Welcome to the October 29, 2012, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the October 8, 2012, regular meeting are presented for your review and approval.

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the October 8, 2012, regular meeting.

Order #333 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the October 8, 2012, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for October 29, 2012.

Order #334 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for October 29, 2012. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Larry Hujo.

Gwen was recognized and presented with the Public Citizen of the Year Award by the Kentucky Chapter of the National Association of Social Workers (NASW) at an awards luncheon held in September. The award is bestowed upon a non-social worker who best represents the chapter’s mission through excellent leadership, promotion of improved social services, and contribution to the public’s knowledge of social work and social problems.

Gwen’s nominator stated, “I had many opportunities through my work to speak with Gwen about the students I was working with and the general approaches for supporting children with trauma histories in the classroom. She was always ready with a new referral or concerns and ideas about one of my clients. She was very supportive and excited about providing teachers with additional training in trauma-informed care to better serve their students. She takes a personal interest in her students and has advocated tirelessly for additional social service supports for immigrant/refugee families served by the school.”

Gwen exemplifies the NASW ethical principles of cultural competence and social diversity, which are also attributes that make her very deserving of this distinguished award.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Gwen Snow, associate principal at the English as a Second Language Newcomer Academy, for receiving the Public Citizen of the Year Award.

Sharon was presented with the 2012 Kentucky Association of School Councils (KASC) Vision Award at the KASC Fall Conference. The award was bestowed upon Sharon for her outstanding vision, commitment, and work with school councils across Kentucky. She has advocated for School-Based Decision Making (SBDM) Councils since 1998 and is a certified SBDM trainer who continues to provide training for JCPS councils.

Sharon has been involved with and worked in education for more than 30 years, and she is a strong advocate for children and families. Her distinguished service includes serving as 15th District Parent Teacher Association (PTA) president from 1987-89 and serving as Kentucky PTA president from 1993-96. Currently, Sharon serves as parliamentarian and special projects chairperson for the 15th District PTA and state PTA, and she is involved in numerous groups related to parent involvement.

Some of the statements included in her nomination said, “Sharon is a selfless individual who gives of herself and time to benefit the good of others, especially children. Her passion, commitment, and never-ending energy are truly inspiring. She is a teacher of knowledge, and she wants others to learn and know how to do and handle things. She is kind to others, has a positive attitude, and treats people as she would want to be treated.”
 
Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Sharon Whitworth, Jefferson County Public School District parent relations specialist, for receiving the 2012 Kentucky Association of School Councils Vision Award.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y.

Order #335 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the requests for certified leaves of absence included in the attachment.

The Director Materials Production job description is revised to change the reporting relationship from Designated Director to Executive Director Communications and Community Relations.

Superintendent Donna Hargens recommends that the Board of Education approve the attached Job Descriptions for Director Materials Production and Generalist Communications and Information.

The Exceptional Child Education organizational chart will ADD two Resource Teachers (Autism) positions. District data indicates that from 2006 to 2010 the number of students with autism served by Exceptional Child Education has nearly doubled—from 400 to 790 students. Although many of these students have average to above average cognitive abilities, their unique social and communication profiles require more school personnel to broaden their knowledge base in classroom management, instructional strategies, and ability to adapt curriculum for students with this disability.

The following changes are submitted for the Communications and Community Relations organizational chart:

• DELETE one Director V (Communications). The duties formerly performed by the Director V are now being performed by the Executive Director Communications and Community Relations. Other responsibilities will be performed by the Generalist Communications and Information.
• CHANGE reporting relationship of Director Materials Production.
• ADD one Generalist Communications and Information position. The addition of this position will allow for quicker and more effective response to the more than 600 media inquiries the District receives annually and enhance the ability to promote positive developments within JCPS to the community.
• DELETE one Secretary III position. This position reported to the Director V, which has also been eliminated. Responsibilities will now be performed by a Secretary II.
• ADD one Secretary II position to assist the Director Materials Production in the added responsibilities with that change. Duties of the Secretary II will include attendance, billing, accounts receivable, FACT Line, and other duties as needed.

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Exceptional Child Education and Communications and Community Relations.

This is a report of field trip requests submitted to the Board of Education for approval on October 29, 2012.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

The District recently purchased two parcels of land across Pflanz Avenue for parking. Two existing homes must be demolished in order to create the much-needed parking.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Godsey Associates Architects as the architects/engineers and Abatement Engineers, and the BG-1 form for the House Demolition at Portland Elementary School, for an estimated project cost of $57,475.

This project will provide theatrical sound and lighting in the existing school theater. The scope of work will include routing power to all new theatrical sound and lighting equipment.

On February 13, 2012, the Board of Education approved CMTA Consulting Engineers to prepare plans and specifications for the final phase of Project 520-12040 Theatrical Sound and Lighting Package. The Board previously approved contracts for Bravura, Inc. and David Construction for the new Performing Arts Pavilion, Media Center Addition, Elevator, and Miscellaneous Renovations.

The Kentucky Department of Education reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on October 11, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education award a contract to Parco Constructors Group, LLC for the Theatrical Sound and Lighting Package for the new Performing Arts Pavilion, Media Center Addition, Elevator, and Miscellaneous Renovations at the Lincoln Elementary Performing Arts School for the low bid of $211,700 and approve the revised BG-1 form for $8,062,000.

On June 8, 2009, the Board of Education approved K. Norman Berry Associates Architects PLLC to prepare plans and specifications for Project 091-9037.

On March 14, 2011, the Board approved awarding a contract to E. H. Construction, LLC as the low bidder.

K. Norman Berry Associates Architects PLLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to E. H. Construction, LLC for Renovation Phase 1/Media Center and Elevator at Blue Lick Elementary School, for a total construction cost of $4,315,526.79.

On June 27, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 432-12005.

On February 27, 2012, the Board approved awarding a contract to Highland Roofing Co. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Highland Roofing Co. for a Roof Replacement at King Elementary School, for a total construction cost of $227,675.

On April 30, 2012, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 051-12047.

On June 25, 2012, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Martin Construction Co. for Interior Modifications at Waggener High School, for a total construction cost of $140,515.88.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment 

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

On June 27, 2011, the Board of Education approved the project and BG-1 form for the New Media Center and Classroom Addition at Price Elementary School.

It has been determined that this project is not feasible at this time. With the addition of the Early Childhood Center, additional classrooms are not needed at this time.

The Kentucky Department of Education requires cancellation of BG-1 forms if the project is not proceeding.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the cancellation of the project and the BG-1 form for the New Media Center and Classroom Addition at Price Elementary School for the estimated project cost of $2,700,000.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-reference bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment 

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Furniture, Classroom and Office (Line Item); Glass, Plastic and Glazing Compounds; Automotive Antifreeze, Fluids and Lubricants; Security Guard Service (Traffic and Parking Control for Various Locations); New Vehicle, 2012 (24' Refrigerated Box-Van Truck); Electrical Supplies and Lighting (Percentage); Exterior Signage and Wayfinding (For The Academy at Shawnee); Refrigerant; Camera Surveillance Systems and Accessories (Including Installation); Printing: Lifelong Learning Course Catalog; and Amendment on Electrical Supplies and Lighting (Line Item).

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 24, 2012, through October 9, 2012.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 24, 2012, through October 9, 2012.

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of October 9, 2012.

The Department of Highways is widening Blue Lick Road, which is in back of the Southern High School property. The 5,123 square feet is for a permanent easement for drainage and utilities. Upon completion of the project, the temporary construction easement will revert back to Jefferson County Public Schools.
 
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education grant a permanent easement of 5,123 square feet and a temporary construction easement of 144 square feet, as shown on the attached plat, to the Commonwealth of Kentucky for the use and benefit of the Transportation Cabinet, Department of Highways, at Southern High School, 8620 Preston Highway, Louisville, Kentucky, 40219.

The Academy @ Shawnee received $1,000 to support the boys' basketball and athletics programs. The school received $500 from the University of Louisville and $500 from Healthcare Practice Consultants.

Activities and Athletics received $2,500 from Class Act Federal Credit Union. The donation will be used to purchase pizza, drinks, tee shirts, and awards for students from Jefferson County public high schools and middle schools and Jefferson County parochial and private high schools and middle schools participating in the 2012 JCPS/Class Act Fall Academic Tournaments.

Atherton High School received $500 from John Campbell, Class of 1957, to be used to cover the cost of the bleacher wood in repurposing construction projects.

Byck Elementary received $1,000 from Mashburn Family Foundation to purchase uniforms for the basketball team.

Cane Run Elementary received $3,000 from the Community Foundation of Louisville through the Zoeller Company. The donation will be used to purchase school uniforms and basic need items for the students at Cane Run Elementary School.

Carrithers Middle School received $500 from the Community Foundation of Louisville through the Emke Family Fund. The donation will be used to buy library books in memory of Lucy Knight.

Community Support Services received $2,500 from American Synthetic Rubber Company. The donation will be used to support after-school programming at Farnsley Middle Community School, which includes support of the tutoring program and other programs.

Crums Lane Elementary received $1,000 from Purity Chapter #116, Order of the Eastern Star. The donation will be used to support a schoolwide science program and purchase additional science content reading materials. 

Engelhard Elementary received $450 from DonorsChoose.org to purchase an Apple iPad2 tablet and case. 

Engelhard Elementary received $249.62 from DonorsChoose.org to purchase Dr. Seuss books and materials to be used for an Author Study.

Goldsmith Family Resource Center received food, housing, and transportation for 86 fifth-grade students for a three-day/two-night stay at the Tim Horton Foundation camp. Students participated in a wide range of programs and activities designed to increase self-confidence and self-esteem and teach leadership skills. The value of the donation is $12,900.

Johnsontown Road Elementary received $3,000 from the Zoeller Company to be used for student assistance and holiday assistance for families in need.

Newburg Middle School received $1,200 from Mary K Miller to be used for student needs such as school supplies and field trips for the Trailblazers team.

Slaughter Elementary Family Resource Center received transportation, meals, and accommodations for 40–50 students and 4–6 adults to Camp Kentahten in Campbellsville, Kentucky, which provides hands-on experiences that connect to the Diversity of Life Core Component. The value of the donation is $3,750. 

South Park Teenage Parent Program received $100 to be used to purchase t-shirts for the senior students.

Wellington Elementary Family Resource Center received $3,000 from the Zoeller Company to be used to support after-school and educational enrichment programs for Wellington students and families.

Zachary Taylor Elementary School received $710 from Hwang’s Martial Arts, Inc. to be used to purchase basketball team uniforms.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $37,359.62 to be used as stated in the rationale.

Jefferson County Public Schools received $64,882.44 from the Jefferson County Public Education Foundation through the following donors:

The Jefferson County Public Education Foundation donated $1,290 for the Close the Deal event at Iroquois High School.

General Electric Appliances & Lighting donated $1,400 for the Close the Deal event at Fairdale High School.

The LG&E and KU Capital Corporation donated $1,767 for the Close the Deal event at Seneca High School.

The Community Foundation of Louisville donated $25,000, which represents their 2012–13 commitment of matching funds in support of the Investing in Innovation (i3) Making Time for What Matters Most programs at The Academy @ Shawnee, Fern Creek Traditional High School, Moore Traditional School, Valley High School, Waggener High School, and Western High School.

Humana Inc. donated 371 binders valued at $6,772.19 for students at Noe Middle School.

Donations totaling $6,500 were made to the J. C. & Doyle Cantrell Scholarship Fund for the students at Valley High School by Stock Yards Bank & Trust ($5,000); Joseph Cantrell ($1,000); and Leonard Kaufman ($500).

The Lubrizol Foundation donated $10,000 toward the purchase of HP Mini Notebooks for the students at Cane Run Elementary School.

Amazon.com donated $12,153.25 to benefit the St. Joseph Children's Home/St. Joseph Alternative School.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $64,882.44 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V. xx

Funds will support a Teacher in Residency at Atkinson Elementary School for the 2012-13 school year.

The Teacher in Residency will serve as the Literacy Coach and coordinate student teacher and instructional activities with the University of Louisville College of Education and Human Development.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $74,209 from the University of Louisville for Atkinson Elementary School and authorize the superintendent to sign the attached agreement.

This grant will support all staff completing the professional development, Raising Achievement with 9 Systemic Processes.

Trainers from aha! Process, Inc. will provide professional development focused on practical, real-world support and guidance so all staff, including non-instructional, will be more effective working with students from all socioeconomic backgrounds.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a $5,000 grant from the National Education Association for Hite Elementary School.

The Dollar General Literacy Foundation has awarded a $1,000 Youth Literacy Grant to Layne Elementary School.

Grant funds will be used to purchase computer licenses for STAR Reading and Math Enterprise programs. This technology will provide school staff with individual, skill-based assessments of students in grades two through five.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $1,000 from the Dollar General Literacy Foundation for Layne Elementary School.

The grant funds will be used to purchase Apple iPads, software, and e-books for students' use.

This technology will help to promote the reading fluency of beginning level English Language Learners.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a $2,000 grant from the Dollar General Literacy Foundation for the ESL Newcomer Academy.

This grant will support a production of "Yes, Virginia The Musical" by students at Shelby Traditional Academy.

Students will read plays, poems, and dramas in support of the Reading/Literature Common Core State Standards.

Fifth-grade students will work with representatives from local drama groups including the Youth Performing Arts School and perform the play as a part of the humanities activities integrated across content.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a $1,000 grant from Macy's for Shelby Traditional Academy.

• Auburndale Elementary School—$4,650
• Bates Elementary School—$2,715
• Blake Elementary School—$4,795
• Breckinridge-Franklin Elementary School—$9,965
• Camp Taylor Elementary School—$3,910
• Cane Run Elementary School—$4,680
• Cochran Elementary School—$5,100
• Coral Ridge Elementary School—$4,553.50
• Crums Lane Elementary School—$4,821
• Dixie Elementary School—$4,660
• Engelhard Elementary School—$9,080
• Foster Traditional Academy—$3,335
• Goldsmith Elementary School—$400
• Gutermuth Elementary School—$4,117
• Hartstern Elementary School—$4,225
• Hawthorn Elementary School—$4,700
• Johnsontown Road Elementary School—$4,885
• Kennedy Elementary School—$4,055
• Kenwood Elementary School—$4,584
• Kerrick Elementary School—$4,467
• Layne Elementary School—$4,682.25
• Lincoln Elementary School—$10,000
• McFerran Elementary School—$5,075
• Middletown Elementary School—$534
• Minors Lane Elementary School—$3,921
• Okolona Elementary School—$4,665
• Rangeland Elementary School—$4,626.50
• Rutherford Elementary School—$4,590
• Semple Elementary School—$4,809.50
• Shelby Traditional Academy—$9,965
• Slaughter Elementary School—$4,639
• Tully Elementary School—$2,573.75
• Watson Lane Elementary School—$4,267.50
• Wilkerson Elementary School—$4,980

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $163,026 from the Fund for the Arts 5x5 Program.

The Kentucky Department of Education has awarded $1,358,000 to the district through their Read to Achieve program. The Read to Achieve Reading Recovery program supports diagnostic tools and intensive reading intervention for struggling readers within the state primary program.

These funds will continue to support Read to Achieve programs at Lincoln Elementary Performing Arts School and Blue Lick, Byck, Camp Taylor, Chancey, Chenoweth, Cochrane, Coleridge-Taylor Montessori, Crums Lane, Eisenhower, Gutermuth, Hazelwood, Kenwood, Kerrick, Klondike Lane, Layne, Minors Lane, Okolona, Price, Rutherford, Semple, Shacklette, Slaughter, Watterson, Wheatley, Wilkerson, Wilt, and Young elementary schools. The schools will use the funds to pay for a Reading Recovery Teacher.

Reading Recovery is an internationally recognized, research-based program that provides intensive one-on-one and small group instruction in essential skills necessary for reading proficiency. 

The purpose of the Read to Achieve grant is to ensure that each child is a successful, proficient reader by the end of the primary program.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept $1,358,000 from the Kentucky Department of Education in support of the Read to Achieve programs at 28 elementary schools.

This is a sub-grant from the University of Kentucky Collaborative. Three years ago the university partnered with Ohio State University and was awarded an Investing in Innovation (i3) grant, Reading Recovery: Scaling Up What Works, from the United States Department of Education. The purpose of the grant is to support the implementation of a new Reading Recovery Teacher in eligible schools throughout the state of Kentucky. 

This is the second year the district has received funds from this grant for our schools. Kerrick Elementary School was awarded the grant and will receive $1,850, which pays for Reading Recovery requirements for one teacher, e.g., attendance at an approved Reading Recovery conference, travel/registration expenses, and fees related to maintaining their certification.

In addition, the university pays the tuition for a six-hour graduate level course ($3,000) and classroom books and materials valued at $3,900 for each teacher.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept a Reading Recovery grant totaling $1,850 from the University of Kentucky Reading Recovery Project and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education has allotted the district Flexible Focus Funds totaling $12,990,528 to support districtwide Extended School Services, Preschool, Professional Development, and Safe Schools programs:

• Extended School Services—$1,859,923
• Preschool—$10,494,774
• Professional Development—$375,172
• Safe Schools—$260,659

The award notification from the Kentucky Department of Education is attached.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept flexible focus funds totaling $12,990,528 from the Kentucky Department of Education.

On January 23, 2012, the Board of Education accepted funding in the amount of $8,325 from Catholic Charities Migration and Refugee Services for one on-site ESL TAG literacy class at the St. Anthony's location and approved the attached Letter of Mutual Understanding for Collaboration, which provided for JCPS Adult and Continuing Education to provide 4.5 hours of instruction per week for a period of 37 weeks—a total of 166.5 hours of instruction—at a cost of $50 per hour for the period of January 3, 2012, through September 28, 2012.

Through the attached revised agreement, Catholic Charities will provide additional funding in the amount of $2,475 to extend the class through December 31, 2012, for a total cost of $10,800 for 216 hours of instruction. The funds will be used by JCPS Adult and Continuing Education to provide instructors, standard instructors, standard instructional materials, assessment fees, and resource assistance. 

No additional staffing will be required to fulfill the terms of this agreement, and no local matching funds are required.

Submitted by: Christi Lanier-Robinson

Attachments

Superintendent Donna Hargens recommends that the Board of Education accept an increase funding in the amount of $2,475 from Catholic Charities and authorize the superintendent to sign the attached revised Letter of Mutual Understanding for Collaboration.

The Kentucky Department of Education has awarded the district $36,233,358 in federal funds to support the Title I, Part A program and implementation of the “No Child Left Behind Act.” Ninety-seven district schools receive Title I funds.

The purpose of Title I, Part A, Improving the Academic Achievement of the Disadvantaged, is to ensure that all children have a fair, equitable, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic assessments. 

Title I funds must be used to implement instructional strategies, programs, reform models, professional development, and parent involvement activities that are based on scientifically-proven research to raise student achievement, especially in literacy and mathematics.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept $36,233,358 in federal funds from the Kentucky Department of Education to support the district’s Title I program.

The Kentucky Department of Education (KDE) has awarded School Improvement Grants (SIG) to seven district schools to support their school improvement plans. Any revisions to their plans must be submitted to the KDE for approval.

The district must submit quarterly progress reports to the KDE. These funds must be spent or encumbered by September 30, 2013. 

The Kentucky Department of Education Award Notification that includes a list of schools and their awards is attached.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept $4,641,112 in Title I, School Improvement funds, Section 1003(g), Project 4602.

This School Improvement Grant (SIG) is awarded annually for three years based on the district’s SIG application. This is the third year for this grant.

The district must submit quarterly progress reports to the Kentucky Department of Education. The funds must be spent or encumbered by September 30, 2013. 

The Kentucky Department of Education Award Notification and a list of schools and their awards are attached.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept $5,451,094 in Title I, School Improvement funds, Section 1003 (g), Project 5600C.

The Kentucky Department of Education (KDE) has asked for proposals to fund the Biomedical Project Lead the Way (PLTW) programs at Moore Traditional School and Waggener and Valley high schools.

If the proposals are funded, Waggener and Valley would receive $15,000 and Moore would receive $14,786. Funding will last for one year and will be used to pay for classroom equipment, software licenses, and professional development.

The attached grant proposals will serve as the basis for the agreements with KDE, should they decide to fund any or all of the proposals.

Submitted by: Dr. Dewey Hensley

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the submission of the attached three grant proposals totaling $44,786 to the Kentucky Department of Education to fund the Biomedical Project Lead the Way programs at Moore Traditional School and Waggener and Valley high schools and authorize the superintendent to sign the documents required to submit the proposals.

Bellarmine University offers programs for students pursuing a career in the field of nursing. Students from higher education programs need appropriate settings in which to satisfy their education and/or practicum requirements, and Jefferson County Public Schools is able to provide an appropriate venue for these students to receive experience in their field of studies.

Through the attached Memorandum of Agreement, the district and Bellarmine University have mutually agreed to provide placement for prospective students in the nursing fields. This Memorandum of Agreement shall be effective beginning October 30, 2012, and ending on October 30, 2013.

This Agreement shall automatically renew for successive one-year terms for five (5) years terminating on October 30, 2017.

Submitted by Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Bellarmine University and authorize the superintendent to execute the Agreement on behalf of the Board and to execute future annual renewal agreements.

The Math Design Collaborative Grant has developed math tools to support teachers in implementing the Common Core Standards.

Crosby and Noe middle schools and Atherton High School are participating in the projects.

The district's participation in grant-related research is intended to contribute to the evidence base for how the Math Design Collaborative tools impact student achievement.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with The Bill & Melinda Gates Foundation for the Math Design Collaborative Grant and authorize the superintendent to sign same.

KDE has established a new permanent agreement to administer federal school meal programs in Jefferson County. 

These programs include the National School Lunch Program, School Breakfast Program, Summer Food Service Program, Child and Adult Care Food Program, Special Milk Program, and any other child feeding program that may be available through the United States Department of Agriculture.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached Kentucky Department of Education School and Community Nutrition Permanent Agreement and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval. This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information of the Exceptional Child Education Policies and Procedures Manual.

Following approval by the Board, the request is submitted to the Kentucky Department of Education, Division of Learning Services. The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education: approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes); minutes of the Admission and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed; a copy of the student’s Individual Education Plan (IEP) documenting the shortened school day and/or week; and a copy of the Physician's statement of the medical need.

Per regulations, the student is being identified as SSD131 rather than by name. Student SSD131 has a medical condition, with proper physician documentation, which requires a two-hour, 30-minute school day three times per week. Appropriate Exceptional Child Education procedures have been followed for this student who is being served in an Other Health Impaired program in a middle school.

Submitted by:  Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education approve a shortened school day and week for one student in the Exceptional Child Education Program for the 2012-13 school year.

The Jefferson County Public School District was charged with the mandate to offer an optional school to parents based on those schools that did not meet Adequate Yearly Progress.

Jefferson County Virtual School was instituted under this mandate in the fall of 2006. In 2008, students led an initiative to change the school's name from Jefferson County Virtual School to The Phoenix School of Discovery, and the Board of Education approved the name change on June 29, 2009. The District has provided a middle school campus at Stuart Middle School and a high school campus at Valley High School to house the program.      

The program is no longer required under the current No Child Left Behind waiver. However, our students and parents remain engaged, involved, and motivated about the academic and social/emotional programming available at The Phoenix School of Discovery. Our community of parents and students strongly support the current program, which may be evidenced through their participation in Open House, Parent/Teacher Conference Day, the Parent Advisory Group, and daily contact with our staff. We continue to offer diversity, quality, choice, and stability for the students and families we serve. 

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the continuation of The Phoenix School of Discovery for students in grades six through twelve at Stuart Middle School and Valley High School.

The District Calendar Committee composed of representatives from employee unions, central office departments, the PTA, Board District parent representatives and local schools developed the attached calendars.

The proposed calendars include 187 scheduled days plus two extended days for teachers and 175 days (1074 instructional hours for students). Teachers will have one day prior to the start date to set up their classrooms.

Included within the calendar are the following:

• 1074 Student Instruction Hours
• 4 Paid Holidays
• 4 Professional Development Days (3 flexible)
• 2 Gold Days
• 1 Opening Day
• 1 Closing Day
• 1 Non-Day (2013-14)
• 2 Non-Days (2014-15)
• 3 Recovery/Makeup Days

Superintendent Donna Hargens recommends that the Board of Education receive for information the proposed 2013–14 and 2014–15 school calendars and paid holidays for 260-day employees.

Order #336 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information the proposed 2013–14 and 2014–15 school calendars and paid holidays for 260-day employees. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #337 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the October 29, 2012, meeting of the Jefferson County Board of Education at xxx p.m.

Order #338 - Motion Passed:  A recommendation to adjourn the October 29, 2012, meeting of the Jefferson County Board of Education at 7:40 p.m. passed with a motion by Mr. Larry Hujo and a second by Mr. Joseph Hardesty.