Welcome to the April 22, 2013, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

• Agenda 04 22 13 (Pending Board Action to Waive Bd Policy BDDC)
• Meeting Notice 04 22 13

Order #2013-61 - Motion Passed:  A motion to waive Board Policy BDDC and permit the addition of Action Item VI.D. to the agenda passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes of the March 25, 2013, regular meeting are presented for your review and approval.

Attachment

• Minutes 03 25 13

Superintendent Donna Hargens recommends the Board of Education approve the minutes of the March 25, 2013, regular meeting.

Order #2013-62 - Motion Passed:  Superintendent Donna Hargens recommends the Board of Education approve the minutes of the March 25, 2013, regular meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

• Recognitions by District 04 22 13

Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for April 22, 2013.

Order #2013-63 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for April 22, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

In February, a group of 11 students from Fern Creek Traditional High School, Principal Houston Barber, and teachers Brent Peters, Joseph Franzen, and Paul Barnwell were invited to the Navajo Nation to facilitate a Food and Digital Literacy workshop entitled “In the Garden of the Home God 2013.” Through this workshop, the students learned and shared their food practices in the home, classroom, and beyond. The workshop will conclude with a visit to Fern Creek Traditional High School from the Navajo students, faculty, and community later this month. 

In addition, a Food Literacy class at Fern Creek Traditional High School combines English Core Content national standards with holistic food exploration and studies to educate students on where food comes from and how it is made. Food Literacy takes learning outside the classroom—using the school garden and class meals—to extend learning and to teach social and critical-thinking skills.

This initiative was sponsored through a partnership between Middlebury College and the Smithsonian Institute. The goal of this project was to determine the outcomes of the relationship between the students from the Navajo Nation and Fern Creek Traditional High School and how their learning experiences have a positive impact on their academic success.

Rex Lee Jim, vice president of the Navajo Nation, will join the Fern Creek Traditional High School students for their presentation to share information about this joint endeavor and its positive learning outcomes. 

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize and receive a student demonstration of learning from a group of students from Fern Creek Traditional High School.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• PowerPoint: Superintendent's Report 04 22 13

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.BB.

Order #2013-64 - Motion Passed:  A motion that the Board of Education approve the Consent Calendar as presented in Agenda Items V.A. through V.BB., with the exception of Item V.AA. Acceptance of District Facilities Plan Hearing Report and District Facilities Plan, which was voted on separately, passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.

Order #2013-65 - Motion Passed:  A motion to approve Agenda Item V.AA. Acceptance of District Facilities Plan Hearing Report and District Facilities Plan passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 04 22 13

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 04 22 13

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

This is a report of field trip requests submitted to the Board of Education for approval on April 22, 2013.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 04 22 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

This project will address the repair and/or replacement of asphalt driveways and walkways at various schools including Ballard High, Fairdale High, Fern Creek High, Iroquois High, Kammerer Middle, Rangeland Elementary, St. Matthews Elementary, and Wilkerson Elementary.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Paving Package I @ Various Schools

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package I at Various Schools, for an estimated project cost of $149,150.

This project will address the repair and/or replacement of asphalt driveways and walkways at various schools including Coleridge-Taylor Montessori Elementary, Conway Middle, Hite Elementary, Layne Elementary, Norton Elementary, Pleasure Ridge Park High, Smyrna Elementary, Western High, and the C. B. Young Jr. Service Center.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Paving Package II @ Various Schools

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package II at Various Schools, for an estimated project cost of $125,000.

This project will consist of the replacement of the HVAC system. A new boiler, chiller, and domestic hot water heater will be installed. A new electrical service will be provided along with new light fixtures and the associated electrical system renovations required for the mechanical systems upgrade. Other electrical system upgrades include an emergency generator replacement, intercom, security, and fire alarm upgrades. The architectural scope of work includes renovations for eight new classrooms, a secured main entrance vestibule, miscellaneous renovations of the second floor area, partial roof replacement, corridor carpet removal, and installation of new classroom partitions. The architectural work also includes a full ceiling replacement and other work to accommodate the new HVAC system.

On October 8, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 133-13000.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on March 27, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Lassiter MS HVAC Phase 1 Renovation

Superintendent Donna Hargens recommends that the Board of Education award a contract to Parco Constructors Group, LLC for Phase 1 HVAC Renovation at Lassiter Middle School for the low base bid of $7,077,000 plus Alternates 1 and 3 for a total bid of $7,271,000; reject Alternates 2 and 4; and approve the revised BG-1 form for $8,214,883.

This project will provide an elevator addition to meet the requirements of the American with Disabilities Act.

On October 8, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 117-13019.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on March 28, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG-1 Elevator Addition Wilt ES

Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for Elevator Addition at Wilt Elementary School for the low base bid of $221,500 plus Alternate 1 for a total bid of $221,500; and approve the revised BG-1 form in the amount of $253,513.

On January 23, 2012, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 018-12027.

On May 14, 2012, the Board approved awarding a contract to Toadvine Enterprises as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Atherton HS Lower Gym Bleacher Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Toadvine Enterprises for the Lower Gym Bleacher Replacement at Atherton High School, for a total construction cost of $93,986.

On April 30, 2012, the Board of Education approved Biagi, Chance, Cummins, London, Titzer (BCCLT) Consulting Engineers to prepare plans and specifications for Project 040-12045.

On August 27, 2012, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

BCCLT Consulting Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Barret TMS Stage Rigging/Lighting Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Badgett Constructors, LLC for the Stage Rigging & Lighting Replacement at Barret Traditional Middle School, for a total construction cost of $106,721.64.

On February 27, 2012, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 086-12041.

On June 11, 2012, the Board approved awarding a contract to J-Town Contractors, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 New Sidewalk @ Sanders ES

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to J-Town Contractors, Inc. for the New Sidewalk at Sanders Elementary School, for a total construction cost of $13,500.

On June 27, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 374-12002.

On February 27, 2012, the Board approved awarding a contract to NPM as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Young ES Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to NPM for a Roof Replacement at Young Elementary School, for a total construction cost of $68,790.

On April 30, 2012, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-12046.

On June 25, 2012, the Board approved awarding a contract to J-Town Contractors, Inc. as the low bidder.

The JCPS Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Concrete Repairs @ Various Schools

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to J-Town Contractors, Inc. for the 2012 Concrete Repairs at Various Schools, for a total construction cost of $14,973.80.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 04 22 13

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

CMTA, Inc. provided architect/engineering services for the following projects:

• HVAC Renovation at Jeffersontown Elementary School;
• HVAC Renovation at Fairdale Elementary School; and
• HVAC Renovation/Addition at Valley High School.

The projects at Fairdale Elementary and Valley High schools only qualify for the lighting systems partial tax deduction. The Jeffersontown Elementary School project qualifies for the full building tax deduction.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve a request from CMTA, Inc. that would allow CMTA to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the three JCPS construction projects listed in the rationale.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments_04 22 13

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Competitive Negotiation on Integrated School Management Information Services;
• Competitive Negotiation on School and Community Nutrition Services Automated Absence Management and Substitute Placement Service;
• Glass, Plastic and Glazing Compounds;
• Athletic Supplies, Equipment and Uniforms (Percentage);
• Athletic Supplies and Equipment (Line Item);
• Agenda Books;
• Uniforms for Students Clothing Assistance Program;
• Pumps (Various);
• Graphics Department Supplies For Materials Production;
• Packaging for Rigid-Pack Machine;
• Commodity Processing for State Approved Processors;
• Amendment on Air Filter Media;
• Amendment on Electrical Supplies and Lighting (Line Item);
• Amendment on Lunchroom Commodities (Warehouse Delivery);
• Amendment on Swimming Pool Management Services;
• Amendment on Lawn Cutting Services

This report will inform the Board of purchase orders issued during the specified period.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 04 22 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of March 11, 2013, through March 31, 2013.

This report will inform the Board of vouchers paid during the specified period.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 04 22 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of March 11, 2013, through March 31, 2013.

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 04 22 13
• 1 Crystal Reporting Solutions
• 2 Catholic Charities of Louisville
• 3 Occupational Physician Services
• 4 The YMCA of Greater Louisville Amendment
• 5 Staff Development for Educators
• 6 Visually Impaired Preschool Amendment
• 7 National Institute for School Leadership

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachment

• Financial Report for Period Ended March 31, 2013

Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for period ended March 31, 2013.

The selection of Strothman & Company, PSC is in compliance with the Kentucky Model Procurement Code, KRS 45A.380.

The scope of this audit conforms to state regulations and is in compliance with the Single Audit program of the federal government.

Fees for Strothman & Company auditing services are not to exceed $140,000.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the appointment of Strothman & Company, PSC to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2013.

The Leadership Institute for School Principals offers public and private school principals in Kentucky an opportunity to receive leadership training from the internationally acclaimed Center for Creative Leadership, a top-ranked global provider of executive education. 

The Institute will deliver cutting-edge training to help principals:

• Build a high-performance culture and lead change;

• Explore how knowledge of individual strengths and developmental needs can produce positive outcomes for students, schools and communities; and

• Practice new behaviors for positive results.

Elementary, middle and high school principals are eligible to apply with preference given to those early in their careers. Six JCPS principals will be selected. The cost is $9,000 per principal.

Submitted by: Cordelia Hardin

Superintendent Donna Hargens recommends that the Board of Education approve the Leadership Institute for School Principals.

The Academy @ Shawnee received $1,500 from the Collective Brands Foundation. This donation will be used for student field trips and other student needs.

J. B. Atkinson Academy for Excellence received $5,000 from Fund for the Arts through a donation from Bruce Lunsford. This donation will be used to fund the Suzuki Violin program done in partnership with the University of Louisville.

Brandeis Elementary School received 70 one-year student licenses for the Reflex math online computer math fact fluency program valued at $3,390 from Reflex Math Inc. Third-grade students will use the program fifteen minutes a day three days each week to help reach fluency in multiplication and division facts.

Butler Traditional High School received $500 from Dallas Harshfield to help purchase uniforms and equipment for the baseball team. 

Cane Run Elementary School received $1,100 from Lubrizol. The funds will help with registration, travel, and lodging expenses for Betty Darleen Horton, Environmental Magnet Coordinator, to attend the National Science Teachers Association Annual Conference, April 11-14, 2013, in San Antonio, Texas. 

Central High School Magnet Career Academy received $1,652 from Stuart Sampson to help with purchasing warm-up suits for the track teams.

DuPont Manual High School received $2,815 from the duPont Manual Alumni Association to be used for travel expenses for the academic team to go to the World Quest and Quick Recall tournament.

DuPont Manual High School received $1,000 from the Society for Science and the Public and INTEL to be used for supplies for math, science, and technology competitions during the school year.

Field Elementary School received $684 from the Field Parent Teacher Association (PTA) to assist with expenses for the fifth-grade trip to Pine Mountain Settlement School.

Health Services received $6,500 from KentuckyOne Catholic Health Initiatives to be used to fund programs in the Health Promotions Schools of Excellence for the 2013-14 school year. Programs will include cardiovascular disease, cancer and injury prevention, and promotion of physical fitness, which will address the eight components of Coordinated School Health.  

Indian Trail Elementary School received $2,500 from Hewlett-Packard. This donation will be combined with other funds to pay for building a pergola over the picnic area. Any remaining funds will be used for other improvements to the school grounds.

Iroquois High School received various tools, supplies, and equipment valued at $25,000 from ACE Mentors to be used by students in construction trades to build an amphitheater and a multipurpose athletic field.

Gheens Professional Development Academy received 1,500 small paint brushes, 720 medium paint brushes, and 18 large paint brushes from the U.S. Fish and Wildlife Services. The paint brushes will be distributed to secondary visual arts teachers throughout the district with Title I schools receiving brushes first. The paint brushes are valued at $11,658.

Louisville Male High School received $5,000 from the Louisville Male Alumni Association to help with the cost of the school’s annual track meet.

Meyzeek Middle School received 30 Samsung Chromebooks, two BALT mobile laptop charging stations, and 150 COBY headphones valued at $1,402.84 from Donors Choose.org. The items will be used in classrooms.

Moore Traditional School received a single patient exam table valued at $500 from Jefferson Community Technical College System to be used by students in the Medical, Health, and Environment career theme magnet.

Moore Traditional School received $500 from Papa John’s Inc. to be used to pay for expenses for the boys' basketball team.

The Multicultural Teacher Recruitment Program (MTRP) received $3,500 from attendees at the Annual Scholarship Gala. This donation will fund scholarships that will be issued to seven graduating seniors in the MTRP program. 

Stopher Elementary School received $500 from Jeff Ratanapool to be used to purchase supplies needed for drama performances.

Waggener High School received $500 from Frederick Hale to be used to help fund the girls' basketball team.

Waggener High School received $1,000 from MidAmerica Sports Center LLC to be used to help fund the girls' basketball team. 

Waggener High School received $1,000 from St. Matthews Basketball League to be used to help fund the boys' basketball team.

Submitted by:  Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $77,201.84 to be used as stated in the rationale.

Jefferson County Public Schools received $112,646.29 from the Jefferson County Public Education Foundation through the following donors:

• The J. C. Cantrell Scholarship Fund received donations totaling $6,250 from Stock Yards Bank & Trust ($5,000) and John Cantrell ($1,250) for the students at Valley High School.
• C. E. and S. Foundation, Inc. donated $38,043.50, which represents the third of five installments of a $179,000 grant in support of the Early College Program at Western High School.
• Jane Charmoli donated $1,000 to the Louisville Education & Employment Program (LEEP) to be used for high school scholarships.
• Gordon Food Service (GFS) donated $2,352.79 to be used for scholarships for high school seniors.
• HP Network for Good donated $2,500 for Green Living Nights, a community outreach event hosted by the students and staff at Indian Trail Elementary School to inform the community of environmental changes and challenges.
• J. P. Morgan Charitable Giving Program, administered by National Philanthropic Trust (NPT), donated $62,500, which represents their 2012–13 commitment of matching funds in support of the Investing in Innovation (i3) Making time for What Matters Most programs at The Academy @ Shawnee, Fern Creek Traditional High School, Waggener High School, and Western High School.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $112,646.29 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.S.1. through V.S.6.

The National Center for Family Literacy (NCFL) is providing funding totaling $5,000 to JCPS Adult and Continuing Education's Family Education Program.

Funds provided by NCFL will cover the adult and parent education portions of a four-week summer camp designed to combat learning loss for Limited English Proficient children. 

The camp will include weekly Adult Education, Parent Education, Children's Education, and Parent and Child learning activities based on the Common Core Standards. The camp will be held at Klondike Elementary School.

Submitted by: Christi Lanier-Robinson

Attachment

• NCFL Grant Notification Letter

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $5,000 from the National Center for Family Literacy and authorize the superintendent to sign the attached grant letter.

KentuckianaWorks is providing funding in the amount of $37,160 to JCPS Adult and Continuing Education and Iroquois High School for the support of the Kentucky Manufacturing Career Center. JCPS Adult Education will receive $30,910 and Iroquois High School will receive $6,250.

JCPS Adult and Continuing Education will provide English as a Second Language assessment services, basic skills upgrade classes for English Language Learners and English speaking adult students using manufacturing skill trades artifacts. These classes will be offered during day and evening hours.

Iroquois High School will assess up to 100 Iroquois students using the National Career Readiness Credential Exam and recruit and select up to 15 Iroquois students to take the Manufacturing Skills Standards Council Certified Production Technician course at the center during the summer of 2013.

The subgrant period is from April 23, 2013, through June 30, 2013.

Submitted by: Christi Lanier-Robinson

Attachment

• KentuckianaWorks Subgrant Agreement

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $37,160 from the KentuckianaWorks Foundation and authorize the superintendent to sign the attached subgrant agreement.

On January 14, 2013, the Board of Education of Jefferson County accepted funding from the University of Louisville in the amount of $6,700.

The JCPS Adult and Continuing Education will use the funds to provide a two-week intensive GED instruction class for adult learners who were close to finishing their GED the previous semester but did not.

This modification increases funding in the amount of $1,200 from the University of Louisville and will be used to provide a College Readiness Adult Education/GED course for adults within Jefferson County.

Submitted by: Christi Lanier-Robinson

Attachment

• Amendment to MOA with University of Louisville

Superintendent Donna Hargens recommends that the Board of Education accept the attached contract modification from the University of Louisville and authorize the superintendent to sign same.

On August 13, 2012, the Board of Education accepted funding in the amount of $94,140 from the KentuckianaWorks Foundation to support the JCPS Adult and Continuing Education YOUth Career Center.

On January 14, 2013, the Board accepted an increase in funding in the amount of $71,660, which increased the total amount from $94,140 to $165,800.

The attached contract modification will increase funding in the amount of $65,365, for a total of $200,505. The additional funds will be used to cover salaries, fringe benefits, and travel expenses of existing YOUth Career Center staff and pay incentives for academic achievements (i.e., attaining a GED) to eligible YOUth participants.

The term of the contract is July 1, 2012, through June 30, 2013.

Submitted by: Christi Lanier-Robinson

Attachments

• 1 Contract #340-160-12 Modification 02
• 2 Original Contract #340-160-12 (Approved 08/13/12)
• 3 Contract 340-160-12 Modification 01 (Approved 01/14/13)

Superintendent Donna Hargens recommends that the Board of Education accept a $65,365 increase in funding from the KentuckianaWorks Foundation and authorize the superintendent to sign the attached contract modification.

On August 13, 2012, the Board of Education accepted funding in the amount of $335,000 from the KentuckianaWorks Foundation to support the JCPS Adult and Continuing Education YOUth Career Center.

This modification reflects the changes made in personnel, which include salary as well as fringe benefits and operating expenditures, and does not increase the original contract amount.

Submitted by: Christi Lanier-Robinson

Attachments: Contract #500-150-12 Modification 01

• 1 Contract #500-150-12 Modification 01
• 2 Contract #500-150-12 (Approved 08 13 12)

Superintendent Donna Hargens recommends that the Board of Education accept a contract modification to reflect changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract modification.

On August 13, 2012, the Board of Education accepted funding in the amount of $500,000 from the KentuckianaWorks Foundation to support the YOUth Career Center One-Stop Center.

This modification reflects the changes made in personnel, which include salary as well as fringe benefits and operating expenditures, and does not increase the original contract amount.

• 1 Contract #211-400-12 Modification 01
• 2 Contract #211-400-12 (Approved 08/13/12)

Superintendent Donna Hargens recommends that the Board of Education accept the modification number 01 as stated in the rationale and authorize the superintendent to sign the attached contract.

Each year Jefferson County Public Schools co-hosts the College and Career Expo where students and parents have an opportunity to pick up brochures and other materials relating to post-secondary educational choices.

More than 200 colleges and universities are represented at the Expo.

The 2013 College and Career Expo will be held on Sunday, October 13, 2013, from 1 to 4 p.m. at the Kentucky Exposition Center.

Submitted by: Dr. Dewey Hensley

Attachment

• 2013 College & Career Expo Sponsorship Proposal

Superintendent Donna Hargens recommends that the Board of Education approve the attached 2013 College and Career Expo Sponsorship Proposal and authorize the superintendent to sign same.

The Workers’ Compensation program has been self-insured since 1978. This program has realized cost savings for the District in the form of interest on reserves and rate increases on insurance premiums.

The program has also eliminated poor claims administration, gained administrative control, gained plan flexibility, and provided better services to employees.

Submitted by: Dr. Michael Raisor

Attachment

• Resolution for Workers' Compensation Self-Insured Program

Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to Self-Insure the Workers’ Compensation Liabilities of the District.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual.

Following approval by the Board, the request is submitted to the Kentucky Department of Education, Division of Learning Services. The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD134 and SSD135 rather than by name.  Student SSD134 has a medical condition, with physician documentation, which requires a three-hour, twenty-minute school day, five days a week. Appropriate ECE procedures have been followed for this student who is being served in a Resource Class in a middle school.

Student SSD135 has a medical condition, with proper physician documentation, which requires a three-hour, 25-minute school day, five days a week. Appropriate ECE procedures have been followed for this student who is being served in a Resource Class in a middle school.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day and/or week for two students in the Exceptional Child Education Program for the remainder of the 2012-13 school year.

KRS 158.140 permits a local board of education to award a diploma to any student posthumously with the high school class the student was expected to graduate.

Dakota Pitzer was a student at Atherton High School and on track to graduate with the class of 2013 until his untimely death in the summer of 2012.

Dakota passed away due to injuries sustained in a single-car accident on his way to work as a lifeguard. Dakota completed his junior year and had enough credits to be a senior when the accident occurred.

As a student at Atherton, Dakota maintained satisfactory grades, attendance, and behavior. He was well respected in the community and among his peers. He also earned the rank of Eagle Scout at the age of 15.

The Board of Education is requested to authorize the award of a high school diploma to Dakota Pitzer posthumously with the class of 2013. The diploma will be presented to Dakota's family.

Submitted by: Dr. Dewey Hensley

• KRS 158.140

Superintendent Donna Hargens recommends the Board of Education authorize the posthumously-awarded diploma from Atherton High School to the family of Dakota Pitzer.

This Memorandum of Understanding designates the Jefferson County Board of Education as an American Heart Association (AHA) training site under the Louisville Metro EMS (LMEMS) and allows JCBE to train and certify staff in Cardiopulmonary Resuscitation (CPR).

LMEMS will provide guidance, required books with other associated training materials, AHA instructor updates, quality assurance and course oversight, and act as a resource regarding AHA policy and guidelines.

This Memorandum of Understanding shall remain in effect for a period of three years from the date of approval.

Submitted by: Dr. Michael Raisor

Attachment

• MOU Louisville Metro Emergency Medical Services

Superintendent Donna Hargens recommends the approval of the Memorandum of Understanding with Louisville Metro EMS designating the Jefferson County Board of Education as an American Heart Association training site to conduct Cardiopulmonary Resuscitation (CPR) training.

The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs. 

Each school district eligible to receive funding from this Act must submit an application to the Division of Career and Technical Education by May 1, 2013. The budget request is for fiscal year 2013-14.

Submitted by: Cordelia Hardin

Attachment

• Carl D. Perkins Application 04 22 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached Carl D. Perkins Career & Technical Education Improvement Act application.

For Fiscal Year 2013, the first offer of assistance is $945,054 and the second offer of assistance is $429,570, for a total of $1,374,624. 

The Jefferson County Board of Education has accepted offers of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The district received $1,027,868 in support of the KETS Program in Fiscal Year 2012; $2,036,686 in Fiscal Year 2011; $2,108,238 in Fiscal Year 2010; $1,798,790 in Fiscal Year 2009; $1,083,339 in Fiscal Year 2008 and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the Jefferson County Public Schools unmet need in technology education.

Submitted by: Dr. Michael Raisor

Attachment

• SFCC First Offer of Assistance 04 22 13
• SFCC Second Offer of Assistance 04 22 13

Superintendent Donna Hargens recommends that the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $1,374,624 and authorize the superintendent to commit $1,374,624 in local funds to the education technology restricted account to match the offer.

The Jefferson County Board of Education is the grantee for operating the Head Start/Early Head Start program. Each year, the Head Start/Early Head Start grantee is required to submit a refunding application to the Region IV Head Start Office in order to receive funding for the program. Included are Long/Short Range Goals, Program Philosophy, Self-Assessment, Self-Assessment Corrective Plan, Community Assessment, Training/Technical Assistance Plan, School Readiness Plan, and proposed 2013-14 budget.

Continuation of the funding will enable Head Start/Early Head Start to provide both classroom and comprehensive services to 1,913 Jefferson County Head Start/Early Head Start children, pregnant women, and families who have the greatest needs.

In February 2013, the Head Start/Early Head Start Self-Assessment and the 2011 Federal Review Corrective Action Plan was completed indicating that the program continues to be in compliance. Head Start/Early Head Start will continue blending services and collaborating with other JCPS early childhood programs. Head Start/Early Head Start will coordinate services with JCPS Health Services, Nutrition Services, Transportation, Exceptional Child Education, Adult Education, and Financial Services.

The Head Start/Early Head Start Policy Council has assisted in the planning and has approved the proposal.

Submitted by: Dr. Dewey Hensley

• Community Assessment 2012-13
• Grant Award Letter
• Long/Short-Range Goals
• Philosophy, Vision, Mission
• School Readiness Plan
• Self-Assessment 2012-13
• Self-Assessment Corrective Action Plan 2012-13
• Training/Technical Assistance Plan

Superintendent Donna Hargens recommends that the Board of Education approve the submission of the 2013-14 Head Start/Early Head Start Refunding Proposal with the Long/Short Range Goals; Program Philosophy; Self-Assessment; Self-Assessment Corrective Plan; Community Assessment; Training/Technical Assistance Plan; School Readiness Plan; and proposed 2013-14 budget of $14,751,700.

The District Facilities Plan was developed pursuant to 702 KAR 4:180. The DRAFT District Facilities Plan was approved by the Board of Education on March 25, 2013.

Regulation requires that a Local/State Board Public Hearing be held following Board approval and prior to submission of the report to the Kentucky Board of Education. The Hearing was held on April 9, 2013, where the attached report was produced.

After review and approval of the hearing report by the Board of Education, the District Facilities Plan will be submitted to the Kentucky Board of Education for final approval.

Submitted by: Dr. Michael Raisor

Attachments

• DFP Hearing Report
• District Facilities Plan

Superintendent Donna Hargens recommends that the Board of Education approve the attached District Facilities Plan Hearing Report and District Facilities Plan.

The 2012-13 School Bus Purchase Authorization from the Kentucky Department of Education, Education and Workforce Development Cabinet, Division of District Support, will allow the district to participate in the state contract bid for school buses.

Funds are from the JCPS 2012–13 School Bus Replacement Account. This purchase will include 47 Freightliner-Thomas buses at a cost of $3,969,934 comprised of three 52-passenger Exceptional Child Education buses with wheelchair lift and air conditioning; two 52-passenger Exceptional Child Education buses with air conditioning; and 42 regular 66-passenger buses.

The buses recommended for purchase are to replace aging fleet inventory as part of our normal bus replacement program cycle.

Submitted by: Dr. Michael Raisor

Attachments: KDE Bus Order Forms PA1 and PA2

• 2012-13 School Bus Purchase Authorization

Superintendent Donna Hargens recommends that the Board of Education approve the purchase of 47 Freightliner-Thomas buses and authorize the superintendent to sign the attached 2012-13 School Bus Purchase Authorization.

Senate Bill 97 permits a school district to increase the compulsory attendance age to 18. The first year for possible implementation would be the 2015–16 school year.

The Kentucky Board of Education is urging local school districts to "be courageous" and become early adopters. In addition, the Kentucky Department of Education has announced a program to award $10,000 planning grants to the first 57 districts to approve a policy raising the dropout age prior to the 2015–16 school year.

Local boards of education may begin adopting such a policy on July 1, 2013, or thereafter, that contains an effective date of 2015–16. In addition, the Kentucky School Boards Association will provide suggested language for districts to include in such a policy.

Submitted by: Dr. Dewey Hensley

Attachments

• JCBE Resolution for Compulsory Attendance Age
• Senate Bill 97 Proposed Timeline

Superintendent Donna Hargens recommends that the Board of Education accept the attached resolution and authorize the superintendent to sign same.

Order #2013-66 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education accept the attached resolution and authorize the superintendent to sign same. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

On May 29, 2012, the Board of Education approved the Strategic Plan Vision 2015. The goals and strategies outlined in the strategic plan are designed to set a course for the district through 2015. This plan makes our priorities clear, ensures full transparency, and will use measurable outcomes to hold us accountable for maintaining a focus on what will benefit our students. This strategic plan will guide and focus our daily work.

After Board approval, the Superintendent and Cabinet engaged their staff in formulating detailed series of action steps for the 2012–13 school year, including timelines and personnel responsible, to implement each of the strategies so that we can accomplish our goals.

The final document, which includes goals, strategies, and action steps, serves as the 2012–13 Comprehensive District Improvement Plan. Public feedback for the strategic plan was gathered by placing the document on the Web, distributing it to all principals, and meeting with various community groups.

In April 2013, the 2012–13 Comprehensive District Improvement Plan was revised to include explicit strategies focused on our Priority Schools. The revisions were shared with the priority school principals.  The revised CDIP is attached.

Submitted by: Dr. Donna Hargens

Attachment

• Revised 2012-13 Comprehensive District Improvement Plan

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised 2012–13 Comprehensive District Improvement Plan.

Order #2013-67 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the attached revised 2012–13 Comprehensive District Improvement Plan. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chuck Haddaway.

The district’s application aims to provide an opportunity to use non-traditional approaches to curriculum, instruction, assessment, and governance to improve student achievement.

District of Innovation status, which can be granted for five years, will exempt the district from certain administrative regulations and statutory provisions in an effort to improve the learning of students.

After receiving District of Innovation status, school level plans, focusing on the 30 schools designated as Transformation Zones, can be developed. The plans must be approved by at least 70 percent of the staff in order to be implemented.

JCPS developed its District of Innovation application around four strategies that align with the District Strategic Plan: Vision 2015. 

• Creating equal access to highly effective instruction through professional collaboration;
• Extending learning opportunities so students may learn anywhere/any time they have access to instructional materials;
• Creating Schools of Innovation; and
• Creating a system of support for each student to be successful.

Submitted by: Dr. Dewey Hensley and Dr. Robert Rodosky

• District of Innovation Application Summary
• PowerPoint Presentation: District of Innovation

Superintendent Donna Hargens recommends that the Board of Education approve the District of Innovation application due to the Kentucky Board of Education by May 1, 2013.

Order #2013-68 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the District of Innovation application due to the Kentucky Board of Education by May 1, 2013. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

The selection of Strothman & Company, PSC is in compliance with the Kentucky Model Procurement Code, KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit program of the federal government. Fees for Strothman & Company auditing services are not to exceed $140,000.

Approval to request and engage the Kentucky Office of Public Accounts, State Auditor Adam Edelen, to provide examination of certain financial activity, policies, and procedures of the District. The scope of the audit is provided within the provided attachment. District portion of the cost of the State audit not to exceed $125,000.

• Independent Auditor's Contract 04 22 13
• Scope Document for Engagement Requested by JCPS

Superintendent Donna Hargens recommends that the Board of Education approve the appointment of Strothman & Company, PSC to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2013. In addition Superintendent Hargens recommends the Board of Education approve a request to Kentucky State Auditor Adam Edelen to perform an examination of the financial activities of the district through engagement with the Kentucky Office of Public Accounts.

Order #2013-69 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the appointment of Strothman & Company, PSC to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2013. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.

Order #2013-70 - Motion Passed:  Superintendent Hargens recommends the Board of Education approve a request to Kentucky State Auditor, Adam Edelen to perform an examination of the financial activities of the district through engagement with the Kentucky Office of Public Accounts. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

In the fall of 2011, JCPS participated in an extensive curriculum management audit that compared the district’s performance against the following five standards:  (1) control of resources, programs, and personnel; (2) establishment of clear and valid objectives for students; (3) internal consistency and rational equity in program development and implementation; (4) use of data to adjust, improve, or end ineffective practices, and (5) improved productivity.

The Curriculum Management Audit report includes 24 findings and 10 recommendations and is designed to offer a systems approach to educational improvement.  The complete 566-page audit report can be found at: http://www.jefferson.k12.ky.us/Projects/CMA/JCPS_Audit.pdf

Since the report was issued, we have (1) reviewed the audit findings and recommendations; (2) prioritized the recommended actions by creating a timeline and a means to track progress; and (3) incorporated many of these actions into our district strategic improvement plan. This report will provide an update of our progress in implementing the recommended actions. Some of our recent work has focused on:

• Reviewing, revising and adopting board policies (Recommendation 2)
• Designing district walk-through instruments that focus on learning targets and standards based instruction (Recommendation 7)
• Conducting a needs assessment for professional development (Recommendation 8)
• Aligning district and building level resources to curricular goals and strategic priorities through the budget process (Recommendation 10)

• PowerPoint Presentation: CMA Progress Report

Superintendent Donna Hargens recommends that the Board of Education receive a progress report on the recommended actions from the Curriculum Management Audit.

Order #2013-71 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a progress report on the recommended actions from the Curriculum Management Audit. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2012–13 Discussion Agenda Planning Calendar 04 22 13
• 2 2011–12 Discussion Agenda Planning Calendar FINAL
• 3 2010–11 Discussion Agenda Planning Calendar FINAL
• 4 2009–10 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #2013-72 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the April 22, 2013, meeting of the Jefferson County Board of Education at xxx p.m.

Order #2013-73 - Motion Passed:  A recommendation to adjourn the April 22, 2013, meeting of the Jefferson County Board of Education at 10:06 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.