I.
Moment of Silence
Welcome to the November 26, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Vision Statement
III.
Approval of Minutes
The minutes from the November 12, 2012, regular meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the November 12, 2012, regular meeting.
Order #348 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the November 12, 2012, regular meeting. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for x, 2012.
Order #349 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for November 26, 2012. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
IV.A.
Student Demonstration of Learning from Cane Run Elementary School Students
Tyrion, Kristen, and Evan presented to building and grounds professionals at the Kentucky Chapter of Educational Facilities Planners International Conference held on October 12 in Lexington. The students talked about their school’s innovative efforts to construct unique school grounds for efficient use of the school building and grounds for student learning.
Cane Run Elementary School has an Environmental Studies Magnet Program, which features an outdoor classroom where students, staff, and community friends learn about the different components of the environment. As part of the magnet program, students go on environmental field trips that are aligned with core content and they perform hands-on field studies designed to help them make connections with the real world and to enhance their learning experience in and outside of the classroom.
The students will talk about their school’s Environmental Studies Magnet Program and how it has enhanced their learning and understanding of the environment.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education receive a student demonstration of learning from Cane Run Elementary School students Tyrion Griffin, Kristen Stride, and Evan Whitaker.
IV.B.
Recognition of the District’s 2013 National Merit Scholarship Program Semifinalists and 2013 National Achievement Program Semifinalists
More than 40 distinguished Jefferson County Public School District students have been selected as 2013 National Merit Scholarship Program Semifinalists and 2013 National Achievement Program Semifinalists.
Approximately 1.5 million juniors in 22,000 high schools from across the nation participated in the National Merit Scholarship Program. The program recognizes outstanding students who score very high on the Preliminary Scholastic Aptitude Test/National Merit Scholarship Qualifying Test (PSAT/NMSQT). Nationwide, there are approximately 16,000 Semifinalists.
The National Achievement Scholarship Program Semifinalists will compete with more than 1,600 African-American high school seniors nationwide for approximately 800 scholarships worth more than $2.5 million. More than 160,000 juniors who took the PSAT/NMSQT participated in the National Achievement Scholarship Program Competition.
Finalists for both programs are selected on the basis of their outstanding academic record throughout high school, endorsement and recommendation by a high school official, and earned SAT scores that confirm their performance on the PSAT/NMSQT.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District's 2013 National Merit Scholarship Program Semifinalists and the 2013 National Achievement Program Semifinalists from Ballard, duPont Manual, Eastern, and Seneca high schools.
IV.C.
Recognition of Mary Minyard
Mary Minyard is one of 25 elementary and middle school principals from across the United States to be awarded a $5,000 Sharing the Dream grant. The grant will be used to involve parents and the school community in creating a globally oriented school and international learning community and engaging students in transformative, multidisciplinary experiences and service learning projects that will help prepare students to be successful in the 21st-century world.
Grant recipients also received a tool kit of print and online resources that focus on local and global engagement, recognition in National Association of Elementary School Principals (NAESP) publications, and access to a strong national network of principals who share the same views and are building strong learning communities.
The criteria used in the selection of the grant awardees were that the principals’ projects must include a global-engagement component, engage the local community to build greater ownership for the work of the school, and encourage parents to become meaningfully engaged in their children’s schools and learning. The project must be implemented during the 2012-13 school year.
The Share the Dream Grant program was established in 2004 and has awarded more than $500,000 in grants to 250 schools across the nation.
Submitted by: Christi Lanier-Robinson
Superintendent Donna Hargens recommends that the Board of Education recognize Mary Minyard, principal at Young Elementary School, for being awarded a grant from the National Association of Elementary School Principals and the MetLife Foundation.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.xx.
Order #350 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Linda Duncan.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Organizational Chart
The organizational chart for Curriculum Management is submitted to add one (1) Coordinator I and delete one (1) Resource Teacher.
The Coordinator I will serve as a mentor to observe, model, and guide the eight (8) Western Kentucky University resident graduate mathematics and science students who are currently placed in JCPS classrooms with a mentor teacher.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Curriculum Management.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on November 26, 2012.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached field trip requests and receive a report of other field trips approved by the superintendent.
V.E.
Approval of Bids and Revised BG-1 Forms
V.E.1.
Approval of Bid and Revised BG-1 Form for Engineering Lab and Weight Room HVAC Modifications at The Academy @ Shawnee
This project includes the renovation of the HVAC systems in the existing engineering lab and weight room spaces. The electrical scope of work will include routing power to all new mechanical equipment along with limited lighting replacements. Plumbing work includes a water heater replacement at the natatorium building.
On May 29, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project #590-12031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on October 16, 2012.
All bids exceeded the funds available for this project. The best interest of the Board would not be served in rebidding the project per Article 3.23.1 of the Model Procurement Regulations. Therefore, pursuant to Article 3.23.2, negotiations were held with the three lowest qualified bidders based upon a revised scope of work.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to Schardein Mechanical Contractors, Inc. for Engineering Lab and Weight Room HVAC Modifications at The Academy @ Shawnee for the low base bid of $127,835; reject Alternates 1 and 2; and approve the revised BG-1 form for $150,000.
V.E.2.
Approval of Bid and Revised BG-1 Form for an Outdoor Classroom Pavilion at Stopher Elementary School
This project includes furnishing and installing all materials and labor to construct an outdoor classroom pavilion. Electric service shall be included as well as a raceway system with pull wires for auxiliary electric services.
On June 25, 2012, the Board of Education approved John Phelps Engineering, Inc. to prepare plans and specifications for Project #211-12044.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on November 8, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education award a contract to HDDS, Inc. for an Outdoor Classroom Pavilion at Stopher Elementary School for the low base bid of $83,500; reject Alternate #1 for $3,500 and approve the attached revised BG-1 form for $97,000.
V.F.
Approval of Revised BG-1 Form for a Roof Replacement at Louisville Male High School
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 047-12015.
On February 27, 2012, the Board approved awarding a contract to Tecta America Zero Co. for $757,500.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when the contingency balance exceeds the budgeted amount.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for $909,832 for a Roof Replacement at Louisville Male High School.
V.G.
Approval of Project Completions and BG-4 Forms
V.G.1.
Approval of Project Completion and BG-4 Form for a Roof Replacement at Crums Lane Elementary School
On June 27, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 092-12007.
On February 27, 2012, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for a Roof Replacement at Crums Lane Elementary School, for a total construction cost of $224,165.
V.G.2.
Approval of Project Completion and BG-4 Form for a Roof Replacement at Thomas Jefferson Middle School
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 090-12016.
On February 27, 2012, the Board approved awarding a contract to the Joseph S. Bowling Co. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to the Joseph S. Bowling Co. for a Roof Replacement at Thomas Jefferson Middle School, for a total construction cost of $199,672.
V.G.3.
Approval of Project Completion and BG-4 Form for a Roof Replacement at Moore Traditional School
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 155-12014.
On February 27, 2012, the Board approved awarding a contract to Stateline Roofing & Metal Co., Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Co., Inc. for a Roof Replacement at Moore Traditional School, for a total construction cost of $307,658.67.
V.G.4.
Approval of Project Completion and BG-4 Form for a Roof Replacement at Newburg Middle School
On June 27, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 041-12004.
On February 27, 2012, the Board approved awarding a contract to Stateline Roofing & Metal Co., Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Co., Inc. for a Roof Replacement at Newburg Middle School, for a total construction cost of $383,121.07.
V.G.5.
Approval of Project Completion and BG-4 Form for a Roof Replacement at Southern High School
On August 22, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 031-12001.
On November 7, 2011, the Board approved awarding a contract to Highland Roofing Co. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Highland Roofing Co. for a Roof Replacement at Southern High School, for a total construction cost of $184,734.
V.G.6.
Approval of Project Completion and BG-4 Form for a Roof Replacement at C. B. Young Jr. Service Center
On December 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 003-12026.
On March 26, 2012, the Board approved awarding a contract to Stateline Roofing & Metal Co. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Co. for a Roof Replacement at the C.B. Young Jr. Service Center, for a total construction cost of $456,058.85.
V.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Custodial Cleaning Service (For South Central Neighborhood Place); Integrated Pest Management Pesticide Products; and Amendment on Plumbing Equipment and Supplies (Line Item).
V.J.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of October 29, 2012, through November 12, 2012.
V.K.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of October 29, 2012, through November 12, 2012.
V.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.M.
Acceptance of Monthly Report of Professional Services Contracts
This report is provided to the Board per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of November 12, 2012.
V.N.
Acceptance of the Financial Report for Period Ended October 31, 2012
This report is provided to the Board per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended October 31, 2012.
V.O.
Approval of Auto Indemnity Agreements with Travelers Indemnity Company
The Board of Education approved the auto bid to Travelers Indemnity Company on May 23, 2011, with four additional renewals, and an indemnity agreement in 2009.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached auto indemnity agreements for 2011-12 and 2012-13 between Travelers Indemnity Company and the Jefferson County Board of Education and authorize the superintendent to sign same.
V.P.
Acceptance of Donations
Breckinridge-Franklin Elementary School received ten sets of wooden letters and three DVDs on Phonics valued at $213.86 from DonorsChoose.org. This donation will support literacy in the classroom.
The Helping Hands Family Resource Center at Cochrane Elementary School received $3,000 from the Jeffersontown City Council to be used to support the Family Resource Center clerk’s salary.
Goldsmith Family Resource Center received a donation of a camping trip for 86 fifth-grade students including all food, housing, and transportation costs for a three-day, two-night stay at Camp Kentahten in Campbellsville, Kentucky, from the Tim Horton Foundation. The donation is valued at $12,900.
Hawthorne Elementary School received a donation from DonorsChoose.org and the Community Foundation to purchase ten various woodwind and brass instruments valued at $840.80.
Noe Middle School received a refrigerator, microwave, carpet tiles, paint, tables, chairs, labor for installation of carpet tiles, and design work valued at $13,638 to be used to remodel the staff lounge. Donors include Sharpmart, Hikes Point Paint & Wallpaper, Munson Business Interiors, Mohawk Flooring, KV Flooring, Bassett Furniture, and Dine Company.
South Park Teenage Parent Program received $100 from Karen Morris, $20 from R. Sivasubramanian, $100 from Publishers Printing Co., and $100 from Gloria Pennington to be used to purchase sweatshirts for students in the Project SMART program.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $30,912.66 to be used as stated in the rationale.
V.Q.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.Q.1. and V.Q.2.
V.Q.1.
Acceptance of Funding from the Council on Postsecondary Education, Kentucky Adult Education
JCPS Adult and Continuing Education will use the funds to continue providing adult learners with Literacy, Adult Basic Education, GED, Family Education, English as a Second Language (ESL), Corrections and Workforce Services Programs, and Transitions to Postsecondary Education.
Approximately 51,621 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students.
Submitted by: Christi Lanier-Robinson
Attachment: Comm of KY Doc ID No. PO2 415 1300002090
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $3,832,986 from the Council on Postsecondary Education, Kentucky Adult Education, and authorize the superintendent to sign the attached agreement.
V.Q.2.
Acceptance of Farm-to-School Implementation Grant
The goal of the USDA Farm-to-School Grant is to improve access to local foods, particularly in schools with high free and reduced-price lunch populations.
JCPS will accomplish this goal by training local producers on district procurement practices, training nutrition staff on safe food handling procedures, developing new recipes using local foods, expanding community partnerships, and providing experiential nutrition education that gives students access to farm- and garden-based learning.
Grant funds will be used for staff support; school garden supplies; food for healthy taste testing, recipe development, and cooking classes; printed materials; and bus transportation.
The funding period begins on December 1, 2012, and ends on November 28, 2014.
Submitted by: Dr. Michael Raisor
Attachment: USDA Grant Agreement CN-F2S-IMPL-13-KY-01
Superintendent Donna Hargens recommends that the Board of Education accept a $100,000 Farm-to-School Implementation Grant from the U.S. Department of Agriculture and authorize the Superintendent to sign the attached grant agreement.
V.R.
Approval of Shortened School Day for Two Exceptional Child Education Students
Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual.
Following approval by the Board, the request is submitted to the Kentucky Department of Education, Division of Learning Services. The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan (IEP) documenting the shortened school day and/or week; and a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD132 and SSD133 rather than by name. Student SSD132 has a medical condition, with proper physician documentation, which requires a three-hour, 45-minute school day five days per week. Appropriate Exceptional Child Education procedures have been followed for this student, who is being served in a separate class in an elementary school.
Student SSD133 has a medical condition, with proper physician documentation, which requires a four- hour, 30-minute school day, five days per week. Appropriate Exceptional Child Education procedures have been followed for this student, who is being served in a Functional Mental Disability Class in a high school.
Submitted by: Dr. Dewey Hensley
Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day for two students in the Exceptional Child Education Program for the 2012-13 school year.
V.S.
Approval of Memorandum of Agreement with University of Kentucky Reading Recovery Project
Last year, the University of Kentucky Reading Recovery Project awarded a U.S. Department of Education Investing in Education (i3) Reading Recovery Scale Up project grant to a teacher at Cochran Elementary School.
The funds paid for tuition, books and materials, supplies, and educational expenses directly related to Reading Recovery training. The teacher has since transferred to Blake Elementary School.
Approval of the attached Memorandum of Agreement will ensure that the grant resources and remaining funds in the amount of $208.58 follow the teacher to her new school.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the University of Kentucky Reading Recovery Project and authorize the superintendent to sign same.
V.T.
Approval of Resolutions Concerning the Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies, and confirms the actions of the Jefferson County School District Finance Corporation (the “Corporation”).
This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Refunding Bonds, Series 2013A (the “Series 2013A Bonds” or the “Bonds”).
The current interest rate on the outstanding bonds to be refunded by the Series 2013A Bonds ranges from 4.000% to 4.375%.
The refunding bonds authorized by the attached Resolutions are expected to capture substantial savings available at the current market’s lower long-term interest rates.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens recommends that the Board approve the attached resolutions concerning the Jefferson County School District Finance Corporation.
VI.
Action Items
VI.A.
Approval of 2012-13 School Nutrition and Physical Activity Report
This report is being submitted for Board approval per KRS 158.856. After approval, the report will be presented to all school-based decision-making councils and will be available to the public via the district website.
The superintendent will submit a summary of the 2012-13 Nutrition and Physical Activity Report and recommendations to the Kentucky Department of Education by May 1, 2013.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the 2012-13 Nutrition and Physical Activity Report.
Order #351 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve posting the 2012-13 Nutrition and Physical Activity Report on the district's website. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Debbie Wesslund.
VI.B.
Approval to Modify a Fully Depreciated JCPS School Bus into a Mobile Cafeteria
During the summer of 2012, JCPS School and Community Nutrition Services (SCNS) provided 148,065 free meals to students who did not have access to the National School Lunch and School Breakfast Programs. SCNS also contracted to provide meals to a local nonprofit agency that provided an additional 70,524 meals to children in Jefferson County. On average, the two programs served 2,957 children per day. This is approximately 5 percent of the 61,872 JCPS students who qualified for free and reduced-price meals during the 2011-12 program year.
In order to provide meals to more JCPS students during the summer, SCNS researched successful feeding models in other large districts and found mobile cafeterias have been successful at reaching those students who cannot get transportation to school feeding site locations. During non-summer months the mobile cafeteria can be used for field days and emergency feeding situations.
JCPS School and Community Nutrition Services will seek a Request for Proposals (RFP) concerning the actual modification of the school bus. The final cost of the modification will be determined from the RFP.
Submitted by: Dr. Michael Raisor
Superintendent Donna Hargens recommends that the Board of Education approve the modification of a fully depreciated JCPS School Bus into a mobile cafeteria for the JCPS Summer Feeding Program.
Order #352 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the modification of a fully depreciated JCPS School Bus into a mobile cafeteria for the JCPS Summer Feeding Program. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Carol Ann Haddad.
VI.C.
Approval of Tobacco-Free Policies
The attached proposed policies were received for first reading by the Board of Education on February 13, 2012. With these revisions the Jefferson County Public School District will become tobacco-free beginning with the 2014-2015 school year.
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). We are converting the new policies to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined ( ) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens and Policy Development Committee Chair Linda Duncan recommend that the Board of Education approve the attached policies related to the use of tobacco: 03.1327, 03.2327: Use of Tobacco; 05.3: Community Use of School Facilities; 06.221: Bus Drivers’ Use of Tobacco and Other Substances; and 10.5: Visitors to the Schools.
Order #353 - Motion Passed: A motion to approve policies 03.1327 and 03.2327: Use of Tobacco; 05.3: Community Use of School Facilities; 06.221: Bus Drivers’ Use of Tobacco and Other Substances; and 10.5: Visitors to the Schools and modify the implementation date to 2013–14 from 2014–15 passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Linda Duncan.
VII.
Discussion Items
VII.A.
Report on 2012-13 Accountability Results
On November 2, 2012, the Kentucky Department of Education released district and school results for the state’s new Unbridled Learning Accountability Model for the 2011–12 school year.
Districts received performance points in five areas: Achievement, GAP, Growth, College and Career Readiness, and Graduation Rate. Schools received points in three, four, or five areas depending upon the level of the school (elementary, middle, or high).
Tonight’s report will explain the new accountability model and present district results in each area compared to the state. The report will also highlight what are new baseline results and what results can be compared with the previous year (2010–11).
The report will conclude with an update of the district’s strategic plan dashboard “Measuring Our Progress.”
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommended that the Board of Education receive a report on the 2012-13 accountability results.
Order #354 - Motion Passed: Superintendent Donna Hargens recommended that the Board of Education receive a report on the 2012-13 accountability results. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VII.B.
2012–13 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.
Order #355 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the November 12, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #356 - Motion Passed: A recommendation to adjourn the November 26, 2012, meeting of the Jefferson County Board of Education at 9:03 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
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