologists.

Diversity, Equity, and Poverty Programs Division

1. Move Safe Schools, Compliance and Investigations to Diversity, Equity, and Poverty Program to provide support to schools, parents, and students for due process.

Financial Services Division

1. Delete Manager, Real Estate and Insurance and move responsibilities to Manager, Grants and Awards.

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for central office departments.

This is a report of field trip requests submitted to the Board of Education for approval on July 8, 2013.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

This project will provide a security enclosure for the central courtyard.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch and Associates Architects as the architect/engineer, and the BG-1 form for the Courtyard Modifications at Ballard High School, for an estimated project cost of $75,000.

This project will address the replacement of the existing boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr Greulich Engineers as the architect/engineer, and the BG-1 form for Boiler Replacement at Brandeis Elementary School, for an estimated project cost of $450,000.

This project will address the replacement of the existing boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr Greulich Engineers as the architect/engineer, and the BG-1 form for Boiler Replacement at Carrithers Middle School, for an estimated project cost of $200,000.

This project will provide for the replacement of approximately 350 squares of roofing in Section 1.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Coleridge Taylor Montessori Elementary School, for an estimated project cost of $496,963.

This project will provide for the replacement of approximately 353 squares of roofing in Sections 3, 4, 5a, 6, and 7.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Crosby Middle School, for an estimated project cost of $501,159.

This project will address the replacement of the existing boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr Greulich Engineers as the architect/engineer, and the BG-1 form for Boiler Replacement at Crums Lane Elementary School, for an estimated project cost of $200,000.

This project shall include, but not be limited to, complete replacement of the HVAC system, new sprinkler system, upgraded security system, media center addition, ceilings and lights, painting, and replacement of some floor finishes. The entire roof will also be replaced.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of C. L. Anderson Architectural and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for HVAC Renovation Phase I, Media Center Addition and Roof Replacement at Dunn Elementary School, for an estimated project cost of $5,000,000.

Utilizing a grant from the Metropolitan Sewer District, the project will address drainage issues through sustainable design principles.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Redwing Ecological Services, Inc. as the architect/engineer, and the BG-1 form for Drainage Improvements at Fairdale High School, for an estimated project cost of $440,000.

This project will provide for the replacement of approximately 504 metal roof panels.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Farnsley Middle School, for an estimated project cost of $786,333.

This project will include the addition of a new media center, conversion of existing media center to classrooms, ADA modifications, lead abatement, minor site work, and replacement of ceilings, lights, and finishes as required. 

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Pickett Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for HVAC Renovation Phase II and Media Center Addition at Field Elementary School, for an estimated project cost of $3,000,000.

This project will provide for the replacement of the remaining windows in the building.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project.  Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of T. Dade Luckett & Associates and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Window Replacement Phase II at Frayser Elementary School, for an estimated project cost of $340,500.

This project will provide for the replacement of approximately 398 metal roof panels.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Gilmore Lane Elementary School, for an estimated project cost of $629,235.

This project will address the replacement of the existing boiler.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr Greulich Engineers as the architect/engineer, and the BG-1 form for the Boiler Replacement at Greathouse/Shryock Traditional Elementary School, for an estimated project cost of $200,000.

This project will provide for the replacement of approximately 477 squares of roofing for the entire roof.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Greenwood Elementary School, for an estimated project cost of $672,816.

This project is the first phase to replace old windows due to a Health Department concern.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Window Replacement Phase I at Highland Middle School, for an estimated project cost of $400,000.

This project will provide for the replacement of approximately 390 metal roof panels and gutters.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof and Gutter Replacement at Indian Trail Elementary School, for an estimated project cost of $625,441.

This project will address the replacement of the existing chiller.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Kerr Greulich Engineers as the architect/engineer, and the BG-1 form for Chiller Replacement at Johnson Traditional Middle School, for an estimated project cost of $300,000.

This project shall include, but not be limited to, the complete replacement of the HVAC system; new electrical switchgear; and upgrading the fire alarm, security, and intercom systems. New ceilings, lights, and finishes associated with the work will also be included.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineering Consultants and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for HVAC Renovation Phase I at Liberty High School, for an estimated project cost of $6,000,000.

This project consists of replacement of various components of Air Systems 1, 2, 3, and 4, which supply fresh air and cooling to the classroom portion of the building. This would include the replacement of the direct expansion condensing units and coils, non-working fans, and malfunctioning dampers.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineers, Inc. as the architect/engineer, and the BG-1 form for Air Conditioning Improvements at McFerran Preparatory Academy, for an estimated project cost of $550,000.

This project will provide for the replacement of approximately 291 squares of roofing in Sections 3 and 5a.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Moore Traditional School, for an estimated project cost of $415,528.

This project will provide for the partial replacement of the mechanical controls systems for which parts are no longer available. Recent power surges in the area have damaged many controllers in the building and they are no longer functioning.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineers, Inc. as the architect/engineer, and the BG-1 form for Partial Controls Replacement at Pleasure Ridge Park High School, for an estimated project cost of $100,000.

This project will provide for the replacement of approximately 140 squares of roofing in Sections 5 and 6.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Rangeland Elementary School, for an estimated project cost of $205,325.

This project will address the replacement of approximately 27 squares of roofing.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Roof Replacement at Western Middle School, for an estimated project cost of $68,372.

On May 26, 2013, the Board of Education approved the project and BG-1 form for HVAC Renovation at Fairdale High School Technical Building.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of CMTA Engineering Consultants and Environmental Concerns (Asbestos Abatement only) for HVAC Renovation at Fairdale High School Technical Building, for an estimated project cost of $3,000,000.

On May 26, 2013, the Board of Education approved the project and BG-1 for Phase I HVAC Renovation and Media Center Addition at Lowe Elementary School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of Voelker Blackburn Niehoff Architects and Environmental Concerns (Asbestos Abatement only) for Phase I HVAC Renovation and Media Center Addition at Lowe Elementary School, for an estimated project cost of $5,000,000.

On May 26, 2013, the Board of Education approved the project and BG-1 form for the Phase I HVAC Renovation at Southern High School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of CMTA Engineering Consultants and Environmental Concerns (Asbestos Abatement only) for Phase I HVAC Renovation at Southern High School, for an estimated project cost of $20,000,000.

This project consists of demolition of existing wood windows in the gymnasium and installation of new aluminum double-hung windows; removal and installation of new hardware on several doors on the first floor; removal of existing door and hardware and installation of new door and hardware including reworking the jamb stop; refinishing a wall including patching, repair, and painting; and installing new power and data in one classroom.

On March 25, 2013, the Board of Education approved K. Norman Berry Associates Architects PLLC to prepare plans and specifications for Project 590-13033.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on June 18, 2013.

All bids exceeded the funds available for this project. The best interest of the Board would not be served in rebidding the project per Article 3.23.1 of the Model Procurement Regulations. Therefore, pursuant to Article 3.23.2, negotiations were held with the three lowest qualified bidders based upon a revised scope of work.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education award a contract to Woodbine Construction Co., Inc. for Middle School Renovation at The Academy @ Shawnee for the low base bid of $102,650 plus Alternate 1 for $14,350 for a total bid of $117,000; and approve the revised BG-1 form for $135,617.

This project replaces approximately 223 squares of roofing.

On October 8, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 018-13003.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on June 18, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Co., Inc. for Roof Replacement at Atherton High School for the low bid of $255,940 and approve the revised BG-1 form in the amount of $293,178.

On September 12, 2011, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 010-12010.

On March 26, 2012, the Board approved awarding a contract to E.H. Construction LLC. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to E.H. Construction LLC for HVAC Renovation Phase 1 at Fairdale Elementary School, for a total construction cost of $3,228,906.84.

On June 27, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 012-12006.

On February 27, 2012, the Board approved awarding a contract to Geoghegan Roofing as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Geoghegan Roofing for Roof Replacement at Fern Creek Traditional High School, for a total construction cost of $883,253.50.

On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 290-12017.

On February 27, 2012, the Board approved awarding a contract to Palmer Roofing as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Palmer Roofing for Roof Replacement at Frayser Elementary School, for a total construction cost of $390,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items. 

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Plumbing Supplies and Equipment (Line Item);
• Video and Sound Recordings and DVD's;
• Vehicle Paint and Related Items;
• Air Filter Media;
• Custodial Supplies;
• Water Filter Replacement Cartridges (For School and Community Nutrition Services);
• Seat Material (For School Buses);
• Amendment on Musical Instruments; and
• Amendment on Lunchroom Commodities (School Delivery).

This report is provided to the Board in accordance with Fiscal Management Board Policy 04.3111.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of June 7, 2013, through June 23, 2013.

This report is provided to the Board in accordance with Fiscal Management Board Policy 04.3111.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of June 7, 2013, through June 23, 2013.

In accordance with Board Policy 01.11, General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided in accordance with Board Policy 01.11, General Powers and Duties of the Board.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive the Final Report of Professional Services Contracts for Fiscal Year 2012-13.

Jefferson County Public Schools received $29,603.98 from the Jefferson County Public Education Foundation through the following donors:

The C. E. and S. Foundation donated $5,000 to support the collaboration with Louisville Out-of-School Time Coordinating Council and Jefferson County Public Schools' Neighborhood House and Boys and Girls Clubs of Kentuckiana.

The Diversity, Equity and Poverty Programs Scholarship Fund received a $40 donation from Jim Coates to be used for student scholarships.

Gordon Food Service donated $938.98 to be used for scholarships for high school seniors.

Tom Hudson donated $500 to be used for student scholarships.

The Louisville Galleria donated $5,000 to benefit students at Lincoln Elementary School who are involved in the Stage One Drama Works Program for Summer 2013 and Spring 2014.

Louisville/Jefferson County Metro Government donated $1,000 through the use of Neighborhood Development Grant funds for the Summer Safety and Health Fair at Gutermuth Elementary School.

Metro United Way donated $1,000 for the Hilliard Lyons 2013 Teacher Excellence Awards for their Metro United Way Out-of-School Time award recipient, Christine Deely, principal of Klondike Lane Elementary School. The funds will benefit the school's students.

The PNC Foundation donated $6,000 to assist Dawson Orman with the Grow Up Great Grants for Great Hours Program. This bilingual initiative by PNC began in 2004 to help parents, caregivers, and communities prepare young children for success in school.

The Ralph B. Knollenberg III Foundation donated $9,000 for the first-, second-, and third-place award winners of the Imagine That Competition. The competition was created to reward students with innovative thinking or inventive ideas that promote sustainability. Waggener Traditional High School will receive $5,000 to carry out their project and a gift certificate for an iPad in recognition of student Deaundre Yates' first-place award-winning project; Cane Run Elementary School will receive a $3,000 award in recognition of student Skylar Woods' second-place project; and Portland Elementary School will receive a $1,000 award in recognition of student Daisy Kinnett's third-place project.

Yum! Brands Foundation donated $1,125 to provide transportation to the the Mary T. Meagher Aquatic Center for middle school students to attend the Go for The Gold Day! program, where five Olympic swimming champs will share motivational tips to help students create their own dreams while being the best they can be.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $29,603.98 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V.Q.7.

The Fresh Fruit and Vegetable Program is designed to increase elementary school children’s consumption of fresh fruits and vegetables, expose those students to new fruits and vegetables,  improve healthy eating habits, and help elementary schools create healthier school food environments.

Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced price meals. A list of recipient schools and their award amounts is attached.
 
Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept a Fresh Fruit and Vegetable Program grant of $901,398.96 from the Kentucky Department of Education.

The Kentucky Department of Education has awarded School Improvement Grants (SIG) to the following schools:

• Doss High School—$612,000 
• Fairdale High School—$612,000 
• Iroquois High School—$612,000 
• Knight Middle School—$612,000 
• Seneca High School—$612,000 
• Southern High School—$612,000
• Waggener High School—$612,000

Superintendent Donna Hargens recommends that the Board of Education accept $4,284,000 in Title I, School Improvement funds, Section 1003(g), Project 4603.

Target provides grants to help schools support outside learning opportunities. Grant funds will be used to cover the costs of buses and tickets for field trips at the following schools:

• Atkinson Elementary—$700
• Bowen Elementary—$700
• Kenwood Elementary—$700
• Newburg Middle—$700
• Price Elementary—$700

Superintendent Donna Hargens recommends that the Board of Education accept Target Field Trip grants totaling $3,500.

The funds will be used to assist with library renovation costs and includes the purchase of new seating, rugs, window blinds, and paint.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a $5,000 grant from the Lowe's Charitable and Educational Foundation for J.B. Atkinson Elementary School.

Career and Technical Education programs offer students with career exploration and preparation opportunities that prepare them for both college and career by:

• enhancing student learning through integration of academic and technical content to create authentic learning experiences;
• collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
• collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.

Submitted by: Dr. Dewey Hensley

Attachment: Comm of KY Doc ID No:PON2 540 1300003053 1

Superintendent Donna Hargens recommends that the Board of Education accept $3,006,247 from the Kentucky Department of Education for Career and Technical Education programs and authorize the superintendent to sign the attached agreement.

Through an Art Meets Activism grant, funding in the amount of $6,305 will support local artists working with students in the South Park Teenage Parent Program to create a collaborative quilt and theatrical production based upon stories from local Kentucky women elders.

The mission of the Kentucky Foundation for Women is to promote positive social change by supporting varied feminist expression in the arts. The Art Meets Activism grant supports feminist artists and organizations in Kentucky to engage individuals and communities in art-making that directly advances positive social change.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $6,305 from the Kentucky Foundation for Women for the South Park Teenage Pregnancy Program and authorize the superintendent to sign the attached Grant Acceptance Agreement.

The YMCA Summer Learning Loss Prevention Program will focus specifically on 46 first- and second-grade students from Wheatley and Wellington elementary schools, who have been identified as reading below grade level by school administration.

The six week, four-day-a-week program will work to increase literacy levels using JCPS certified teachers.

This program aligns with the JCPS Vision 2015, specifically in Focus Area 1 (Increased Learning) and Focus Area 3 (Increased Stakeholder Involvement and Engagement).

Submitted by: Christi Lanier-Robinson

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $10,889 from the Young Men's Association of Greater Louisville and authorize the superintendent to sign the attached Memorandum of Agreement.

The Meals and Refreshments Guidelines are being presented for Board approval to ensure employees follow consistent rules for the purchase of food. These guidelines were last approved by the Board on August 13, 2012.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached Meals and Refreshments Guidelines.

The Louisville Water Company will release a partial easement back to the Jefferson County School District Finance Corporation, which is no longer needed at Wellington Elementary School.

The original water easement was approved by the Board on June 26, 1968.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive notice of a partial easement release at Wellington Elementary School from the Louisville Water Company.

The U.S. Department of Agriculture (USDA) National School Lunch Program (NSLP) and School Breakfast Program (SBP) provides breakfast and lunch meals that meet USDA nutrition guidelines. Benefits include free and reduced-priced meals to students who qualify. 

Federal reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for those programs.

The attached addenda items are required by Kentucky Department of Education (KDE) in order to complete the Application and Agreement and participate in the NSLP and SBP for the 2013-14 school year.

Submitted by: Dr. Michael Raisor

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached addenda items for the U.S. Department of Agriculture's National School Lunch Program and School Breakfast Program application and agreement and authorize the superintendent, or her designee, to sign the necessary documents.

These proposed policies were received for first reading by the Board of Education on February 13, 2012.

The proposed revisions were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policies, underlined (___) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.

UPDATED JULY 8, 2013: JCBE Policy 10.5 Visitors to the Schools has been revised to delete the pre-2013–2014 tobacco use policy and show only the current 2013–2014 policy prohibiting the use of tobacco. The revised language is highlighted in green on page 2 of the policy.

Submitted by: Rosemary Miller

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Community Relations.

The proposed revisions to the attached Attendance Requirements policy are a result of the comprehensive policy review conducted in conjunction with Kentucky School Boards Association's Policy Service ("KSBA") and were reviewed and recommended by the Policy Development Committee.

These policy revisions include raising the compulsory attendance age from sixteen (16) to eighteen (18) effective beginning with the 2015–16 school year, as permitted by SB 97 (2013). In addition, the Kentucky Department of Education is offering grants of $10,000 to districts adopting or revising their compulsory attendance policies in response to SB 97.  

Approval of the Application/Certification certifies that the Board has, or will have in place, programs in compliance with SB 97 and other applicable legal requirements to meet the needs of potential dropouts no later than the beginning of the 2015-2016 school year. The grant funds, if awarded, must be expended to support the types of dropout prevention programs and strategies outlined in state law and regulation. 

In the system of revision used in the attached policies, underlined (____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

Attachment

Superintendent Donna Hargens recommends that the Board of Education waive the first reading and approve the attached Board Policy: Attendance Requirements; and further recommends the approval of the attached KDE Compulsory Attendance Age Grant Application/Certifications.

In addition to being a proud graduate of Seneca High School, Judge Ellen B. Ewing was the first woman to sit on Kentucky's former juvenile court bench. She worked as a probation officer before obtaining her law degree in 1972.

Upon graduation from the University of Louisville School of Law, she became a staff attorney for the Kentucky Commission on Human Rights. In 1975, she was appointed a part-time trial commissioner with Jefferson County Juvenile Court, and five months later she became a full-time judge. Judge Ewing was elected to Jefferson Circuit Court in 1983 and was one of only three women to have served in that court when she retired in 1998. She worked as a mediator until her death in 2004.

In 1985, Judge Ewing received the Brandeis Distinguished Alumni Award, and in 1990 the Louisville Bar Association named her Judge of the Year. She was the 2003 Member of the Year of the Women Lawyers Association. Seneca High School honors her long-standing commitment to public service.

Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations, it is appropriate that the Seneca High School Courtroom be named the Judge Ellen B. Ewing Courtroom.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve the request to name the courtroom at Seneca High School the Judge Ellen B. Ewing Courtroom.

For more than 12 years, Nancy Mulheirn breathed life into Seneca High School's Youth Services Center as she served as the Home/School Coordinator. Whether it was collecting uniforms for less fortunate students, sponsoring programs that promoted the safety and well-being of the students, or training peer mediators to help resolve student conflicts, Nancy worked tirelessly to make Seneca High School a safe and accepting place for every student.

Nancy Mulheirn’s unexpected death last year affected the Seneca High School community deeply. Naming the Youth Services Center in her memory is a fitting way to honor such an incredibly giving woman. She will long be remembered for her love, dedication, and support of students and staff.

Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations, it is appropriate that the Youth Services Center at Seneca High School be named the Nancy Mulheirn Youth Services Center.  

Submitted by Dr. Dewey Hensley

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the request to name the Youth Services Center at Seneca High School the Nancy Mulheirn Youth Services Center.

Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.

A broad-based committee of teachers, counselors, principals, evaluation and transition coordinators, content specialists, and assistant superintendents reviewed the procedures outlined in the 2013-14 Student Progression Promotion, and Grading Handbooks for the elementary, middle, and high schools.

General revisions reflect points of clarification and changes from the Kentucky Department of Education.

Submitted by: Dr. Dewey Hensley

Attachments

Superintendent Donna Hargens recommends that the Board of Education accept the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading handbooks for the 2013–14 school year for first reading.

The Office of Early Childhood and the 2012–13 Head Start Policy Council recommends that the new early childhood facility located in the Newburg neighborhood be named the George Unseld Early Childhood Learning Center in honor of former JCPS Administrator and Louisville Metro Councilman George Unseld.

George Dorsey Unseld grew up in the Newburg neighborhood, and he and his family were actively involved in the Newburg community for many years. He was a star athlete at Seneca High School and led the Kansas Jayhawks in scoring in 1963 and 1964. He earned a bachelor’s degree from the University of Kansas and a master's degree from Western Kentucky University.

First elected to represent the 10th Ward on the Louisville Board of Alderman in 1998, he was elected to represent District 6 on the newly-formed Louisville Metro Council in 2002, after the merger of the old City of Louisville and Jefferson County governments. He was re-elected in 2004 and 2008 and served until his death in June 2010. 

Unseld was an influential leader who devoted his time and energy to making the city a better place for his constituents. He advocated for long-standing issues facing the city such as civilian review of police actions, a living wage for metro government employees, and the Fairness Ordinance. As owner of the Unseld Child Care and Development Center, he was committed to early childhood education and had a great passion for nurturing children.

Unseld was a former director of the NAACP and the Salvation Army Newburg Boys and Girls Club and was a member of the National Conference of Christians & Jews and the Greater Louisville Alliance of Black School Educators. He served on the boards of the Presbyterian Community Center and Plymouth Community Renewal Center.

He was the recipient of many awards including the Dr. Martin Luther King Jr. Award for outstanding community service from the Louisville chapter of P.U.S.H. in 1991, the Newburg Achiever Award in 1992, and the Lincoln Foundation Community Service Award in 1996.

Therefore, in accordance with Board of Education Policy 05.11—Naming Facilities and Alterations, it is appropriate that the new Early Childhood Learning Center be named the George Unseld Early Childhood Learning Center.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve naming the new Early Childhood Learning Center located in the Newburg neighborhood the George Unseld Early Childhood Learning Center.

Order #2013-273 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve naming the new Early Childhood Learning Center located in the Newburg neighborhood the George Unseld Early Childhood Learning Center. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

Board policies JFC, JF, and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and the Student Bill of Rights (Code). In compliance with these policies and KRS, a committee has reviewed the current Code to recommend changes for the 2013–14 school year.

• Attachment I lists members of the committee and the role groups they represent.
• Attachment II is the proposed Code of Acceptable Behavior and Discipline and the Student Bill of Rights (Code) for the 2013-14 school year. The recommended changes that are new or have been edited are in red print.
• Attachment III summarizes the changes in the current Code that are being recommended.

Superintendent Donna Hargens recommends that the Board of Education approve the attached 2013–14 Code of Acceptable Behavior and Discipline and the Student Bill of Rights.

Order #2013-274 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the attached 2013–14 Code of Acceptable Behavior and Discipline and the Student Bill of Rights. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chuck Haddaway.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2013–14 Discussion Agenda Planning Calendar 07 08 13

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.

Order #2013-275 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the July 8, 2013, meeting of the Jefferson County Board of Education at xxx p.m.

Order #2013-276 - Motion Passed:  A recommendation to adjourn the July 8, 2013, meeting of the Jefferson County Board of Education at 8:17 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.