Jefferson County
August 27, 2012 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the August 27, 2012, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.



I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

III. Approval of Minutes
Rationale

The minutes of the August 13, 2012, regular meeting are presented for your review and approval.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 13, 2012, regular meeting.

Actions Taken

Order #300 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the August 13, 2012, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

IV. Recognitions and Resolutions
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for August 27, 2012.

Actions Taken

Order #301 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for August 27, 2012. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

IV.A. Recognition of Claire Dzan and Sofia Devenuto
Rationale

Claire and Sofia won an Award of Excellence and an Award of Merit, respectively, in photography in the 2012 National PTA Reflections Program. The students were also winners in the state contest. 

Students in preschool through grade 12, literature, musical composition, photography, and the visual arts. This year’s contest theme was “Diversity Means … .”

The National PTA Reflections Program was created in 1969 and is an arts recognition and achievement program for students. The goal of the program is to increase participation and appreciation for the arts and to increase the community’s awareness about the importance of art in education. 

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Claire Dzan, a student at Crosby Middle School, and Sofia Devenuto, a student at Meyzeek Middle School, as winners in the 2012 National Parent Teacher Association Reflections Program.

IV.B. Recognition of the 15th District Parent Teacher Association Recipients of the Kentucky PTA Awards
Rationale

Each year, the Kentucky Parent Teacher Association (PTA) recognizes outstanding school PTAs, teachers, staff members, and students across the state who exemplify outstanding service, leadership, and commitment to their local school PTAs.

Therefore, in appreciation, the Jefferson County Board of Education and the Jefferson County Public School District is proud to recognize these distinguished honorees for their support and contribution to helping the district promote the educational success and enhance the learning experiences of our young people. 

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the 15th District Parent Teacher Association recipients of the Kentucky PTA Awards.

IV.C. Recognition of Ben Jackey, Doug Smith, and Heidi Thiel
Rationale

Ben, Doug, and Heidi were recently recognized and awarded an Emmy at the 48th Annual Ohio Valley Regional Emmy Awards ceremony. They earned the award in the Education/Schools Program category for a “Student Spotlight” segment aired as part of the JCPS Our Kids television program, which is televised on KET-KY, Louisville Metro TV, LouNet (WKYI), and Insight Cable Channel 98.

This is the second year in a row that Ben and Doug have received an award for the Our Kids “Student Spotlight” segment. Doug also received a nomination for an Emmy in 2005 for the JCPS My School District public service announcement.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Ben Jackey, communications specialist, and Doug Smith and Heidi Thiel, video specialists, for being awarded an Emmy from the Ohio Valley Chapter of the National Academy of Television Arts and Sciences.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z.

Actions Taken

Order #302 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

V.B. Approval of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.

V.C. Approval of Job Descriptions
Rationale

In support of the district reorganization for improved efficiency and delivery of services to students, the attached job descriptions are recommended for approval. 

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions in support of the district reorganization.

V.D. Approval of Organizational Charts
Rationale

The attached organizational charts are modified in support of the district reorganization for improved efficiency and delivery of services to students. 

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts in support of the district reorganization.

V.E. Approval of Field Trips
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on August 27, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA. 
 
Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.

V.F. Approval of Bid and Revised BG-1 Form for Stage Rigging and Lighting Replacement at Barret Traditional Middle School
Rationale

This project replaces existing stage curtain rigging with dead hung curtain rigging and replaces the existing border lights with new connector strips and light fixtures.

On April 30, 2012, the Board of Education approved Biagi Chance Cummins London Titzer, Inc. to prepare plans and specifications for Project #040-12045. The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids. Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on August 8, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Badgett Constructors, LLC for Stage Rigging and Lighting Replacement at Barret Traditional Middle School for the low bid of $103,000 and approve the attached revised BG-1 form for $118,669.

V.G. Approval of Bid and Revised BG-1 Form for Swimming Pool Renovation at Central High School Magnet Career Academy
Rationale

The general scope of work for this project is to renovate the existing natatorium and provide an operational aquatic facility. The electrical scope of work will include routing power to all new pool filtration and mechanical equipment along with other associated electrical system renovations (switchgear replacement, generator replacement, lighting, fire alarm, security, intercom paging). The architectural scope of work includes new partition walls, pool deck replacement, new ADA restrooms, plumbing fixture replacements, structural repairs, and miscellaneous renovation items to accommodate the pool system installation.

On September 12, 2011, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project #179-12018.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids. Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on August 7, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for a Swimming Pool Renovation at Central High School MCA for the low base bid of $1,954,000 plus Alternates 1-4 and 6-7 for a total bid of $2,078,740; reject Alternate 5; and approve the attached revised BG-1 form for $2,377,724.

V.H. Approval of Bid and Revised BG-1 Form to Upgrade Stage Rigging at Central High School Magnet Career Academy
Rationale

This project involves the replacement of the existing lighting and curtain battens in the auditorium stage. The existing counterweight system will be removed and all battens will be dead hung from the existing structure. All of the existing lighting is to remain and shall be rehung from the new battens.

On November 7, 2011, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project #179-12022.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids. Bids were received, publicly opened, and read aloud in the Office of Facilities and Environmental Services on August 8, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Parco Constructors Group, LLC to Upgrade Stage Rigging at Central High School MCA for the low bid of $65,400 and approve the attached revised BG-1 form for $75,989.

V.I. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

V.J. Approval of Bid Tabulations and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Plumbing Supplies and Equipment (Line Item); Paper Towels and Toilet Tissue; Sale of Buses—Retired Carpenter 95 Series (Salvage); Sale of Buses—Retired 90/92 and 96 Series; Lunchroom Commodities—Supplement (Warehouse Delivery and School Delivery); Printer, Wide Format (for Materials Production); Amendment on Competitive Negotiation on Excess Worker's Compensation and Employer's Liability; and Amendment on Lawn Cutting Service.

V.K. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of July 30, 2012, through August 12, 2012.

V.L. Acceptance of Voucher Report
Rationale

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of July 30, 2012, through August 12, 2012.

V.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.N. Acceptance of Monthly Report of Professional Services Contracts
Rationale

This report is provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of August 14, 2012.

V.O. Acceptance of Financial Report for Period Ended July 31, 2012
Rationale

This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended July 31, 2012.

V.P. Approval of a Water Easement at The Academy @ Shawnee
Rationale

Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from the Louisville Water Company, the proposed easement has been reviewed and it is recommended that it be granted.

Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education grant a water easement as shown on the attached plat, to the Louisville Water Company, for The Academy @ Shawnee, 4018 West Market Street, Louisville, Kentucky, 40212.

V.Q. Approval of the Indirect Cost Rates for Fiscal Year 2012–13
Rationale

Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.

The non-restricted indirect cost rate of 14.67 percent can be applied to food service and the restricted indirect cost rate of 3.14 percent is for use with grants. Each local Board of Education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.

If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the restricted indirect cost rate of 3.14 percent and the non-restricted indirect cost rate of 14.67 percent for fiscal year 2012–13.

V.R. Acceptance of Donations
Rationale

Central High School Magnet Career Academy received $1,152 from Fredrick A. Hale DBA Midwest Youth Tournaments. The funds will be used to cover expenses for the girls' basketball team.

Engelhard Elementary School Family Resource Center received $10,000 from Ronald McDonald House for their Blessings in a Backpack program. The funds will be used to provide food for 125 Engelhard Elementary School students throughout the school year.

Middletown Elementary School received $500 from Mortenson Family Dental Center to be used to purchase t-shirts for every fifth-grade student.

Moore Traditional School received $10,000 from Highview Athletic League to be used to pay athletics expenses. 

Southern High School received six Dell Optiplex 750 desktop computers and 17 Dell Latitude 630 laptops with a total value of $5,778 from Northwestern Mutual Life Insurance Company. The equipment will be used in flipped classrooms for advanced chemistry students.

Wellington Elementary School received ten Schwinn single speed cruiser bicycles valued at $1,850.  The bicycles will be given as an incentive to families that participate in the health and fitness activities to promote parent engagement and community involvement in the school.

Youth Performing Arts School received $500 from Louisville Dance Alliance. The funds will be used to pay a guest artist in the dance department.

Youth Performing Arts School received a Yamaha Clavinova (CLP-360) keyboard valued at $1,050 from Margaret Foley. The keyboard will be used in the piano lab for student practice.

Submitted by: Dr. Robert J Rodosky

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $30,830 to be used as stated in the rationale.

V.S. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $9,200 from the Jefferson County Public Education Foundation through the following donors:

The PNC Foundation donated $6,000 to be used to assist the Grow Up Great "Grants for Great Hours Program" at the Dawson Orman Education Center. 

The Greater Louisville Medical Society Foundation Inc. donated $1,200 to benefit the Health Occupations Students of America (HOSA) programs at Moore Traditional School, Valley High School, and Waggener High School.

The Target Corporation donated $2,000 for the Every 1 Reads initiative.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $9,200 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

V.T. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.T.1. through V.T.3.

V.T.1. Acceptance of Grant for Minority Teacher Recruitment and Retention Program
Rationale

The Alternative Certification for Elementary and Secondary (ACES) Program grant provides $80,000 per fiscal year to pay stipends and tuition for program participants; extra-service pay for teachers and mentors who work in the program; and purchase supplies and materials for training.

Submitted by: Dr. Michael Raisor

Attachment: Commonwealth of KY Doc ID No. PON2 540 1300000527 1

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $160,000 grant from the Kentucky Department of Education, Division of Educator Recruitment and Retention, to support the district’s minority recruitment efforts for fiscal years 2012–13 and 2013–14 and authorize the superintendent to sign the attached agreement.

V.T.2. Acceptance of Funding to Support the Community Schools Program
Rationale

The Louisville/Jefferson County Metro Government, acting by and through the Department of Community Services and Revitalization, has awarded the district funding in the amount of $159,000 to help fund the salaries of eight Community Liaisons for the Community Schools programs at Cane Run Elementary School; Farnsley, Frost, Meyzeek, Myers, and Western middle schools; and Fairdale and Iroquois high schools.

The Community Schools programs provide educational and recreational activities for students and their families residing in the communities surrounding the aforementioned schools.

Submitted by: Christi Lanier-Robinson

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $159,000 from Louisville/Jefferson County Metro Government for the Community Schools Program and authorize the superintendent to sign the attached agreement.

V.T.3. Acceptance of Funding for Sponsorship of Neighborhood Place
Rationale

JCPS and Louisville/Jefferson County Metro Government jointly fund several programs operated within the district that benefit students and families in Jefferson County.

Neighborhood Place is a collaboration of Kentucky Cabinet for Health and Family Services Department of Community-Based Services (Protection and Permanency and Family Support); Louisville Metro Community Services and Revitalization; Seven Counties Services, Inc.; Louisville Metro Department of Public Health and Wellness; and Jefferson County Public Schools.

Approval of this agreement will allow the district to bill Louisville Metro Government and receive the appropriate funding.

Submitted by: Christi Lanier-Robinson

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $84,000 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached agreement.

V.U. Approval of Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Specialist
Rationale

The Kentucky Department of Education has requested that Jefferson County Public Schools employee Brian Meers be released on a Memorandum of Agreement from September 4, 2012, through June 30, 2013.

Submitted by: Dr. Michael Raisor

Attachment: Commonwealth of KY Doc. ID #PON2 540 1300000404 1

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2012–13 school year and authorize the superintendent to sign same.

V.V. Approval of Lease Agreement with Kentucky State Fair Board for JCPS Benefits/Health Fair
Rationale

Through a reciprocal agreement with the Kentucky State Fair Board, Jefferson County Public Schools is allowed the use of an allotted number of meeting rooms free of charge each fiscal year.

The attendance of 5,000 to 6,000 employees for the annual JCPS Benefits/Health Fair necessitates a large venue such as the Kentucky Exposition Center.

Submitted by: Dr. Michael Raisor

Attachment: Kentucky State Fair Board Non-Compliance Lease No. 13-08-K

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreement between the Kentucky State Fair Board and Jefferson County Public Schools for the annual JCPS Benefits/Health Fair to be held on October 18, 2012.

V.W. Approval to Continue Participation in the Community-Based Work Transition Program
Rationale

The Community-Based Work Transition Program (CBWTP) allows the district to continue a project designed to enable Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation in the area of post-high school transition; i.e., vocational assessment, job placement, and training.

The total program cost of $130,000 includes a cash contribution from Jefferson County Public Schools in the amount of $32,500. The district's FY2012–13 contribution has been budgeted by the ECE Department.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the district's participation in the Community-Based Work Transition Program and authorize the superintendent to sign the attached agreement.

V.X. Approval of Letter of Agreement with University of Cambridge International Examinations
Rationale

Fairdale High School is a Human Services, Education, and International Studies five-star career theme school. To enhance the international studies component, it is proposed that Fairdale implement the University of Cambridge International Examinations (CIE) curriculum and assessments. Cambridge International Examinations is the world’s leading provider of international education curriculum.

University of Cambridge International Examinations agrees to:

  • Design curriculum, syllabi, assessments, qualifications, and certificates;
  • Design and make available professional development to support teachers;
  • Provide access to online supports to schools and teachers for continued, on-demand professional support; and
  • Provide technical assistance on program design and development.

Fairdale High School agrees to:

  • Follow CIE guidelines as outlined in the CIE Handbook and contract
  • Maintain the integrity of assessments and copyrighted materials
  • Pay fees outlined within 28 days of invoice including, but not limited to: 
    • Annual registration fee of $6,800
    • Teacher training fees estimated at $1,000 per teacher including travel costs
    • Textbooks fee estimated at $200 per student; and
    • Exam Fees (various costs)
  • Train teachers to maintain the expectations and rigors of the CIE curriculum

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached letter of agreement with the University of Cambridge International Examinations for Fairdale High School to be designated a Cambridge School offering Cambridge education programs.

V.Y. ITEM WITHDRAWN: Approval of Memorandum of Agreement with the Jefferson County Teachers Association
V.Z. Approval of Addendum to Xerox Lease Agreements Previously Approved on June 25, 2012
Rationale

On June 25, 2012, the Board of Education approved two lease agreements with the Xerox Corporation for three copiers/printers. The 60-month leases for three demonstration units allow for a $1 buyout at the end of the lease term. (The original documents from the June 25 meeting are attached.)

The leases include maintenance and 200,000 free clicks per month on each of the two black-and-white printers. To meet the needs of the district, accessories are required. However, the accessories lease cannot be created until the two original leases are executed. The accessories lease is for $80,348.

These leases require notification to the State Local Debt Officer and approval by the Kentucky Department of Education (KDE). The KDE requires approval of the local school board attorney. Upon review of the leases, the General Counsel required revisions addressed in the attached Addendum.

Submitted by: Christi Lanier-Robinson

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Addendum to the previously approved lease agreements with Xerox Corporation and authorize the superintendent to sign same. Further, I recommend that the Board of Education authorize the superintendent to execute the accessories lease and addendum that will be created when the previously approved lease agreements are executed.

VI. Action Items
VI.A. Approval of Tax Rates for Fiscal Year 2012–13
Rationale

In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2012, through June 30, 2013.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached tax rates for fiscal year 2012–13.

Actions Taken

Order #303 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the attached tax rates for fiscal year 2012–13. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.

VI.B. Approval of Board Resolution Supporting the Observance of National Diversity Day
Rationale

In recognition of Diversity Day, Superintendent Donna Hargens has requested that the Board of Education and all district facilities support the observance of National Diversity Day on Friday, October 5, 2012.  

National Diversity Day is a day to celebrate and embrace who we are despite our differences—no matter what race, religion, gender, sexual orientation, age, nationality, or disability; a day to reflect on and learn about different cultures and ideologies; a day to vow acceptance and tolerance; and a day to consciously address these areas at educational and religious institutions, in the workplace, and at home. National Diversity Day was established in 2005 and is an annual event celebrated on the first Friday in October during Diversity Awareness Month.

The strategic plan and curriculum management audit call for inclusion of all students, staff, and stakeholders; thus, the districtwide rollout of cultural competence serves as a beginning to fortify the specific recommendations and expectations from the audit and the plan.

The Board has a vital interest in honoring the diversity that is in our schools and October 5 will serve as celebration to the obligation of inclusion.

Submitted by: John D. Marshall

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution supporting the October 5, 2012, observance of National Diversity Day in Jefferson County Public Schools.

Actions Taken

Order #304 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution supporting the October 5, 2012, observance of National Diversity Day in Jefferson County Public Schools. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mr. Stephen Imhoff.

VII. Discussion Items
VII.A. Setting the Expectation for Learning: Report on Student Discipline and Anti-Bullying Programs
Rationale

Staff members will provide an overview of the systems in place to reduce behavior issues. Each of the systems has at its core a set of essential principles.

Dr. Michael Raisor will describe the efforts in place to ensure that behavioral expectations on the bus mirror the expectations at the school since the bus is an extension of the school.

Dr. Dewey Hensley will describe the Student Response Team Structure that is in place at the school level, the area level, and the district level. When there are behavioral issues, there will be a system in place to respond to issues promptly. The Student Response Teams will monitor suspension data on a weekly basis at the school, area, and district level.

Dr. Bob Rodosky will provide an update on survey information following the Restorative Practice Training.

Submitted by: Dr. Dewey Hensley, Dr. Michael Raisor, and Dr. Robert J. Rodosky

Attachments
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a report on student discipline and anti-bullying programs.

Actions Taken

Order #305 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on student discipline and anti-bullying programs. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Linda Duncan.

VII.B. 2012–13 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Actions Taken

Order #306 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
Actions Taken

Order #307 - Motion Passed:  A motion that the Board of Education enter into executive session to discuss negotiation strategies pursuant to KRS 61.810(1)(e) of the Open Meetings Act passed with a motion by Mr. Larry Hujo and a second by Mrs. Debbie Wesslund.

X.A. Adjourn from Executive Session
Recommended Motion

A motion that the Board of Education adjourn from Executive Session

Actions Taken

Order #308 - Motion Passed:  A motion that the Board of Education adjourn from Executive Session passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Debbie Wesslund.

XI. Adjournment
Recommended Motion

A recommendation to adjourn the August 27, 2012, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #309 - Motion Passed:  A recommendation to adjourn the August 27, 2012, meeting of the Jefferson County Board of Education at 10:12 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.