Jefferson County
June 25, 2012 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the June 25, 2012, meeting of the Jefferson County Board of Education.

Please join us in our traditional moment of silence.

II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.



I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

II.A. Organization of Board: Election of Chairperson to Serve Until the First Regular Meeting in January 2013
Rationale

Due to time constraints and the need to prepare for three jury trials scheduled in the next six months, Chairman Stephen P. Imhoff will resign as Chairman of the Jefferson County Board of Education effective June 25, 2012, during the meeting after the Pledge of Allegiance. Mr. Imhoff will retain his seat on the Board until his term ends in December 2012.

Pursuant to Board Policy BCB Board Officers, if for any reason the office of the chairperson becomes vacant, the vice-chairperson shall act as chairperson until a new chairperson is elected. A new chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Submitted by: Chairman Stephen Imhoff

Recommended Motion

A motion to elect xx as Chair of the Jefferson County Board of Education

Actions Taken

Order #272 - Motion Passed:  A motion to elect Diane Porter as Chairperson of the Jefferson County Board of Education passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.

II.B. Organization of Board: Election of Vice-Chairperson to Serve Until the First Regular Meeting in January 2013
Rationale

The vice-chairperson shall perform all duties of the chairperson when he/she is acting in that capacity.

Recommended Motion

A motion to elect xx as Vice-Chairperson of the Jefferson County Board of Education

Actions Taken

Order #273 - Motion Passed:  A motion to elect Stephen Imhoff as Vice-Chairperson of the Jefferson County Board of Education passed with a motion by Mrs. Linda Duncan and a second by Mr. Larry Hujo.

III. Approval of Minutes
Rationale

The minutes from the June 11, 2012, regular meeting are presented for your review and approval.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the June 11, 2012, regular meeting.

Actions Taken

Order #274 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the June 11, 2012, regular meeting. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.

IV. Recognitions and Resolutions
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for June 25, 2012.

Actions Taken

Order #275 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for June 25, 2012. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

IV.A. Recognition of JCPS Students
Rationale

As a part of the Every 1 Learns initiative, district students are given the opportunity to extend their learning time beyond the classroom through the Study Island and SuccessMaker programs, which are accessible at local Learning Places and at home on any computer with Internet access.

Study Island is an online program that offers instructions, review, and practice in mastering grade-level state standards for students in grades 3 through 12. For students who struggle with a grade-level topic, building block topics are added to provide additional instruction and review.

SuccessMaker is a digitally driven program for reading and math instruction that includes games, videos, and interactive text readers that are designed for the twenty-first century learner and typically used by students in grades three through eight. Student progress is tracked on SuccessMaker via grade-level equivalents that are aligned with the National Assessment of Educational Progress (NAEP) and our state accountability tests.

The data shows that the Study Island and SuccessMaker programs have increased instructional time and have improved the grade-level knowledge of district students. 

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize the JCPS students who have improved grade-level knowledge through the Every 1 Learns initiative.

IV.B. Recognition of duPont Manual High School Students
Rationale

Jing Jing won the Illinois Junior Science and Humanities Symposium (JSHS) Competition and second-place honors in the National Junior Science and Humanities Symposium Competition for her research on the “Synergistic Effects of Quadruplex-Forming Oligonucleotides and Chemotherapy Agents in Leukemia.” Her research introduced pieces of human DNA in conjunction with normal anticancer drugs to reduce cancer cell growth and minimize the harmful side effects of the cancer drugs.

Ankur won the Indiana JSHS Competition for his research, entitled “Mitochondrial Dysfunction During Right Ventricular Failure,” which introduced Drp1 protein and an Inhibitor of Mitochondria to observe the effects both have on right ventricular failure as a result of pulmonary hypertension. 

JSHS is a science, mathematics, and humanities research competition open to high school students in grades nine through twelve who are U.S. citizens or permanent residents of the U.S. Students who win the regional competitions receive the honor of traveling to participate in the National Junior Science and Humanities Symposium to compete for cash, scholarships, and other awards.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education recognize Jing Jing Xiao and Ankur Kanotra, students at duPont Manual High School, as winners in state and national junior science and humanities symposiums.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.CC.

Actions Taken

Order #276 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.CC. with the exception of Agenda Item V.BB., which was acted on separately. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

V.B. Approval of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.

V.C. Approval of Job Description
Rationale

The job description for Director Labor Management and Employee Relations is downgraded to Salary Schedule II–13 with added responsibilities for Risk Management and Benefits.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached job description for Director Labor Management and Employee Relations.

V.D. Approval of Organizational Charts
Rationale

The organizational chart for Early Childhood includes a recommendation to delete one Instructor position that reports to the Specialist II (Child Development and Health Services).

The organizational charts for Recruitment and Development, Risk Management and Benefits, and Labor Management and Employee Relations are submitted to move Risk Management and Benefits to Labor Management and Employee Relations.

The Supply Services organizational chart is recommended for correction to delete two Warehouse Workers from general fund rather than categorical funds.

Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Early Childhood, Recruitment and Development, Risk Management and Benefits, Labor Management and Employee Relations, and Supply Services.

V.E. Approval of Field Trips
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on June 25, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.

V.F. Assignment of Architect/Engineer for Outdoor Classroom Pavilion at Stopher Elementary School
Rationale

On March 26, 2012, the Board of Education approved the project; the BG-1 form in the amount of $98,230.00; and the assignment of Dan Fultz, Architect, as the architect/engineer for the Outdoor Classroom Pavilion at Stopher Elementary School. John Phelps Engineering is now being assigned due to the inability of Dan Fultz, Architect, to provide the required insurance and professional liability.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

Submitted by: Michael A. Mulheirn

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the assignment of John Phelps Engineering as the architect/engineer for the Outdoor Classroom Pavilion at Stopher Elementary School.

V.G. Approval of Bids and Revised BG-1 Forms
V.G.1. Approval of Bid and Revised BG-1 Form for Concrete Repairs at Various Schools
Rationale

This project will consist of the repair or replacement of sidewalks, steps, curbs, and other flatworks at various schools.

On April 30, 2012, the Board of Education approved the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #VAR-12046.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 24, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to CB&A Construction, Inc. for $18,577.50; J-Town Contractors, Inc. for $12,852; Riverside Paving & Contracting, Inc. for $15,835; and Sedam Contracting Co., LLC for $9,850 for Concrete Repairs at Various Schools; reject the bid from J-Town Contractors, Inc. for DuPont Manual High School due to a mathematical error; and approve the revised BG-1 form for $60,971.

V.G.2. Approval of Bid and Revised BG-1 Form for Interior Modifications at Waggener High School
Rationale

This project converts an existing culinary arts space into two visual arts rooms.

On April 30, 2012, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 051-12047.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 12, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162:070.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Martin Construction Company for Interior Modifications at Waggener High School for the low base bid of $135,000, plus Alternate 1 in the amount of $950, for a total bid of $135,950 and approve the revised BG-1 form in the amount of $158,979.

V.G.3. Approval of Bid and Revised BG-1 Form for Stadium Bleacher Repair Phase 2 at Fern Creek Traditional High School
Rationale

This project will consist of the removal of the existing visitor side bleachers; the installation of a new elevated grandstand of approximately 1,000 seats; and the addition of handicapped seating.

On November 8, 2010, the Board of Education approved the JCPS Facility Planning Unit to prepare plans and specifications for Project #065-11007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 13, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Toadvine Enterprises, Inc. for Stadium Bleacher Repair Phase 2 at Fern Creek Traditional High School for the low bid of $145,912 and approve the revised BG-1 form for $154,208.

V.G.4. Approval of Bid and Revised BG-1 Form for Stadium Bleacher Repair at Jeffersontown High School
Rationale

This project will consist of the installation of foot and riser boards to existing bleachers, creation of aisles at existing stairs with handrails, 42-inch guardrails, and the addition of handicapped seating.

On November 8, 2010, the Board of Education approved the JCPS Facility Planning Unit to prepare plans and specifications for Project #065-11007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 13, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Toadvine Enterprises, Inc. for Stadium Bleacher Repair at Jeffersontown High School for the low bid of $74,950 and approve the revised BG-1 form for $79,698.

V.G.5. Approval of Bid and Revised BG-1 Form for Stadium Bleacher Repair at Valley High School
Rationale

This project will consist of the installation of foot and riser boards to existing bleachers, creation of aisles at existing stairs with handrails, 42-inch guardrails, and the addition of handicapped seating.

On February 13, 2012, the Board of Education approved the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #033-12035.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 19, 2012. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education award a contract to Toadvine Enterprises, Inc. for Stadium Bleacher Repair at Valley High School for the low bid of $149,200 and approve the revised BG-1 form for $157,160.

V.H. Approval of Project Completion and BG-4 Form for Auditorium Renovation at Western Middle School
Rationale

On March 28, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #710-11032.

On August 22, 2011, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Parco Constructors Group, LLC for the Auditorium Renovation at Western Middle School, for a total construction cost of $395,760.17.

V.I. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.

Change order descriptions are included in the attachment.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

V.J. Approval of Bid Tabulations and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department. Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Printing: Pre-Slugging Scan Forms; Aluminum, Sheet Metal, and Steel; Lunchroom Commodities (Manufacturers Only - Warehouse Delivery); Lunchroom Commodities (Warehouse Delivery); Public Safety Equipment (Percentage); Lunchroom Commodities (School Delivery); Lunchroom Commodities - Pizza (Prepared Ready-To-Serve); Printing: Parent Newsletter; Shade Material; Bakery Products; Tool Repair Service; Safety Shoes and Boots for Men and Women (Percentage) and Amendments on Automotive Antifreeze, Fluids and Lubricants, and Lawn Cutting Service.

V.K. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 29, 2012, through June 11, 2012.

V.L. Acceptance of Voucher Report
Rationale

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 29, 2012, through June 11, 2012.

V.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.N. Acceptance of Monthly Report of Professional Services Contracts
Rationale

This report is provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of June 12, 2012.

V.O. Acceptance of Financial Report for Period Ended May 31, 2012
Rationale

This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended May 31, 2012.

V.P. Acceptance of the First Draft Activity Fund Budget Summary for Fiscal Year 2013
Rationale

This report summarizes the district's compliance with the state's Accounting Procedures for School Activity Funds (Redbook) regarding annual budgets.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the First Draft Activity Fund Budget Summary for Fiscal Year 2013.

V.Q. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Jefferson County Public Schools received $81,360 from the Jefferson County Public Education Foundation through the following donors:

The C. E. and S. Foundation donated $54,640 to Fern Creek Traditional High School. Funding of $22,500 will be used for the Unleashing Digital Storytelling project and $32,140 will be used for the 21st Century Sustainability Literacy Program.

The Humana Foundation donated $25,000. The funds will be used for the Investing in Innovation (i3) Development Grant.

The Jefferson County Counselors Association donated $1,000. The funds will be used for the Carolyn Quire Tugs at Your Heart Scholarship.

Louisville Metro Council donated $500 to Gutermuth Elementary School. The funds will be used for the C.O.L.L.E.G.E. Program.

Maria Majors donated $100 to Valley Traditional High School. The funds will be used for the Steve Majors Memorial Scholarship.

The following donors made memorial gifts totaling $120 in honor of Roy Birmingham. The funds will be used for the Aquatics Resources Fishing Program:

  • ARGI Financial Group donated $100
  • Diane Robl and Margaret Smith donated $20

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $81,360 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

V.R. Acceptance of Donations
Rationale

Atherton High School received $500 from Richard McTeague. The funds will be used for awards in appreciation of teachers and counselors.

J. B. Atkinson Academy of Excellence received $1,000 from Mylantha Williams. The funds will be used for supplies for the J. B. Atkinson Family Resource Center and programming for parents and children.

Farnsley Middle School received $18,910 from American Synthetic Rubber Company to be used to purchase new computers for the math lab.

Fern Creek Traditional High School received $600 from The Martin Network LLC. The funds will be used to set up a flexible payroll account code for student workers.

Jefferson County High School received $500 from Ahrens High School Alumni for the Ahrens Work Transition Program. The funds will be used for items needed at job sites and for school and work uniforms.

John F. Kennedy Montessori Elementary School received $7,214.19 from the Kennedy Montessori Parent Teacher Association. Funding of $2,874 will be used to purchase three projectors and lamps with wall-mount bundles and $4,340.19 will be used for two SMART Boards. This equipment will be installed in the classrooms for instructional purposes.

King Elementary School received $500 from TIAA-CREF Financial Services for the Kentucky Education Savings Plan Trust Dream Out Loud Challenge. The funds will be used for activities and instructional materials.

Luhr Elementary School received a refrigerator valued at $500 from Mr. and Mrs. Hall. The refrigerator will be used in the teachers’ lounge.

Submitted by: DeVone Holt

Revised 06/22/12

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $29,724.19 to be used as stated in the rationale.

V.S. Acceptance of Grants and Funding
Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V. xx

V.S.1. Acceptance of Grant from Kohl's Cares for Kids for Coral Ridge Elementary School
Rationale

Kohl's Cares for Kids has awarded a $22,700 grant to Coral Ridge Elementary School. The Kohl's "Just for Kids" C.A.R.E. (Child Advocacy Regional Education) Program will be established within the Children's Hospital Foundation Office of Kosair Children's Hospital.

The funds will be used to build a walking track, develop a vegetable garden, and pay stipends to staff to establish a walking club.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $22,700 grant from Kohl's Cares for Kids for Coral Ridge Elementary School.

V.S.2. Acceptance of Grant from Swags Sport Shoes for Gutermuth Elementary School Family Resource Center
Rationale

Swags Sport Shoes has awarded a $500 grant to Gutermuth Elementary School Family Resource Center.

The funds will be used to purchase 300 drawstring backpacks for the school's Cross-Country Spring Fling.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $500 grant from Swags Sport Shoes for Gutermuth Elementary School Family Resource Center.

V.S.3. Acceptance of Grant from The Laura Bush Foundation for America's Libraries for Semple Elementary School
Rationale

The Laura Bush Foundation for America's Libraries has awarded $5,000 to Semple Elementary School.

The funds will be used to purchase new books for the library.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $5,000 grant from The Laura Bush Foundation for America's Libraries for Semple Elementary School.

V.S.4. Acceptance of a Family Literacy Grant from Dollar General Literacy Foundation
Rationale

The goal of the Families Learning Together program is to empower 100 parents to become full partners in their child's education and to raise the academic achievement of at-risk students. By increasing the academic success of parents, parents will be better equipped to assist their child in school. The program will offer comprehensive, multi-generational family literacy services.

This program will begin on September 10, 2012, and continue until May 16, 2013. No additional staffing is required to implement this program.

Submitted by: John Marshall

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a $13,000 grant from the Dollar General Literacy Foundation for the JCPS Adult Education Family Literacy Program Families Learning Together and authorize the superintendent to sign the attached donation acknowledgement form.

V.S.5. Acceptance of an Increase in Funding for the District-Sponsored AmeriCorps REACH Project
Rationale

The Corporation  for National Community Service, through the Kentucky Commission on Community Volunteerism and Service, awarded the District a $182,000 grant for 14 AmeriCorps REACH members plus an additional $39,000 for three additional AmeriCorps REACH members  to provide mentoring services for truant students and to recruit and engage volunteers. This modification adds $27,000 to extend the contract through August 2012.

AmeriCorps members are placed in the Family Resource and Youth Services Centers of the following eight elementary and nine middle schools: Cane Run, Coral Ridge, Fairdale, Jacob, Kenwood, Klondike Lane, Layne and Wilkerson elementary schools; Frost, Highland, Knight, Meyzeek, Myers, Western, and Westport middle schools; and Olmsted North and Olmsted South academies. Each school contributes $4,500 toward the cost of the members.

The 17 full-time AmeriCorps members provide mentoring for truant students who have missed 7-15 unexcused days of school from the previous year at each school site. Members also recruit additional volunteers at each school site.

Submitted by: John Marshall

Attachment: Comm of KY Doc ID PON2 730 1100000493 6  

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept a $27,300 increase in funding from the Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, to extend the AmeriCorps REACH Program contract through August 2012 and authorize the superintendent to sign the attached agreement.

V.S.6. Acceptance of Funding from the Kentucky Department of Education for Local Operation of Career & Technical Education Programs
Rationale

Career & Technical Education programs offer career exploration opportunities to students that prepare them with the academic and technical skills needed to compete successfully in the global economy as lifelong learners and productive citizens.

The goals of the programs are to:

  • Improve students' academic skills, particularly as they relate to the needs of targeted businesses or industries;
  • Develop students' employability skills;
  • Embrace and utilize industry, academic, and employability standards to drive curriculum, instruction and assessment; and
  • Facilitate a successful and timely transition from high school to employment or postsecondary training.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $2,491,512 from the Kentucky Department of Education for the Career & Technical Education programs and authorize the superintendent to sign the attachment memorandum of agreement.

V.T. Approval of a Memorandum of Agreement with the Cabinet for Health and Family Services
Rationale

It is important for JCPS and the Cabinet for Health and Family Services to share information and work closely together to assure that students eligible for free- and reduced-price meals receive benefits. 

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Cabinet for Health and Family Services, which will allow JCPS and the Cabinet to share free- and reduced-price meals eligibility information for the purpose of administering our respective programs and establishes procedures for safeguarding information.

V.U. Approval of Memorandums of Understanding with Kentucky Department of Education for FY13 Title I, 1003(a) Funds, Project #3203
Rationale

The Kentucky Department of Education, through the attached memorandums of understanding, will retain the FY13 Title I, 1003 (a) Project #3203 funds to provide and manage all services for the following priority schools:

  • Frederick Law Olmsted Academy North;
  • Westport Middle School;
  • Stuart Middle School;
  • Myers Middle School; and
  • Thomas Jefferson Middle School.

A Memorandum of Understanding by and between the Kentucky Department of Education Office of Next Generation Schools and Districts and the Jefferson County Board of Education on behalf of each of the above-referenced priority schools is attached. 

Submitted by: Dr. Dewey Hensley

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with the Kentucky Department of Education and authorize the superintendent to sign same.

V.V. Approval of Non-Resident Student Tuition Rates for Fiscal Year 2012-13
Rationale

Pursuant to KRS 158.120 and Board Policy JECB, the Board annually approves tuition rates for non-resident students.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached non-resident student tuition rates for fiscal year 2012-13.

V.W. Approval of Workers' Compensation Excess Insurance Policy
Rationale

The policy will provide a self-insured retention of $1,000,000 with a corridor deductible of $500,000 and no aggregate. 

The premium rate is based on payroll, but is estimated to be $218,725.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the Workers' Compensation Excess Insurance Policy with Safety National Casualty Corporation through Neace Lukens for a period of one year beginning July 1, 2012, through June 30, 2013.

V.X. Approval of 2012-13 Local Education Agency General and Program Assurances and Projected Budget Allocations for State and Federal Programs
Rationale

Annually, the local board of education must approve general and program assurances regarding district operations. All pertinent information related to these assurances is available for review at the district’s central office by contacting the Data Management, Planning, and Program Evaluation Department. 

Once approved, the district will send a declaration of compliance to the Kentucky Department of Education by June 30, 2012, in order to receive the federal and state projected allocations for the 2012–13 fiscal year. 

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached 2012–13 Local Education Agency General and Program Assurances and Projected Budget Allocations for State and Federal Programs.

V.Y. Approval of Lease Agreements with the Xerox Corporation
Rationale

Materials Production is the in-house provider of offset and digital printing for the Jefferson County Public School District. The largest services provided to the district are digital black-and-white and color printing. Materials Production generally has between 300 and 400 jobs in process and completes more than 5,000 jobs annually.

In May, Materials Production entered into an agreement to produce the Science curriculum notebooks for the district. The job is massive in scope and consists of more than 133,000 books, 3.5 million sheets of paper, and 15 million printing impressions.

Materials Production currently has two black-and-white digital printers with leases that expired in October 2011. Materials Production is under a month-to-month lease of this equipment until suitable replacement equipment can be acquired. (The department operates under a cost-recovery system that does not often allow outright equipment purchase, making leasing a more affordable option. Leasing also allows Materials Production to change direction as the district’s needs change priorities for services.) The lease agreement for the two expired copiers purchased in 2007 averages $4,191.41 per month (at $.0038 per click). For the past six months, staff has surveyed the market looking for equipment that will fill the needs of the district.

The attached rationale provides a cost comparison of outsourcing versus in-house production of the science curriculum notebooks as well as a breakdown of the cost of lease versus purchase of replacement equipment.

Submitted by: Christi Lanier-Robinson

Attachments

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached lease agreements with the Xerox Corporation and authorize the superintendent to sign same.

V.Z. Approval of a Memorandum of Agreement with the Jefferson County Teachers Association
Rationale

Article 22 of the labor agreement between the Jefferson County Board of Education (JCBE) and the Jefferson County Teachers Association (JCTA) adds two parent-teacher conference days to the school calendar as extended employment. Teachers are compensated their normal per diem for participating in parent-teacher conferences on the identified days. 

JCBE and JCTA have agreed, beginning in the 2012-13 school year, to increase the scope of activities for which these two days can be used.


Submitted by: Dr. Michael Raisor

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize the superintendent to sign same.

V.AA. Revised 2012-13 Student Progression, Promotion, and Grading Handbooks (First Reading)
Rationale

The Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.

The Chief Academic Officer and the Assistant Superintendents, or their designees, reviewed the procedures outlined in the 2012–13 Student Progression Promotion, and Grading Handbooks for the elementary, middle, and high schools.

General revisions reflect points of clarification and changes from the Kentucky Department of Education.

Key revisions are listed on page 1 of the attachment.

Submitted by: Dr. Dewey Hensley

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education accept for first reading the revised Elementary, Middle, and High School Student Progression, Promotion, and Grading handbooks for the 2012–13 school year.

V.BB. Approval of Salary Schedules for Fiscal Year 2012-13
Rationale

The salary schedules are recommended for approval to establish the district’s compensation for the 2012-13 school year. The schedules include a 1.0 percent increase bargained with the Jefferson County Teachers Association and included for the other unions based on me-too agreements. with the exception of SEIU. At this time, SEIU has not agreed to the me-too, and negotiations are in progress. When negotiations are complete, the SEIU salary schedule will be brought to the Board separately with an effective date as of the Board approval date, and no retro will be applicable.

The administrator salaries for Job Family II and Job Family IV, grade 8 and above, will be frozen for 2012-13 at the current 2011-12 salary schedule rates. The administrative indexes have been adjusted to provide for this freeze in salary and step. Some rounding adjustments have been made as required on the administrative index schedules. In addition, the attached memo provides for the recommendation to freeze the salary of the superintendent.

The appropriate non-bargained schedules are adjusted to reflect the same general salary improvements included in the negotiated agreements.

Approval of this recommendation will authorize staff to extend the applicable salary schedules to employees in the district effective July 1, 2012.

Submitted by: Cordelia Hardin and Mike Raisor

Attachments (Page 9 revised 06/22/12)

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education approve the attached amended salary schedules for fiscal year 2012-13.

Actions Taken

Order #277 - Motion Passed:  A motion to accept the superintendent's recommendation to approve the attached amended salary schedules for fiscal year 2012–13, which include a 1.0 percent increase bargained with the Jefferson County Teachers Association and included for the other unions based on me-too agreements with the exception of administrator salaries for Job Family II and Job Family IV, grade 8 and above passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.

Order #278 - Motion Passed:  A motion to accept the Superintendent’s recommendation as presented in Agenda Item V.BB. to freeze the administrator salaries for Job Family II and Job Family IV, grades 8 and above, for 2012–13 at the current 2011–12 salary schedule rates with the condition that a committee of administrators, grade 8 and above, is convened to meet with the superintendent and the chief financial officer to study and discuss the salary schedules and consider what is fair, next steps, and what rewards people for their work passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.

V.CC. Approval of Budget Appropriation for Volunteer Records Checks
Rationale

Effective July 1, 2012, the Administrative Office of the Courts (AOC) announced it will begin charging a fee for criminal records checks.

Under KRS 161.148, school districts must conduct a criminal records check on volunteers. Board Policy KK School Visitors and Volunteers provides for the authorization at district expense to conduct a state criminal records check on all volunteers.

Previously, no fee was charged to the district by the AOC; therefore, no budget allocation was provided.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education authorize an allocation of $150,000 for volunteer records checks.

VI. Action Items
VII. Discussion Items
VII.A. Report on Accountability Regions
Rationale

The Curriculum Management Audit recommended that JCPS create regions designed to promote accountability and a more manageable amount of schools. Consequently, six K-12 Accountability Regions have been established.

The Chief Academic Officer and the Assistant Superintendents worked collaboratively to create lists of schools. The goal was to create equitable and manageable lists of schools that would be referred to as “regions.” The school groupings were configured based on the following criteria:

  • A needs index created by analyzing the data by Assistant Superintendents;
  • Creating a geographical connection between the schools, particularly those on the same campus;
  • Preservation of high school networks;
  • Quantity of schools in each region; and
  • Feeder patterns, whenever possible.

These Accountability Regions will each have an Assistant Superintendent for K-12 Achievement assigned. The result will be more immediate responses to school needs and accountability in each region by a specific Assistant Superintendent. It will also result in better transitions for students from Pre-K through Grade 12. Finally, it will provide better community input in our “hub areas” and since an Assistant Superintendent will serve as the contact person for the community in that region.

Submitted by: Dr. Dewey Hensley

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive a report on accountability regions.

Actions Taken

Order #279 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive a report on accountability regions. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Carol Ann Haddad.

VII.B. Overview of Cultural Competence Training
Rationale

The purpose of cultural competence is to aid in closing the achievement gap and strengthen teachers' pedagogical practices.

This report will chronicle the progress of the cultural competency rollout plan for the district. This aligns with the approved Strategic Plan and the recommendations rendered from the curriculum management audit.

Submitted by: John D. Marshall

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive an overview of Cultural Competence Training.

Actions Taken

Order #280 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive an overview of Cultural Competence Training. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mr. Stephen Imhoff.

VII.C. 2012–13 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

The final 2011–12 planning calendar is provided for your information.

Attachment

Recommended Motion

Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year.

Actions Taken

Order #281 - Motion Passed:  Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2012–13 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
XI. Adjournment
Recommended Motion

A recommendation to adjourn the June 25, 2012, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #282 - Motion Passed:  A recommendation to adjourn the June 25, 2012, meeting of the Jefferson County Board of Education at 9:45 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.