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I.
Moment of Silence
Welcome to the May 29, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the May 14, 2012, regular meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the May 14, 2012, regular meeting.
Order #253 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the May 14, 2012, regular meeting. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for x, 2012.
Order #254 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for May 29, 2012. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Timari Young
Timari is one of three students from across Kentucky to win a $1,500 college savings account with Kentucky Education Savings Plan Trust (KESPT) through the KESPT Dream Out Loud Challenge. Her school will receive $500.
The Dream Out Loud Challenge contest encourages students to envision how a college education would help them make a positive impact on the world. The contest also motivates parents to start thinking about how to plan and save for their child's college education in an effort to support their child's dreams.
The contest invited students in kindergarten through sixth grade to submit an original poem, drawing, video, or essay answering the question “How will I change the world after college?” More than 1,200 entries were received from across the state.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Timari Young, a student at King Elementary School, for winning a $1,500 college savings account with the Kentucky Education Savings Plan Trust.
IV.B.
Recognition of Courtney Riggs
Courtney was one of 600 students from across Kentucky to participate in the University of Kentucky’s 42nd Annual 4-H/FFA Agriculture Field Day events. The event was held in April and was hosted by the College of Agriculture and the Department of Community and Leadership Development.
The Field Day included 28 competitive events that focused on and evaluated the student’s core academic knowledge of agriculture, food, and natural resources.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Courtney Riggs, a student at Seneca High School, for winning third-place honors in the University of Kentucky 4-H/FFA Agriculture Field Day.
IV.C.
Recognition of Fern Creek Traditional High School Female Marine Corps Junior Reserve Officers Training Corps
The Fern Creek Traditional High School Lady Leathernecks team won its 13th consecutive national championship title. The national championship was held in Daytona Beach, Florida, on May 5–7.
The National High School Drill Team Championship (NHSDTC) is highly recognized as the world’s most premiere JROTC drill competition. The NHSDTC includes two levels of competition—Challenge and Masters. The teams are judged on presentation, precision, and execution of the drills.
Master Gunnery Sergeant Frank Herbert and Lieutenant Colonel Roger Angel are the drill instructors for the Fern Creek Traditional High School Marine Corps Junior Reserve Officers Training Corps program.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Fern Creek Marine Corps Junior Reserve Officers Training Corps Drill Team for winning the 2012 National High School Drill Team Championship.
IV.D.
Recognition of duPont Manual High School Students
Alice, Neela, and Karan won the Kentucky Junior Academy of Science (KJAS) research competition, which was held on April 28 at the University of Kentucky. The KJAS was created more than 50 years ago to foster an interest in science for Kentucky high school students. Over the years, the competition has been expanded to include middle school students.
For the competition, students are required to present their research findings of their projects at the annual KJAS spring meeting. Four overall winners are selected to represent Kentucky at the National American Junior Academy of Science meeting, which is held in February of the following year.
KJAS will provide needs-based funding for the students to attend the National American Junior Academy of Science, and funding will be made available for chaperones.
KJAS is a statewide competition that draws the best research from around the state. The winners of the competition have their research abstracts published in the Journal of the Kentucky Academy of Science.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Alice Darling, Neela Saha, and Karan Babarwal, students at duPont Manual High School, for winning the Kentucky Junior Academy of Science research competition.
IV.E.
Recognition of Craig Brown
Craig is one of 60 teachers from across the country selected to participate in Street Law’s Supreme Court Summer Institute. He will travel to Washington, D.C., in June to attend the Summer Institute, which is open to teachers in the field of law-related and civic education. The Summer Institute is sponsored by Street Law, Inc., and the Supreme Court Historical Society.
The Summer Institute provides the opportunity for teachers to study recent Supreme Court cases in detail and to learn innovative ways of teaching techniques for communicating this information to their students. Renowned Supreme Court lawyers, reporters, scholars, and educators will be among the speakers and instructors for the Summer Institute.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Craig Brown, a teacher at Eastern High School, for being selected to participate in Street Law’s Supreme Court Summer Institute for Teachers.
IV.F.
Recognition of Dr. Rosemarie Young
Dr. Rosemarie Young was named the 2012 Elementary National Distinguished Principal (NDP) from Kentucky by the National Association of Elementary School Principals (NAESP). She is part of an elite group of national educators who will travel to Washington, D.C., in October to take part in the recognition program.
Dr. Young has served as principal of Watson Lane Elementary School since 1985. Her distinguished leadership includes serving as president of the NAESP in 2004, and she has been a member of the organization since 1989. She has served on the NAESP Board of Directors, representing the states of Kentucky, Indiana, and Illinois. She has also served as president of the Kentucky Association of Elementary School Principals (KAESP) from 1999-2000 and served as a board member and on various committees of the KAESP. Her service includes the Jefferson County Association of Elementary School Principals from 1987-92 and serving as president of the association from 1990-91. Currently, Dr. Young is serving as executive director of KAESP.
The NDP program was created in 1984 and recognizes outstanding elementary and middle school principals who work hard and commit themselves to ensuring that America’s youth obtain a sound foundation for lifelong learning and achievement.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Dr. Rosemarie Young, principal at Watson Lane Elementary School, for being named the 2012 Elementary National Distinguished Principal.
IV.G.
Recognition of Myrdin Thompson
Myrdin was recently invited to meet with President Barack Obama as part of the Champions of Change program for her tireless efforts and commitment to making a difference in the community and education.
She was nominated for the program last year and was one of 12 people invited to Washington, D.C., to talk with the president and celebrate the one-year anniversary of the program. The program presents an opportunity for ordinary American citizens to share their ideas about creating a better future for their communities.
Myrdin is the mother of three children. She is a past president of the 15th District PTA, a former member of the Kentucky PTA Legislative Committee, the Every 1 Reads More Committee, and a former volunteer for the 15th District PTA Clothing Assistance Program. She served as a Kentucky delegate for Parenting magazine’s 2010 Mom Congress and is a Schools Committee member for the Mayor’s Healthy Hometown Movement.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Myrdin Thompson for being invited to meet with President Barack Obama and for her outstanding commitment and contribution to the Jefferson County Public School District students and her community.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA.
Order #255 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
In support of the district reorganization for improved efficiency and delivery of services to students, the attached job descriptions are recommended for deletion.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the deletions of the job descriptions for Coordinator Leadership Development, Coordinator SIG Assessment, SAM Project Resource Analyst, and School Liaison.
V.D.
Approval of Organizational Charts
As we continue to reorganize the district for improved efficiency and delivery of services to children, the attached organizational charts are modified to finalize the reorganization of the Jefferson County Public Schools.
Submitted by: Bill Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts in support of the district reorganization.
V.E.
Reemployment of Classified Staff for Fiscal Year 2012-13
The attachment includes the names of all classified personnel who will be reemployed by Jefferson County Public Schools for Fiscal Year 2012-13.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive this report regarding the reemployment of classified staff as listed in the attachment.
V.F.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on May 29, 2012.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.
V.G.
Approval of Bids and Revised BG-1 Forms
V.G.1.
Approval of Bid and Revised BG-1 Form for Science Lab Renovation at Waggener High School
This project consists of the refurbishment of the existing science labs. This includes casework, flooring, walls, lockers, and electrical infrastructure. New work includes HVAC and plumbing upgrades.
On November 21, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 051-12024.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 12, 2012.
All bids exceeded the funds available for this project. The best interest of the Board would not be served in rebidding the project per Article 3.23.1 of the Model Procurement Regulations. Therefore, pursuant to Article 3.23.2, negotiations were held with the three lowest qualified bidders based upon a revised scope of work.
Proposals were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 1, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Woodbine Construction Company, Inc. for Science Lab Renovations at Waggener High School for the low base bid of $489,900, plus Alternate 5, for a total bid of $490,605; approve the revised BG-1 form in the amount of $606,801; and reject the bids submitted on April 12, 2012.
V.G.2.
Approval of Bid and Revised BG-1 Form to Replace Movable Partition at Wheeler Elementary School
This project will remove the existing operable partition wall and install a new manually operated partition.
On February 13, 2012, the Board of Education approved the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #109-12039.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 9, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Badgett Constructors, LLC to Replace Movable Partition at Wheeler Elementary School for the low bid of $34,136 and approve the revised BG-1 form for $36,093.
V.G.3.
Approval of Bid and Revised BG-1 Form for 2012 Paving Package 1 at Various Schools
The project will consist of the installation of new asphalt drive, asphalt repair, resurfacing, and restriping at various school sites.
On November 7, 2011, the Board of Education approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #VAR-12019.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 10, 2012. The bid tabulation is attached.
This item request approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Riverside Paving & Contracting, Inc. for the 2012 Paving Package 1 at Various Schools for the low bid of $129,378, and reject the bid from TSI Paving due to a mathematical error; and approve the revised BG-1 form in the amount of $136,847.
V.G.4.
Approval of Bid and Revised BG-1 Form for 2012 Paving Package 2 at Various Schools
This project will consist of the installation of new asphalt drive, asphalt repair, resurfacing, and restriping at various school sites.
On November 7, 2011, the Board of Education approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #VAR-12020.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 10, 2012. The bid tabulation is attached.
This item request approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Riverside Paving & Contracting, Inc. for $39,795, Sedam Contracting Co., LLC for $46,400, and Mac Construction & Excavating, Inc. for $63,615 plus Alternate #1 for $34,100 for the 2012 Paving Package 2 at Various Schools; and approve the revised BG-1 form in the amount of $194,106.
V.H.
Approval of Revised BG-1 Form for Engineering Lab and Weight Room HVAC Modifications at The Academy @ Shawnee
This project will provide for upgrading the heating, cooling, and ventilation systems in the engineering lab as well as a separate HVAC system for the newly renovated weight room.
On January 23, 2012, The Board of Education approved the projects and assigning CMTA Engineers to prepare plans and specifications for Projects 590-12031 Engineer Lab HVAC Modifications and 590-12029 Weight Room HVAC Modifications.
In order to facilitate the construction of both projects under a single prime contract, the Kentucky Department of Education has requested that both projects be combined under a single BG-1 form.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the revised BG-1 Form for the Engineering Lab and Weight Room HVAC at The Academy @ Shawnee in the amount of $125,410 and rescind the previously approved BG-1 Form for the Weight Room HVAC at The Academy @ Shawnee.
V.I.
Approval of Project Completion and BG-4 Form for Roof Replacement at Atkinson Elementary School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 185-11011.
On March 28, 2011, the Board approved awarding a contract to Stateline Roofing & Metal Company, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Atkinson Elementary School, for a total construction cost of $304,989.
V.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.K.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department. Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Competitive Negotiation on Hite Elementary Energy Management System Installation; Water Heaters and Accessory Item; Industrial V-Belts (Percentage); Commercial Hot Water Storage Tanks; Tool Repair Service; Musical Instrument Repairs; Servicing of Automotive Parts Washers; Safety Shoes/Boots for Men and Women (Percentage); and Amendment on Lawn Cutting Service.
V.L.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 3, 2012, through May 13, 2012.
V.M.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 3, 2012, through May 13, 2012.
V.N.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.O.
Acceptance of the Monthly Report of Professional Services Contracts
This report is provided to the Board per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of May 15, 2012.
V.P.
Acceptance of Financial Report for Period Ended April 30, 2012
This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended April 30, 2012.
V.Q.
Approval of Electrical Easement at duPont Manual High School Stadium
Pursuant to the policies and procedures of the Jefferson County School District and in compliance with a formal request from LG&E, it is recommended that the proposed easement be granted. The easement is for underground electrical services at DuPont Manual Stadium.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary agreement to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E), for DuPont Manual High School Stadium, 1230 E. Burnett Avenue, Louisville, Kentucky, 40217.
V.R.
Approval of Electrical Easement at Fairdale Elementary School
Pursuant to the policies and procedures of the Jefferson County School District and in compliance with a formal request from LG&E, it is recommended that the proposed easement be granted. The easement is for underground electrical services at Fairdale Elementary School.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary agreement to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E), for Fairdale Elementary School, 10104 Mitchell Hill Road, Fairdale, Kentucky, 40118.
V.S.
Acceptance of Donations
Binet School received $600 from Thyreos Community, Inc. The funds will be used for all students to go to Cedar Ridge Camp.
Central High School Magnet Career Academy received $2,000 from Speedway, LLC. The funds will be used for operating expenses for the Speedway Store and the scholarship program.
The Computer Education Support Department received four Hewlett Packard M602N printers valued at $3,518 from the HP PurchasEdge Points program. The printers will be distributed to schools.
Jeffersontown High School received $500 from Honeywell Hometown Solutions to be used for bowling team expenses.
Seneca High School received $800 from BonAir-Seneca Neighborhood Association. The school received $500 from Dr. Vernon Cook, $200 from Bob Witt, and $100 from Drew Fischer. The funds will be used for grass cutting, landscaping, pruning, and maintenance of the Goldsmith/Bon Air Avenue greenspace. Students in the Agriculture and Future Farmers of America programs will work toward their Supervised Agriculture Experience requirement with this project.
Southern High School received 26 Dell computer towers and laptops, 10 Latitude 630 laptops, and 16 Optiplex 750 computer towers valued at $7,250 from the Northwestern Mutual Life Insurance Company, Inc. The equipment will be used to start a Q4R2 pilot program with a flipped classroom model.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $14,668 to be used as stated in the rationale.
V.T.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V. xx
V.T.1.
Acceptance of Grant from the Commission on Adult Basic Education
The Commission on Adult Basic Education has awarded the district a grant in support of Adult Education's Breaking Barriers through Student Book Groups program.
The goal of this project is to increase student retention using universal themes in literature as a springboard for assisting students in discovering how to remove barriers to academic persistence in the Adult Education classroom.
Submitted by: John D. Marshall
Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $1,500 from the Commission on Adult Basic Education.
V.T.2.
Acceptance of Grant from Hewlett Packard for Indian Trail Elementary School
Hewlett Packard (HP) through their HP Impact Grant has awarded a $2,500 grant to Indian Trail Elementary School.
The funds will be used for a pond and to purchase benches and supplies for the outdoor project created by the MicroSociety Magnet's Environmental Protection Agency.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $2,500 grant from Hewlett Packard for Indian Trail Elementary School.
V.T.3.
Acceptance of Project Lead the Way Grant from Kentucky Department of Education
The Kentucky Department of Education has awarded Project Lead the Way grants in the amount of $4,000 for Moore Traditional School, $49,985 for Waggener High School, and $4,000 for Valley High School.
The grant funds will pay for classroom equipment, software licenses, and professional development.
Submitted by: Dr. Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept three grants totaling $57,985 from the Kentucky Department of Education to fund the Project Lead the Way programs at Moore Traditional School, Waggener High School, and Valley High School and authorize the superintendent to sign the attached agreement.
V.T.4.
Acceptance of Mary K. Oxley Foundation Grant from University of Louisville for Portland Elementary School
The University of Louisville, through the Mary K. Oxley Foundation, has awarded a $46,624.50 grant to Portland Elementary School.
The funds will be used to pay expenses associated with professional development, Writing in Science Summer Institute, teacher stipends, substitutes, supplies, and travel reimbursement.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $46,624.50 grant from the University of Louisville for Portland Elementary School.
V.T.5.
Acceptance of Mary K. Oxley Foundation Grant from University of Louisville for Westport Middle School
The University of Louisville, through the Mary K. Oxley Foundation, has awarded a $38,000 grant to Westport Middle School.
The funds will be used to pay expenses associated with a two-day workshop for staff training and a staff retreat, teacher stipends, meals, books, and supplies.
Submitted by: Dr. Sandra Ledford
Superintendent Donna Hargens recommends that the Board of Education accept a $38,000 grant from the University of Louisville through the Mary K. Oxley Foundation for Westport Middle School.
V.U.
Approval of Declaration for One-Year Certification and Emergency Certification for Teachers of Specified Areas of Shortage and Non-Certified Substitute Teachers
Because of the limited number of applicants with certification in Learning Behavior Disorders, Functionally Mentally Disabled, Chemistry, Mathematics, Biology, World Languages, English as a Second Language, Elementary French, Middle School, Elementary, Social Studies, Health and Physical Education, Library Media, Music, English, Physics, Computer Technology, Vocational Education, and Business, it is anticipated that the district will not have enough fully certified applicants available at the time a vacancy occurs in these areas of certification.
The district may request one-year endorsements or emergency certificates for teachers or substitute teachers who have completed specific curricular requirements. The positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The district will obtain a one-year certification for any individual employed under the provision.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Declaration for One-Year Certification and Emergency Certification for teachers of specified areas of shortage in order to fill unanticipated vacant teacher positions within the district, which may occur prior to and after the opening of the 2012-13 school year and further recommends the approval of the Declaration for Emergency Certification for non-certified substitute teachers who are hired to broaden the substitute pool to cover classes when teachers are absent.
V.V.
Approval of School Meal Prices and Charge Policy for Fiscal Year 2012-13
The Healthy, Hunger-Free Kids Act of 2010 requires school food authorities participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced-price lunches (i.e., paid lunches) as they are for lunches served to students eligible for free lunches.
School food authorities charging less than $2.51 for a paid lunch are required to gradually increase prices. Based on information provided by the United States Department of Agriculture, it is determined that the minimum meal price increase for paid lunches in Jefferson County is $.10. Reduced prices, student breakfast, and adult breakfast and lunch prices are not affected. The proposed meal prices and charge policy for fiscal year 2012-13 are attached.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached proposed school meal prices and charge policy for fiscal year 2012-13.
V.W.
Approval of Subcontract with Western Kentucky University Research Foundation, Inc.
In partnership with Western Kentucky University (WKU) with a grant from the U.S. Department of Education, Teacher Quality Partnership Program, Jefferson County Public Schools (JCPS) has established a teacher residency program that is preparing and placing new math and science teachers in high-need high schools. The district's portion of the grant totals $120,060 for year three of the project.
The start date for year three was October 1, 2011. WKU issued the agreement to JCPS after the start date and it took several weeks to negotiate the in-kind match JCPS will provide for the project, which totals $213,773.
Submitted by: Dr. Lynne Wheat
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached subcontract totaling $120,060 and authorize the superintendent to sign same.
V.X.
Approval of Automated Teller Machine Pilot Placement Agreement with Class Act Federal Credit Union
Upon approval of this agreement, Class Act Federal Credit Union (CAFCU) will install, operate, and maintain an ATM at the VanHoose Education Center for a term of five (5) years from the date of installation. Either party may terminate this Agreement upon thirty (30) days written notice, and may extend this Agreement for an additional period of time upon the mutual written consent of both parties.
All costs of electricity used to operate the ATM shall be paid by the Board. CAFCU shall pay the cost of any taxes, electrical wiring to the ATM site, base monthly telephone charges and calls made on that line, and upkeep of the ATM and related equipment. CAFCU will be responsible for security and protection of the ATM and its contents, and the Board shall not be liable for anything in relation to the ATM, including funds within and any information accessible through it.
The ATM shall be available during normal business hours to all Board employees and visitors to the premises who may have access to an ATM. The Board and CAFCU will select and agree upon the specific location for placement of the ATM on the premises.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Automated Teller Machine Pilot Placement Agreement between Class Act Federal Credit Union and the Jefferson County Board of Education.
V.Y.
Approval of Budget Revision for 2012-13 Refunding Proposal to Head Start/Early Head Start Basic and Training and Technical Assistance Grants
The Jefferson County Public School District is the grantee for operating the Head Start/Early Head Start Program.
The Head Start/Early Head Start Basic and Head Start/Early Head Start Training and Technical Assistance budget amounts have been revised to include the additional award for the balance of expansion funding received and the 0.72 percent Cost-of-Living Adjustment (COLA).
The Head Start Basic Grant increase is $275,429 for a revised total award amount of $12,101,981 and the Head Start Training Technical Assistance Grant increase is $1,657 for a revised total award amount of $137,826.
The Early Head Start Basic Grant increase is $712,196 for a revised total award amount of $2,450,627 and the Early Head Start Training Technical Assistance Grant increase is $17,805 for a revised total award amount of $61,266.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education approve the submission of the revised 2012-13 budget for Head Start/Early Head Start Basic and Head Start/Early Head Start Training and Technical Assistance Grants for the balance of the expansion funding and a 0.72 percent Cost-of-Living Adjustment.
V.Z.
Revision of Board Policies: School Facilities Policies (First Reading)
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (KSBA). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (______) words are proposed language, words containing (-----) are proposed deleted language, and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens and Policy Development Committee Chair Linda Duncan recommend that the Board of Education receive the attached JCPS School Facilities Policies for first submission and reading.
V.AA.
Revision of Board Policies: Student Records
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (KSBA). With these revisions, we will be converting to a number system rather than our current lettering system.
The attached proposed revised Student Records policy defines “education records” in compliance with state and federal law and lists the types of student education records that are maintained by the District. In addition, this revised policy adds “honors and awards” and “photograph (excluding video record)” to the categories of directory information. Directory information will also include “date of birth” only for purposes of release to the U.S. Department of Education “FAFSA” Completion Project. “FAFSA” is the Free Application for Federal Student Aid and applies only to high school seniors.
There are additional proposed provisions to reflect current state and federal law regarding the release of student education records without parent consent, participation in surveys requesting protected information, the confidentiality of juvenile court records, the flagging of records of missing children, and recent revisions to federal regulations.
Waiver of first reading and approval is recommended in order to print and prepare for distribution the Directory Information Opt-Out Form so that parents and eligible students who do not wish to allow release of directory information may opt-out.
In the system of revision used in the attached policies, underlined (______) words are proposed language, words containing (-----) are proposed deleted language, and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachments
Superintendent Donna Hargens and Policy Development Committee Chair Linda Duncan recommend that the Board of Education waive the first reading and approve the attached JCPS Student Records Policy.
VI.
Action Items
VI.A.
Approval of Draft Strategic Plan—Vision 2015
The attached Draft Strategic Plan is the result of a one-and-half day Board strategic planning session and five Board work sessions.
The plan includes the recommended actions of the Curriculum Management Audit, as well as additional strategies and actions that will move us toward our goals.
Board members, staff members, and community partners have had an opportunity to provide feedback. At the May 24, 2012, Special Board meeting, the Board considered all feedback that was submitted. After the plan is approved by the Board, it will be shared with all district stakeholders.
This document will guide our work and the efforts of our partners every day for the next three years.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Draft Strategic Plan—Vision 2015.
Order #256 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached Draft Strategic Plan—Vision 2015. A motion to approve the attached Draft Strategic Plan—Vision 2015 as revised to modify Goal 1 to read "Every student progresses in his or her learning and meets or exceeds proficiency in all subjects" passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Debbie Wesslund.
VII.
Discussion Items
VII.A.
Proposed Modifications to 2013–14 Student Assignment Plan
Staff has continued to study the Student Assignment Plan.
Highlights of these considerations are as follows:
- Change 18 census block groups from a Category 3 to a Category 2;
- Apply the diversity guideline to all grade levels (K-12);
- Align Moore High boundary with Moore Middle; and
- Consider the elementary school cluster configurations.
This report will include the data requested at the May 14, 2012, work session.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the considerations for the 2013-14 Student Assignment Plan.
Order #257 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the considerations for the 2013-14 Student Assignment Plan. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VII.B.
2011–12 and 2012–13 Board of Education Discussion Agenda Planning Calendars
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years.
Order #258 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the May 29, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #259 - Motion Passed: A recommendation to adjourn the May 29, 2012, meeting of the Jefferson County Board of Education at 9:19 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
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