Jefferson County
September 10, 2012 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the September 10, 2012, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.



I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

II.A. Vision Statement
Rationale

Vision Statement:

All JCPS Students graduate prepared to reach their full potential and contribute to our society throughout life.

III. Approval of Minutes
Rationale

The minutes from the August 23, 2012, special meeting and August 27, 2012, regular meeting are presented for your review and approval.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the August 23, 2012, special meeting and August 27, 2012, regular meeting.

Actions Taken

Order #310 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the August 23, 2012, special meeting and August 27, 2012, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

IV. Recognitions and Resolutions
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for September 10, 2012.

Actions Taken

Order #311 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for September 10, 2012. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Linda Duncan.

IV.A. Recognition of Jasmine Standard
Rationale

Jasmine was selected as a top winner in the Girls Art 11–12 and under division in the national Arthur Ashe Essay and Art Contest. In recognition of her outstanding accomplishment, she received a three-day, two-night, all-expenses-paid trip to New York for her and a family member to attend a Broadway play, tour New York, and attend the Arthur Ashe Kids Day Celebration and the August 2012 U.S. Open Tennis Tournament events. As a national winner, Jasmine was formally recognized at a special luncheon held in her honor.

Jasmine is a member of the Rising Stars of Kentucky Tennis Program, which is a National Junior Tennis and Learning (NJTL) program, is based in Newburg’s Petersburg Park; however, it includes players from across Jefferson County and beyond.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Jasmine Standard, a student at Johnson Traditional Middle School, as a national winner in the Arthur Ashe Essay and Art Contest.

IV.B. Recognition of Minors Lane Elementary School
Rationale

Minors Lane Elementary School is one of 25 schools to receive a $25,000 Give With Target Grant. The initiative is a two-part giving campaign directed at helping schools from across the country prepare for the new school year.

As part of this endeavor, Target provided $2.5 million in grants to 100 schools in need and provided an additional $2.5 million in Target gift cards to schools that received votes on Target’s Facebook page. “Target wants teachers and students nationwide to have the resources they need to help kids succeed in the classroom,” said Laysha Ward, president of Target Community Relations. “With Target’s $5 million donation to schools, we stand by our commitment to help put more children on the path to graduation.”

The Give With Target Grant initiative is part of Target’s commitment to education, and by the end of 2015, Target will have given $1 billion to education. Since 1946, Target has donated five percent of its income through community grants and programs.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Minors Lane Elementary School for receiving a $25,000 grant from the Target Corporation.

IV.C. Recognition of Brooklawn School, Maryhurst School, and Peace Academy
Rationale

Brooklawn School, Maryhurst School, and Peace Academy are three of ten alternative programs selected by the Kentucky Department of Education (KDE) as a 2012 Best Practice Site. This distinguished honor recognizes the outstanding work of educators and alternative programs in public school districts that serve at-risk students with unique needs and that serve state agency youth.

The schools were honored for their work in three categories—curriculum, instruction, and assessment; culture, support, and professional development; and leadership, resources/organization, and planning.
 
As a Best Practice Site, each school was formally recognized by the Kentucky Board of Education and was presented with $1,000 to be used for instructional support.

In 2009, KDE created the Best Practice Sites project and implemented an action plan to ensure that students in alternative programs would continue to receive high-quality educational services.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the Brooklawn School, Maryhurst School, and Peace Academy for being selected as 2012 Best Practice Sites.

IV.D. Recognition of JCPS Communications Staff
Rationale

JCPS Communications staff members were recognized and presented with 12 Outstanding Achievement in School Information Services (OASIS) Awards, including a top recognition—the Kentucky School Boards Association (KSBA) Sweepstakes Award—at an awards banquet held during the 2012 Kentucky School Public Relations Association (KYSPRA) Summer Institute.

Staff received nine first-place awards for the 2011 Annual State of the District Report, the Our Kids television show, the Beyond the Headlines Webcast, the Parent Connection newsletter, news photography, the JCPS district Web site, a brochure for Jeffersontown High School, and the School and Nutrition Services Calendar. Staff also received two second-place awards for feature writing and feature photography.

The OASIS Awards Program recognizes excellence in the field of school public relations and dedication to keeping the community informed about what’s happening in Kentucky’s public schools. 

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the district's Communications staff for earning 12 Outstanding Achievement in School Information Services Awards and the Sweepstakes Award from the Kentucky School Public Relations Association and the Kentucky School Boards Association.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S.

Actions Taken

Order #312 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

V.B. Approval of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

V.C. Approval of Field Trips
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on September 10, 2012. 

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.

V.D. Approval of Bids and Revised BG-1 Forms
V.D.1. Approval of Bid and Revised BG-1 Form for Demolition of Old Apartment Buildings at Iroquois High School
Rationale

This project will address the complete demolition of three two-story apartment buildings including all foundation walls and the removal of driveways, parking lots, and sidewalks. All disturbed areas will be replaced with an acceptable stand of grass.

On February 13, 2012, the Board of Education approved Godsey Associates Architects to prepare plans and specifications for Project 335-12037.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on August 16, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to HCL, Inc. for Demolition of Old Apartment Buildings at Iroquois High School for the low bid of $139,000 and approve the attached revised BG-1 form for $184,000.

V.D.2. Approval of Bid and Revised BG-1 Form for the Performing Arts Addition and Partial Renovation at Pleasure Ridge Park High School
Rationale

This project includes a new performing arts addition and miscellaneous renovations to existing classrooms. The performing arts addition includes new structural, architectural, an HVAC system, electrical, and fire service. The renovation includes new partitions, ceilings and lighting, and site improvements.

On November 8, 2010, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project #075-11005.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids. Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on August 2, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Parco Constructors Group, LLC for the Performing Arts Addition and Partial Renovation at Pleasure Ridge Park High School for the low base bid of $4,298,000 plus Alternates 1-7, for a total bid of $4,716,500; and approve the attached revised BG-1 form for $5,530,000.

V.E. Approval of Revised BG-1 Forms
V.E.1. Approval of Revised BG-1 Form for Renovation Phase 1 at Eastern High School
Rationale

On September 13, 2010, the Board of Education approved JRA Architects to prepare plans and specifications for Project 007-10029.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to include the Cost of Issuance and Bond Discount.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for $32,562,116 for Renovation Phase 1 at Eastern High School.

V.E.2. Approval of Revised BG-1 Form for New Walking Path at Stonestreet Elementary School
Rationale

On March 28, 2011, the Board of Education approved Carmen Associates to prepare plans and specifications for Project 071-11030.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to match the total funds available. Additional funds were awarded to the JCPS from the Kentucky Department of Transportation.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for $245,250 for New Walking Path at Stonestreet Elementary School.

V.E.3. Approval of Revised BG-1 Form for the Asbestos Abatement and Lead Maintenance Contract at Various Schools
Rationale

On May 23, 2011, the Board of Education approved assigning Environmental Concerns, Inc. to prepare plans and specifications for Project VAR-11040.

On September 12, 2011, the Board approved awarding a contract to Romac, Inc. for $180,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to match the total funds available. The original bid included an option to extend the contract at the discretion of both parties by one year.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for $510,000 for the Asbestos Abatement and Lead Maintenance Contract at Various Schools.

V.F. Approval of Project Completions and BG-4 Forms
V.F.1. Approval of Project Completion and BG-4 Form for Renovation Phase 1 at Knight Middle School
Rationale

On June 8, 2009, the Board of Education approved assigning CMTA Engineering Consultants to prepare plans and specifications for Project #163-9040.

On March 14, 2011, the Board approved awarding a contract to R&R, Inc. of Louisville as the low bidder.

CMTA Engineering Consultants has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, attached BG-4 form, and final payment to R&R, Inc. of Louisville for Renovation Phase 1 at Knight Middle School, for a total construction cost of $4,288,905.89.

V.F.2. Approval of Project Completion and BG-4 Form for the Replacement of Movable Partition at Wheeler Elementary School
Rationale

On February 13, 2012, the Board of Education approved assigning the JCPS Facilities Planning Unit to prepare plans and specifications for Project 109-12039.

On May 29, 2012, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

The Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, attached BG-4 form, and final payment to Badgett Constructors, LLC. for the Replacement of Movable Partition at Wheeler Elementary School, for a total construction cost of $30,636.

V.F.3. Approval of Project Completion and BG-4 Form for the 2012 Concrete Repairs for CB&A Construction, Inc.
Rationale

On April 30, 2012, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-12046.

On June 25, 2012, the Board approved awarding a contract to CB&A Construction, Inc. as the low bidder.

The Jefferson County Public Schools Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, attached BG-4 form, and final payment to CB&A Construction, Inc. for the 2012 Concrete Repairs at Various Schools, for a total construction cost of $21,250.50.

V.G. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the construction change orders included in the attachment.

V.H. Approval of Bid Tabulations and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
 
Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Asbestos Air Monitoring, Lab Analysis Services and Lead Testing; Audiovisual (Percentage); Controls for Heating and Air Conditioning; Lunchroom Supplies - School Delivery Non-Food; Automotive Glass Installation and Replacement (%); Plumbing Supplies and Equipment (Percentage); Tile and Related Items Including Vinyl Floor Tile Installation; Piano and Dolly; Individual Bagging Sealing System (For Nutrition Services); Piano Tuning and Amendments on Custodial Supplies and Computer and Data Cables, Cords, Etc.

V.I. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of August 13, 2012, through August 26, 2012.

V.J. Acceptance of Voucher Report
Rationale

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of August 13, 2012, through August 26, 2012.

V.K. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.L. Approval to Declare Surplus Property for a Bus Shelter
Rationale

Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from TARC, the proposed public facilities easement has been reviewed, and it is recommended that it be granted. This request is required to comply with KDE regulations.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education declare surplus property of approximately 375 square feet on the attached plat, and grant the Transit Authority of River City (TARC) a public facilities easement to erect a bus shelter at Moore Traditional High School, 6415 Outer Loop, Louisville, Kentucky, 40228.

V.M. Acceptance of Donations
Rationale

The Academy @ Shawnee received donations totaling $1,299.99. The school received $500 from Isham Burks to be used for the boys’ basketball program. Actors Theater of Louisville donated 100 tickets valued at $800 for a student matinee of Romeo and Juliet. The tickets will be used by the English Department to take tenth-grade students to see a live theater production at Actors Theater.

The Challenger Learning Center at The Academy @ Shawnee received a Savin copier valued at $499.99. The copier will be used at the Center to make copies when needed during field trips, missions, or for other business correspondence.

Bowen Elementary School received $10,000 from an anonymous parent donor. The funds will be used to purchase 20 Apple i-Pads for student use.

Breckinridge-Franklin Elementary School received 24 dictionaries and 24 thesauruses valued at $898.07 from Donorschoose.org. The reference books will be used in Megan Fleming’s third-grade classroom.

Career and Technical Education received a Cisco C160 eMail Security Appliance valued at $5,000 from Scott Hublar. The device will be used at Eastern High School to assist students in learning about security and networking concepts.

Fern Creek Traditional High School received $500 from Kohl's to be used for football program expenses.

Field Elementary School received $2,296 from Crescent Hill United Methodist Church to be used for the Blessings in a Backpack program.

Kerrick Elementary School received donations totaling $1,105. The school received $500 from Target to be used to purchase books for the library. The school also received CardMaster™ Cards for Califone Card Readers valued at $605 from Donerschoose.org that will be used for speech students in the Exceptional Child Education program.

Lowe Elementary School received $4,700 from the Mildred V. Horn Foundation through the Community Foundation of Louisville. The funds will be used to purchase a kiln and art supplies for the art room.

Luhr Elementary received vouchers valued at $5,747.50 from the Fund for the Arts 5X5 program. The funds will be used for K-5 students to engage in at least one arts experience this school year.

Rangeland Elementary School received donations totaling $4,450. The school received ten Schwinn single-speed cruiser bicycles valued at $1,850 from the Humana Foundation. The bicycles will be used as incentives for staff, students, and families to promote physical activity as a part of their daily routine. The school also received $2,600 from the National Center for Family Literacy through the Humana Foundation. The funds will be used to implement four Happy Healthy Family events, which are designed to help families implement new healthy behaviors and improve their healthy activities and routines.

Semple Elementary School received $5,000 from The Laura Bush Foundation for America’s Libraries Fund to be used to purchase books and magazines for the library.

Westport Middle School received $3,000 from the YMCA of Greater Louisville to be used for athletic department expenses, supplies, uniforms, registration, and equipment.

The South Park and Westport Teenage Parent Programs received $500 from Joyce Horrell to be used for adult and staff activities.

Library Media Services received book donations totaling $3,376. Republic Bank & Trust donated 25 copies of Kentucky Colonels of the American Basketball Association: The Real Story of a Team Left Behind valued at $750. Each high school library will receive one copy autographed by the author, Lloyd “Pink” Gardner. Library Media Services also received 35 copies of A Landscape and Its Legacy: The Parkland of Floyds Fork” valued at $2,625 from 21st Century Parks. Copies of the book will be sent to each school library serving high school students and the Gheens Professional Library.

Submitted by: Dr. Robert J. Rodosky

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $48,371.56 to be used as stated in the rationale.

V.N. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.N.1. through V.N.4.

V.N.1. Acceptance of Grant from University of Kentucky Reading Recovery Project
Rationale

This is a sub-grant from the University of Kentucky Collaborative. Three years ago, the university partnered with Ohio State University and was awarded an i3 Grant, Reading Recovery: Scaling Up What Works, from the United States Department of Education.  The purpose of the grant is to support the implementation of a new Reading Recovery Teacher in eligible schools throughout the state of Kentucky. 

This is the second year JCPS has received funds from this grant. Chenoweth Elementary School was awarded the grant and will receive $1,850, which pays for Reading Recovery requirements for one teacher, e.g., attendance at an approved Reading Recovery conference, travel/registration expenses, and fees related to maintaining their certification. In addition, the university will pay the tuition for a six-hour graduate level course and classroom books and materials valued at $3,900 for each teacher.

Submitted by: Dr. Dewey Hensley

Attachment: UK MOA Reading Recovery: Scaling Up What Works

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a Reading Recovery grant totaling $1,850 from the University of Kentucky Reading Recovery Project and authorize the superintendent to sign the necessary agreements to receive the funds.

V.N.2. Acceptance of Grant from University of Kentucky Collaborative Center for Literacy Development, Reading Recovery Center
Rationale

This is a sub-grant from the University of Kentucky Collaborative. Three years ago, the university partnered with Ohio State University and was awarded an i3 Grant, Reading Recovery: Scaling Up What Works, from the United States Department of Education. The purpose of the grant is to support Reading Recovery programs throughout the state. 

This grant pays for the modification of a room at Portland Elementary to become a training room for Reading Recovery teachers and other teachers. Like the two other training rooms in the district (one at Cochran Elementary and one at Tully Elementary), the room will include a two-way mirror that allows for teachers to observe a colleague teaching students. Following a professional learning community process, the teachers have instructional conversations before and after the lesson.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a Reading Recovery grant totaling $8,000 from the University of Kentucky Reading Recovery Center and authorize the superintendent to sign the necessary agreements.

V.N.3. Acceptance of FY13 Section 1003 (a) Title I, Part A, School Improvement Funds, Project #3203
Rationale

The Kentucky Department of Education has awarded Frederick Law Olmsted Academy North, Myers Middle School, Stuart Middle School, Thomas Jefferson Middle School, and Westport Middle School $275,000. 

Each school will receive $55,000, which includes $5,000 that must be budgeted for supplies. The schools will use the funds to implement the plan each school previously submitted to KDE. 

These funds must be spent or encumbered by September 15, 2013. The Award Notification is attached.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept Section 1003 (a) Title I, Part A, School Improvement funds totaling $275,000 for Frederick Law Olmsted Academy North, Myers Middle School, Stuart Middle School, Thomas Jefferson Middle School, and Westport Middle School.

V.N.4. Acceptance of FY13 Title I, Part D, Subpart 2, Project 3143 Funds
Rationale

The Kentucky Department of Education (KDE) has awarded the district $170,350 to provide instructional services to juveniles in custody at the Louisville Metro Youth Detention Center (LMYDC). 

The district will work collaboratively with LMYDC to develop and implement a plan to meet established program requirements. These funds must be spent or encumbered by September 30, 2014. 

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept $170,350 in federal funds from the Kentucky Department of Education to support Title I, Part D, Subpart 2.

V.O. Approval of Memorandums of Agreement with the Kentucky Department of Education for Education Recovery Specialists
Rationale

The Kentucky Department of Education has requested that the following JCPS employees be released on a Memorandum of Agreement from September 17, 2012, through June 30, 2013.

  • Natalie Bedell, Education Recovery Specialist;
  • Marcia Carmichael-Murphy, Education Recovery Specialist; and
  • Jamie Wyman, Education Recovery Specialist

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandums of Agreement with the Kentucky Department of Education for the 2012-13 school year and authorize the superintendent to sign same.

V.P. Approval of the Revised Disclosure of Free and Reduced Price Information Agreement
Rationale

JCPS School and Community Nutrition Services and JCPS acknowledge and agree that children’s free and reduced price meal and free milk eligibility information obtained under provisions of the National School Lunch Act (42 USC 1751 et. seq.) or Child Nutrition Act of 1966 (42 USC 1771 et. seq.) and the regulations implementing these Acts is confidential information.

This Agreement is intended to ensure that any information disclosed by JCPS Nutrition Services to JCPS about children’s free and reduced price meals or free milk eligibility will be used only for purposes specified in this Agreement, and that Nutrition Services and JCPS recognize there are penalties for unauthorized disclosures of the eligibility information.

This action shall be effective from the date of approval until September 30, 2013. An annual review and approval is required by federal regulations.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the revised 2012-13 Disclosure of Free and Reduced Price Information Agreement.

V.Q. Approval of the Working Budget for Fiscal Year 2012-13
Rationale

In compliance with KRS 160.470, the Jefferson County Board of Education is required to submit the Working Budget to the Kentucky Board of Education for approval.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Working Budget for Fiscal Year 2012-13.

V.R. Approval of Superintendent Evaluation System and Performance Objectives for 2012–13
Rationale

The 2012–13 performance evaluation period runs from July 1, 2012, through June 30, 2013. 

During a special meeting on August 23, 2012, the Board worked with Dr. Sally Anderson, educational leadership consultant, to develop performance objectives that will serve as the basis for the 2012–13 performance evaluation of the superintendent.

The attached Superintendent Evaluation System outlines the process that will be used to conduct the evaluation of the superintendent for the evaluation period of 2012–13.

Submitted by: Dr. Donna Hargens

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Superintendent Evaluation System and Performance Objectives for Fiscal Year 2012–13.

V.S. Approval of Resolutions Concerning the Jefferson County School District Finance Corporation
Rationale

The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. 

This action is necessary in order to effect the issuance of the Corporation’s (i) School Building Revenue Bonds, Series 2012D (the “Series 2012D Bonds”) and (ii) School Building Revenue Refunding Bonds, Series 2012C  (the “Series 2012C Bonds” and together with the Series 2012D Bonds, the “Bonds”). 

The current interest rate on the outstanding bonds to be refunded by the Series 2012C Bonds ranges from 4.000 percent to 4.375 percent. 

The refunding bonds authorized by the attached Resolutions are expected to capture substantial savings available at the current market’s lower long-term interest rates.

Submitted by: Rosemary Miller

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Resolutions concerning the Jefferson County School District Finance Corporation.

VI. Action Items
VII. Discussion Items
VII.A. Report on GE Foundation Developing Futures™ Grant
Rationale

The GE Foundation has been a partner and supporter of high-quality education in Jefferson County Public Schools.

The award of a continuation grant allowed the district to provide school-based staff developers focused on building teacher capacity at the school level and long-term sustainability of rigorous instruction aligned to the standards.

As a national advocate for the Common Core State Standards, the GE Foundation continues to foster their partnership with Jefferson County Public Schools by providing opportunities and resources for successful implementation of the Common Core State Standards in all classrooms.

This report will review the work completed during 2011–12 and preview the work for 2012–13.

Submitted by: Dr. Dewey Hensley

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a status report on the GE Foundation Developing Futures grant.

Actions Taken

Order #313 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a status report on the GE Foundation Developing Futures grant. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Joseph Hardesty.

VII.B. Report from 15th District PTA on Kentucky Core Academic Standards
Rationale

The new Kentucky Core Academic Standards (KCAS) align with the requirements of Senate Bill 1, passed by Kentucky lawmakers in 2009. The bill requires higher and more rigorous standards as well as new instructional strategies, a new testing system, and an intense focus on college and career readiness.

In February 2010, the Kentucky Board of Education approved replacing the state's own standards with the new Common Core State Standards.

As part of the National PTA's Common Core Standards Initiative, the 15th District PTA is one of six national recipients of a grant from National PTA to educate parents and community members about the Common Core State Standards, which go into effect this year. Test results for the new Common Core Standards will be published in October.

This report will provide information on the ongoing efforts of the 15th District PTA to educate parents, community leaders, and the public on what these changes mean and why they are important.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a report on the 15th District PTA's ongoing efforts to educate parents and the community on the Common Core Standards.

Actions Taken

Order #314 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on the 15th District PTA's ongoing efforts to educate parents and the community on the Common Core Standards. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Linda Duncan.

VII.C. 2012–13 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Actions Taken

Order #315 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year to include the addition of a 5 p.m. work session on September 24, 2012, to continue the discussion concerning student assignment operations and technical enhancements and a report on Valley High School on October 8, 2012. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
XI. Adjournment
Recommended Motion

A recommendation to adjourn the September 10, 2012, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #316 - Motion Passed:  A recommendation to adjourn the September 10, 2012, meeting of the Jefferson County Board of Education at 8:47 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.