Welcome to the October 8, 2012, meeting of the Jefferson County Board of Education.

Please join us for our traditional moment of silence.

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the September 24, 2012, regular meeting are presented for your review and approval.

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 24, 2012, regular meeting.

Order #326 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 24, 2012, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for October 8, 2012.

Order #327 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for October 8, 2012. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Carol Ann Haddad.

Conrad Bachmann, a Louisville native and long-time Hollywood actor, has been a significant partner of the District’s Communication, Media, and the Arts (CMA) theme schools since the Professional Career Theme was launched four years ago.

Students from the CMA schools have been involved with Bachmann’s Louisville International Festival of Film since the inception of the Professional Career Theme program. This past summer, Bachmann had a role in a small film and approached the director to suggest the idea of bringing three students from the JCPS CMA schools to Los Angeles to intern for a week on the film. His director, Matt Berman, agreed and sponsored the flight, transportation, and hotel stay for the students and their chaperone.

An application and audition process was established to select the three students. Applicants were required to submit an extensive portfolio that included letters of recommendation, transcripts, work samples, and an essay. A panel of judges was put together that consisted of local filmmakers, postsecondary partners, and JCPS Communications staff. Judges narrowed the pool of candidates after reviewing the portfolios. The candidates were invited for an interview with the judges, and they were required to set up a camera in the interview session to tape themselves to demonstrate that they could operate a camera.

A requirement of the students’ trip was to create a documentary highlighting their experience. The students will show a brief video highlighting their trip and will talk about what they learned from their experience. 

Superintendent Donna Hargens recommends that the Board of Education receive a student demonstration of learning and achievement and recognize Fern Creek Traditional High School students Lakin Pack and Andy Creek and Cassandra Kelsey, a recent graduate of Ballard High School.

Cynthia Sullivan received the 2012 Joseph B. Whitehead Educator of Distinction Award for exemplary dedication to the field of education. The award is given by The Coca-Cola Foundation and the Joseph B. Whitehead Foundation to recognize inspiring educators who, with vision and purpose, enhance the minds and experiences of future leaders of this country.

Cynthia was nominated for this distinguished award by a Louisville Male High School graduate who is now attending the University of Connecticut for pre-veterinary science. The student said, “ I wanted this award to be a surprise. She supported me on every leg of my journey and reached out to opportunities for me that I was too afraid to grasp.”

Cynthia has worked as an educator in Kentucky for 28 years, with 12 of those years as a secondary school counselor.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Cynthia Sullivan, a counselor at Louisville Male High School, for receiving the 2012 Joseph B. Whitehead Educator of Distinction Award.

Gina Kimery is one of the finalists selected to represent Kentucky for the national-level Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST). Gina will be formally recognized by the state at the 2012 Kentucky Council of Teachers of Mathematics (KCTM) Conference Awards Banquet, which will be held on October 26 in Lexington. She will find out in the spring of 2013 if she is one of the national-level award recipients. 

The PAEMST recognizes exemplary teachers, like Gina, for their outstanding contributions to mathematics and science education. In recognition of her professional accomplishment, Gina will also receive a one-year KCTM membership plus have all expenses paid to attend the KCTM Conference. 

The PAEMST Program is sponsored by the National Science Foundation and was enacted by Congress in 1983. The PAEMST is the highest honor bestowed upon mathematics and science teachers. These teachers represent a distinguished group of professional educators who serve as role models for their peers and who are leaders in the improvement of mathematics and science education.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Gina Kimery, a mathematics teacher at Farmer Elementary School, for being selected as a Kentucky finalist for the 2012 Presidential Award for Excellence in Mathematics and Science Teaching.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S.

Order #328 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approve by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The following departments’ organizational charts will be modified due to job responsibility realignment.

Labor Management and Employee Relations:

• DELETE one (1) Benefits Counselor position. The responsibilities will be distributed to the remaining Benefits Counselor, Specialist, and two Assistant Benefits Counselors.

• DELETE one (1) Data Management/Research Technician position;
• ADD one (1) Secretary II position.

• DELETE one (1) Resource Teacher position;
• ADD one (1) Data Management/Research Technician position.

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Labor Management and Employee Relations and Data Management, Planning, and Program Evaluation.

This is a report of field trip requests submitted to the Board of Education for approval on October 8, 2012.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests.

This project will replace approximately 222 squares of roofing at sections 11 and 13.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval. 

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Atherton High School, for an estimated project cost of $320,270.

This project will replace approximately 67 squares of roofing at sections 2, 6, and 10. 

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval. 

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement) as the architects/engineers, and the BG-1 form for Roof Replacement at Barret Traditional Middle School, for an estimated project cost of $96,500.

This project will replace approximately 407 squares of roofing at sections 1, 2, 3, 4, 5, and 6.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Blake Elementary School, for an estimated project cost of $585,000.

This project will provide an elevator addition to meet the requirements of the American with Disabilities Act.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of 5253 Architecture and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Elevator Addition at Byck Elementary School, for an estimated project cost of $325,000.

This project will replace approximately 160 squares of roofing over the swimming pool.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Central High School Magnet Career Academy, for an estimated project cost of $230,000.

This project will provide an elevator addition to meet the requirements of the American with Disabilities Act.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of T. Dade Luckett & Associates and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Elevator Addition at Crums Lane Elementary School, for an estimated project cost of $325,000.

This project will replace approximately 490 squares of roofing at sections 1, 2, 3, and 4.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Fairdale Elementary School, for an estimated project cost of $705,000.

This project will replace approximately 283 squares of roofing at sections 3, 4, and 6.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Frost Middle School, for an estimated project cost of $407,000.

This project will replace approximately 108 squares of roofing at sections 2, 4, 5, and 6.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Gutermuth Elementary School, for an estimated project cost of $155,000.

This project will replace approximately 241 squares of roofing at sections 12, 13, and 14.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Jeffersontown High School, for an estimated project cost of $346,500.

This project will replace approximately 131 squares of roofing at sections 2, 3, and 4.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Layne Elementary School, for an estimated project cost of $188,000.

This project will replace approximately 144 squares of roofing.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Luhr Elementary School, for an estimated project cost of $207,000.

This project will include, but may not be limited to, replacement of HVAC system, security and intercom systems, upgrade of electrical switchgear, addition of a fire suppression system, new ceilings and lights, new flooring as required, painting and renovation of the media center.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Renovation Phase I at Minors Lane Elementary School, for an estimated project cost of $4,000,000.

This project will replace approximately 107 squares of roofing at sections 2 and 4.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Pleasure Ridge Park High School, for an estimated project cost of $154,000.

This project will replace approximately 96 squares of roofing at sections 4, 5, 6, 7, 8, and 8A.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Roof Replacement at Valley High School, for an estimated project cost of $138,000.

This project will provide an elevator addition to meet the requirements of the American with Disabilities Act.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Cox Allen Associates and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Elevator Addition at Wheatley Elementary School, for an estimated project cost of $325,000.

This project will provide an elevator addition to meet the requirements of the American with Disabilities Act.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates & Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Elevator Addition at Wilt Elementary School, for an estimated project cost of $325,000.

On March 12, 2012, the Board of Education approved the revised BG-1 form in the amount of $8,675,443 for the Phase I HVAC Renovation Project.

This portion of the project will repair the masonry wall on the east side of the gymnasium. The crack was located by the structural engineer during the HVAC Renovation project.

The Kentucky Department of Education requires permission to utilize contingency funds, which was granted on September 19, 2012.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of Structural Services as the architect/engineer for the Structural Repairs at Noe Middle School.

On June 27, 2011, the Board of Education approved the project and BG-1 form in the amount of $4,700,000 for the Phase I HVAC Renovation and Media Center Addition at Coral Ridge Elementary School.

Additional funds are being added to the project due to escalation of construction cost since 2011.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of K. N. Berry Associates Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the revised BG-1 form for Phase I HVAC Renovation and Media Center Addition at Coral Ridge Elementary School for an estimated project cost of $5,000,000.

On June 27, 2011, the Board of Education approved the project and BG-1 form in the amount of $5,000,000 for the Phase I HVAC Renovation at Lassiter Middle School.

Additional funds are being added to the project due to escalation of construction cost since 2011.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of CMTA Engineering Consultants and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the revised BG-1 form for Phase I HVAC Renovation at Lassiter Middle School for an estimated project cost of $6,500,000.

On June 27, 2011, the Board of Education approved the project and BG-1 form in the amount of $4,500,000 for the Phase I HVAC Renovation and Media Center Addition at Laukhuf Elementary School.

Additional funds are being added to the project due to escalation of construction cost since 2011.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of Studio Kremer Architects and Environmental Concerns (Asbestos Abatement only) as the architects/engineers, and the revised BG-1 form for Phase I HVAC Renovation and Media Center Addition at Laukhuf Elementary School for an estimated project cost of $5,000,000.

On June 27, 2011, the Board of Education approved the project and assignment of Sherman Carter and Barnhart Architects for the New Media Center, Elevator, and Classroom Addition at Wellington Elementary School.

On June 11, 2012, the Board approved a revised BG-1 form for the New Media Center and Elevator at Wellington Elementary School to reduce the scope and eliminate the Classroom Addition.

The Facility Planning Department has now advised that a partial roof replacement is needed for Sections 1, 2, & 4.

The Kentucky Department of Education requires a revised BG-1 form be approved for a change in project scope and/or funding.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the revised BG-1 form for a New Media Center, Elevator, and Partial Roof Replacement at Wellington Elementary School for an estimated project cost of $3,000,000.

On November 9, 2009, the Board of Education approved K. Norman Berry Associates Architects, PLLC to prepare plans and specifications for Project 590-10003.

On May 24, 2010, the Board approved awarding a contract to Kevco Construction, LLC as the low bidder.

K. Norman Berry Associates Architects, PLLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Kevco Construction, LLC for Modifications to the Challenger Education Center at The Academy @ Shawnee, for a total construction cost of $797,081.85.

On June 8, 2009, the Board of Education approved K. Norman Berry Associates Architects, PLLC to prepare plans and specifications for Project 091-9037.

On March 14, 2011, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.

K. Norman Berry Associates Architects, PLLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to E.H. Construction, LLC for Renovation Phase 1 at Blue Lick Elementary School, for a total construction cost of $4,315,526.79.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

On June 27, 2011, the Board of Education approved the project and BG-1 form for a New Administrative Support Building.

It has been determined that this project is not feasible at this time.

The Kentucky Department of Education requires cancellation of BG-1 forms if the project is not proceeding.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the cancellation of the project and the BG-1 form for the New Administrative Support Building for the estimated project cost of $9,200,000.

On June 27, 2011, the Board of Education approved the project and BG-1 form for the Classroom and Kitchen Addition at Indian Trail Elementary School.

It has been determined that this project is not feasible at this time. With the addition of the Early Childhood Center, additional classrooms are not needed at this time.

The Kentucky Department of Education requires cancellation of BG-1 forms if the project is not proceeding.

Submitted by: Dr. Michael Raisor

Superintendent Donna Hargens recommends that the Board of Education approve the cancellation of the project and the BG-1 form for the Classroom and Kitchen Addition at Indian Trail Elementary School for the estimated project cost of $1,800,000.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting. 

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Snow Removal Service; Surveillance System Accessories; Purchase of Uniform Tunics (For Nutrition Services); School Bus Mobile Digital Video Camera Mobile DVR System; Paint and Related Items; Printing: Lifelong Learning Course Catalog; Individual Bagging Sealing System (For Nutrition Services); Printing: JCPS Choices (Guide to Elementary Schools); Lunchroom Commodities - Supplement (2) Warehouse Delivery and School Delivery and Amendments on Bus Body Parts and Accessories; Musical Instruments; Safety and Pressure Valves; Lawn Cutting Service; Plumbing Supplies and Equipment (Line item); Lunchroom Commodities (Warehouse Delivery) and Ancillary Kitchen Custodial Supplies.

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 10, 2012, through September 23, 2012.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 10, 2012, through September 23, 2012.

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

Ahrens Work Transition Program received $500 from Portland Memorial Missionary Baptist Church.  The donation will be used for students’ personal and vocational needs to assist them with employment transition (watches, tools, planners, etc.). 

DuPont Manual High School received $1,500 from HCR ManorCare Foundation. This is a matching donation and will be used for testing supplies such as Scantron sheets, classroom supplies, and technology updates for computer.

Hite Elementary School received (23) $50 gift cards valued at $1,150 from Walmart to be used by teachers to purchase classroom supplies.

Kerrick Elementary School received $163.69 from Target to be used for student supplies. 

South Park TAPP received $200 from Shawn Fick to be used for t-shirts for the seniors.

Valley High School received $5,000 from Class Act Federal Credit Union. The donation is to be used to buy cheer mats for the new Valley High School arena for use during tournaments.

Waggener High School received $633.82 from Target to be used for an eReader for the 21st Century classroom initiative.

Westport Teenage Parent Program received $50 from Kathleen Jordan to be used for a staff fund.

Westport and South Park Teenage Parent Programs received donations totaling $380 from Sara McHugh Hastings ($15), Marilyn Hohmann and Sara York ($50), Kathleen McHugh ($200), Nick Klimchak ($15), and Steve Hohmann ($100) for the TAPP HOPE fund, which helps students pay their LG&E bill, purchase medications, etc.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $9,636.96 to be used as stated in the rationale.

Jefferson County Public Schools received $57,500 from the Jefferson County Public Education Foundation through the following donors:

The Alagia Family Foundation donated $500 on behalf of Claire Alagia.

Republic Bank donated $2,000 to benefit the Jefferson County Assistant Principals Association.

The Community Foundation of Louisville, Inc. donated $55,000 on behalf of the Wilson W. and Anne D. Wyatt Debate Endowment. This annual distribution will recognize students who demonstrate excellence in debate competition and provide funding for the debate programs.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $57,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.R.1. through V.R.6.

The Fund for the Arts 5x5 Program is an extended arts engagement initiative that links students with Fund for the Arts cultural partners. The 5x5 program works with schools to provide a continuum of experiences—at least five arts/cultural experiences by the completion of grade five—for students in 5x5 schools.

Fund for the Arts 5x5 Program grant funds will be used to pay transportation costs for student field trips at the following schools:

• Atkinson Elementary School—$5,235.00
• Bloom Elementary School—$3,350.00
• Byck Elementary School—$5,737.50
• Carter Traditional Elementary School—$5,155.00
• Cochrane Elementary School—$5,530.00
• Dunn Elementary School—$3,144.00
• Eisenhower Elementary School—$4,860.00
• Farmer Elementary School—$2,035.00
• Gilmore Lane Elementary School—$5,700.00
• Goldsmith Lane Elementary School—$4,000.00
• Greenwood Elementary School—$1,627.50
• Hazelwood Elementary School—$5,500.00
• Hite Elementary School—$1,773.00
• Indian Trail Elementary School—$5,175.00
• King Elementary School—$5,785.00
• Klondike Lane Elementary School—$5,100.00
• Laukhuf Elementary School—$5,965.00
• Luhr Elementary School—$5,747.50
• Mill Creek Elementary School—$4,797.50
• Norton Elementary School—$3,000.00
• Portland Elementary School—$2,155.00
• Price Elementary School—$8,940.00
• Watterson Elementary School—$2,945.00

Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $103,257 from the Fund for the Arts 5x5 Program.

The Kentucky Department of Education has awarded the district $47,645 to provide supplemental educational services for youth in the following facilities:

• Audubon Youth Development Center—$21,990
• Louisville Day Treatment—$25,655

Funds must be spent to provide supplemental education and transition services for youth enrolled in each respective program.

All allocated funds must be spent by the end of the fiscal year.

Submitted by: Dr. Dewey Hensley

Attachments

Superintendent Donna Hargens recommends that the Board of Education accept a $47,645 Title I, Part D, Subpart I grant FY2012-13 to support literacy instruction across the curriculum to students in the two Department of Juvenile Justice State Agency Children's Programs.

The Kentucky Educational Collaborative for State Agency Children has awarded the district $2,478,762. This annual grant is provided to fund salaries and other operating expenses at the following centers:

• Ackerly/Inpatient/Kosair Hospital: $28,890
• Audubon Youth Development Center: $173,340
• Bellewood: $106,893
• Boys' Haven: $112,671
• Brooklawn: $312,012
• Peace Mental Health Day Treatment: $104,004
• Peace Academy: $476,685
• Home of the Innocents: $332,235
• Louisville Day Treatment: $101,115
• Maryhurst: $245,565
• St. Joseph Children's Home: $104,004
• The Brook–Dupont: $115,560
• The Brook–KMI: $213,786
• Western Mental Health Day Treatment: $52,002

The agreements are effective July 1, 2012, and expire June 30, 2013.

Submitted by: Dr. Dewey Hensley

Attachments

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $2,478,762 from the Kentucky Educational Collaborative for State Agency Children and authorize the superintendent to execute the attached agreements.

The funds will be used to purchase reading, writing, and math books and manipulatives to be used by students who are supported by the Exceptional Child Education program.

Submitted by: Dr. Lynne Wheat

Superintendent Donna Hargens recommends that the Board of Education accept a $1,034 grant from Curriculum Associates for Wilder Elementary School.

The Dollar General Literacy Foundation has awarded a $1,000 Youth Literacy Grant to Cochran Elementary School.

The goal of the Youth Literacy project is to increase literacy. Funds will be used to purchase new books and give them to students to take home.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $1,000 from the Dollar General Literacy Foundation for Cochran Elementary School.

The University of Louisville (UofL) offers programs for students pursuing careers in the fields of nursing, nurse practitioners, medicine, dentistry, and health and sports sciences.

Students from the higher education programs need appropriate settings in which to satisfy their education and/or practicum requirements. JCPS is able to provide an appropriate venue for these students to receive experience in their field of studies.

Through the attached Memorandum of Agreement, JCPS and UofL have mutually agreed to provide placement for prospective students in the areas of nursing, medicine, dentistry, and health promotion.

This Memorandum of Agreement shall be effective beginning October 9, 2012, and ending on October 9, 2013. The Agreement shall automatically renew for successive one-year terms for five (5) years terminating on October 9, 2017.

Submitted by: Dr. Dewey Hensley

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the University of Louisville and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.

In the fall of 2011, JCPS participated in an extensive curriculum management audit that compared the district’s performance against the following five standards: 

1. Control of resources, programs, and personnel;
2. Establishment of clear and valid objectives for students;
3. Internal consistency and rational equity in program development and implementation;
4. Use of data to adjust, improve, or end ineffective practices; and
5. Improved productivity.

The Curriculum Management Audit report includes 24 findings and 10 recommendations and is designed to offer a systems approach to educational improvement. The complete 566-page audit report can be found at http://www.jefferson.k12.ky.us/Projects/CMA/JCPS_Audit.pdf

Since January, we have:

1. Reviewed the audit findings and recommendations;
2. Prioritized the recommended actions by creating a timeline and a means to track progress; and
3. Incorporated many of these actions into our district strategic improvement plan.

• Coordinate and strengthen the implementation of Professional Learning Communities (Recommendation 8);
• Implement cultural competence training for all staff (Recommendation 9);
• Prescribe the nature and characteristics of instruction sought in the school district’s classrooms (Recommendation 6); and
• Make the implementation of a consistent districtwide discipline program a priority (Recommendation 9).

Superintendent Donna Hargens recommends that the Board of Education receive a progress report on the recommended actions from the Curriculum Management Audit.

Order #329 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a status report on the recommended actions from the Curriculum Management Audit. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.

This report will outline the changes made to the turnaround plan at Valley High School for the 2012-13 school year and progress made thus far.

Staff will highlight the implementation of new core content, focused learning targets for each classroom, changes made in Professional Learning Communities structure, better use of timely data, and more targeted interventions for struggling students.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education receive a progress report on Valley High School.

Order #330 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a progress report on Valley High School. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #331 - Motion Passed:  A motion to receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year with the addition of a discussion of the 2013–14 and 2014–15 calendars on October 29, 2012, and approval of the 2013–14 and 2014–15 calendars on November 12, 2012, passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the October 8, 2012, meeting of the Jefferson County Board of Education at xxx p.m.

Order #332 - Motion Passed:  A recommendation to adjourn the October 8, 2012, meeting of the Jefferson County Board of Education at 8:45 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.