Welcome to the January 14, 2013, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

• Agenda 01 14 13
• Meeting Notice 01 14 13

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The Oath of Office will be administered by Judge James D. Moyer to the following:

• David A. Jones, Jr.; Member, District 2 
• Charles Montgomery Haddaway, IV; Member, District 4 and 
• Christopher Baxter Brady; Member, District 7

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. He/she shall sign such documents on behalf of the Board as may require signature. He/she shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Order #2 - Motion Passed:  The nomination of Diane Porter to serve as Chairman of the Jefferson County Board of Education for 2013 passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Vice-Chairperson shall perform all duties of the Chairperson when he/she is acting in that capacity.

Order #3 - Motion Passed:  The nomination of Carol Ann Haddad to serve as Vice-Chairman of the Jefferson County Board of Education for 2013 passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.

The minutes from the December 10, 2012, regular meeting and the December 13, 2012, and January 7, 2013, special meetings are presented for your review and approval.

Attachments

• Minutes 01 07 13 Special Meeting
• Minutes 12 10 12 Regular Meeting
• Minutes 12 13 12 Special Meeting

Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the December 10, 2012, regular meeting and the December 13, 2012, and January 7, 2013, special meetings.

Order #4 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the December 10, 2012, regular meeting and the December 13, 2012, and January 7, 2013, special meetings. passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.

Superintendent Donna Hargens recommends that the Board of Education approve the following recognitions and resolutions for January 14, 2013: Recognition of Billie Stone, Recognition of Darleen Horton, Recognition of Aukram Burton, and Recognition of Dr. Bernard Hamilton.

Order #5 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the following recognitions and resolutions for January 14, 2013: Recognition of Billie Stone, Recognition of Darleen Horton, Recognition of Aukram Burton, and Recognition of Dr. Bernard Hamilton. passed with a motion by Mr. Chris Brady and a second by Mr. Chuck Haddaway.

Billie Stone was recognized as Elementary Physical Education Teacher of the Year by the Kentucky Association for Health, Physical Education, Recreation, and Dance (KAHPERD) during an awards banquet in November.

The award recognizes an elementary physical education teacher who exemplifies outstanding qualities and meritorious service by conducting a quality physical education program by using numerous teaching methodologies and planning creative learning experiences to meet the needs of all students, by serving as a positive role model in demonstrating personal health and fitness, by participating in professional-development opportunities, and by providing service to the profession through leadership, presentations, and/or writing.

KAHPERD is a nonprofit association that represents professionals in the fields of health and safety education, physical education and sport, recreation and leisure, and dance. Their mission is to support the needs of professionals in these areas who work to enhance the quality of life for the citizens of Kentucky.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Billie Stone, a physical education teacher at Bates Elementary School, for being named the 2012 Elementary Physical Education Teacher of the Year.

Darleen Horton was honored in October with the Outstanding Individual for Excellence in Environmental Education by the Kentucky Association for Environmental Education (KAEE).

The award recognizes an individual, program, or organization who has demonstrated a commitment to raising public awareness about environmental education, engaged in collaborative working relationships with partners, educated the local communities about environmental issues, developed sustainable environmental projects, and enhanced critical-thinking, problem- solving, and decision-making skills.

Ms. Horton’s exemplary leadership and work includes modeling outdoor education and environmental literacy to students, staff, families, and community. She designs and builds outdoor learning environments to provide real-world learning experiences for her students, which enhances their classroom learning and understanding of their roles as citizens of the earth. She creates and presents professional development to embed science and environmental science across the curriculum at the district, state, and national levels. Ms. Horton works diligently to create partnerships within the community to have a positive impact on her school and student learning.

Ms. Horton is a recipient of numerous awards, some of which include the Presidential Award for Excellence in Science Teaching, the Amgen Award for Science Teaching Excellence, the WHAS-11 Excellence in Classroom and Educational Leadership (ExCEL) Award, the Ashland Inc. Teacher Achievement Award, and the Aegon Teacher Award.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Darleen Horton, teacher at Cane Elementary School, for being named the Kentucky Outstanding Individual for Excellence in Environmental Education.

Aukram Burton was presented with the 2012 G. Pritchy Smith Multicultural Educator of the Year Award by the National Association for Multicultural Education (NAME). He was formally recognized at the President’s Banquet during the 22nd Annual International NAME Conference, which was held in Philadelphia from November 30 through December 1. He was honored for his long-time exemplary work and contributions to the profession.

The award is bestowed upon an educator who has demonstrated a long-term scholarly commitment to multicultural education, who addresses multiple facets of diversity in his or her work, and who exemplifies excellence in teaching, service in the community, and leadership in local, regional, or national organizations.

NAME is a nonprofit organization with a membership of more than 1,500. The mission of the organization is to help advance and advocate for equity and social justice through multicultural education.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Aukram Burton, Jefferson County Public School District multicultural education/diversity specialist, for receiving the 2012 G. Pritchy Smith Multicultural Educator Award.

Dr. Bernard Hamilton was recently elected president of the National Alliance of Black School Educators (NABSE), where he has been an active member since 1981. His outstanding leadership and service to the mission of the organization has been demonstrated through his work and dedication as a life member; as a founder and president of the Mississippi and the Rockford, Illinois, affiliates; as president of the Las Vegas affiliate; and as a founder of the New Mexico affiliate.

Dr. Hamilton’s distinguished service includes serving as secretary of the NABSE 501c3 Foundation; serving as the national membership chair, nominating committee chair, and awards program chair; and serving on the NABSE Board of Directors as well as various other committees.

In 2005, under his leadership, the Aspiring Superintendent’s Academy was launched, which in turn inspired the expansion of other NABSE academies to include the Principal’s and Teacher’s Academies. Dr. Hamilton is a former nationally recognized principal and superintendent. While serving as Kentucky Associate Commissioner of Education, he initiated the state’s first model for closing the achievement gap for school districts throughout Kentucky.

As president of NABSE, Dr. Hamilton’s platform will include speaking out and advocating for children nationally, increasing the visibility of the NABSE affiliates, increasing professional-development opportunities, and providing a model for growth and integrity for our future leaders and youth.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Dr. Bernard Hamilton, Title I component specialist, for being elected president of the National Alliance of Black School Educators.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

• Superintendent's Report 01 14 13

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V.

Order #6 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V. The recommendation passed with a motion by Mr. David Jones and a second by Mrs. Linda Duncan.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

• Personnel Actions 01 14 13

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

• Certified Leaves of Absence 01 14 13

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

In order to support and enhance the Aviation Maintenance Program at Shawnee High School, JCPS needs a direct report in a supervisory role to oversee this work. The Coordinator Aviation will report directly to Career and Technical Education Department for this specific purpose.

The Coordinator Aviation will be responsible for the following:

• Work directly with Jefferson Community and Technical College as an accountability agent so we have full fidelity of implementation;
• Align the pathway from school to an aviation career for our students; 
• Improve the magnet program’s connection to Aviation Maintenance;
• Ensure and maintain academic integrity in the program; and
• Serve as a liaison between the Federal Aviation Administration (FAA), Jefferson Community and Technical College, and JCPS.

• Job Description 01 14 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Coordinator Aviation.

The organizational charts for Academic Support Programs, Exceptional Child Education, Curriculum and Instruction, and Curriculum Management are submitted for approval to align the positions for the Student Response Team Center to the Assistant Superintendent for Academic Support Programs through the following requested changes:

• Move one (1) Staff Developer from Director Curriculum Management to Assistant Superintendent for Academic Support Programs and add Student Response Team Center designation to title.
• Move one (1) Clerk II from Assistant Superintendent for Curriculum and Instruction to Assistant Superintendent for Academic Support Programs and add Student Response Team Center designation to title.
• Move one (1) Resource Teacher (195) from Director Curriculum Management to Assistant Superintendent for Academic Support Programs and add Student Response Team Center designation to title.
• Move one (1) Clerk I (220) from Coordinator Exceptional Child Education to Assistant Superintendent for Academic Support Programs and add Student Response Team Center designation to title.

The organizational chart for Career and Technical Education is submitted for approval to add one (1) Coordinator Aviation to support and enhance the Aviation Maintenance Program at Shawnee High School.

Submitted by: Dr. Michael Raisor and Dr. Dewey Hensley

Attachments

• Organizational Charts 01 14 13

Superintendent Donna Hargens recommends that the Board of Education approve the organizational charts for Academic Support Programs, Exceptional Child Education, Curriculum and Instruction, Curriculum Management, and Career and Technical Education.

This is a report of field trip requests submitted to the Board of Education for approval on January 14, 2013.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

• Field Trip Requests 01 14 13

Superintendent Donna Hargens recommends that the Board of Education approve the attached field trip requests.

This project will replace the existing control board with a new digital control board. This is a school-funded project.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Atherton HS Theatre Lighting Controls Replacement

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG–1 form for Theatre Lighting Controls at Atherton High School, for an estimated project cost of $26,750.

The intent of this project is to provide required upgrades for equipment in various food service locations across the District.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Food Service Phase 32 at Various Schools
• List of Schools for Food Service Phase 32

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of John Phelps Engineering as the architect/engineer, and the BG–1 form for Food Service Phase 32 at Various Schools, for an estimated project cost of $1,958,150.

This project will consist of the addition of a new media center and partial renovation of the school.

On September 12, 2011, the Board of Education approved Voelker Blackburn Niehoff Architects to prepare plans and specifications for Project 083-12009.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on November 28, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

• BG–1 Cochrane ES New Media Center Addition

Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for a New Media Center Addition at Cochrane Elementary School for the low base bid of $1,995,000 plus Alternates 1, 2, and 6 for a total bid of $2,131,000; reject Alternates 3, 4, and 5; and approve the revised BG–1 form for $2,656,860.

On November 7, 2011, the Board of Education approved Structural Services to prepare plans and specifications for Project 179-12022.

On August 27, 2012, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

Structural Services has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG–4 Central HS MCA Stage Rigging Upgrade

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Parco Constructors Group, LLC to Upgrade the Stage Rigging at Central High School MCA, for a total construction cost of $66,000.

On February 13, 2012, the Board of Education approved Luckett & Associates Architects to prepare plans and specifications for Project 155-12034.

On June 11, 2012, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

Luckett & Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG–4 Moore TS Exterior Door Replacement Phase 1

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Martin Construction Co. for Exterior Door Replacement Phase 1 at Moore Traditional School, for a total construction cost of $48,110.85.

On October 11, 2010, the Board of Education approved Voelker Blackburn Niehoff Architects to prepare plans and specifications for Project 710-11004.

On April 30, 2012, the Board approved awarding a contract to E.H. Construction Co. as the low bidder.

Voelker Blackburn Niehoff Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

• BG–4 Western HS Campus Renovations

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to E.H. Construction Co. for Campus Renovations at Western High School, for a total construction cost of $356,930.34.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment

• Construction Change Orders 01 14 13

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by:  Cordelia Hardin

Attachment

• *Bid Tabulations and Amendments_01 14 13

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Health Equipment and Supplies (Percentage); Overhead Door Repair Service; Paper (Warehouse Delivery); Lunchroom Commodities—Supplement (School Delivery); and Amendments on Paint and Related Items; Bus Body Parts and Accessories; Lunchroom Commodities (Manufacturers Only—Warehouse Delivery; and Lunchroom Commodities (Warehouse Delivery).

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

• Purchase Order Report 01 14 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of November 26, 2012, through December 18, 2012.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report 01 14 13

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of November 26, 2012, through December 18, 2012.

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• *List of Contracts 01 14 13
• 1 Education to Go, A Division of Cengage Learning
• 2 RKH Consulting
• 3 NCS Pearson, Inc.
• 4 Glimpse Consulting, Inc.

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

The Academy @ Shawnee received $500 from Mary Ruth French to be used for the girls’ basketball program.

Atherton High School received $500 from Roger Hale to be used for the Atherton Hope/Student Emergency Fund, which provides food and clothing to students who are in need.

Audubon Youth Development Center received $500 from MAC Construction to fund student field trips.

Blake Elementary School received $500 from Wal-Mart to be used to purchase character education CD and DVD sets from Music Experience, LLC.

Brooklawn School received $500 from St. Matthews Lions Club to be used as student incentives.

Butler Traditional High School Media Center received $3,000 from Suda E. Butler Alumni Association. The funds will be used to purchase four Apple iPads, Logitech tablet keyboards for iPad, and iPad safety locks.

Byck Elementary received six Fender 3/4-size guitars with gig bags valued at $572.40 from Steve Cooley. The students will use guitars in instruction for Discover Class: Discovering the Guitar.

Carrithers Middle School received $3,000 from Allan Copley Charity Trust to be used in the school's Technology Department.

Cochran Elementary School received $900 from the University of Louisville University Club to be used to help Cochran families with holiday gifts for students.

Dunn Elementary received donations totaling $1,331 from Rebecca Zorn ($620) and Bill Barbee ($711).  The donations will be used to cover the cost of students attending Space Camp in March 2013.

Frost Middle School received $500 from LG&E and KU services to be used through the Youth Service Center to help needy families at Christmas.

Klondike Lane Elementary School received bears for each student valued at $3,500 from Ardi’s Bears.  The bears will be given to each Klondike student.

Library Media Services received 140 copies of the paperback book Unearthing the Past: The Archaeology of the Falls of the Ohio River Region valued at $4,400 from Donald Janzen and Butler Books. One copy will be placed in each school library.

Library Media Services received 286 copies of the book Who’s Who Louisville: 2012 African American Profiles valued at $8,565 from Duane M. Lightfoot Sr., Publisher. One copy will be placed in each school library and one copy to the school counselor’s office.

Lincoln Elementary Performing Arts School received a $25,000 gift from the Augusta Brown Holland Philanthropic Foundation on behalf of Gill and Augusta Brown Holland. The donation will be used for theater enhancements (lighting, sound, drapes, and equipment) in the Owsley Brown II Theater in the Performing Arts Center.

Lincoln Elementary Performing Arts School received a $120,000 gift from the Owsley Brown II Cockayne Fund, Inc., on behalf of Christina Lee Brown. The donation will be used for building theater enhancements in the Owsley Brown II Theater in the Performing Arts Center.

Lincoln Elementary Performing Arts School received a piano from Todd Martin valued at $500. The piano will be used in the Music Department for the orchestra and band.

Meyzeek Middle School's Community School Program received $2,300 from the University of Louisville to be used to purchase equipment to enhance after-school and school-based community programs.

Meyzeek Middle School received $1,000 from Carla Kirby to be used to purchase Apple iPads for the Science Department.

Portland Elementary School received $500 from BASF Corporation to be used for the Environmental Magnet Program.

South Park Teenage Parent Program received $3,000 from Lafe Chaffee, Jr. to be used for scholarships in honor of his mother, Georgia Chaffee.

South Park Teenage Parent Program received $100 from Mary Evans to be used for the Christina Rodgers Scholarship Fund.

South Park Teenage Parent Program received $10 from Linda Strange to be used for the scholarship program.

South Park Teenage Parent Program received donations totaling $200 from Judy Greer ($100), Stephen Whitus ($40), Krista Pierce ($20), Cindy Ohlman, ($20), and Erica Young ($20) to be used for Pooh's Corner, a program that helps students with Christmas items for their children.

South Park Teenage Parent Program received donations totaling $150 from Sara York ($25), Cheryl Cook ($35), Lawana Briggs ($20), Joyce Horrell ($20), and Donna Block ($50) to be used in the HOPE fund, which assists students in paying utility bills and purchasing medication and other needed items or services.

Stopher Elementary School received $500 from Epic Investment Club to be used to purchase Christmas gifts for a needy family.

Valley High School received $500 from the Pleasure Ridge Park Area Business Association. The donation was given to the winner of the Operation Brightside clean-up.

Valley High School received $250 from LG&E to be used for the Viking Tree for students in need at Christmas. 

Waggener High School received $1,000 from The Allstate Foundation to be used to fund the Athletic Department.

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $183,278.40 to be used as stated in the rationale.

Jefferson County Public Schools received $79,175 from the Jefferson County Public Education Foundation through the following donors:

• James Allen donated $1,000 to provide student scholarship opportunities.
• Augusta Brown Holland Philanthropic Foundation donated $1,000 to the Lincoln Elementary School Family Resource Center to be used for holiday assistance.
• Brown-Forman donated $25,000, which represents their fourth and final payment of their four-year commitment in support of the Every 1 Reads More initiative.
• Louisville Gas & Electric and KU Services Company donated $40,000 to be used for playground equipment and construction costs at Watson Lane Elementary School, environmental programs at Cane Run and Portland elementary schools, and instructional support at Wellington Elementary School.
• Anne Malone donated $100 to the Diversity, Equity, and Poverty Program to be used for student scholarships.
• Parker Hannifin Foundation donated $200 to be used for student assistance.
• Scott Casey donated $100 to be used for students at Stopher Elementary School.
• SCOUT donated $1,175 to the Lincoln Elementary School Family Resource Center to be used for assistance with student uniforms, school supplies, etc.
• Mark Shirkness donated $500 to be used for the ACT Now Program.
• David Stosberg donated $100 to the Chris Nelligan Memorial Scholarship Fund.
• Zeon Chemicals L.P. donated $10,000 to be used for students in the science, technology, engineering, and mathematics (STEM) program.

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $79,175 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

• MOA with UL for College Readiness/REAL Program

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.P.1. through V.P.7.

The Youth Service Center at Stuart Middle School will use the grant funds to provide student programs and activities that promote the prevention of alcohol, tobacco, and drug use.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $500 from the Kentucky Agency for Substance Abuse Policy, Region 6, for Stuart Middle School.

Through a Targeted Assistance Grant (TAG), Catholic Charities agrees to provide funding, not to exceed $8,100, for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance from January 7, 2013, through September 30, 2013.

JCPS Adult and Continuing Education will provide one on-site English as a Second Language TAG literacy class for refugees in the Louisville area for Catholic charities at the Saint Anthony's location.

These supplemental ESL classes are federally funded by the Office of Refugee Resettlement and provide additional support for pre-literate clients who need extra instruction.

No additional staffing will be required to fulfill the terms of this agreement. No local matching funds are required.

Submitted by: Christi Lanier-Robinson

Attachment: Agreement #FY-CCTAG-2013-01

• Agreement #FY-CCTAG-2013-01

Superintendent Donna Hargens recommends that the Board of Education accept a Targeted Assistance Grant not to exceed $8,100 from Catholic Charities and authorize the Superintendent to sign the attached Letter of Mutual Understanding for Collaboration.

Catholic Charities, having received confirmation of this grant on December 11, 2012, agrees to provide funding, not to exceed $73,000, for JCPS Adult and Continuing Education to provide instructors, standard instructional materials, assessment fees, and resource assistance from January 7, 2013, through September 30, 2013.

JCPS Adult and Continuing Education will provide on-site English as a Second Language (ESL) literacy classes for Catholic Charities at the St. Anthony's location. JCPS Adult and Continuing Education will provide two additional 10-hour classes at the St. Anthony's location, if needed, and one instructional assistant at no cost to Catholic Charities.

These ESL classes are federally funded by the Office of Refugee Resettlement. All refugees are required to attend ESL classes within two weeks of their arrival. Catholic Charities partners with JCPS Adult and Continuing Education to provide the classes.

No additional staffing will be required to fulfill the terms of this agreement. No local matching funds are required.

Submitted by: Christi Lanier-Robinson

Attachment: Agreement #FY-CC-2013-01

• Agreement #FY-CC-2013-01

Superintendent Donna Hargens recommends that the Board of Education accept funding not to exceed $73,000, from Catholic Charities and authorize her to sign the Letter of Mutual Understanding for Collaboration.

The University of Louisville will provide funding in the amount of $6,700 for the College Readiness/Renewing Education for Adult Learners (REAL) program, which focuses on individuals in need of GED preparation or skills development to become college ready.

Submitted by: Christi Lanier-Robinson

Attachment

• MOA with University of Louisville

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $6,700 from the University of Louisville to provide College Readiness Adult Education/GED courses and authorize the Superintendent to sign the attached Memorandum of Agreement.

The Kentucky Department of Education has revised the original award to the district from $170,350 to $170,342.

This is a decrease of $8 and will not impact the instructional services to juveniles in custody at the Louisville Metro Youth Detention Center.

The revised award notification is attached.

Submitted by: Dr. Dewey Hensley

Attachment

• Revised FY13 Title I Part D Project 3143 Grant Award Notification

Superintendent Donna Hargens recommends that the Board of Education accept the revised award for $170,342 in federal funds from the Kentucky Department of Education to support Title I, Part D, Subpart 2.

The Kentucky Department of Education has revised the original award to the district from $36,233,358 in federal funds to $36,058,651. This is a decrease of $174,707.

This will not impact the allocations for the district's 97 Title I schools. Adjustments will be made to the district's extended student learning allocation, which totals $3,216,922.

The revised award notification is attached.

Submitted by: Dr. Dewey Hensley

Attachment

• Revised FY13 Title I Part A Project 3103 Grant Award Notification

Superintendent Donna Hargens recommends that the Board of Education accept the revised award for $36,058,651 in federal funds from the Kentucky Department of Education to support the district’s Title I program.

On August 27, 2012, the Board of Education accepted funding in the amount of $94,140 from the KentuckianaWorKs Foundation to support the JCPS Adult and Continuing Education YOUth Career Center. The attached contract modification will increase the original contract from $94,140 to $165,800, for an increase of $71,660.

The funding will be used to cover salaries, fringe benefits, and travel expenses of existing YOUth Career Center staff and to pay incentives for academic achievements (i.e., attaining a GED) to eligible YOUth participants.

Submitted by: Christi Lanier-Robinson

Attachments: Contract No. 340-160-12 Modification #01

• KentuckianaWorks Fdn Contract 340-160-12 Mod #01

Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $71,660 from the KentuckianaWorks Foundation and authorize the superintendent to sign the attached contract modification.

Ready by 21 is a national organization focused on ensuring youth are prepared for college and career by implementing proven strategies and tools that allow communities to track and measure their progress. 

In partnership with Metro United Way and the City of Louisville, JCPS will participate in the Ready by 21 Southeast Challenge Phase II, which is focused on implementing strategies that improve outcomes for students at the middle school level.

Submitted by: Christi Lanier-Robinson

Attachment

• Ready by 21 Southeast Challenge Phase II Letter of Agreement

Superintendent Donna Hargens recommends that the Board of Education approve the attached Ready by 21 Southeast Challenge Phase II Letter of Agreement and authorize the superintendent to sign same.

Jefferson County Public Schools, through JCPS Adult and Continuing Education, has enjoyed a long, successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into post-secondary education. The attached agreement formalizes the collaborative efforts by delineating roles and responsibilities.

More than 6,000 under-educated adults have successfully transitioned into college since this collaboration began in 2005. Partners are providing in-kind contributions. No monies are involved.

Submitted by: Christi Lanier-Robinson

Attachment

• MOA with JCTCS

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement for Mutual Understanding of Collaboration between Jefferson County Public Schools Adult and Continuing Education and the Jefferson County and Technical College System and authorize the superintendent to sign same.

Kentucky Higher Education Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families. KHEAA will place a fully-trained AmeriCorps College Coach in Valley High School to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for the AmeriCorps member to ensure s/he is engaged in service activities to help students and their parents develop higher educational aspirations and learn about and use available resources to help pay for education beyond high school. KHEAA will provide age-appropriate publications and outreach services to students and parents as well as training on KHEAA resources to school personnel.

Valley High School will submit a report to KHEAA if expenses occur and may provide supervision, office space, office supplies, technology, mileage, and some program support expenses. The school will provide the College Coach with opportunities to interact with all students and parents and provide access to student data and Individual Learning Plans.

The service period is from September 1, 2012, to June 30, 2013. The agreement is being submitted late due to delayed receipt from KHEAA.

NOTE: On December 10, 2012, the Board of Education approved a Memorandum of Understanding with KHEAA for an AmeriCorps College Coach at Waggener High School.

Submitted by: Dr. Dewey Hensley

Attachment

• MOU with KHEAA for Valley HS AmeriCorps College Coach

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and authorize the superintendent to sign same.

The Kentucky Department of Education has submitted a modification to the original Memorandum of Agreement to terminate a contract with JCPS employee Jayne Kraemer. Ms. Kraemer has resigned her position as English as a Second Language/Limited English Proficient and Immigrant Students Consultant effective November 9, 2012.

The original Memorandum of Agreement for Ms. Kraemer was submitted for Board approval on June 11, 2012. The attached contract modification will decrease the original contract amount from $106,655 to $45,152 and terminate the contract.

Submitted by: Dr. Michael Raisor

Attachment: Comm. of KY Doc ID No. PON2 540 1200001946 3/Kraemer

• Comm of KY Doc ID# PON2 540 1200001946 3/Kraemer

Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modification with the Kentucky Department of Education and authorize the superintendent to sign same.

The proposed revisions to the attached Program Evaluation policy were made as a part of the comprehensive policy review conducted in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”) and were reviewed and recommended by the Policy Development Committee.

These proposed policy changes include:

• A requirement that the program evaluation procedures focus primarily on measurable student achievement data;
• A direction to include in program evaluation procedures the Kentucky Department of Education audits and program reviews in the areas designated by the regulation on Next Generation Instructional Programs and Support; and
• A requirement for review of new programs prior to implementation to determine program need, explain expected improvement in student achievement and schedule progress reports to the Board.

In addition, the policy was reviewed and drafted in response to recommendations in the Phi Delta Kappa International Curriculum Management Audit of January 2012. 
 
With these revisions, our current policy lettering system will convert to the number system used by the Kentucky School Boards Association.

In the system of revision used in the attached policy, underlined (____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

• Proposed Revised JCPS Policy: Program Evaluation

Superintendent Donna Hargens and Policy Development Committee Chair Linda Duncan recommend that the Board of Education receive the attached JCPS Policy Program Evaluation for first submission and reading, and subsequent approval on January 28, 2013.

In 1998, Okolona Little League (“OLL”) and the District entered into a Construction and Use Agreement under which OLL funded the construction of certain athletic fields, spectator seating, a concession/meeting building, and other amenities on the campus of Southern High School and the District agreed that OLL would have the right to use the Facility for the purpose of operating athletic baseball and softball programs for the children of Okolona. Such use could not interfere with the use by the athletic programs of Southern High School.

In 2002, OLL and the District entered into an Agreement under which OLL funded the construction of a building to be used as a batting cage on the premises of Southern High School.

In 2005, OLL with the consent of District officials constructed an addition to the Batting Cage. However, the parties failed to adequately document this agreement with respect to the 2005 Addition.

In 2011, OLL administratively dissolved as a Kentucky non-profit corporation but continues to exist for the purpose of winding up its business. Okolona Baseball Inc. (“OBI”), a non-profit corporation, desires to assume in writing the liabilities and obligations of OLL under the Agreements mentioned above, and to confirm the intent and scope of certain provisions of the JCPS Agreements for the benefit of JCPS; and desires to continue the programs for the community of Okolona that have been provided by OLL in and through the above-mentioned Agreements.

Therefore, the attached “Construction and Use Agreement Modification and Assignment and Assumption Agreement” allows OBI to assume the liabilities and responsibilities of OLL under the 1998 Construction and Use Agreement and the 2002 Batting Cage Agreement and reaffirms the parties’ intentions. Exhibit C, “Agreement” ratifies the 2005-2006 addition to the Batting Cage.

Submitted by: Rosemary Miller

Attachments

• Construction&UseAgreementModification&Assignment&AssumptionAgreement
• Exhibit A: Construction and Use Agreement
• Exhibit B: Agreement for OLL Batting Cage
• Exhibit C: Assumption Agreement with Okolona Baseball Inc.

Superintendent Donna Hargens recommends that the Board of Education approve the attached agreements regarding Okolona Baseball Inc. and the athletic fields at Southern High School and authorize the Superintendent to sign the agreements.

In the fall of 2011, JCPS participated in an extensive curriculum management audit that compared the district’s performance against the following five standards:

1. Control of resources, programs, and personnel;
2. Establishment of clear and valid objectives for students;
3. Internal consistency and rational equity in program development and implementation;
4. Use of data to adjust, improve, or end ineffective practices, and
5. Improved productivity.

The Curriculum Management Audit report includes 24 findings and 10 recommendations and is designed to offer a systems approach to educational improvement. The complete 566-page audit report can be found at: http://www.jefferson.k12.ky.us/Projects/CMA/JCPS_Audit.pdf

Since January, we have (1) reviewed the audit findings and recommendations; (2) prioritized the recommended actions by creating a timeline and a means to track progress; and (3) incorporated many of these actions into our district strategic improvement plan. This report will provide an update of our progress in implementing the recommended actions.

Some of our recent work has focused on:

• Reviewing, revising and adopting board policies [Recommendation 2];
• Training schools on the new improvement planning process [Recommendation 3];
• Developing and implementing a plan for student assessment through our work with the Continuous Instructional Improvement Technology System (CIITS) [Recommendation 5]; and
• Aligning district and building level resources to curricular goals and strategic priorities through the budget process [Recommendation 10].

• PowerPoint: CMA Recommended Actions 01 14 13
• SmartSheet: CMA Recommendations 01 14 13

Superintendent Donna Hargens recommends that the Board of Education receive a progress report on the recommended actions from the Curriculum Management Audit.

Order #7 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a progress report on the recommended actions from the Curriculum Management Audit. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 2012–13 Discussion Agenda Planning Calendar 01 14 13
• 2 2011–12 Discussion Agenda Planning Calendar FINAL
• 3 2010–11 Discussion Agenda Planning Calendar FINAL
• 4 2009–10 Discussion Agenda Planning Calendar FINAL

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #8 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the January 14, 2013, meeting of the Jefferson County Board of Education at xxx p.m.

Order #9 - Motion Passed:  A recommendation to adjourn the January 14, 2013, meeting of the Jefferson County Board of Education at 8:08 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.