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I.
Moment of Silence
Welcome to the May 13, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes of the April 22, 2013, regular meeting and the April 24 and May 6, 2013, special meetings are presented for your review and approval.
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached minutes of the April 22, 2013, regular meeting and the April 24 and May 6, 2013, special meetings.
Order #2013-76 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached minutes of the April 22, 2013, regular meeting and the April 24 and May 6, 2013, special meetings. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for May 13, 2013.
Order #2013-77 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for May 13, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
IV.A.
Recognition of Ashleigh Keister
Ashleigh was presented with her appointment letter to the Naval Academy by Blue Gold Officer Commander Serad at an awards ceremony held at The Academy @ Shawnee on April 26. She has been assigned to the Naval Academy’s Rhode Island prep school for one year to bolster her skills. After her assignment, she will relocate to Annapolis, Maryland, the following year.
In recognition of Ashleigh being named the NJROTC Outstanding Cadet, she will be presented with a check for $800 and an Armed Forces Committee plaque at the Louisville Armed Forces Day Dinner on May 17.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Ashleigh Keister, a student at The Academy @ Shawnee, for being selected as the Louisville Armed Forces Committee Naval Junior Reserve Officers Training Corps Outstanding Cadet and for receiving an appointment to the Naval Academy.
IV.B.
Recognition of The Academy @ Shawnee Naval Junior Reserve Officers Training Corps
The Academy @ Shawnee Naval Junior Reserve Officers Training Corps (NJROTC) was presented with the 2013 Distinguished Unit Award for Area 9. The award recognizes the top 30 percent of NJROTC units in the nation that have demonstrated the very highest levels of excellence in academic and military performance as well as dedication and service to their school and community.
The Academy @ Shawnee NJROTC also received a certificate signed by the Chief of Naval Education and Training conferring the Distinguished Unit award along with a yellow Distinguished Unit flag streamer with the year of achievement in blue numerals.
The Distinguished Unit Award is the highest honor a NJROTC unit is awarded.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the Academy @ Shawnee Naval Junior Reserve Officers Training Corps for receiving the 2013 Distinguished Unit Award for Area 9.
IV.C.
Recognition of Multicultural Teacher Recruitment Program State and National Future Educators Association Conference Competition Winners
More than 15 JCPS middle and high school students participated in and won at the state Future Educators Association (FEA) competition, which qualified them to compete at the 24th Annual National FEA Conference Competition held in Orlando, Florida, in April.
District students competed against students from across the nation in essay writing, impromptu speaking, job application, ethical dilemma, energy education, lesson planning and delivery, leadership, public speaking, exploring professional support service careers, and exploring educational administrative careers.
The FEA competitions are a teaching and learning experience for students to help them develop their knowledge and skills and to help prepare them for the education profession.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the District's Multicultural Teacher Recruitment Program State and National Future Educators Association Conference Competition winners.
IV.D.
Recognition of JCPS District Schools Ranked as U.S. News 2013 Best High Schools
DuPont Manual High School, Ballard High School, Brown School, Eastern High School, Louisville Male High School, Atherton High School, Butler Traditional High School, Central High School Magnet Career Academy, Fairdale High School, Fern Creek Traditional High School, and Western High School were named as 11 of U.S. News & World Report 2013 Best High Schools in the nation. More than 21,000 public high schools in 49 states and the District of Columbia were included in the ranking.
U.S. News & World Report and the American Institutes for Research, one of the world’s largest behavioral and social science research organizations, conducted the ranking process. The process included some key principles, which are that great high schools must serve all of their students well and that they must be able to produce measurable academic outcomes to support that they are successfully educating all students.
A three-step process was used for the ranking. The first step looked at the performance of each school’s students to see if they were performing better than statistically expected for the average student in the state. The second step was used to determine whether the performance of the least-advantaged students was better than average for similar students in the state. The final step measured college readiness by computing a college-ready index based on a school’s Advanced Placement or International Baccalaureate participation rate of high school seniors in the 2010-11 academic year who took and passed these tests, divided by the number of graduating seniors.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize duPont Manual High School, Ballard High School, Brown School, Eastern High School, Louisville Male High School, Atherton High School, Butler Traditional High School, Central High School Magnet Career Academy, Fairdale High School, Fern Creek Traditional High School, and Western High School as 11 of the Best High Schools in the nation.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.EE.
Order #2013-78 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.EE. minus Item V.C., which was withdrawn prior to the meeting. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
ITEM WITHDRAWN: Reemployment of Classified Staff for Fiscal Year 2013-14
This agenda item was withdrawn on May 9, 2013.
V.D.
Reemployment of Certified Substitutes for Fiscal Year 2013-14
The attachment includes the names of all certified substitutes who will be reemployed by Jefferson County Public Schools for fiscal year 2013-14.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive this report regarding the reemployment of certified substitutes as listed in the attachment.
V.E.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on May 13, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.F.
Approval of Projects and BG-1 Forms
V.F.1.
Approval of Project and BG-1 Form for the HVAC Renovation at Fairdale High School Technical Building
This project will provide for the complete replacement of the HVAC system as well as upgrades to security, intercom, fire suppression, and electrical service. Finishes associated with the work will also be included.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project and the BG-1 form for the HVAC Renovation at Fairdale High School Technical Building, for an estimated project cost of $3,000,000.
V.F.2.
Approval of Project and BG-1 Form for the Phase I HVAC Renovation and Media Center Addition at Lowe Elementary School
This project shall include, but not be limited to, complete replacement of the HVAC system, new sprinkler system, upgraded security system, media center addition, ceilings and lights, painting, and replacement of some floor finishes.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project and the BG-1 form for the Phase I HVAC Renovation and Media Center Addition at Lowe Elementary School, for an estimated project cost of $5,000,000.
V.F.3.
Approval of Project and BG-1 Form for the Phase I HVAC Renovation at Southern High School
The scope of this project will, include but not be limited to, the complete replacement of the HVAC system, upgrade of the fire alarm and security systems, window replacement, and various locations for hazardous material abatement, creation of a secure entrance, administrative area modifications, and renovation of various finishes.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project and the BG-1 form for the Phase I HVAC Renovation at Southern High School, for an estimated project cost of $20,000,000.
V.G.
Approval of Bids and Revised BG-1 Forms
V.G.1.
Approval of Bid and Revised BG-1 Form for Elevator Addition at Byck Elementary School
This project will provide a two-story brick veneer elevator addition with concrete block structure and a modified bitumen roof.
On October 8, 2012, the Board of Education approved 5253 Design Group to prepare plans and specifications for Project 243-13006.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on April 17, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Versatile Construction, Inc. for Elevator Addition at Byck Elementary School for the low base bid of $266,000 plus Alternate 1 for $5,000 for a total bid of $271,000; and approve the revised BG-1 form in the amount of $308,700.
V.G.2.
Approval of Bid and Revised BG-1 Form for Elevator Addition at Crums Lane Elementary School
This project will provide an elevator addition adjacent to the existing school.
On October 8, 2012, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 092-13008.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on April 18, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Badgett Constructors, LLC for Elevator Addition at Crums Lane Elementary School for the low bid of $249,900 and approve the revised BG-1 form for $284,963.
V.G.3.
Approval of Bid and Revised BG-1 Form for a Media Center, Elevator, and Partial Roof Replacement at Wellington Elementary School
This project will consist of a 6,369 square foot addition, which includes a new entry, media center, and restrooms. Partial renovation of the existing building includes new administrative offices, elevator, two classrooms, a resource classroom, and upgrading the existing restrooms on the second floor to meet ADA requirements. The fire alarm system will be upgraded and new mechanical systems provided for the addition and the renovated areas of the existing building. Site work includes a new parent drop-off loop to separate bus and car traffic.
On September 12, 2011, the Board of Education approved Sherman, Carter, Barnhart, PSC to prepare plans and specifications for Project 116-12013.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on April 17, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Parco Constructors Group, LLC for a Media Center, Elevator, and Partial Roof Replacement at Wellington Elementary School for the low bid of $3,412,000 plus Alternate 1 for no charge; and approve the revised BG-1 form for $4,117,599.
V.G.4.
Approval of Bid and Revised BG-1 Form for Elevator Addition at Wheatley Elementary School
The work consists of a new hydraulic two stop elevator in a new brick and CMU shaft, and construction of new elevator lobbies, access corridors, and elevator equipment room. The scope includes all required selective demolition, asbestos, and lead abatement. The work also includes installation of a new concrete stoop, concrete handicap accessibility ramp, handrails and guard rails at the main entrance of the school.
On October 8, 2012, the Board of Education approved Cox Allen and Associates Architects to prepare plans and specifications for Project 182-13018.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on April 18, 2013. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Marksbury Cornett for Elevator Addition at Wheatley Elementary School for the low bid of $309,000 and approve the revised BG-1 form for $351,879.
V.H.
Assignment of Architect/Engineer for Farnsley–Kaufman Access Road at Farnsley Middle School
On March 11, 2013, the Board of Education approved the project and BG-1 in the amount of $80,000.
On February 11, 2013, the Board accepted a Grant from the Kentucky Department of Transportation to fund this project.
All Kentucky Department of Transportation requirements in the selection of an architect/engineer have been met.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education approve the assignment of BA Engineers as the architect/engineer for a new Farnsley-Kaufman Access Road at Farnsley Middle School.
V.I.
Approval of Project Completion and BG-4 Form for Aviation Hangar Expansion at The Academy @ Shawnee
On March 28, 2011, the Board of Education approved K. Norman Berry Associates Architects, PLLC to prepare plans and specifications for Project 590-11033.
On June 11, 2012, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.
K. Norman Berry Associates Architects, PLLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to E.H. Construction, LLC for the Aviation Hangar Expansion at The Academy @ Shawnee, for a total construction cost of $246,424.
V.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.K.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Water Heaters and Accessory Item;
• Masonry and Concrete Restoration Program;
• Key Telephone Systems and Maintenance Parts;
• Calculators and Accessories;
• Bus Service: Elementary School Runs (Junior Achievement);
• Bus Service: After School Activity Runs and Athletic Game Runs;
• Field Trip Bus Service;
• Floor Finish and Remover;
• Automotive Antifreeze, Fluids and Lubricants;
• Amendment on Lawn Cutting Service
• Amendment on Lunchroom Commodities (Warehouse Delivery).
V.L.
Acceptance of Purchase Order Report
This report will inform the Board of purchase orders issued during the specified period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of April 1, 2013, through April 21, 2013.
V.M.
Acceptance of Voucher Report
This report will inform the Board of vouchers paid during the specified period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of April 1, 2013, through April 21, 2013.
V.N.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.O.
Approval of Payment of Salaries and Claims for Fiscal Year 2013-14
Per KRS 160.560, the Kentucky Board of Education requires a resolution to permit payment of salaries and claims prior to formal Board approval.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education authorize the payment of salaries to all personnel who have been employed by the Jefferson County Board of Education, upon recommendation of the superintendent, in accordance with approved salary schedules and based upon proper payroll reports for fiscal year 2013-14.
Superintendent Hargens further recommends the payment of all properly budgeted, authorized, and approved claims against the Jefferson County Board of Education for fiscal year 2013-14.
V.P.
Approval of Election of Assistant Treasurers for Fiscal Year 2013-14
The election of assistant treasurers is in accordance with KRS 160.560. Fifth Third Bank will be notified and directed to honor the signatures of the treasurer and/or assistant treasurers.
J. Cordelia Hardin is currently serving as treasurer for the Jefferson County Board of Education.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the election of Edward D. Muns, Gina M. Kokojan, and Franklin F. Jones as assistant treasurers for fiscal year 2013-14.
V.Q.
Approval of Bank Signature Resolution for Fiscal Year 2013-14
KRS 160.570 authorizes the treasurer and/or assistant treasurers to use a facsimile signature for checks less than $5,000 and two manual signatures for checks of $5,000 and over.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Bank Signature Resolution for accounts located at Fifth Third Bank for fiscal year 2013-14.
V.R.
Approval of Designation of a Depository Bank for Fiscal Year 2013-14
KRS 160.570 permits the Board of Education to designate a depository bank for a period not to exceed two years.
Fifth Third Bank was awarded the bid for general banking services on April 25, 2005, and the bid is being renewed through June 30, 2014.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education designate Fifth Third Bank as the depository bank for fiscal year 2013-14.
V.S.
Approval of Designation of Interest Rates for Fiscal Year 2013-14
Per KRS 160.570, the Board of Education is authorized to designate bank accounts as interest-bearing accounts with the local depository bank.
This annual item will be provided as a reminder to the local bank that these accounts will continue to be interest-bearing accounts at competitive rates without any service charges.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the designation of bank accounts at Fifth Third Bank to be interest-bearing accounts for fiscal year 2013-14.
Superintendent Hargens further recommends that the Board of Education approve an extension of the agreement with Fifth Third Bank to provide local school activity accounts without any service charges for fiscal year 2013-14.
V.T.
Approval to Borrow Funds for Fiscal Year 2013-14
Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.
Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education authorize the borrowing of funds not to exceed $25,000,000 from Fifth Third Bank for fiscal year 2013-14, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.
V.U.
Approval to Invest Funds for Fiscal Year 2013-14
All funds of the Board of Education are invested or deposited in an interest-bearing account according to JCPS Policy DFA: Investment Policy.
Per KRS 66.480, the Board of Education has the authority to invest funds.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the investment of funds located at Fifth Third Bank for fiscal year 2013-14.
V.V.
Approval of Depository Bond for Fiscal Year 2013-14
KRS 160.570 requires that the depository bank shall execute a bond for the faithful performance of its duties, and said bond is to be approved by the local Board of Education and the State Board of Education.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve a Depository Bond from Fifth Third Bank, in the amount of 103 percent of current daily balances, for fiscal year 2013-14.
V.W.
Approval of Fidelity Bonds for Fiscal Year 2013-14
The Kentucky Department of Education has established the amount of each bond based upon the 2012-13 Working Budget and other factors.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Fidelity Bonds for the treasurer and assistant treasurers in the amount of $2,000,000 for fiscal year 2013-14.
V.X.
Acceptance of Donations
Atherton High School received $5,000 from Roger and Karen Hale. This donation will be distributed to the senior class and the adult activity funds for year-end activities and to cover the cost of field trip buses for students to see the Dalai Lama.
Atherton High School received $1,000 from Kate and Scott Wilson through the Community Foundation of Louisville. This donation will be used for the Drew Wilson Scholarship.
Atherton High School received $500 from Atherton High School Class of 1972 to be used for an underclassman’s scholarship.
J. B. Atkinson Academy for Excellence in Teaching and Learning received $1,400 from the University of Louisville. This donation was used to reimburse teacher Lizbeth Stone for National Board Certification Test and Portfolio entry fees.
Audubon Traditional Elementary School received $500 from John and Jessica Walker to be used to help with the cost of a security system for the school.
Coral Ridge Elementary School received 250 books valued at $2,500 from We Give Books. The books will be added to the school media center and classroom libraries.
Fern Creek Traditional High School received $500 from Republic Bank to help with football program expenses.
Indian Trail Elementary School received $2,500 from Hewlett Packard Network for Good. This donation will be used to build a pergola to shade the picnic area and to make other improvements to the outdoor classroom.
Moore Traditional School received $800 from the Sun Rise Rotary Club of Louisville. This donation will be used to purchase iPads for the Medical Career Theme flipped classroom.
Portland Elementary School received 57 books valued at $570 from We Give Books. The books will be added to the school media center and classroom libraries.
Portland Elementary School received $2,588 from the Southeastern Association of Advisors for the Health Professions in support of literacy. The funds will be used to purchase books, audio books, electronic books, and Kindle and iPad applications.
Valley High School received $2,000 from Mark Thompson to be used for college scholarships for Valley High School students.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $19,858.00 to be used as stated in the rationale.
V.Y.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $33,958.79 from the Jefferson County Public Education Foundation through the following donors:
The Diversity, Equity, and Poverty Program Scholarship Fund received donations totaling $150 from Bardstown Road Physical Therapy Group ($100) and Cardinal Hall of Fame Cafe ($50) to be used for student scholarships.
Class Act Federal Credit Union donated $5,000 for the ACT Now grant at Fairdale, Iroquois, Seneca, Valley, and Waggener high schools. The funds will be used to fund implementation of strategies that better prepare students for ACT testing and raise student scores on the ACT test.
The Community Foundation of Louisville donated $600 on behalf of Henry Heuser to benefit students through the 2013 Vogt Achievement Scholarships.
HP Network for Good donated $2,500 for Green Living Nights, a community outreach event hosted by students and staff at Indian Trail Elementary School to inform the community of environmental changes and challenges.
Humana Foundation donated $20,000 to benefit the health and well-being of students at Wellington Elementary School through New Roots, a Louisville-based non-profit organization that works to provide education and access to fresh food for urban residents. This donation will support the Wellington Fresh Stop, which supplies locally grown produce, and Food Literacy Project's Field-to-Fork Club activities.
Metro United Way, Inc. donated $748.79 on behalf of Joseph Fallon through the 2012-13 United Way Campaign. The funds will be used to benefit students at Louisville Male High School.
Younger Woman's Club of Louisville donated $4,960 to provide weekend food for 62 students at Engelhard Elementary School through the Family Resource Center's Blessings in a Backpack Program for the 2013-14 school year.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $33,958.79 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.Z.
Acceptance of Grant from State Future Farmers of America for Seneca High School
Funds received through the Agriculture Achievers Grants Program will be used by the Seneca High School Future Farmers of America Chapter to support a backyard chicken project.
The funds will be used to purchase a mobile chicken tractor, chicken feed, and other supplies.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $956.42 for Seneca High School.
V.AA.
Approval of Sponsorship of United States Department of Agriculture Summer Food Service Program
The United States Department of Agriculture (USDA) summer program provides breakfast, lunch, and supper meals that meet USDA nutrition guidelines. Benefits include free meals to any child that visits a qualifying site.
Federal Reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for these programs.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the sponsorship of the United States Department of Agriculture Summer Food Service Program.
V.BB.
Approval of Memorandum of Agreement with Breckinridge School of Nursing at ITT Technical Institute
JCPS will provide the use of clinical and educational facilities for the learning experiences of nursing students in all levels of programs at Breckinridge School of Nursing at ITT Technical Institute. The Breckinridge School of Nursing is ultimately responsible for the educational program of its students while they are assigned to the JCPS facilities.
Breckinridge School of Nursing students will engage in a supervised practical application/environment to assist JCPS students with vision and hearing screenings, scoliosis screenings, measurements of height and weight, assisting with health education, and various other applicable experiences. A list of activities is included in Addendum A of the attached Agreement. These services will also assist schools and their students by helping to meet the health needs of the students in order to keep them in the classroom, thereby protecting valuable instructional time.
This Memorandum of Agreement shall be effective beginning June 25, 2013, and ending on June 25, 2014. The Agreement will automatically renew for successive one-year terms for five years terminating on June 25, 2018.
Submitted by Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Breckinridge School of Nursing at ITT Technical Institute and authorize the superintendent to execute the attached Agreement on behalf of the Board and to execute future annual renewal agreements.
V.CC.
Approval of Memorandum of Agreement with Louisville and Jefferson County Metropolitan Sewer District Pertaining to a Green Infrastructure Project at Fairdale High School
The Louisville and Jefferson County Metropolitan Sewer District (MSD) is providing financial incentives to the Board of Education to construct sustainable stormwater management practices at Fairdale High School (FHS) through MSD’s Green Infrastructure Incentives and Savings Program. As the project is designed and developed, activities will be identified in which the contractor will coordinate with the Heavy Equipment Magnet Program at FHS to involve students in the implementation of the project.
Under the Memorandum of Agreement, MSD will reimburse the Board up to $440,000 of its costs to design and construct the green infrastructure. The total cost to design and construct the green infrastructure shall not exceed, and the Board shall not be required to expend, more than $440,000 under the Agreement.
The Agreement provides that, contingent upon approved credit application, MSD shall apply up to a 25 percent discount to the Drainage Service Charge levied upon the portion of the property serviced by the green infrastructure, which discount will be applied throughout the 10-year term of the Agreement.
Approval of this Memorandum of Agreement by the Jefferson County School District Finance Corporation, as the owner of the FHS property, by and through its Board of Directors, is also required.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board approve the attached Memorandum of Agreement pertaining to a green infrastructure project at Fairdale High School.
V.DD.
Revision of Board Policies: Powers and Duties of the Board (First Reading)
The proposed revisions were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached Board Policies: Powers and Duties of the Board for first submission and reading.
V.EE.
Approval of Board Policies: Fiscal Management
These proposed policies were received for first reading by the Board of Education on July 11, 2011.
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language, yellow highlighting is language that KSBA recommends that boards include in the policy area, and gray highlighting is language added and reviewed by the Policy Development Committee since first reading by the Board.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Fiscal Management policies.
VI.
Action Items
VI.A.
Approval to Name the Football Field at The Academy @ Shawnee the Daniel C. Lawson Field
Daniel C. (Danny) Lawson was an extraordinary student athlete at Shawnee High School and a member of the graduating Class of 1963. Danny won varsity letters in four sports—baseball, basketball, football, and track—in grades 10-12 and led the Louisville City high schools in scoring for both varsity basketball and football during the 1962 and 1963 seasons—his most famed accomplishment during his high school career.
Danny received a football scholarship to Oklahoma State University (OSU) and graduated with a Bachelor of Arts degree in Marketing. After a successful career at OSU, he was drafted by the Washington Redskins professional football team.
Danny Lawson was an extraordinary entrepreneur with more than 30 years of marketing and consulting experience within the private and public sector. In 1975, he began his transit career when he assisted in initiating the development of the transit system in Houston, Texas. In 1979, he started his own company, Lawson National Distributing, which was involved in the marketing and sale of public transit vehicles. In 1986, Black Enterprise Magazine recognized Lawson National Distributing as the ninth largest African American company in the United States.
Lawson was inducted into the Oklahoma State University Leadership Legacy Program, which honors outstanding alumni, and was a recipient of OSU Distinguished Alumni Award in 2005.
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the football field at The Academy @ Shawnee be named the Daniel C. Lawson Field.
Donations from Mr. Ishmon Burks (Shawnee High School Class of 1963) will pay for replacing the signage.
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the football field at The Academy @ Shawnee the Daniel C. Lawson Field.
Order #2013-79 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the request to name the Football Field at The Academy @ Shawnee the Daniel C. Lawson Field. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
VII.
Discussion Items
VII.A.
Update on the 55,000 Degrees Initiative
More than ever before, success in the global economy of the 21st Century depends on education attainment for both individuals and communities. In order to attain the highest aspirations for its citizens and the region, Louisville must overcome historically low levels of education attainment and accelerate the pace of change to move its education profile into the top tier of American cities.
In October 2010, a new public-private partnership called 55,000 Degrees took on this mission with the support of local foundations to launch Louisville into the top tier of our competitor cities with the bold goal of adding 40,000 bachelor’s degrees and 15,000 associate’s degrees by 2020.
In February 2011, the Board of Education approved the JCPS targets for 55,000 Degrees and authorized the Chairman and Superintendent to sign The Commonwealth Commitment to College and Career Readiness on behalf of Jefferson County Public Schools.
Tonight, Mary Gwen Wheeler, Executive Director of 55,000 Degrees, and Dr. Robert Rodosky; executive director; Data Management, Planning, and Program Evaluation; will provide an update on the progress toward meeting the goals.
Submitted by: Dr. Robert Rodosky
Superintendent Donna Hargens recommends that the Board of Education receive an update on the 55,000 Degrees Initiative.
Order #2013-80 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on the 55,000 Degrees Initiative. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VII.B.
2012–13 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.
Order #2013-81 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the May 13, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-82 - Motion Passed: A recommendation to adjourn the May 13, 2013, meeting of the Jefferson County Board of Education at 9:02 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
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