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I.
Moment of Silence
Welcome to the February 11, 2013, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Vision Statement
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III.
Approval of Minutes
The minutes from the January 28, 2013, regular meeting and the January 30, 2013, special meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the January 28, 2013, regular meeting and the January 30, 2013, special meeting.
Order #2013-20 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the January 28, 2013, regular meeting and the January 30, 2013, special meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for February 11, 2013.
Order #2013-21 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for February 11, 2013. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.
IV.A.
Recognition of Brown School Students
Hunter, Marlee, and Sammie were presented with a U.S. Savings Bond for winning first-, second-, and third-place honors, respectively, in the middle school division of the 2013 Dr. Martin Luther King Jr. Essay Contest. In recognition of their outstanding achievement, the students were honored on January 17 at the Martin Luther King Jr. Annual Celebration in Frankfort.
The contest theme was “Moving Beyond the Dream to Brighten the Future.” The essays had to be inspired by a Dr. King moment or speech. Essay entries also had to state how the students have been inspired to shape their lives and communities and how they see themselves as productive citizens in society.
The essays were judged on purpose, awareness of audience, idea development, organization, language, and correctness.
Submitted by Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Brown School students Hunter Spurlock, Marlee Renn, and Sammie Ashby for winning first-, second-, and third-place honors, respectively, in the 2013 Dr. Martin Luther King Jr. Essay Contest.
IV.B.
Recognition of Naethan Mundkur
Naethan is one of 40 outstanding high school seniors from across the United States selected as a 2013 Intel Science Talent Search (STS) Finalist. The competition is the oldest and most renowned pre-college science competition in the nation, and it inspires students to pursue ambitious scientific questions and develop their skills in research to solve problems of today and for the future. Students are judged on their original scientific research, achievement, and leadership inside and outside the classroom.
Naethan, along with the other finalists, have been invited to Washington, D.C., in March to compete for $630,000 in awards. The top winner in the Intel STS competition will receive $100,000 from the Intel Foundation.
Since its inception in 1942, Intel STS has produced winners who have been awarded some of the highest and most prestigious honors, such as the Nobel Prize, the Field Medal, the National Medal of Science, and MacArthur Foundation Fellowships.
Submitted by Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Naethan Mundkur, a student at duPont Manual High School, for being selected as a 2013 Intel Science Talent Search Finalist.
IV.C.
Recognition of the Central High School Magnet Career Academy Boys’ Football Team
Last November, the Central High School Magnet Career Academy Boys’ Football Team defeated Belfry County to win the 2012 Russell Athletic/Kentucky High School Athletic Association (KHSAA) Commonwealth Gridiron Bowl State Class 3A Football Championship.
This is the team’s third consecutive state title win and fifth win in six years and marks another great time in the school’s history for the team.
The championship game was played before a crowd of more than 7,000 at the Houchens Industries—L.T. Smith Stadium at Western Kentucky University in Bowling Green.
Submitted by Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the Central High School Magnet Career Academy Boys’ Football Team for winning the 2012 Russell Athletic/Kentucky High School Athletic Association Commonwealth Gridiron Bowl Class 3A Football Championship.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.P.
Order #2013-22 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.P. The recommendation passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Job Description
The attached job description for Goal Clarity Coach has been revised to add three (3) additional work days. Attendance for the Goal Clarity Coach is needed the day before teachers return and parent-teacher conference (Silver) days.
The Goal Clarity Coach will provide support, assistance, and advice to schools. The three (3) additional days will make a significant difference as they provide assistance to teachers and other staff in the area of effective instructional and classroom management techniques.
Submitted by: Dr. Michael Raisor and Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Job Description for Goal Clarity Coach.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on February 11, 2013.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.
V.E.
Approval of Project Completion and BG–4 Form for Renovation Phase 1 at Kammerer Middle School
On June 8, 2009, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 162-9039.
On March 28, 2011, the Board approved awarding a contract to Hussung Mechanical Contractors as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Hussung Mechanical Contractors for Renovation Phase 1 at Kammerer Middle School, for a total construction cost of $4,904,148.10.
V.F.
Approval of Project Completion for Food Service Phase 31 at Various Schools
On March 26, 2012, the Board of Education approved John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-12042.
On May 14, 2012, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc. as the low bidder.
John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
A list of schools included in Food Service Phase 31 is attached.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, and final payment to Hussung Mechanical Contractors, Inc. for Food Service Phase 31 at Various Schools, for a total construction cost of $282,119.76.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-reference bid tabulation and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the following bid tabulations and amendments:
• Electric Motors;
• Two-Way Radio System Service;
• Swimming Pool Management Service;
• Fire Extinguishers and Accessory Items;
• Mail Service (Percentage);
• Locally Grown Fresh Fruits and Vegetables (For Nutrition Service Center);
• Gym Floor Finish and Related Items;
• Amendment on Vehicle Paint and Related Items; and
• Amendment on Bus Body Parts and Accessories.
V.I.
Acceptance of Purchase Order Report
This report will inform the Board of purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 14, 2013, through January 27, 2013.
V.J.
Acceptance of Voucher Report
This report will inform the Board of vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 14, 2013, through January 27, 2013.
V.K.
Approval of Resolutions Concerning Jefferson County School District Finance Corporation Regarding Approval of Reciprocal Easement Agreement for Chenoweth Elementary School
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation (the "Corporation").
This action is necessary in order to address two areas of encroachment of the former Doll's Market grocery building upon the Chenoweth Elementary property, and the encroachment of a portion of the chain link fence on the Chenoweth Elementary property upon the adjacent property.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
V.L.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $400 from the Jefferson County Public Education Foundation through a donation from Lynn Huether. The funds will be used to provide high school students with scholarship opportunities.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $400 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.M.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.M.1. through V.M.2.
V.M.1.
Acceptance of Grant from The Gheens Foundation, Inc. for Making Music Partnership Project
The Gheens Foundation, Inc. has awarded the District a $10,000 grant to fund the Making Music Partnership Project. The project is a joint program between the District and the Louisville Orchestra.
The funds will be used to train all fourth- and fifth-grade teachers to use music as a method for instructing students in science core content material.
Grant funds will pay for teacher training as well as to transport fourth- and fifth-grade students to one orchestra event.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a grant in the amount of $10,000 from the Gheens Foundation, Inc. and authorize the superintendent to sign the attached agreement.
V.M.2.
Acceptance of Funding and Approval of Agreement with Commonwealth of Kentucky Department of Transportation for Farnsley–Kaufman Access Road
Approval of the attached agreement will allow the Board of Education to accept funding in the amount of $80,000 from the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways, which will cover costs associated with constructing a new access road at the entrance to the Farnsley–Kaufman House on Cane Run Road.
This grant was solicited by the Friends of Farnsley House and the funds will be managed by JCPS. No additional costs will be incurred by JCPS.
The Kentucky Transportation Cabinet representative expanded the definition of new access road to include associated work, namely landscaping, sidewalks, and exterior lighting.
Submitted by: Dr. Michael Raisor
Attachment: KY Transportation Cabinet PO2-625-1300002325
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $80,000 from the Commonwealth of Kentucky Transportation Cabinet and authorize the superintendent to sign the attached agreement.
V.N.
Acceptance of Macy’s Funded Book Donation from Reading Is Fundamental (RIF)
Jefferson County Public Schools was selected to receive books for Pre-Kindergarten and Kindergarten students in 33 Title I schools as part of the Reading Is Fundamental (RIF) book giveaway.
This supports increased learning opportunities for students by providing books for children to take home to read independently and/or with family members.
Designated staff, such as the librarian, Family Resource Center Coordinator, or teacher will facilitate the book distribution at the following elementary schools:
- Atkinson Elementary School,
- Breckinridge-Franklin Elementary School,
- Byck Elementary School,
- Camp Taylor Elementary School,
- Cane Run Elementary School,
- Cochran Elementary School,
- Cochrane Elementary School,
- Crums Lane Elementary School,
- Engelhard Elementary School,
- Foster Traditional Academy
- Frayser Elementary School,
- Goldsmith Elementary School,
- Gutermuth Elementary School,
- Hartstern Elementary School,
- Hazelwood Elementary School,
- Johnsontown Road Elementary School,
- Kenwood Elementary School,
- Kerrick Elementary School,
- Lincoln Elementary Performing Arts School
- Luhr Elementary School,
- Mill Creek Elementary School,
- Okolona Elementary School,
- Portland Elementary School,
- Rangeland Elementary School,
- Roosevelt-Perry Elementary School,
- Rutherford Elementary School,
- Sanders Elementary School,
- Semple Elementary School,
- Shelby Elementary School,
- Stonestreet Elementary School,
- Wheatley Elementary School,
- Wilkerson Elementary, and
- Young Elementary School.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education accept a Macy's Funded Book Grant in the amount of $9,222 from Reading Is Fundamental.
V.O.
Approval of Contracts for Nonresident Pupils for Fiscal Year 2013–14
KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy JECB provides guidance for the admission of non-resident students.
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
Three out-of-district students (Oldham County) pay JCPS tuition in addition to students from Anchorage Independent School District and students attending the Shawnee Aviation Magnet through Prosser Career Education Center of Indiana.
There are 48 Jefferson County students who pay tuition to attend other districts as shown below:
Barren County
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2 |
Bullitt County
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21 |
Elizabethtown Independent
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1 |
Fayette County
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1 |
Frankfort Independent
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1 |
Shelby County
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22 |
| TOTAL |
48 |
JCPS/Kentucky School Districts' Reciprocal Contracts:
- Bardstown Independent School District
- Barren County School District
- Bourbon County School District
- Bullitt County School District
- Breckinridge County School District
- Elizabethtown Independent School District
- Eminence Independent School District
- Fayette County Public School District
- Frankfort Independent School District
- Hardin County Public School District
- Henry County Public School District
- Nelson County School District
- Oldham County Public School District
- Shelby County Public School District
Submitted by: Dr. Dewey Hensley
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached reciprocal non-resident contracts for Fiscal Year 2013–14 with Bardstown Independent School District, Barren County Public School District, Bourbon County School District, Breckinridge County School District, Bullitt County School District, Elizabethtown Independent School District, Eminence Public School District, Fayette Public School District, Frankfort Independent School District, Hardin County Public School District, Henry County Public School District, Nelson County Public School District, Oldham County Public School District, and Shelby County Public School District.
V.P.
Approval of Board Policy: 08.5 Program Evaluation
This proposed policy was received for first reading by the Board of Education on January 14, 2013. The policy changes include:
- A requirement that the program evaluation procedures focus primarily on measurable student achievement data;
- A direction to include in program evaluation procedures the Kentucky Department of Education audits and program reviews in the areas designated by the regulation on Next Generation Instructional Programs and Support; and
- A requirement for review of new programs prior to implementation to determine program need, explain expected improvement in student achievement and schedule progress reports to the Board.
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). In addition, the policy was reviewed and drafted in response to recommendations in the Phi Delta Kappa International Curriculum Management Audit of January 2012.
We are converting the new policies to a number system rather than our current lettering system.
In the system of revision used in the attached policy, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that boards include in the policy area.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens and Policy Development Committee Chair Linda Duncan recommend that the Board of Education approve the attached Policy: 08.5 Program Evaluation.
VI.
Action Items
VII.
Discussion Items
VII.A.
Update on Kentucky Accountability System Features
This report will provide information on how the public can access school and district level data on the new accountability system from the school report card.
The report will also provide an update on the criteria that will be used to designate as priority schools and will outline the progress of three of our persistently low-achieving (PLA)/priority schools that received School Improvement Grants to implement an intervention model.
Overall, our schools are focused on analyzing student-level data, providing targeted interventions, improving classroom practices and curriculum, implementing professional learning communities (PLCs) to improve instruction, and using formative assessments.
Schools have shown gains in proficiency from the baseline year to the first year of intervention, and we will continue to track progress on a quarterly basis throughout the grant period.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education receive for information a report on the Kentucky Accountability System features including:
(1) School Report Card,
(2) School designations for priority status, and
(3) Progress report on current priority schools.
Order #2013-23 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a report on the Kentucky Accountability System features including (1) School Report Card, (2) School designations for priority status, and (3) Progress report on current priority schools. The recommendation
passed with a motion by Mr. Chuck Haddaway and a second by Mr. David Jones.
VII.B.
2012–13 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.
Order #2013-24 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session
Order #2013-25 - Motion Passed: A motion that the Board of Education enter into Executive Session at 9:10 p.m. for the purpose of discussions relating to proposed or pending litigation, negotiation strategies, and personnel matters pursuant to KRS 61.810(1)(c) (e) and (f) of the Open Meetings Act passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones.
X.A.
Adjourn from Executive Session and Return to Open Session
Order #2013-26 - Motion Passed: A motion that the Board of Education adjourn from Executive Session at approximately 10 p.m. and return to return to Open Session passed with a motion by Mr. David Jones and a second by Mrs. Carol Ann Haddad.
XI.
Adjournment
A recommendation to adjourn the February 11, 2013, meeting of the Jefferson County Board of Education at xxx p.m.
Order #2013-27 - Motion Passed: A recommendation to adjourn the February 11, 2013, meeting of the Jefferson County Board of Education at 10:06 p.m. passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.
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