Welcome to the September 24, 2012, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

Vision Statement:

All JCPS Students graduate prepared to reach their full potential and contribute to our society throughout life.

The minutes from the September 10, 2012, regular meeting are presented for your review and approval.

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 10, 2012, regular meeting.

Order #317 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 10, 2012, regular meeting. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.

Superintendent Donna Hargens recommends that the Board of Education accept the recognitions and resolutions for September 24, 2012.

Order #318 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education accept the recognitions and resolutions for September 24, 2012. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

Beth Guthrie is one of two teachers in Kentucky named Outstanding Teacher of the Year by the Kentucky Educational Collaborative for State Agency Children (KECSAC).

Guthrie was formally honored at an awards luncheon held in July during the 11th annual Alternative Strategies for Educating Students At-Risk Conference, which was held at Eastern Kentucky University’s Perkins Conference Center.

The KECSAC is a statewide collaborative that was created in 1992 to work with state agencies, school districts, and local programs to address the needs of state agency children and to ensure that they receive a high-quality education. KECSAC ensures its mission by accessing resources and providing support to programs that educate these youth.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education recognize Beth Guthrie, a teacher at Brooklawn School, for being named a 2011-12 Outstanding Teacher of the Year by the Kentucky Educational Collaborative for State Agency Children.

Jodi Adams was presented with the Kentucky Association for Career and Technical Educators (KACTE) Outstanding New Career and Technical Teacher Award.

Jodi’s expertise includes private-sector business ownership experience, which has been very beneficial in the classroom. She began teaching business and information technology at Eastern High School in 2010. 

Her colleagues describe her teaching style as innovative, creative, and student-centered. She serves as the chair of her school’s business program, and she has helped launch Kentucky’s first High School of Business at Eastern High School. Over the course of three years, the program takes students through a college preparatory curriculum, which is designed to guide them into private-sector opportunities or on to a college business major.

Superintendent Donna Hargens recommends that the Board of Education recognize Jodi Adams, a teacher at Eastern High School, for receiving the Outstanding New Career and Technical Teacher Award.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.X.

Order #319 - Motion Passed:  A motion to approve the consent calendar, with the exception of Items V.L. and V.U., which were acted on separately, passed with a motion by Mr. Larry Hujo and a second by Mr. Stephen Imhoff.

Order #320 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve Agenda Item V.L. Approval of Professional Services Contracts of $5,000 or More. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Carol Ann Haddad.

Order #321 - Motion Failed:  Superintendent Donna Hargens recommends that the Board of Education approve Agenda Item V.U. Approval of Memorandum of Agreement with the Jefferson County Teachers Association. The recommendation failed with a motion by Mr. Stephen Imhoff and a second by Mr. Larry Hujo.

Order #322 - Motion Passed:  A motion to amend the agenda and allow speakers on non-agenda items to address the Board at this time passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

In support of the district reorganization for improved efficiency and delivery of services to students, the attached job descriptions are recommended for approval. 

Submitted by: Dr. Michael Raisor

Attachments replaced on 09 21 12

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions in support of the district reorganization.

The attached organizational charts are modified in support of the district reorganization for improved efficiency and delivery of services to students.

Submitted by: Dr. Michael Raisor

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts in support of the district reorganization.

This is a report of field trip requests submitted to the Board of Education for approval on September 24, 2012.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.

This project will provide for the construction of a new 400-student districtwide center for prekindergarten, which includes 20 classrooms and all associated ancillary space.

On September 12, 2011, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project #NPS-12012.

The Kentucky Department of Education reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on September 11, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education award a contract to David Construction, Inc. for a New Preschool Center for the low base bid of $8,067,700; plus Alternates 1 and 2 for a total bid of $8,123,700; reject Alternate 3; and approve the revised BG–1 form for $9,470,000.

On November 7, 2011, the Board of Education approved Structural Services to prepare plans and specifications for Project #155-12023.

On April 30, 2012, the Board approved awarding a contract to Schnell Contractors as the low bidder.

Structural Services has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG–4 form, and final payment to Schnell Contractors for Structural Repairs at Moore Traditional School, for a total construction cost of $253,100.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Automotive Glass Installation and Replacement (Line Item); Pest Control Service (For Nutrition Service Center); Furniture, Classroom and Office (Percentage); Water Coolers, Fountains and Parts; Bags, Cook Chill Operation and Cook Tank; Ancillary Kitchen Custodial Supplies (Percentage); Welding Equipment for Iroquois High School; Printing: JCPS Choices (Guide to Middle and High Schools); and Amendment on Audiovisual (Percentage).

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of August 27, 2012, through September 9, 2012.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of August 27, 2012, through September 9, 2012.

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of September 10, 2012.

This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended August 31, 2012.

Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request, it is recommended that the easement be granted.

The Highway Department is installing a new entrance to Bates Elementary School. Upon completion of the project, the temporary construction easement will revert back to Jefferson County Public Schools.
 
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education grant a temporary construction easement, as shown on the attached plat, to the Commonwealth of Kentucky for the use and benefit of the Transportation Cabinet, Department of Highways, at Bates Elementary School, 7601 Bardstown Road, Louisville, Kentucky, 40291.

Pursuant to the policies and procedures of the Jefferson County School District and in compliance with a formal request from LG&E, it is recommended that the proposed easement be granted. The easement is for installation of underground electrical service.

Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary agreement to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Superintendent Donna Hargens recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E), for Thomas Jefferson Middle School, 1501 Rangeland Road, Louisville, Kentucky, 40219.

Bates Elementary received a SMART Board including installation costs, valued at $1,600, from Chris Wyndham.

Cane Run Elementary received $3,750 from DuPont Chemical Company. The funds will be used to purchase materials such as food and solar robotic supplies for the Environmental Club’s Science of the Food and the Sun program for the 2012-13 school year. 

Cane Run Elementary received $1,000 from the Jefferson County Public Education Foundation’s Russell Garth Award to be used to purchase a digital sign for the school.

Cane Run Elementary received $500 from Arkema Foundation, Inc. to purchase science curriculum and materials for the school. 

Jefferson County Public Schools received football tickets from the University of Louisville valued at $2,400. These tickets will be used for students who participated this past summer in using Study Island and SuccessMaker as a part of Every 1 Learns.

Semple Elementary received $5,000 from The Laura Bush Foundation for America’s Libraries Fund to be used to purchase books and magazines for the school library.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $14,250.00 to be used as stated in the rationale.

Jefferson County Public Schools received $3,005.59 from the Jefferson County Public Education Foundation through the following donors:

Hewlett Packard awarded $1,000 to Indian Trail Elementary School as a 2011-12 winner in the HP Lorax Recycle Challenge.

Gordon Food Service donated $2,005.59 that will go toward scholarships for high school seniors.

Submitted by: Christi Lanier-Robinson

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $3,005.59 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.S.1. through V.S.4.

Minors Lane Elementary School is one of 25 schools to receive a $25,000 grant from the Give With Target initiative, a two-part giving campaign that provides $2.5 million in grants to in-need schools and up to $2.5 million in Target gift cards to local schools that received votes on Target's Facebook page.

Minors Lane will use the funds to enhance classroom resources and accelerate growth in student achievement with the purchase of technology hardware and software, books, periodicals, guided reading materials, and parent involvement activities.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a $25,000 Give with Target grant for Minors Lane Elementary School.

The Kentucky Transportation Cabinet has awarded Jefferson County Public Schools a $171,000 grant providing additional funding for improvements needed to complete a multi-use trail and pedestrian improvement project at Stonestreet Elementary School.

The funds will be used to add a new multi-use segment connecting an existing path system to the front of the school. The grant also provides funding for improvements to the school parking lot, improved connection to the existing crosswalk crossing Stonestreet Road including necessary ADA accessibility, sidewalks along the entire perimeter of the parking lot, and landscaping.

The funds will improve accessibility of the school for neighbors and stakeholders and enhance outdoor curriculum activities.

Funding in the amount of $82,500 to provide one-time funding assistance for various landscaping, bicycle, and pedestrian improvements at Stonestreet Elementary School was previously accepted by the Board of Education on March 22, 2010, and is also included in the current contract.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $171,000 from the Kentucky Transportation Cabinet and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education has awarded a $1,146,142 Title III, Part A, English Language Acquisition Grant to the English as a Second Language Program.

The funds will be used to support students coming from environments where English is not the primary language.

Submitted by: Dr. Dewey Hensley

Superintendent Donna Hargens recommends that the Board of Education accept a $1,146,142 Title III, Part A, English Language Acquisition Grant from the Kentucky Department of Education for the English as a Second Language Program.

The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, has awarded the District funding in the amount of $221,000 to recruit and engage 17 AmeriCorps members to provide mentoring services for truant students and to recruit and engage volunteers. 

AmeriCorps members will be placed in the Family Resource and Youth Services Centers of eight elementary and nine middle schools. Each school will contribute $4,500 toward the cost of the members.

The 17 full-time AmeriCorps members will provide mentoring for truant students who missed 7–15 unexcused days of school during the previous year at each school site. Members will also recruit additional volunteers at each school site. 

Submitted by: Christi Lanier-Robinson

Attachment: Commonwealth of KY Doc ID No. PON2730 13000002291

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $221,000 from the Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, for the AmeriCorps REACH Program and authorize the superintendent to sign the attached agreement.

The Kentucky Department of Education has requested that JCPS employee Dorothy Bowden be released on a Memorandum of Agreement from October 1, 2012, through June 30, 2013, to serve as an Educational Recovery Specialist (ERS) for the Office of Next Generation Schools and Districts.

Submitted by: Dr. Michael Raisor

Attachment: Commonwealth of KY Doc ID #PON2 540 1300000718 1

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2012–13 school year and authorize the superintendent to sign same.

Approval of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) will grant Tammy Berlin, vice president of JCTA, association leave during the last one-third (1/3) of each school day.

Student class size will not be reduced and will be subject to the normal full-time teacher provisions outlined in the collective bargaining agreement. The association will reimburse the district one-third (1/3) of Ms. Berlin’s salary and benefits.

This agreement will remain in force until June 6, 2013, or the last teacher day of the 2012–13 school year, at which time it shall become null and void unless mutually extended by both parties.

Submitted by: Dr. Michael Raisor

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached memorandum of agreement with the Jefferson County Teachers Association.

Parents will not be required to apply through the optional/magnet process for acceptance to the following optional programs: small class size, elementary redesign, and advance preparatory program; however, the services will remain at the school.

The small class size option of 20 students will remain at Breckinridge-Franklin, Cane Run, Crums Lane, Frayser, Hazelwood, Maupin, Portland, and Slaughter elementary schools. The elementary redesign option, which includes a school nurse, will remain at Coral Ridge, Engelhard, and Wheatley elementary schools. The advance preparatory program will remain at Price Elementary School. 

A review of the optional program data shows that very few families apply to these programs, even though all students attending the schools receive the services. Students will still be able to receive these services at the school, but would no longer be required to apply to these programs. Students would still have access to participate in the optional programs through the regular cluster choice application. Six of the schools that have optional programs also have magnet programs. By removing the application process for the optional programs, schools can focus on their magnet program and create a singular “brand” for their school.

The data also showed that Hawthorne Elementary School had a viable number of applications to its optional program. Therefore, parents applying to Hawthorne’s Dual-Language Spanish Immersion Optional Program must continue to submit an application using the District’s optional/magnet process.  Based on the attractiveness of this program, the Student Assignment Department will study the viability and implications of converting the optional program to a magnet program and provide a report to the Board on this possibility later this year.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education remove all optional program codes from elementary optional programs except the Hawthorne Elementary School’s Dual-Language Spanish Immersion Optional Program.

JCPS will implement a 13–cluster configuration for elementary schools in 2013–14.

According to the 13–elementary cluster configuration, Cluster 5 does not have any schools with an Advance Program. Cluster 5 includes Hazelwood, Rutherford, Fairdale, Coral Ridge, Blake, and Blue Lick elementary schools. All other clusters in the 13-cluster configuration have at least one Advance Program site. Conferring Advance Program School status to Rutherford Elementary School provides at least one Advance Program school in each elementary cluster. 

By placing an Advance Program site at Rutherford Elementary in Cluster 5, students who qualify for Advance Program services would be able to attend a school in their cluster and would not need to cross clusters to receive this service. Currently, there are 33 students who reside in Cluster 5 that participate in Advance Program at other schools, with nearly one-third (1/3) coming from Rutherford’s resides area alone.

Rutherford has a Visual Arts Magnet Program with a positive connection to the community. Transportation is provided for the magnet, and transportation would be provided for students recommended for Advance Program placement within the cluster. Thus, transportation would not include additional cost. If approved by the Board, the staff would receive programmatic training.

The departments of Student Assignment and Curriculum and Instruction will work together toward a long-term approach for serving Advanced Program students at all schools using the common core and will bring back a report to the Board this year.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education grant Advance Program status to Rutherford Elementary School beginning in 2013-14.

In 2013–14, The Academy @ Shawnee will open an elite middle school districtwide magnet program serving approximately 100 students in grades 6–8. As part of the middle school program, students will participate in 15 days of extended learning time, five days in the spring semester after acceptance in the program and ten days in the summer where they will engage in real-world experiences in the field of aviation.

The middle school magnet program will admit students who have strong record of high academic achievement, good attendance, and who are committed to participate in the extended time experiences. The middle school program will prepare students by developing the core skills needed to be successful at the high school level and beyond. 

The high school will continue to offer magnet programs in the areas of Engineering, Flight School,  Aviation Maintenance Technology, and Navy Junior Reserve Officers Training Corps (JROTC). Any student who graduates from The Academy @ Shawnee college or career ready, as defined by the Kentucky Department of Education, will receive full tuition to complete their Airframe and Powerplant Licenses at Jefferson Community and Technical College (JCTC).

The attachment contains the background for revisions to the student assignment plan involving The Academy @ Shawnee and the proposed changes listed above. 

Submitted by: Dr. Robert J. Rodosky

Attachment

Superintendent Donna Hargens recommends that the Board of Education approve the attached changes for The Academy @ Shawnee beginning with the 2013–14 school year, summarized as follows: (1) Create an elite middle school districtwide magnet program serving approximately 100 students in grades 6–8 and (2) Establish a scholarship program for graduates that are college or career ready and enrolled in Jefferson Community and Technical College to complete their Airframe and Powerplant Licenses.

This report will outline the progress of our persistently low-achieving (PLA) schools that received School Improvement Grants to implement an intervention model.

Overall, schools are focused on analyzing student-level data, providing targeted interventions, improving classroom practices and curriculum, implementing professional learning communities (PLCs) to improve instruction, and using formative assessments. 

Schools have shown gains in proficiency from the baseline year to the first year of intervention, and we will continue to track progress on a quarterly basis throughout the grant period.

Submitted by: Dr. Robert J. Rodosky

Superintendent Donna Hargens recommends that the Board of Education receive for information a progress report on schools receiving School Improvement Grant funds.

Order #323 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a progress report on schools receiving School Improvement Grant funds. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Order #324 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the x, 2012, meeting of the Jefferson County Board of Education at xxx p.m.

Order #325 - Motion Passed:  A recommendation to adjourn the September 24, 2012, meeting of the Jefferson County Board of Education at 9:42 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.