Jefferson County
August 13, 2012 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the August 13, 2012, meeting of the Jefferson County Board of Education.

Please join us for our traditional moment of silence.

II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.



I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

III. Approval of Minutes
Rationale

The minutes of the July 9, 2012, regular meeting and July 25, 2012, special meeting are presented for your review and approval.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the July 9, 2012, regular meeting and July 25, 2012, special meeting.

IV. Recognitions and Resolutions
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for August 13, 2012.

IV.A. Recognition of Indian Trail Elementary School Students
Rationale

In June, Indian Trail Elementary School students received national recognition at the 20th Annual MicroSociety, Inc. National Conference. The students were presented with the George Award for Outstanding Venture and Agency for their organic vegetable garden and green initiatives around the school. The award recognizes the outstanding commitment and achievement of students, educators, parents, and community partners who are fully engaged in real-world learning.

The students received a grant from Lowe’s Home Building Supply to support their eco-friendly venture as part of their school’s MicroSociety. The students’ green initiatives have included supplying organic vegetables to the school cafeteria, creating a walking trail and bike trail, and installing a duck pond near the parking lot, complete with picnic tables and planted flowers.

“The students at Indian Trail Elementary display the generosity and earth-first approach that goes hand-in-hand with the 21st-Century skills they’ll need to be productive citizens,” noted MicroSociety President and CEO Carolynn King Richmond. “And by taking initiative to garner community support and make their ideas a reality, these children show us what kids can be capable of if we only empower them to act on their ideas.”

Submitted by Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Indian Trail Elementary School students for receiving the George Award for Outstanding Venture and Agency.

IV.B. Recognition of Shannon Putman
Rationale

Shannon was one of 102 educators selected from across the nation to compete at the Microsoft Partners in Learning 2012 US Forum held in Redmond, Washington, in July. She competed for the opportunity to represent the United States at Microsoft’s global forum in Athens, Greece, and showcase her creative use of technology in the classroom.

Shannon was selected for this distinguished honor for her innovative use of technology in and beyond the classroom to enhance and transform student learning. Her project, titled Sensory Integration, allows Exceptional Child Education (ECE) students to use movement and the Kinect video system to interact with educational software. Her game—Brain Drain—can teach core content material for any subject and grade level. The game combines research-based, effective fine and gross motor movements with sensory-integrated tasks to create a high-level learning environment.

Shannon has been a teacher at Cochran Elementary School for six years and is a National Board Certified Teacher in the area of special education. She teaches the multimodal communication at her school.

The Microsoft Partners in Learning program was created in 2003 and has reached more than 210 million teachers and students in 119 countries. The program helps educators and school leaders to connect and collaborate with each other to create and share best practices to help students achieve their greatest potential in learning.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Shannon Putman, a teacher at Cochran Elementary School, for being selected to compete at the Microsoft Partners in Learning 2012 US Forum.

IV.C. Recognition of Sharon Whitworth
Rationale

Sharon is one of 12 PTA leaders from across the country being honored as a Champion of Change. She was formally recognized on Friday, August 10, at The White House for her dedication and contributions to her district and state PTA and had the opportunity to share her story about her very important work with other PTA leaders across the nation.

Sharon has been a PTA advocate for children for more than 36 years. She served as the 15th District PTA president from 198789 and served as the Kentucky PTA president from 199396. She currently serves as the Kentucky PTA Legislative Commissioner working on issues that affect children in her state and the nation. She has worked as parent relations specialist with JCPS for 23 years, engaging and encouraging parents to be involved in their children’s education. She also serves as project lead of a National PTA grant to educate parents and the community about the Common Core Standards. Under her leadership, her team has educated more than 9,000 parents and community members since October 2011.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Sharon Whitworth, Jefferson County Public Schools parent relations specialist, for being selected as a Champion of Change.

IV.D. Recognition of New Principal Appointments and New Assignments of Current Principals
Rationale

Principal leadership is essential to the educational success of JCPS students. The district has a rigorous principal preparatory program and selection process to help ensure that the most qualified candidates are considered. The district’s support of the School-Based Decision Making (SBDM) Council process also ensures that an extensive selection process takes place at each local school.

The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal:

  • Carter Traditional Elementary School—Michael Alexander
  • Conway Middle School—Greg Fehr
  • Crosby Middle School—Michael Kelly
  • Dunn Elementary School—Patti Barron
  • Foster Traditional Academy—Robert Gunn
  • Greenwood Elementary School—Dylan Owens
  • Jefferson County Traditional Middle School—Teri Reed
  • Lassiter Middle School—Jon Cesler
  • Layne Elementary School—Ron Marshall
  • Lowe Elementary School—David Armour
  • Myers Middle School—Jack Baldwin
  • Olmsted Academy South—Angela Allen
  • Shelby Traditional Academy—Kim Goff
  • Smyrna Traditional Elementary School—Tiffany Stith
  • St. Matthews Elementary School—Shannon LaChappelle
  • The Phoenix School of Discovery—David Bennett
  • Wellington Elementary School—Brandi Carney
  • Wilkerson Traditional Elementary School—Rina Gratz

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize new principals and current principals who have accepted new school appointments.

IV.E. Recognition of the Assistant Superintendent Achievement Area Teams
Rationale

School leadership is essential to guiding and ensuring the academic success of students and the work of staff who are committed to giving their talents, skills, and knowledge to preparing our students for graduation and beyond. Leadership is also an important attribute that drives a school team in its mission of educating our children so that they graduate prepared to reach their full potential and contribute to our society and throughout life.

The Jefferson County Public School (JCPS) District is proud to introduce the following six Assistant Superintendent Achievement Area Teams who will be working to enhance and align instruction in all district schools and who will work collaboratively with school staff and parents to move all students across the line of proficiency.

Each Achievement Area is led by an assistant superintendent and is supported by staff members who will work to help drive the district toward our vision of “All JCPS students graduate prepared.” 

Achievement Area 1
Dr. Brian Shumate, Assistant Superintendent
Kevin Nix, Evaluation Transition Coordinator
Theresa White, Secretary
Peggy Lewis, Clerk

Achievement Area 2
Amy Dennes, Assistant Superintendent
Joe Leffert, Evaluation Transition Coordinator
Sue Williams, Secretary
Paula Clem, Clerk

Achievement Area 3
Dr. Paige Orman, Assistant Superintendent
Alicia Averette, Evaluation Transition Coordinator
Rhonda Cottner, Secretary
Regina Warren, Clerk

Achievement Area 4
Dr. Sandy Ledford, Assistant Superintendent
Margie Eckerle, Evaluation Transition Coordinator
Debbie Dike, Secretary
Addie Myers, Clerk

Achievement Area 5
Kirk Lattimore, Assistant Superintendent
Janet Leitner, Evaluation Transition Coordinator
Angela Nickels, Secretary
Derrick Houston, Clerk

Achievement Area 6
Dr. Lynne Wheat, Assistant Superintendent
Glenn Baete, Evaluation Transition Coordinator
Denise Perry, Secretary
Keena Kobiska, Clerk

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the Assistant Superintendent Achievement Area Teams who will lead district schools in helping our students achieve academic success.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

V.B. Approval of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.

V.C. Approval of Job Descriptions
Rationale

In support of the district reorganization for improved efficiency and delivery of services to students, the attached job descriptions are recommended for approval.

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the job descriptions in support of the district reorganization.

V.D. Approval of Organizational Charts
Rationale

As we continue to reorganize the district for improved efficiency and delivery of services to children, the attached organizational charts are modified to support the reorganization of the Jefferson County Public Schools.

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts in support of the district reorganization.

V.E. Approval of Field Trips
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on August 13, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.

V.F. Approval of Project Completion and BG-4 Form for Jeffersontown Elementary School Renovation Phase 1
Rationale

On June 8, 2009, the Board of Education approved assigning CMTA Engineering Consultants to prepare plans and specifications for Project #166-9038.

On November 10, 2010, the Board approved awarding a contract to Marksbury-Cornett Engineering as the low bidder.

CMTA Engineering Consultants has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Marksbury-Cornett Engineering for Renovation Phase 1 at Jeffersontown Elementary School, for a total construction cost of $4,215,800.

V.G. Approval of Project Completion and BG-4 Form for Roosevelt-Perry Elementary Renovation Phase 1, Bid Pkg C, New Media Center/Elevator Addition
Rationale

On June 8, 2009, the Board of Education approved assigning Luckett & Farley Architects to prepare plans and specifications for Project #530-9029.

On November 10, 2010, the Board approved awarding a contract to ShelCon Construction Co., LLC as the low bidder.

Luckett & Farley Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to ShelCon Construction Co., LLC for Renovation Phase 1, Bid Package C, New Media Center, and Elevator Addition at Roosevelt-Perry Elementary School, for a total construction cost of $3,766,735.32.

V.H. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

V.I. Approval of Bid Tabulations and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Piano Tuning Service; T-Shirts (For Mayor's Cup); Electrical Service; Computer and Data Cables, Cords, Etc.; Vehicle Paint and Related Items and Amendments on Bus Body Parts and Accessories; Diesel and Gasoline; Lunchroom Supplies-School Delivery (Non-Food); Lawn Cutting Service; Lunchroom Equipment Repair Parts (Warehouse Delivery ) Percentage; and Lunchroom Commodities (School Delivery).

V.J. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of June 25, 2012, through July 29, 2012.

V.K. Acceptance of Voucher Report
Rationale

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of June 25, 2012, through July 29, 2012.

V.L. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.M. Approval of Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2013-14
Rationale

The Comprehensive Educational Financial Planning and Management Calendar includes activities and deadlines for action by the Board, superintendent, and district staff and is in compliance with JCPS Policy DB: Annual Operating Budget.

This process will enable the Board and superintendent to receive input from many sources that will assist in making major decisions on the budget for fiscal year 2013-14.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Comprehensive Educational Financial Planning and Management Calendar for Fiscal Year 2013-14.

V.N. Approval of Impact Aid for Fiscal Year 2012-13
Rationale

Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.
 
The U.S. Department of Education requires that an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid.

The District should receive approximately $25,000 as a result of this application.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve Impact Aid for Fiscal Year 2012-13.

V.O. Approval of Meal and Refreshment Guidelines
Rationale

The Meal and Refreshment Guidelines are being presented for Board approval to ensure employees follow consistent rules for the purchase of meals and refreshments.

These guidelines were last approved by the Board on June 29, 2009.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Meal and Refreshment Guidelines.

V.P. Approval of Fire Sprinkler Inspection Errors and Omissions Insurance
Rationale

Per KRS 304.10-020 to 304.10-210, the coverage extends to Jefferson County Public Schools and its employees licensed to inspect sprinkler systems in buildings owned by the District.

The policy period is from August 1, 2012, to August 1, 2013, with limits of $1,000,000 per occurrence; $1,000,000 aggregate; and a $10,000 retention. The premium is $1,657.50.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the purchase of Fire Sprinkler Inspection Errors and Omissions Insurance from Cincinnati Specialty Underwriters.

V.Q. Acceptance of Donations
Rationale

Waggener High School received $500 from Fredrick Hale. The funds will be used to fund the Girl’s Basketball Team at Waggener High School.

Several JCPS schools received 79 HP Laser Jet M602N printers without duplex ability @ $999.99 each (total gift value $78,999.21). These items were donated as part of the HP Purchase Edge Points Program.

Fern Creek Traditional High School received a $15,000 donation from the Fern Creek Traditional High School Alumni Association. This donation will be used to pay for an athletic trainer for the 2012–13 school year.

Valley High School received a Yamaha upright piano valued at $3,000 as a gift from the Manilow Music Project.

Submitted by: Dr. Robert J. Rodosky

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $97,499.21 to be used as stated in the rationale.

V.R. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $58,400 from the Jefferson County Public Education Foundation through the following donors:

James Graham Brown Foundation donated $35,900 to benefit the Early College Program at Western High School.

LG&E and KU donated $2,500 for the Every 1 Reads Program.

LG&E and KU Capital Corp. donated $13,000 for the 2012-13 WHAS11 & LG&E KU Excellence in Classroom and Educational Leadership (ExCEL) Awards.

Jefferson County Public Education Foundation donated $1,000 for the Russell Garth Award. This year's recipient is Gwen Goffner, principal at Cane Run Elementary School.

PNC Foundation donated $6,000 to benefit students in the Grow Up Great Program.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $58,400 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

V.S. Acceptance of Grants and Funding
Rationale

        

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.S.1. through V.S.15.

V.S.1. Acceptance of Community Education Grant from the Kentucky Department of Education
Rationale

The Kentucky Department of Education has awarded the district $20,000 to be used to supplement the salary of a coordinator to administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community. A $5,000 match will be supplied by JCPS Adult and Continuing Education.

The Community Education program provides a range of services that respond to the needs of a diverse constituency including children, adolescents, families, adults, and senior citizens. The program is operated through JCPS Adult and Continuing Education.

Submitted by: Christi Lanier-Robinson

Attachment: Commonwealth of KY DOC ID No. PON2  540  1200003431 1 

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a Community Education grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached memorandum of agreement.

V.S.2. Acceptance of Grant from the Martin Network for Fern Creek Traditional High School
Rationale

Students at Fern Creek Traditional High School have grown produce on the school's campus. The students will sell their produce at the Fern Creek Farmers Market and the proceeds from the sales and the start-up grant money will pay the student workers in the "Go Green" pilot project. All excess monies will go to purchase additional supplies for the garden. 

Submitted by: Dr. Dewey Hensley

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept $600 in funding from the Martin Network for Fern Creek Traditional High School.

V.S.3. Acceptance of Grant from University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
Rationale

The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a $54,000 grant for Reading Recovery.

The grant funds will be used to provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery Teachers.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $54,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center and authorize the superintendent to sign the attached memorandum of agreement.

V.S.4. Acceptance of Grant from University of Kentucky Reading Recovery Project for Engelhard and Rangeland Elementary Schools
Rationale

This is a subgrant from the University of Kentucky Collaborative. Three years ago the university partnered with Ohio State University and was awarded an Investing in Innovation (i3) grant, Reading Recovery: Scaling Up What Works, from the United States Department of Education. 

The purpose of the grant is to support the implementation of a new Reading Recovery Teacher in eligible schools throughout the state of Kentucky. Each year the criteria for school selection is: schools identified as Tier I on the state’s School Improvement Grant list, Title I schools in restructuring or corrective action, or schools that have sizable population of English as a Second Language (ESL) students.

This is the second year the district has received funds from this grant for schools. Engelhard and Rangeland elementary schools were awarded the grant due to their population of English as a Second Language (ESL) students. Each school will receive $1,850, which pays for Reading Recovery requirements for one teacher, e.g., attendance at an approved Reading Recovery conference, travel/registration expenses, and fees related to maintaining their certification. In addition, the university pays the tuition for a six-hour graduate level course, and classroom books and materials valued at $3,900 for each teacher.

Submitted by: Dr. Dewey Hensley

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a Reading Recovery grant totaling $3,700 from the University of Kentucky Reading Recovery Project for Engelhard and Rangeland elementary schools and authorize the superintendent to sign the attached Memorandums of Agreement.

V.S.5. Acceptance of Grants from the WHAS Crusade for Children
Rationale

As summarized below, these funds will be used for a variety of purposes to enhance district programs and services for students with disabilities.

  • $7,655.34 for Early Childhood Special Services to be used for adaptive materials/equipment;
  • $185,000 for Technology and Materials Center to be used for technology for communication disorders, software for Exceptional Child Education (ECE) students, accessibility solutions, and other ECE technology materials;
  • $10,000 for the Visually Impaired Program to be used for low vision and educational aids and audible devices for travel;
  • $15,750 for the Audiology Program to be used for handheld pass-around microphone/transmitter and micro manual screening audiometer;
  • $15,985 for the Autism Program to be used for teaching students with Autism Spectrum Disorder or Aspergers Syndrome, Time Timer materials, cognitive affective training kit, Thinking Putty, daily schedule boards for object schedule, and shoebox tasks;
  • $29,000 for the Occupational Therapy & Physical Therapy Program to be used for positioning/movement equipment and sensory motor equipment;
  • $13,000 for the Low Incidence Program to be used for the News 2 You online newspaper subscription.

These funds have been awarded to the district and will be used to provide professional development on a districtwide level and to strengthen the assessment system. 

Submitted by: Dr. Dewey Hensley

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept $276,390.34 in funding for seven proposals submitted by the district to this year's WHAS Crusade for Children.

V.S.6. Acceptance of Funding from the Kentucky Department of Education for 21st Century Community Learning Centers
Rationale

The Kentucky Department of Education has awarded the district $224,866.00 to fund continuation of 21st Century Community Learning Centers at Shelby and Semple elementary schools.

The funds are targeted to students with scores above the second stanine, but who also do not function solidly at grade level.  This group of students forms a substantial portion of the children at the schools.  The project combines proven and researched methods for increasing academic achievement through a structured, adaptable system and incorporates enrichment activities guided by the Kentucky Core Curriculum that will improve the in-school performance of a group of children at risk of being left behind.

The Centers will use awarded funds to provide two academic support strategies that will improve, to proficiency, the academic achievement of students scoring at grade level or below.  The two strategies include the SuccessMaker reading program that uses literature-based activities to focus on phonics, vocabulary, comprehension, and writing and innovative instruction provided by certified teachers.

Submitted by: Christi Lanier-Robinson

Attachment: Commonwealth of KY Doc ID No. PON2 540 1300000112 1

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $224,886 continuation grant from the Kentucky Department of Education for the 21st Century Learning Centers and authorize the superintendent to sign the necessary agreements to implement the program.

V.S.7. Acceptance of Grant from the Kentucky Department of Education for Homeless Education
Rationale

The Homeless Education Program provides the following services for more than 13,000 homeless students and their families:

  • Family advocacy services to remove educational barriers; 
  • Educational support services at shelters for homeless children and youth; and
  • Transportation services to maintain homeless children's school attendance and participation in extra-curricular activities.

The funds will be used to pay salaries, purchase materials and supplies, and provide student transportation.

Submitted by: John D. Marshall

Attachment: Commonwealth of KY Doc ID No. PON2 540 1300000126 1

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $201,317 grant from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign the attached Memorandum of Agreement.

V.S.8. Acceptance of Breakfast in the Classroom Grant
Rationale

This grant will fund a Breakfast in the Classroom pilot program at 19 schools and support the purchase of start-up equipment and supplies, staff training, and marketing activities.

Nationally, less than half of the low-income children eligible for free or reduced-price breakfast through the federally funded School Breakfast Program participate.

Lack of awareness about the School Breakfast Program, bus schedules, and insufficient time to eat breakfast are some of the reasons students do not eat school breakfast when it is served in the cafeteria. Universal breakfast in the classroom (served free to all students) has the highest participation rate.

Studies show that children who eat breakfast at the start of their school day have higher math and reading scores, sharper memories, and show faster speed on cognitive tests. They possess broader vocabularies, perform better on standardized tests, and focus and behave better than students who skip breakfast or eat breakfast at home.

The Partners for Breakfast in the Classroom include the Food Research and Action Center, the National Association of Elementary School Principals Foundation, the National Education Association Health Information Network, and the School Nutrition Foundation. Breakfast in the Classroom is funded by the Walmart Foundation.

A list of schools participating in the pilot program is attached.

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $208,552 grant from the Partners for Breakfast in the Classroom for a pilot program at 19 schools and authorize the superintendent to sign the necessary documents to receive the funds.

V.S.9. Acceptance of Funding from Louisville Metro Government for the Louisville Education and Employment Partnership
Rationale

Louisville Metro Government and JCPS jointly fund several programs operated within the district that benefit students and families in Jefferson County.

The Louisville Education and Employment Partnership (LEEP) is a jointly funded program that places a career planner in 15 high schools. The career planners each carry a minimum caseload of 75 students and work with the students to increase attendance, reduce dropout rates, raise academic achievement, and support successful transition to post-secondary endeavors. The career planners serve approximately 1,125 students.

Submitted by: Christi Lanier-Robinson

Attachment: Louisville Metro Government Grant Agreement

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding from Louisville Metro Government through KentuckianaWorks in the amount of $278,400 for the Louisville Education and Employment Partnership and authorize the superintendent to sign the attached grant agreement.

V.S.10. Acceptance of Grant from Metro United Way to Louisville Education and Employment Partnership
Rationale

Metro United Way has awarded this grant to support the vital work of The Louisville Education and Employment Partnership.

At-risk students are provided additional support to stay in school, graduate, and make the transition from their high school to employment in the private sector. Mentoring, job placement, and education support are provided to the students to help them obtain their goals and further their education.

Future funding will be contingent upon the outcome of the Metro United Way Campaign and the goals of the Community Impact Cabinet.

Submitted by: Christi Lanier-Robinson

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $92,894.68 grant from Metro United Way to The Louisville Education and Employment Partnership for the 2012-13 school year and authorize the superintendent to sign the necessary agreements to receive the funds.

V.S.11. Acceptance of Funding from KentuckianaWorks for Adult and Continuing Education
Rationale

The Greater Louisville Workforce Investment Board, Inc. dba KentuckianaWorks has awarded JCPS Adult and Continuing Education $63,000 for customized literacy, Adult Basic Education, and GED instruction services to participants whose eligibility has been predetermined by Goodwill Industries of Kentucky, who will recruit and refer participants to the classes.

The grant period is from July 1, 2012, through June 30, 2013.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 600-300-13 

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $63,000 from KentuckianaWorks to provide training and employment activities and services for Temporary Assistance to Needy Families eligible participants and authorize the superintendent to sign the attached agreement.

V.S.12. Acceptance of Funding from the Greater Louisville Medical Society Foundation for the Health Promotions Schools of Excellence
Rationale

The Greater Louisville Medical Society (GLMS) is a partner of the Health Promotion Schools of Excellence (HPSE) program and maintains funding amounts from various community agencies and organizations. The funding is then awarded to JCPS accordingly.

Forty-eight district schools will participate in the HPSE program during the 2012-13 school year. Funding in the amount of $14,950 for school programs and activities will be coordinated between the Coordinator of Health Services and HPSE and Grants and Awards Accounting and will be based on the total funding secured and the budgets submitted by schools in their HPSE application. 

The funds will be used to conduct HPSE programs and activities during the 2012-13 school year. The funding may be used for student, staff, and parent programs/activities related to the eight components of Coordinated School Health. These activities may include health education and fitness sessions; transportation in relation to health promotion activities; equipment in support of health and wellness activities; educational materials and supplies; and incentives for students, school staff, and parents.

Submitted by:  Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $14,950 from the Greater Louisville Medical Society Foundation for the Health Promotion Schools of Excellence program and authorize the superintendent to sign the necessary agreements to receive the funds.

V.S.13. Acceptance of Funding from the KentuckianaWorks Foundation for the YOUth Career Center
Rationale

This funding from the KentuckianaWorks Foundation will be used to support the Adult and Continuing Education YOUth Career Center.

The funds will be used to cover salaries, fringe benefits, and travel expenses of existing YOUth Center staff and to pay incentives for academic achievements (i.e., attaining a GED) to eligible YOUth participants.

The term of the contract is July 1, 2012, through June 30, 2013.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 340-160-12

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $94,140 from the KentuckianaWorks Foundation, Inc. and authorize the superintendent to sign the attached contract.

V.S.14. Acceptance of Funding from The Greater Louisville Workforce Investment Board dba KentuckianaWorks for Sponsorship of the YOUth Career Center
Rationale

The Greater Louisville Workforce Investment Board dba KentuckianaWorks is providing $335,000 in funding to JCPS Adult and Continuing Education in support of the YOUth Career Center.

The YOUth Career Center will provide assessment services, case management, contextualized basic skills remediation, pre-employment training workshops, and comprehensive guidance and counseling to out-of- school participants between ages 16-21.

Grant funds will pay for salaries, fringe benefits, and travel expenses of existing YOUth Career Center staff and will be used to pay incentives for academic achievements (i.e., attaining a GED) to YOUth participants and for YOUth Center activities.

The Contract period is from July 1, 2012, through June 30, 2013.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 500-150-12

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept $335,000 in funding from The Greater Louisville Workforce Investment Board dba KentuckianaWorks to JCPS Adult and Continuing Education for sponsorship of the YOUth Career Center and authorize the superintendent to sign the attached contract.

V.S.15. Acceptance of Funding from KentuckianaWorks Workforce Investment Act for Youth Opportunities Unlimited One-Stop Center
Rationale

The Youth One-Stop Center will provide customer-centered, one-stop employment skills development for the targeted population. The center will offer employment and educational services to enhance young job seekers' academic and job readiness skills.

The grant funds will be used to provide instruction, career planning services, recruitment, educational materials and supplies, TARC passes, and performance-based incentives. Existing full-time and part-time instructional staff will be utilized in the fulfillment of the program requirements.

Submitted by: Christi Lanier-Robinson

Attachment: Contract No. 211-400-12

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $500,000 from KentuckianaWorks Workforce Investment Act for a Youth Opportunities Unlimited One-Stop Center and authorize the superintendent to sign the contract.

V.T. Approval of Memorandums of Agreement with the Kentucky Department of Education for Education Recovery Specialists
Rationale

The Kentucky Department of Education has requested that the following Jefferson County Public Schools employees be released on a Memorandum of Agreement from August 17, 2012, through June 30, 2013:

  • Angela Harris, Educational Recovery Specialist;
  • Amy Hunter, Educational Recovery Specialist; 
  • Brian Meers, Educational Recovery Specialist;
  • Rhonda Niemi, Educational Recovery Specialist;
  • Synthia Shelby, Educational Recovery Specialist;
  • Michael Slider, Educational Recovery Specialist; and
  • Lynne Smith, Educational Recovery Specialist

Submitted by: Dr. Michael Raisor

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandums of Agreement with the Kentucky Department of Education for the 2012-13 school year and authorize the superintendent to sign same.

V.U. Approval of Modified Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Specialist
Rationale

The Kentucky Department of Education has submitted a modification to the original Memorandum of Agreement to terminate the contract with JCPS employee Synthia Shelby. Ms. Shelby has resigned her position as Secondary Literacy Consultant effective August 16, 2012. 

The original Memorandum of Agreement for Ms. Shelby was submitted for Board approval in the previous agenda item (Agenda Item V.T.). The attached contract modification will decrease the original contract amount from $85,842 to $11,628 and terminate the contract.

Submitted by: Dr. Michael Raisor

Attachment: Commonwealth of KY Doc ID No. PON2 540 1200001944 2/Shelby

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modification with the Kentucky Department of Education and authorize the superintendent to sign same.

V.V. Approval of Letters of Agreement with Kentucky Science and Technology Corporation
Rationale

AdvanceKentucky is a four-year-old initiative in partnership with the National Math and Science Initiative (NMSI) Advanced Placement Teacher Training and Incentive Program (APTIP), Kentucky Department of Education, and Kentucky Science and Technology Corporation. The initiative has earned funding as a part of the Kentucky Department of Education’s Race to the Top grant and Berea College’s Investing in Innovation (i3) development grant serving rural schools in Eastern Kentucky.

APTIP increases dramatically the performance of high school students in rigorous Advanced Placement (AP) courses in Math, Science, and English (MSE). The comprehensive approach includes intensive teacher training, support from master teachers, more time on task for students in special study sessions, open enrollment, and incentives. Passing AP exam scores are almost universally accepted for course credit by the nation’s colleges and universities, which see success in AP courses as reliable indicators of students’ subject-area knowledge and capacity for college-level thinking. 

The primary goal of NMSI and KSTC is to increase the number of students earning a passing score of 3 or higher on AP MSE exams with a particular focus on underrepresented youth. The focus of this model, which is based on successful programs in Florida and Texas, promotes early preparation and extra supports and incentives for students and is based on open enrollment practices for Pre-AP and AP courses.

Kentucky Science and Technology Corporation will provide the following: 

Stipends:  

  • Each AP Math, Science, and English (MSE) teacher will receive a $500 stipend for participating in specific activities;
  • Each AP MSE teacher will receive $100 for each student earning a qualifying score and possibly a $1,000; $2,000; or $3,000, threshold bonus. These funds are kept in a revolving AdvanceKentucky fund to which AP MSE teachers may apply for personal or departmental use on specific school-related materials or training;
  • Students will receive $100 for each AP MSE qualifying score;
  • Three content coordinators (AP teachers) will receive stipends for extracurricular responsibilities;
  • A designated school administrator may earn a threshold bonus of $3,000 for the total number of qualifying scores schoolwide; and
  • A designated school AP Coordinator will have the opportunity to earn a threshold bonus of $700 based on total number of students earning an AP MSE qualifying score.  
Training Costs and Exam Fees:
  • Funding for 50 percent of exam fees not otherwise covered by other sources;        
  • Funding for registration fees for all designated AP MSE teachers for Advanced Placement Summer Institute, fall training, or equivalent training; and
  • Funding for registration fees for up to five Pre-AP teachers to attend Pre-AP training.
Student Study Sessions and Equipment/Supply Costs:
  • Payment of teacher stipend for 18 hours of AP MSE sessions; and
  • Payment of $5,000 (dollar-to-dollar matching) for technology plus up to $25/enrollment (matching) for instructional supports.

The attached agreements detail the scope of work for both the Kentucky Science and Technology Corporation and each individual school. The Terms of the Agreements shall commence on June 1, 2012, and end on July 31, 2015, subject to annual renewals between the individual school/Jefferson County Public Schools and the Kentucky Science and Technology Corporation based on ongoing performance and availability of funding.

Submitted by: Dr. Dewey Hensley

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached letters of agreement with Kentucky Science and Technology Corporation to implement AdvanceKentucky, Kentucky's Affiliate to the National Math and Science Initiative (NMSI) Advanced Placement Teacher Training and Incentive Program (APTIP) at Moore Traditional School, Valley High School, and Waggener High School.

V.W. Approval of Amended Grant Agreement with Louisville/Jefferson County Metro Government for Health Promotion Schools of Excellence
Rationale

On September 26, 2011, the Board of Education accepted funding in the amount of $60,000 and entered into the attached Grant Agreement with the Louisville/Jefferson County Metro Government, by and through its Louisville Metro Department of Public Health and Wellness, as a partner in the Health Promotion Schools of Excellence program. The duration of the original agreement was September 27, 2011, through June 30, 2012.

Approval of the attached Amendment to Grant Agreement will amend the original Agreement by extending the duration of the grant, which shall begin September 27, 2011, and shall continue through and including September 15, 2012, during which time all funding will be expended.

Submitted by:  Dr. Dewey Hensley

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Amendment to Grant Agreement to extend the original grant agreement and authorize the superintendent to sign the same.

V.X. Approval of Memorandum of Agreement with Seven Counties Services, Inc.
Rationale

The goal is to have a comprehensive treatment program for the seriously emotionally disturbed students at Waller-Williams Environmental School. A partnership among education, mental health, and social services agencies offers families and youth an opportunity for effective solutions to the complex problems faced by Waller-Williams students. Intervention with students is likely to elicit better parent involvement, more effective resolution of emotional-behavioral problems through educative-therapeutic collaboration, and to facilitate the student's return to his/her home school more quickly.

This program proposes to increase student success at Waller-Williams through collaboration between teacher and therapist in the classroom; provide therapeutic services to the students and their families; and foster a classroom and school climate that is consistently positive, nurturing, and structured for effective behavior management.

Seven Counties Services, Inc. will provide therapists and service coordinators and JCPS will provide resources to house these Seven Counties staff members in the Waller-Williams facility.

An evaluation of this collaboration effort will be completed with a collection of data on emotional/behavioral change, parent participation, family/service provider satisfaction, and program transitions and changes.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Seven Counties Services, Inc. to continue collaborative therapeutic services at Waller-Williams Environmental School and authorize the superintendent to execute future agreements on an annual basis.

V.Y. Approval of 2012-13 Title III Subgrant Agreement with Kentucky Department of Education for Language Instruction for Limited English Proficient Students
Rationale

The English as a Second Language (ESL) Program provides equitable and quality education for all students whose primary language is one other than English and whose literacy skills make their participation in academic settings difficult.

Through effective English language instruction and academic support, all students have the opportunity to acquire English proficiency and achieve school success. More than 5,000 students will benefit from this subgrant.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached subgrant agreement with the Kentucky Department of Education to apply for a Title III subgrant to provide language instruction for Limited English Proficient (LEP) students.

V.Z. Approval of 2013 Board Meeting Schedule
Rationale

The Board of Education meets twice a month, except for July and December, when there is only one meeting. The meetings are scheduled for the second and fourth Mondays of each month.

The second meeting in May will be held on Tuesday, May 28, due to the Memorial Day holiday on Monday, May 27. 

Since regular Board meetings are televised, all meetings are held at 7 p.m. at the VanHoose Education Center, unless otherwise noted.

Submitted by: Superintendent Donna Hargens

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached schedule of regular Board meetings for the 2013 calendar year.

V.AA. Rescheduling of October 22 Board Meeting
Rationale

The regular Board meeting scheduled for October 22, 2012, conflicts with the Greater Louisville Idea Development Expedition (GLIDE) Conference, an annual invitation-only executive program for regional business and community leaders that promotes learning, brainstorming, and relationship building that is critical to regional visioning and progress. The GLIDE conference is scheduled for October 21–23 in Oklahoma City.

Superintendent Donna Hargens and Chairperson Diane Porter have been invited to participate in this year's GLIDE conference. 

Submitted by: Superintendent Donna Hargens

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education cancel the October 22, 2012, Board of Education meeting and reschedule the meeting for Monday, October 29, 2012.

VI. Action Items
VII. Discussion Items
VII.A. Review of Tax Rate Process
Rationale

This report will provide the Board and public an opportunity to understand the process used in determining the tax rate recommendation.

This will be an informational discussion only and no specific recommendation will be made until presented at the August 27, 2012, Board meeting.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for discussion information regarding the process and timeline required for approval of the 2013 tax rates.

VII.B. 2012–13 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
XI. Adjournment
Recommended Motion

A recommendation to adjourn the x, 2012, meeting of the Jefferson County Board of Education at xxx p.m.