Welcome to the June 24, 2013, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

• Agenda 06 24 13
• Meeting Notice 06 24 13

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes of the following meetings are presented for your review and approval:

• June 10, 2013, regular meeting;
• June 14, 2013, special meeting;
• June 18, 2013, special meeting; and
• June 20, 2013, special meeting.

• Minutes 06 10 13 Regular Meeting
• Minutes 06 14 13 Special Meeting
• Minutes 06 18 13 Special Meeting
• Minutes 06 20 13 Special Meeting

Superintendent Donna Hargens recommends that the Board of Education approve the attached minutes of the June 10, 2013, regular meeting and the June 14, June 18, and June 20, 2013, special meetings.

Order #2013-109 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the attached minutes of the June 10, 2013, regular meeting and the June 14, June 18, and June 20, 2013, special meetings. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 10, 2013.

Order #2013-110 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 10, 2013. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.

Chrissy is one of 217 music teachers from across the nation who were selected as 2014 quarter–finalists for the GRAMMY Music Educator Award. More than 30,000 nominations were submitted for this distinguished award.

The award was created to recognize current music teachers who have demonstrated a strong commitment and lasting contribution to continuing and enhancing music education in the schools. The award will be presented for the first time ever by The Recording Academy and the GRAMMY Foundation.

One of the ten finalists will be selected as the winner and will be flown to Los Angeles to accept the GRAMMY Music Educator Award and receive a $10,000 honorarium. The nine remaining finalists will receive a $1,000 honorarium, and the schools of all ten finalists will receive matching grants.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Chrissy Givan, a teacher at Iroquois High School, as a 2014 quarter–finalist for the GRAMMY Music Educator Award.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y.

Order #2013-111 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y. minus Item V.I. Approval of Professional Services Contracts of $5,000 or More, which was voted on separately. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. David Jones.

Order #2013-112 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve Agenda Item V.I. Approval of Professional Services Contracts of $5,000 or More minus Contract #3 to Louisville Urban League, which was voted on separately. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Order #2013-113 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve Contract #3 to Louisville Urban League on Agenda Item V.I. Approval of Professional Services Contracts of $5,000 or More. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 06 24 13

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 06 24 13

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

This is a report of field trip requests submitted to the Board of Education for approval on June 24, 2013.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 06 24 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

This project will replace existing intercom system speakers and associated conduit and wiring.

On March 25, 2013, the Board of Education approved Biagi, Chance, Cummins, London, & Titzer to prepare plans and specifications for Project 129–13032.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on May 29, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Breckenridge Metro HS Intercom Replacement

Superintendent Donna Hargens recommends that the Board of Education award a contract to Delta Services, LLC for Intercom Replacement at Breckinridge Metropolitan High School for the low bid of $73,340 and approve the revised BG–1 form in the amount of $84,635.

The project will consist of the installation of new asphalt driveways, asphalt repair, resurfacing and restriping.

On April 22, 2013, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR–13034.

Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on May 29, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 2013 Paving Package 1 at Various Schools

Superintendent Donna Hargens recommends that the Board of Education award a contract to Flynn Brothers Contracting, Inc. dba Flynn Contracting for the low bid of $20,548; Hall Contracting of Kentucky, Inc. for the low bid of $6,173.72; MAC Construction & Excavating, Inc. for the low bid of $79,216; and Riverside Paving & Contracting Co., Inc. for the low bid of $37,800 for the 2013 Paving Package 1 at Various Schools and approve the revised BG–1 form in the amount of $150,925.

The project will consist of the installation of new asphalt driveways, asphalt repair, resurfacing and restriping.

On April 22, 2013, the Board of Education approved assigning Facilities and Environmental Services Facility Planning Unit to prepare plans and specifications for Project VAR–13035.

Bids were received, publicly opened, and read aloud in the office of Facilities and Environmental Services on May 30, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 2013 Paving Package 2 at Various Schools

Superintendent Donna Hargens recommends that the Board of Education award a contract to Riverside Paving & Contracting Co., Inc. for the low bid of $109,897 for the 2013 Paving Package 2 at Various Schools and approve the revised BG–1 form in the amount of $115,392.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 06 24 13

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting. 

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments_06 24 13

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Competitive Negotiation on Photovoltaic System at Lincoln Elementary Performing Arts School;
• Fresh Fruit and Vegetable Program;
• Lunchroom Supplies—School Delivery (Non-Food);
• Lunchroom Commodities (School Delivery);
• Backfilling of Underground Heating Oil Tanks;
• Tractor and Mower Parts (Percentage);
• Cafeteria Graphic Design and Installation Services;
• Aluminum, Sheet Metal and Steel;
• Insulation Pipe and Accessories (Percentage);
• Lunchroom Commodities—Pizza (Prepared Ready-to-Serve);
• Milk and Other Dairy Products;
• Locally Raised Antibiotic Free Chicken (Drumsticks, Thighs and Wings);
• Graphics Department Supplies—Supplement;
• Printing: 2013-14 Code of Acceptable Behavior;
• Amendment on Sheet Music/Accompaniment Tapes and Method Books;
• Amendment on Musical Instruments Repairs;
• Amendment on Instructional and Office Supplies (Line Item); and
• Amendment on Custodial Equipment.

This report will inform the Board of purchase orders issued during the specified period.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 06 24 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 24, 2013, through June 6, 2013.

This report will inform the Board of vouchers paid during the specified period.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 06 24 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 24, 2013, through June 6, 2013.

In accordance with Board policy, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts
• 1 Kentucky School Boards Association Amendment
• 2 Blackburn Consulting Group
• 3 Louisville Urban League

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided per Board Fiscal Management policies.

Submitted by: Cordelia Hardin

Attachment

• Monthly Report of Professional Services Contracts 06 24 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of June 11, 2013.

This report is provided to the Board per Board Fiscal Management Policy 04.31.

Submitted by: Cordelia Hardin

Attachment

• Financial Report for Period Ended May 31, 2013

Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for period ended May 31, 2013.

Pursuant to KRS 158.120 and Board Policy JECB, the Board annually approves tuition rates for non-resident students.

Submitted by: Cordelia Hardin

Attachment

• Proposed Tuition Rates for Fiscal Year 2013–14

Superintendent Donna Hargens recommends that the Board of Education approve the attached non-resident student tuition rates for fiscal year 2013-14.

The liability insurance premium will be $777,752 for $5,000,000 per occurrence, with a $10,000,000 aggregate and $500,000 for retention.

This insurance premium is an increase of $41,338 from the 2012–13 premium.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends that the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2013, through June 30, 2014.

The insurance premium is $22,583 for the 2013–14 fiscal year. The renewal provides the General Counsel and the Assistant General Counsel with $5,000,000 in liability coverage.

This insurance premium has not increased from the 2012–13 premium.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends that the Board of Education renew the Lawyers Professional Liability Insurance Policy with American International Specialty Lines Insurance Company for a period of one year, beginning July 1, 2013, through June 30, 2014.

The aviation insurance policy is with National Union Fire Insurance Company of Pittsburgh, Pennsylvania, and covers the aviation program at The Academy @ Shawnee and other related activities in the amount of $5,000,000.

The premium is $31,157.93 annually and has not increased from last year.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends that the Board of Education renew the policy for aviation insurance for one year, from March 6, 2013, to March 6, 2014.

Ahrens Work Transition Program received $500 from the Ahrens Alumni Association to be used for students' personal and vocational items such as clothing, watches, tools, and planners.

Atherton High School received $1,000 from the Atherton High School Parent Teacher Student Organization to be used to fund two $500 scholarships for the Class of 2013.

Central High School Magnet Career Academy received $4,000 from George E. Bell to be used toward tuition costs for one graduating student at the college of his/her choice.  

Schaffner Traditional Elementary School received a SMART board with a wireless Bluetooth connection valued at $1,622.27 from Bonnie Calkins. The equipment will be used in a third-grade classroom.

Submitted by:  Dr. Robert J Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $7,122.27 to be used as stated in the rationale.

Jefferson County Public Schools received $3,000 from the Jefferson County Public Education Foundation through the following donors:

The Jefferson County Counselors Association donated $1,000 to benefit a high school senior through the Carolyn Quire Tugs at Your Heart Scholarship Program.

Junior Achievement of Kentuckiana, Inc. donated $1,000 for the Hilliard Lyons 2013 Excellence Awards in honor of the Junior Achievement Teacher Award recipient, Jamie Baxter, coordinator, Louisville Education and Employment Partnership (LEEP). The funds will benefit LEEP students at Pleasure Ridge Park High School.

YMCA of Greater Louisville donated $1,000 for the Hilliard Lyons 2013 Teacher Excellence Awards in honor of the YMCA Award for Youth Development recipient, John Ansman, principal of Tully Elementary School. The funds will benefit the school’s students.

Submitted by: Christi Lanier-Robinson 

Superintendent Donna Hargens recommends that the Board of Education Accept funding totaling $3,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.R.1. through V.R.10

The funds will be used to pay district teachers who are receiving compensation for supervising student teachers.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $79,565.86 from the Education Professional Standards Board.

The KentuckianaWorks Foundation is providing $120,496 in funding to the JCPS Adult and Continuing Education for the support of the KentuckianaWorks Youth Career Center.

The funds will be used to cover salaries, fringe benefits, and travel expenses of existing KentuckianaWorks Youth Career Center staff and to pay incentives to youth participants for academic achievements such as attaining a GED.

The term of the contract is July 1, 2013, through June 30, 2014.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 340-160-13

• KentuckianaWorks Contract No. 340-160-13

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $120,496 from the KentuckianaWorks Foundation and authorize the superintendent to sign the attached contract.

KentuckianaWorks Youth Career Center will provide customer-centered, one-stop employment skills development for the targeted population. The Center will offer employment and educational services to enhance young job seekers' academic and job readiness skills.

The grant funds will be used to provide instruction, career planning services, recruitment, educational materials and supplies, TARC passes, and performance-based incentives. Existing full-time and part-time instructional staff will be utilized in the fulfillment of the program requirements.

The contract period is from July 1, 2013, through June 30, 2014.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 211-400-13

• KentuckianaWorks Contract No. 211-400-13

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $550,000 from KentuckianaWorks Workforce Investment Act for the KentuckianaWorks Youth Career Center and authorize the superintendent to sign the attached contract.

KentuckianaWorks has awarded JCPS Adult & Continuing Education $63,000 in funding to provide customized literacy, Adult Basic Education, and GED instruction services to participants whose eligibility has been predetermined by Goodwill Industries of Kentucky.

Goodwill Industries of Kentucky will recruit and refer participants to the classes.

The grant period is from July 1, 2013, through June 30, 2014.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 600-300-13

• KentuckianaWorks Contract No. 600-300-13

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $63,000 from KentuckianaWorks and authorize the superintendent to sign the attached contract.

Louisville Metro Government through KentuckianaWorks is providing a total of $335,000 in funding to JCPS Adult and Continuing Education for the support of the KentuckianaWorks Youth Career Center.

The KentuckianaWorks Youth Career Center will provide assessment services, case management, contextualized basic skills remediation, pre-employment training workshops, and comprehensive guidance and counseling to out-of-school participants between the ages of 16 and 21.

Grant funds will pay for salaries, fringe benefits, and travel expenses of existing KentuckianaWorks Youth Career Center staff. The funds will also be used for Center activities and to pay incentives to participants for academic achievements (i.e., attaining a GED).

The contract period is from July 1, 2013, through June 30, 2014.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 500-150-13

• Contract No. 500-150-13

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $335,000 from Louisville Metro Government and KentuckianaWorks and authorize the superintendent to sign the attached contract.

The Kentucky Department of Education has awarded the district $20,000 to be used to supplement the salary of a coordinator to administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community.

The Community Education program provides a range of services that respond to the needs of a diverse constituency including children, adolescents, families, adults, and senior citizens. The program is operated through JCPS Adult and Continuing Education.

The term of the contract is July 1, 2013, through June 30, 2014.

Submitted by: Christi Lanier-Robinson

Attachment: Comm. of KY Doc ID No. PON2 540 1300002765 1

• Comm of KY Doc ID No. PON2 540 1300002765 1

Superintendent Donna Hargens recommends that the Board of Education accept a Community Education Grant in the amount of $20,000 from Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

The Department of Juvenile Justice will provide funding in the amount of $60,681 for school bus transportation for youths who attend summer session and extended-day sessions at the Louisville Day Treatment Center.

The Department will provide six buses and six bus drivers for 33 days of service for the summer program.

The Memorandum of Agreement shall be effective from July 1, 2013, through June 30, 2014.

Submitted by: Dr. Dewey Hensley

Attachment: Doc. ID No. PON2 523 130000 2072 1

Attachment: Comm. of KY Doc. ID No. PON2 523 130000 2072 1

• MOA Commonwealth of KY Dept of Juvenile Justice

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice and authorize the superintendent to sign same.

The Kentucky Cancer Program is providing support to the Health Promotion Schools of Excellence (HPSE) program. Partial funding will be used to support an added opportunity for HPSE elementary schools to research, design, and implement a video targeting the theme, “Physical Activity and Nutrition for Cancer Prevention.”

The videos will be submitted to a team of health professionals for judging with a first-, second-, and third-place acknowledgement. Various discipline areas within the school could be involved and share how the video was included in their program review. The winners will share their videos and be recognized at a Board of Education meeting. The remaining funds will be used for HPSE school programs and activities.

The grant will begin July 1, 2013, and continue through June 30, 2014.
 
Submitted by:  Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a grant in the amount of $7,000 from the Kentucky Cancer Program.

The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a grant of $150,000 for Reading Recovery.

Grant funds will provide funding for one Reading Recovery Teacher Leader to provide professional development and classroom support for district Reading Recovery Teachers and to train three Reading Recovery Teacher Leaders. 

• UK Teacher Leader Grant Award Notification Letter

Superintendent Donna Hargens recommends the Board of Education accept a $150,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center and authorize the superintendent to sign the necessary agreement.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers in those schools where at least 20 percent of the student body is eligible to receive free school meals. The Centers are intended to promote and coordinate the flow of community resources and support families and youths.

• Comm of KY Doc. ID PON2 730 1300001956 1

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $6,882,721.14 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers and authorize the superintendent to sign the attached agreement.

Annually, the Board of Education must approve General and Program Assurances regarding district operations. All pertinent information related to these Assurances is available for review by contacting the Financial Planning and Management Department.

Once approved, a declaration of compliance will be sent to the Kentucky Department of Education by June 30, 2013, in order to receive federal and state projected allocations for the 2013–14 fiscal year.

Submitted by: Cordelia Hardin

Attachment

• 2013–14 General and Program Assurances

Superintendent Donna Hargens recommends that the Board of Education approve the attached 2013–14 Local Education Agency General and Program Assurances and Projected Budget Allocations for State and Federal Programs.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual.

Following approval by the Board, the request is submitted to the Kentucky Department of Education, Division of Learning Services. The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD136 rather than by name. Student SSD136 has a medical condition, with proper physician documentation, which requires a four-hour school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school.
  
Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for a portion of the 2012–13 school year.

The District Calendar Committee composed of representatives from employee unions, central office departments, the PTA, Board District parent representatives and local schools developed the attached calendar.

The proposed calendar includes 187 scheduled days plus two extended days for teachers and 175 days (1074 instructional hours for students). Teachers will have one day prior to the start date to set up their classrooms.

Included within the calendar are the following:

• 1074 Student Instruction Hours
• 4 Paid Holidays
• 4 Professional Development Days (3 flexible)
• 2 Gold Days
• 1 Opening Day
• 1 Closing Day
• 2 Recovery/Makeup Days

Any accrued instructional time in District calendars over the Kentucky Department of Education’s minimum is to be designated as "banked" instructional time.

All 260/261-day employees have nine paid holidays. A list of recommended paid holidays for the 2014–15 school year is attached.
 
Submitted by: Dr. Michael Raisor

Attachments

• Proposed 2014–15 School Calendar
• Recommended 2014–15 Holidays for 260/261-Day Employees

Superintendent Donna Hargens recommends that the Board of Education approve the attached proposed 2014–15 school calendar and recommended 2014–15 holidays for 260/261-day employees.

The Partnership for a Green City began in August 2004 as a major step toward becoming a model green city and improving Louisville’s environmental practices.

The Partnership represents a collaborative effort to improve environmental education, environmental health, processes for waste reduction and energy management by four of Louisville’s largest public entities: Louisville/Jefferson County Metro Government, Jefferson County Board of Education, Jefferson Community & Technical College, and the University of Louisville.

This agreement shall be effective from July 1, 2013, through June 30, 2014, and shall renew automatically for one-year terms for a maximum of five years. All other terms and conditions remain unchanged.

Submitted by: Dr. Michael Raisor

Attachment

• MOA for Partnership for a Green City

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement between Louisville/Jefferson County Metro Government, Jefferson County Board of Education, Jefferson Community & Technical College, and the University of Louisville pertaining to The Partnership for a Green City.

The Kentucky Department of Education Office of Next Generation Schools and Districts, through the attached Memorandum of Understanding, will retain the FY14 Title I, 1003 (a) funds to provide and manage all services for the following priority schools:

• Olmsted Academy North,
• Westport Middle School,
• Stuart Middle School,
• Myers Middle School, and
• Thomas Jefferson Middle School.

The funds will be used to provide each of the schools an Education Recovery Leader, an Educational Recovery Math Specialist, and an Educational Literacy Specialist, who will be part of a Kentucky Department of Education team that will provide services and support based on the needs of the school

Submitted by: Dr. Dewey Hensley

Attachment

• KDE MOU for FY14 Title I 1003(a) Funds for Priority Schools

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with the Kentucky Department of Education and authorize the superintendent to sign same.

If approved by the Board, the attached School Board Member Training Credit Hour Certification Forms for Locally Approved Hours will be submitted to the Kentucky School Boards Association to request credit for the following:

• One (1) hour of training credit for February 25, 2013, Head Start/Early Head Start Training Session with Chris Watkins from Western Kentucky University Training/Technical Assistance Services. (All Board members were present.)
• One (1) hour of training credit for March 11, 2013, Overview of KDE Professional Growth and Effectiveness System presented by Associate Commissioner Felicia Cummings-Smith. (Mrs. Wesslund and Mr. Brady were absent; all other Board members were present.) 
• Training credit for Board Member Linda Duncan for sessions attended at the 73rd Annual NSBA Conference held April 13-15, 2013, in San Diego, California. 
• Training credit for Board Member Diane Porter for sessions attended at Council of Urban Boards of Education (CUBE) Pre-Conference Meetings on April 12, 2013, and the 73rd Annual NSBA Conference held April 13-15, 2013, in San Diego, California

• KSBA Certification Form: Head Start/Early Head Start Training
• KSBA Certification Form: NSBA Conference/Duncan
• KSBA Certification Form: NSBA Conference/Porter
• KSBA Certification Form: Overview of PGES

Superintendent Donna Hargens recommends that the Board of Education certify flexible credit hours for inservice training for Board members as outlined in the attachments.

Whereas the Kentucky School Boards Association (KSBA) has asked each local school board to appoint a legislative liaison to KSBA for the 2014 legislative session for the purpose of updating the local board and superintendent of KSBA's 2014 legislative priorities, and,

Whereas, this board feels that it is appropriate to appoint board member Debbie Wesslund to the position,

It is resolved that the Jefferson County Board of Education appoints board member Debbie Wesslund to the position of legislative liaison to the Kentucky School Boards Association for the 2014 legislative session. 

Submitted by: Chair Diane Porter

Chair Diane Porter recommends that the Board of Education appoint Board Member Debbie Wesslund to the position of legislative liaison to the Kentucky School Boards Association for the 2014 legislative session.

The following timeline has been established for the 2012–13 year:

• September 10, 2012: The Board of Education approved the attached Superintendent Evaluation System and Performance Objectives for Fiscal Year 2012–13.
• May 28, 2013: Superintendent will present the Portfolio of Evidences for Fiscal Year 2012–13. Prior to the executive session scheduled for June 10, each Board member is encouraged to evaluate the superintendent’s performance for the entire school year by reviewing sections 1 and 2 of the provided form and make personal notes, observations, and calculations.
• June 10, 2013: Preliminary Evaluation Meeting. The primary purposes of the preliminary evaluation meeting are to provide the superintendent feedback on her performance during the reporting period; provide input to develop a summary of the feedback and complete a draft of the preliminary evaluation in the closed session; and set new expectations and make any necessary changes to the evaluation form for the following evaluation period. The General Counsel will review the final draft with the Board in regard to any legal implications. During this closed session, the Board and Superintendent should discuss feedback of individual Board members and the Superintendent. A summary of the feedback and a draft of the preliminary evaluation will be developed.
• June 24, 2013: The Board will discuss and vote in open session to approve the 2012–13 Final Board Summative Evaluation of the Superintendent. Any changes to the evaluation criteria for the following year should be approved by majority vote in open session.

• *Final 2012-13 Summative Evaluation of Superintendent Donna Hargens
• 05 28 13 Hargens Portfolio: 2012-13 Year in Review
• 05 28 13 PowerPoint: Superintendent's Presentation of Evidences
• 09 10 12 Approved 2012-13 Superintendent Evaluation System

Board Chair Diane Porter recommends that the Board of Education approve the 2012–13 Final Board Summative Evaluation of Superintendent Donna M. Hargens.

Order #2013-114 - Motion Passed:  Board Chair Diane Porter recommends that the Board of Education approve the 2012–13 Final Board Summative Evaluation of Superintendent Donna M. Hargens. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

In Louisville, we are very fortunate to live in a community where business leaders, faith-based organizations, community leaders, community organizations, and community members care about our city and its most precious citizens—our children.

Louisville Linked is an initiative designed to build upon existing relationships between JCPS and the community to additionally link each child and family with structures and services to support their well-being and to nurture the development of personal resiliency. Simply put, Louisville Linked is a comprehensive system to respond to the unique needs of each child so they get the resources they need to be successful.

Working collaboratively with our community partners we will have a collective impact on our children. This initiative will be in place for the 2013–14 school year.
 
Community members and staff will provide updates on the progress of this project.

Submitted by: Dr. Dewey Hensley

• Louisville Linked Brochure
• Louisville Linked Web Access Card

Superintendent Donna Hargens recommends that the Board of Education receive an update on the Louisville Linked Initiative.

Order #2013-115 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive an update on the Louisville Linked Initiative. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Chris Brady.

The number of students taking Advanced Placement (AP) exams and the number of overall exams continues to increase in JCPS. The 8 percent increase in both students and exams from 2011 to 2012 reflects the work by school administrators and counselors to increase Advanced Placement opportunities for their students.

All JCPS high schools offer Advanced Placement courses. Both the number of AP teachers and sections has increased from 2011 to 2012, thereby allowing more students to be served. Our biggest gains in enrollment were seen with our minority students, with African American enrollment increasing by 21 percent and Hispanic enrollment by 25 percent. However, the pass rate has decreased slightly with the corresponding increase in enrollment.

Mirroring the College Board’s and JCPS’s vision, principals and AP coordinators have achieved these increases by focusing on underserved populations with the target of the AP enrollment reflecting the school’s demographic profile. Schools employed various strategies to accomplish these results, including:

• Increasing access to AP courses by providing more opportunities;
• Use of EXPLORE/PLAN results to target interventions and planning; and
• Trimester scheduling—acceleration two ways.

JCPS still struggles with enrollment and success for underrepresented students. Though 28 percent of new growth in 2012 came from Black students, the 12.7 percent of students who took an AP exam fell short of the 35 percent overall percentage of Black students in JCPS high schools.

In 2013 and beyond, schools will provide additional support through the following programs:

• Laying the Foundation (Pre-AP training) and
• Advance Kentucky.

Submitted by: Dr. Robert J. Rodosky

• Handout: 2012 Advanced Placement Results
• Handout: Percent of AP Test Scores 3 or Above
• Handout: Students Enrolled in at Least 1 AP Course by School
• PowerPoint: JCPS Offers Advance Opportunities

Superintendent Donna Hargens recommends that the Board of Education receive a report concerning Advanced Placement results.

Order #2013-116 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report concerning Advanced Placement results. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2012–13 Discussion Agenda Planning Calendar 06 24 13
• 2 2011–12 Discussion Agenda Planning Calendar FINAL
• 3 2010–11 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #2013-117 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Order #2013-118 - Motion Passed:  A motion that the Board of Education enter into Executive Session for the purpose of discussions relating to negotiation strategies pursuant to KRS 61.810(1)(e) of the Open Meetings Act passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.

Order #2013-119 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session and return to open session passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

A recommendation to adjourn the June 24, 2013, meeting of the Jefferson County Board of Education at xxx p.m.

Order #2013-120 - Motion Passed:  A recommendation to adjourn the June 24, 2013, meeting of the Jefferson County Board of Education at 10 p.m. passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.