Welcome to the March 11, 2013, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

• Agenda 03 11 13
• Meeting Notice 03 11 13

Order #2013-37 - Motion Passed:  A motion that the Board of Education amend the regular meeting format and add an Executive Session prior to the Consent Calendar and Superintendent’s Report passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes of the February 25, 2013, regular meeting are presented for your review and approval.

Revised minutes of the February 11, 2013, regular meeting are also submitted for your review and approval. The minutes were revised to correct the staff members' attendance, as highlighted on page 1. 

Attachments

• Minutes 02 11 13 (Revised)
• Minutes 02 25 13 (Revised)

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 25, 2013, regular meeting and the revised minutes of the February 11, 2013, regular meeting.

Order #2013-38 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the February 25, 2013, regular meeting and the revised minutes of the February 11, 2013, regular meeting. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. Chris Brady.

• Recognitions by District 03 11 13

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for March 11, 2013.

Order #2013-39 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for March 11, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Cane Run Elementary is one of three schools in the state to receive the 2013 Kentucky Green Ribbon School Award. The award recognizes schools that exemplify environmental excellence and that work with staff, students, and their communities to promote environmental literacy and sustainable learning environments.

The award is presented by the Kentucky Department of Education in partnership with the Kentucky Environmental Education Council, the Department for Energy Development and Independence, and the Kentucky School Boards Association. 

Cane Run Elementary School is now a nominee for the 2013 National Green Ribbon Award, which will be announced on April 22 by the U.S. Department of Education. If selected as a recipient of the national award, Cane Run Elementary School will be invited to Washington, D.C., to attend a recognition ceremony on Monday, June 3.  

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Cane Run Elementary School for receiving the 2013 Kentucky Green Ribbon School Award.

Derrick Jones received a $180,000 Naval Junior Reserve Officers Training Corps (NJROTC) scholarship to attend one of more than 160 top colleges and universities of his choice from across the nation. He plans to attend the University of Notre Dame or the United States Naval Academy. 

As a scholarship recipient, Derrick will be presented with the opportunity to enhance and build upon his leadership skills, provided with real-world learning experiences during his college career, and provided with career opportunities after graduation.

Derrick had to meet very strict eligibility requirements to qualify for application and participation in the NJROTC scholarship program. He currently maintains a 3.9 grade point average (GPA). He consistently challenges himself and has excelled in English, math, science, and social studies. He is an excellent role model for his peers. Derrick has been an outstanding NJROTC cadet for four years and served as Battalion Commander this school year. 

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Derrick Jones, a student at Valley High School, for receiving a $180,000 Naval Junior Reserve Officers Training Corps Scholarship.

Chanze Castro is a winner in the eighth annual New Voices Young Playwrights Festival contest. His ten-minute play “Cameron the Mango” will be published in the New Voices anthology and will be produced by professional actors at Actors Theatre of Louisville and by the Apprentice/Intern Company to be performed on stage in April.

The contest was open to middle and high school students living in Kentucky and in the 812 area code area in Southern Indiana. 

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Chanze Castro, a student at Valley High School, as a winner in the Actors Theatre of Louisville’s New Voices Young Playwrights Festival contest.

March is Music In Our Schools Month (MIOSM), and the 2013 national theme is “Music Education—Orchestrating Success.”

The purpose of the national observance is to draw attention to the importance of music education in our schools and communities as well as to gain and promote the support of teachers, parents, students, and the community to advocate for music education in our schools across the nation.

In celebration of MIOSM, the Brown Jazz Combo will perform on March 11 and Lincoln Elementary Performing Arts School students will perform on March 25 in the lobby area prior to the Jefferson County Board of Education meetings.
 
Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize March as Music In Our Schools Month.

Board members adjourned from Executive Session by consensus and returned to open session at approximately 7:35 p.m.

Order #2013-40 - Motion Passed:  A motion that the Board of Education enter into Executive Session for the purpose of discussions relating to pending litigation and collective bargaining negotiations pursuant to KRS 61.810(1) (c) and (e) of the Open Meetings Act passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.

Board members adjourned from Executive Session and returned to Open Session at approximately 7:35 p.m.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• Narrative: Superintendent's Report 03 11 13
• PowerPoint: Superintendent's Report 03 11 13

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.O.

Order #2013-41 - Motion Passed:  A motion that the Board of Education amend the Consent Calendar to add a Memorandum of Agreement with the Jefferson County Teachers Association regarding the transfer of Gheens-based resource teachers passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

Order #2013-42 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items VI.A. through VI.P. The recommendation passed with a motion by Mr. David Jones and a second by Mr. Chris Brady.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 03 11 13

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 03 11 13

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

This is a report of field trip requests submitted to the Board of Education for approval on March 11, 2013.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 03 11 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

This project will provide access to and from the school property to reduce congestion and hazardous conditions.

Pursuant to the requirements of 702 KAR 4:160, and the policies and procedures of the Jefferson County Public School District, a project application form shall be submitted to initiate a minor project.

On February 11, 2013, The Board of Education accepted a grant from the Commonwealth of Kentucky Transportation Cabinet. This project is being funded through reimbursable state contingency funding (FD39 Funds).

Pursuant to those requirements, an Architect or Engineer cannot be selected until advertisements are made and following an interview and evaluation process.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Farnsley–Kaufman Access Road

Superintendent Donna Hargens recommends that the Board of Education approve the project and BG–1 form for a new Farnsley–Kaufman Access Road at Farnsley Middle School, for an estimated project cost of $80,000.

This project replaces approximately 160 squares of roofing.

On October 8, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 179–13007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 21, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Central HS Roof Replacement

Superintendent Donna Hargens recommends that the Board of Education award a contract to Stateline Roofing & Metal Co., Inc. for Roof Replacement at Central High School Magnet Career Academy for the low bid of $150,000 and approve the revised BG–1 form in the amount of $171,100.

The project will consist of the replacement of the HVAC system, routing power to all new mechanical equipment along with other associated electrical system renovations (switchgear replacement, generator replacement, lighting, fire alarm, security, intercom paging). Architectural work will include renovations to administrative offices, new ceilings, ADA restroom upgrades, plumbing fixture replacement and miscellaneous renovation.

On October 8, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 099–13015.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on February 22, 2013. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Minors Lane ES Renovation Phase 1

Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for Renovation Phase 1 at Minors Lane Elementary School for the low base bid of $3,032,000 plus Alternates 1, 2, and 3 for a total bid of $3,109,700; and approve the revised BG–1 form for $3,710,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 03 11 13

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments_03 11 13

Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Catering - Food Items and Paper Products (For Nutrition Services);
• Beverage Program (For Secondary Schools);
• Printing: Lifelong Learning Course Catalog;
• Reconditioning of Athletic Equipment;
• Athletic Field Marking Paint;
• Boxes, Cardboard;
• Chiller, Water - Supplement (Air Cooled, Scroll Compressors);
• Amendment on Athletic Supplies and Equipment (Line Item)
• Amendment on Furniture, Classroom and Office (Line Item).

This report will inform the Board of purchase orders issued during the specified period.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 03 11 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 11, 2013, through February 24, 2013.

This report will inform the Board of vouchers paid during the specified period.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 03 11 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of February 11, 2013, through February 24, 2013.

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 03 11 13
• 1 Staff Development for Educators
• 2 Solution Tree, Incorporated

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

Atherton High School received $500 from UPS to purchase items for staff including non-monetary gifts and luncheons.

Barret Traditional Middle School received $1,000 from EverFi to be used to purchase equipment and supplies for the Technology Department.

Breckinridge-Franklin Elementary School received $2,000 from the Kentucky Derby Museum Corporation.  The donation was awarded to the contest winners of the Kentucky Derby Art Contest and will be used to purchase art supplies for students.

Brown School received a donation of $4,000 from Katherine T. Ockels to start a fund to cover expenses to update the lighting and sound systems in the school auditorium. 

Butler Traditional High School received funds and items totaling $3,908.45 from the Butler Traditional Parent Teacher Student Association (PTSA). Donations include 35 blue yoga mats, a scale with body fat monitor, basketball t-shirts for Exceptional Children Education (ECE) students 4X4 interlocking rubber floor mats, and funds to cover the cost of students attending the Kentucky United Nations Assembly (KUNA).

Cane Run Elementary school received $1,100 from Zeon Chemicals L.P. to be used for registration fees, travel, lodging, and meal expenses for Betty Darleen Horton, Environmental Magnet Coordinator, to attend the 2013 National Science Teacher Association Conference on Science Education, April 11 thru 14, 2013, in San Antonio, Texas. 

Jaeger Early Childhood Education Center received $3,000 from PNC Grow-Up Great program. The donation will be used to purchase playground supplies including rubber mulch.

Newburg Middle School received $1,500 from Newburg Middle PTSA. This donation will be used for the eighth-grade graduation ceremony. 

Robert Frost Middle School Art Department received $500 from the Kentucky Derby Museum Corporation for the first place award for the student art contest. This donation will be used to purchase art supplies for students.

Waggener High School received $500 from Louisville Select to be used to support the girls’ basketball team. 

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $18,754.70 to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.M.1. through V.M.4.

Accelerated Opportunities is a partnership between JCPS Adult and Continuing Education and Jefferson Community and Technical College to provide contexted vocational training for adult learners.

As a Phase II participant, JCPS Adult and Continuing Education will use the additional $5,000 for mentoring new colleges in Phase I of the program. This modification will increase the total amount of the contract to $3,837,986.

Approximately 51,621 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students.

Submitted by: Christi Lanier-Robinson

Attachment: Comm of KY Doc ID No. P02 415 13000020902

• KY Doc ID No. P02 415 1300002090 2

Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $5,000 from the Council on Postsecondary Education, Kentucky Adult Education, and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education has awarded the District a $139,999 grant to fund professional development activities to improve teacher content knowledge and teaching skills in science that leads to improved student learning.

The District will partner with faculty from the University of Louisville College of Education and College of Arts and Sciences to create professional development activities.

The grant will be used to pay salaries for project coordination and evaluation, fringe benefits, teacher stipends, substitutes, travel, materials, and a sub-agreement with the University of Louisville.

Submitted by: Dr. Dewey Hensley

Attachment

• Kentucky Math and Science Partnership Grant Agreement

Superintendent Donna Hargens recommends that the Board of Education accept a Math and Science Partnership Grant in the amount of $139,999 from the Kentucky Department of Education and authorize the superintendent to sign the attached grant agreement.

Klondike Lane, Rangeland, Slaughter, and Wellington elementary schools each received funding in the amount of $2,600 to be used for fitness programs offered to students and their families.  Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a grant of $10,400 from the National Center for Family Literacy for Klondike Lane, Rangeland, Slaughter, and Wellington elementary schools.

The grant funds will support a hands-on, inclusionary arts project for Price and Wilkerson Traditional elementary schools.

Using a VSA Kentucky approved teaching artist, students will experience a thematic project utilizing dance, drama, music, storytelling or visual arts.

Each school received $1,200 in funding to pay an artist facilitator.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve two grants totaling $2,400 for Price and Wilkerson Traditional elementary schools.

The attached tuition contract provides for tuition payments from the Anchorage Board of Education. The Anchorage Independent School District does not offer grades nine through twelve to its resident students.

This agreement is based upon the nonresident tuition rate approved by the Jefferson County Board of Education, which reflects the cost to Jefferson County Public Schools of educating nonresident students.
 
The Anchorage Independent School District currently has an interim superintendent; therefore, the proposed contract is for a one year renewal only.  

Submitted by: Dr. Dewey Hensley

Attachment

• Anchorage Board of Education Tuition Contract

Superintendent Donna Hargens recommends that the Board of Education approve the attached tuition contract with Anchorage Board of Education.

The 2013 high school graduation schedules provide that no graduation will be conducted prior to the last student day.

Option 1 will remain in effect pending no school closings due to inclement weather after Board approval on March 11, 2013.

Option 2 adds one day and is in effect if there are school closings due to inclement weather.
 
Submitted by: Dr. Dewey Hensley

Attachments

• Proposed 2013 Graduation Dates (Options 1 & 2)

Superintendent Donna Hargens recommends that the Board of Education approve the attached 2013 high school graduation schedules, Options 1 and Option 2.

After meeting in Executive Session prior to the Consent Calendar and Superintendent's Report, the Board of Education voted to add this item to the Consent Calendar.

• MOA with JCTA Approved 03 11 13

KRS 156.108 and 160.107 (House Bill 37, enacted 2012) provide Kentucky public school districts the opportunity to apply to the Kentucky Board of Education to be designated a District of Innovation, and thereby be exempt from certain administrative regulations and statutory provisions, as well as waiving local board policy in an effort to improve the learning of students.

By "re-thinking" what a school might look like, districts will be able to redesign student learning in an effort to engage and motivate more students and increase the numbers of those who are college and career ready.

Submitted by: Dr. Dewey Hensley and Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education receive an update on the District of Innovation Application and approve the continuation of work on the application, which will be submitted to the Board of Education for review and approval prior to submitting to the Kentucky Board of Education by the newly extended May 1 deadline.

Order #2013-43 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive an update on the District of Innovation Application and approve the continuation of work on the application, which will be submitted to the Board of Education for review and approval prior to submitting to the Kentucky Board of Education by the newly extended May 1 deadline. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.

The Advance Program is designed to meet the needs of academically gifted students. The program is for students in grades 4-12. The program curriculum is one grade level above the standard curriculum.

This report will review current school locations and enrollment, the process used for identifying students, and the process used to determine additional school sites.

Farmer and Cochrane elementary schools have submitted the required information, and we recommend that both schools be designated Advance Program schools beginning in the 2013–14 school year.

Submitted by: Dr. Robert J. Rodosky

• PowerPoint: Advance Program 03 11 13

Superintendent Donna Hargens recommends that the Board of Education receive a report on the status of the Advance Program and receive a recommendation to grant Advance Program status for Farmer and Cochrane elementary schools.

Order #2013-44 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on the status of the Advance Program and receive a recommendation to grant Advance Program status for Farmer and Cochrane elementary schools. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2012–13 Discussion Agenda Planning Calendar 03 11 13
• 2 2011–12 Discussion Agenda Planning Calendar FINAL
• 3 2010–11 Discussion Agenda Planning Calendar FINAL
• 4 2009–10 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #2013-45 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Order #2013-46 - Motion Passed:  A motion that the Board of Education enter into Executive Session for the purpose of discussions relating to Collective Bargaining negotiations strategies pursuant to KRS 61.810 (1)(e) of the Open Meetings Act passed with a motion by Mr. David Jones and a second by Mrs. Linda Duncan.

Order #2013-47 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Mr. Chris Brady and a second by Mr. David Jones.

A recommendation to adjourn the March 11, 2013, meeting of the Jefferson County Board of Education at xxx p.m.

Order #2013-48 - Motion Passed:  A recommendation to adjourn the March 11, 2013, meeting of the Jefferson County Board of Education at 9:57 p.m. passed with a motion by Mr. Chris Brady and a second by Mrs. Carol Ann Haddad.