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I.
Moment of Silence
Welcome to the June 11, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
The Pledge of Allegiance to the Flag of the Commonwealth of Kentucky
I pledge allegiance to the Kentucky, and to the Sovereign State for which it stands, one Commonwealth, blessed with diversity, natural wealth, beauty, and grace from on High.
III.
Approval of Minutes
The minutes from the May 24, 2012, special meeting and the May 29, 2012, regular meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the May 24, 2012, special meeting and the May 29, 2012, regular meeting.
Order #262 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the May 24, 2012, special meeting and the May 29, 2012, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 11, 2012.
Order #263 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the recognitions and resolutions for June 11, 2012. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Debbie Wesslund.
IV.A.
Recognition of Dr. Judi Vanderhaar
Dr. Vanderhaar's research proposal was one of 15 selected for presentation and publication with the UCLA Civil Rights Project. Her work, entitled “A longitudinal investigation of disciplinary alternative school placement predictors, the risk of subsequent juvenile detention, and racial disparities in a cohort of elementary children,” was accepted for presentation at a national conference, which will be held in Washington, D.C., later this year.
Last December, the Center for Civil Rights Remedies, in partnership with the Research-to-Practice Collaborative, commissioned a call for research papers on understanding and addressing race and gender disparities in school discipline. Judi’s research was one of 69 entries reviewed.
The goals of the research project are to reduce schools’ reliance on suspensions and expulsions to manage student behavior, focus on reducing disparities, and bring together researchers, advocates, educators, parents, students, and policymakers in order to increase the availability of interventions that are practical and evidence-based.
The Research-to-Practice Collaborative on Race and Gender Disparities in Discipline is supported by Atlantic Philanthropies, and its mission is to study the gaps in our knowledge, to assess the needs of the field, and to develop a strategic plan, including recommendations for practice, policy, and research.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Dr. Judi Vanderhaar, a specialist in Planning and Program Evaluation, for having her research selected for presentation and publication with the UCLA Civil Rights Project.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S.
Order #264 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.S. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Debbie Wesslund.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
The job descriptions for Assistant Director Student Services and Director Student Assignment are modified to support the reorganization of Student Assignment responsibilities.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the job descriptions for Assistant Director Student Services and Director Student Assignment.
V.D.
Approval of Organizational Charts
The organizational chart for ECE Placement and Assessment is submitted for approval to delete three resource teacher positions that were duplicated on the most recent organizational chart.
The Early Childhood organizational chart is submitted for approval to delete two Instructor II positions that are vacant and lack funding.
The Curriculum Management organizational chart includes a modification to move the GE Curriculum Specialists to general fund.
The Computer Education Support organizational chart includes a modification to move one Education Technology Teacher to categorical funds.
The organizational chart for Mechanical and Electronic Maintenance clarifies the titles of two foreman positions to Foreman (Electronics) and Foreman (Business Machines).
The Digital Technology organizational chart modifies the reporting relationship of the Lead Telecommunications Technicians and the Warehouse Worker II.
The Materials Production organizational chart modifies the reporting relationship of the Digital Print Technician.
The Planning and Program Evaluation organizational chart modifies the job title of the Director II (Student Assignment) to Director Student Assignment.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the organizational charts for ECE Placement and Assessment, Early Childhood, Curriculum Management, Computer Education Support, Mechanical and Electronic Maintenance, Digital Technology, Materials Production, and Planning and Program Evaluation.
V.E.
Approval of Field Trips
There are no regular field trips to report on this date.
Included is a report of field trips approved by the superintendent per JCPS Policy IICA.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive a report of field trips approved by the superintendent.
V.F.
Approval of Bids and Revised BG-1 Forms
V.F.1.
Approval of Bid and Revised BG-1 Form for Aviation Hangar Expansion at The Academy @ Shawnee
This project consists of the demolition of the rear wall of the existing hangar and construction of a new concrete slab and pre-engineered steel building to extend the existing hangar. Also included is a new sprinkler service and minor site modifications.
On March 28, 2011, the Board of Education approved K. Norman Berry Associates Architects, PLLC to prepare plans and specifications for Project #590-11033.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 6, 2012. Due to the clarity of the bidding documents and pursuant to Model Procurement regulations, it was in the best interest of the Board to re-bid the project.
Re-bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 29, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for the Aviation Hangar Expansion at The Academy @ Shawnee for the low bid of $197,000, plus Alternate 1 in the amount of $65,600, for a total bid of $262,600; approve the revised BG-1 form in the amount of $319,625; and reject the bids submitted on March 6, 2012.
V.F.2.
Approval of Bid and Revised BG-1 Form for Exterior Door Replacement Phase 1 at Moore Traditional School
This project removes listed hollow metal doors and frames and aluminum store front and replaces with hollow metal doors and frames.
On February 13, 2012, the Board of Education approved assigning T. Dade Luckett & Associates Architects to prepare plans and specifications for Project 155-12034.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 29, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Martin Construction Company for Exterior Door Replacement Phase 1 at Moore Traditional School for the low base bid of $37,500, plus Alternate 1 in the amount of $6,472, for a total bid of $43,972; and approve the revised BG-1 form in the amount of $52,278.
V.F.3.
Approval of Bid and Revised BG-1 Form for a New Sidewalk at Sanders Elementary School
This project will consist of the installation of a new 5-foot-wide concrete sidewalk from school ground to existing public sidewalk.
On February 27, 2012, the Board approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #086-12041.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 24, 2012. The bid tabulation is attached.
This item request approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to J-Town Contractors, Inc. for a New Sidewalk at Sanders Elementary School for the low bid of $13,500 and approve the revised BG-1 form for $25,000.
V.G.
Approval of Revised BG-1 Form for a New Media Center at Cochrane Elementary School
This project will provide for the addition of a new media center and the renovation of the old media center into two classrooms. Sitework, mechanical, electrical, plumbing coordination, and furnishings are also included.
On June 27, 2011, the Board of Education approved the project and assignment of Voelker, Blackburn and Niehoff Architects for the New Media Center and Classroom Addition at Cochrane Elementary School.
The Facility Planning Department has been advised to reduce the scope of the project in order to maintain the original project budget.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve a revised BG-1 Form for a New Media Center at Cochrane Elementary School.
V.H.
Approval of Revised BG-1 Form for a New Media Center and Elevator at Wellington Elementary School
This project will provide for the addition of a new media center and elevator. Site work, mechanical, electrical, plumbing coordination, and furnishings are also included.
On June 27, 2011, the Board of Education approved the project and assignment of Sherman Carter and Barnhart Architects for the New Media Center, Elevator, and Classroom Addition at Wellington Elementary School.
The Facility Planning Department has been advised to reduce the scope of the project in order to maintain the original project budget.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the revised BG-1 form for a New Media Center and Elevator at Wellington Elementary School.
V.I.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.J.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Rubber Mulch and Borders for Playgrounds; Automotive Repair Parts and Services (Line Item); Custodial Equipment; Graphics Department Supplies (For Materials Production); and Amendment on Industrial V-Belts (Percentage).
V.K.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 14, 2012, through May 28, 2012.
V.L.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of May 14, 2012, through May 28, 2012.
V.M.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.N.
Acceptance of Donations
Atherton High School received $500 from Rick and Barb McTeague. The funds will be used to purchase music and provide transportation to competitions. The school also received a Wurlitzer spinet piano valued at $500 from Lisa Turner-Schikler to be used in the orchestra room.
Byck Elementary School received $2,000 from the Byck Elementary School Parent Teacher Association. The funds will be used for the school garden program.
Cane Run Elementary School received $1,500 from Zeon Chemicals. The funds will be used to pay expenses for a teacher to attend the School Sustainability Leaders Summit in Washington, D.C. in June.
Mary Ryan Academy received $500 from Kentucky Malt Beverage Education Corporation. The funds will be used to provide drug-free and alcohol-free prom activities.
The School District/Business Partnerships Department received $500 from Air Conditioning Contractors of America of Greater Louisville and Southern Indiana. The funds were used to purchase lunches for the students, staff, and guests at the Close the Deal event at Iroquois High School.
St. Matthews Elementary School received $2,000 from the St. Matthews Elementary School Parent Teacher Association. The funds will be used for the school garden program.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $7,500 to be used as stated in the rationale.
V.O.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $43,974.40 from the Jefferson County Public Education Foundation through the following donors:
Advanced Electrical Systems and Padgett, Inc. each donated $10,000. The funds will be used for the Creating a College-Going Culture program.
Lynn Heuther donated $300 to be deposited into the unrestricted account.
The Jefferson County Public Education Foundation donated gifts of $2,904.64 to be used at Eastern High School and $1,464.76 to be used for the Youth Performing Arts School Percussion Department.
Louisville Metro Council donated $2,000 be used for the Above and Beyond Scholarship at The Academy @ Shawnee and $17,000 to be used for the Southern High School Youth Services Center and the Stepping Stones Family Resource Youth Services Centers at Blue Lick Elementary School and T. T. Knight Middle School.
Maria Majors donated $100. The funds will be used for the Steve Majors Memorial Scholarship Fund at Valley High School.
The following donors made memorial gifts totaling $205 in honor of Roy Birmingham. The funds will be used for the Aquatics Resources Fishing Program:
- Teddy Gordon donated $25;
- Rebecca Greenlee donated $75;
- Irvin and Valenta Hoffman donated $25;
- Sharon and John Ryan donated $50; and
- Sandra Wagner donated $30.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $43,974.40 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.P.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.P.1. through V.P.6.
V.P.1.
Acceptance of Mary K. Oxley Foundation Grant from the University of Louisville for The Academy @ Shawnee
The University of Louisville, through the Mary K. Oxley Foundation, has awarded a $46,625 grant to The Academy @ Shawnee.
The funds will be used to support professional development for teachers through a new initiative called the Urban Teacher Institute at The Academy @ Shawnee.
The project will be done in coordination with the University of Louisville Signature Partnership Initiative and the College of Education and Human Development. Professional Development will be provided by the Network Center for Community Change.
Submitted by: Dr. Joe Burks
Superintendent Donna Hargens recommends that the Board of Education accept a $46,625 grant from the University of Louisville for The Academy @ Shawnee.
V.P.2.
Acceptance of Grants from the Whole Kids Foundation for Indian Trail and Slaughter Elementary Schools
The Whole Kids Foundation has awarded two $2,000 grants to Indian Trail and Slaughter elementary schools.
The funds will be used to purchase soil, garden supplies, seeds, and transplants for existing school gardens.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept two $2,000 grants from the Whole Kids Foundation for Indian Trail and Slaughter elementary schools and authorize the superintendent to sign the attached agreement.
V.P.3.
Acceptance of Funding and Approval of Memorandum of Agreement for Summer Bus Transportation at Louisville Day Treatment Center
The Department of Juvenile Justice has awarded the District $58,638 to provide bus transportation for youths attending the summer session and extended day sessions at the Louisville Day Treatment Center during the 2012–13 school year.
Submitted by: Jack Jacobs
Attachment: Doc ID PON2 523 1200002509 1 Jeff Co BOE/Bus SVS
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $58,638 from the Department of Juvenile Justice to provide bus transportation for youth who attend the summer program at the Louisville Day Treatment Center and authorize the Superintendent to sign the attached Memorandum of Agreement.
V.P.4.
Acceptance of a Matching Equipment Grant from the United States Tennis Association for Wheatley Elementary School
The United States Tennis Association, through the Kids Tennis Club Matching Equipment Grant, has awarded a $605 grant to Wheatley Elementary School.
The funds will be used to purchase tennis equipment equal to the dollar amount they have received through the grant.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $605 Matching Equipment Grant from the United States Tennis Association for Wheatley Elementary School.
V.P.5.
Acceptance of Grant from the Cabinet for Health and Family Services for District Family Resource and Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers in those schools where at least 20 percent of the student body is eligible to receive free school meals.
The Centers are intended to promote and coordinate the flow of community resources and support families and youths. This is a one-year allocation that begins on July 1, 2012.
Submitted by: John Marshall
Attachment: Doc. ID 730 FRYSC BOE Region 3 SFY13 Contract
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $6,986,679.75 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers and authorize the superintendent to sign the attached agreement.
V.P.6.
Acceptance of Amended Grant Award and Approval of Memorandum of Agreement for 21st Century Community Learning Centers
The Kentucky Department of Education has awarded the District an amended amount of $22,000. These additional funds will be used to support the continuation of the 21st Century Community Learning Centers and supplement summer programs and purchase materials to use in Science, Technology, Engineering, and Mathematics (STEM) and college and career readiness activities at Shelby and Semple elementary schools.
A portion of the funds have also been designated to cover the costs of sending two staff members to the mandatory 21st Century Community Learning Centers multi-state conference in October 2012.
Submitted by: Jack Jacobs
Attachment: PON2 540 1000002717 4 21st Century Community Learning Centers
Superintendent Donna Hargens recommends that the Board of Education accept an amended grant award in the amount of $22,000 from the Kentucky Department of Education to fund after-school learning centers at Shelby and Semple elementary schools and authorize the superintendent to sign the attached agreement to receive the additional funding.
V.Q.
Approval of Lease Agreement/Land Swap Between Louisville/Jefferson County Metro Government and Jefferson County Board of Education
The attached agreement proposes that Louisville/Jefferson County Metro Government and Jefferson County Board of Education enter into a lease agreement/land swap by which a 9,000 square foot piece of property at 10104 Mitchell Hill Road (Fairdale Elementary), Louisville, Kentucky, owned by the Jefferson County Board of Education would be leased to the Louisville/Jefferson County Metro Government and a 9,000 square foot piece of property at 10616 West Manslick Road, Louisville, Kentucky, owned by the Louisville/Jefferson County Metro Government would be leased to the Jefferson County Board of Education. Because each party is leasing premises of equal size to the other party, the parties agree that no rent shall be paid by either party.
The initial term of this lease shall be for one year beginning June 12, 2012, unless sooner terminated pursuant to the terms of this lease agreement. This lease may be extended for successive terms of one year each, up to a maximum of ninety-nine years, contingent on approval by the Jefferson County Board of Education on an annual basis. Either party shall have the right at any time to elect to terminate the lease for any reason whatsoever, with or without cause, by giving the other party thirty days written notice in accordance with this agreement.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education enter into a lease agreement/land swap with Louisville/Jefferson County Metro Government.
V.R.
Approval of Memorandums of Agreement with the Kentucky Department of Education
The Kentucky Department of Education has requested that the following Jefferson County Public Schools employees be released on a Memorandum of Agreement from July 1, 2012, through June 30, 2013:
- Mikaka Hardaway, Elementary Literacy Consultant;
- Seth Hunter, Regional Leadership Network Content Specialist;
- Jessica Jones, Educational Recovery Specialist;
- Jayne Kraemer, English as a Second Language/Limited English Proficient and Immigrant Students Consultant;
- Synthia Shelby, Secondary Literacy Consultant;
- Patrick Tyler Stevens, Educational Recovery Specialist; and
- Theresa Whitlow, Educational Recovery Specialist.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandums of Agreement with the Kentucky Department of Education for the 2012-13 school year and authorize the superintendent to sign same.
V.S.
Ratification of Withdrawal of Appeal to Kentucky Board of Education
On May 9, 2012, Chairman Stephen Imhoff submitted to the Kentucky Board of Education (KBE) an appeal of the Leadership Assessment Determination for Valley Traditional High School. In lieu of review by the KBE of the appeal, Commissioner Terry Holliday suggested a resolution that would allow Principal Gary Hurt to remain at the school. The District agrees to examine final assessment results this fall under the new state accountability system and establish a rigorous, individual action plan that includes more intentional weekly supervision and support to correct possible deficiencies cited in the state audit. The District will expect a follow-up audit in the Spring of 2013.
The Commissioner agreed to provide a revised determination under the following conditions:
1. Adoption of the compromise position set out by the Commissioner and included in the Chairman’s appeal letter.
2. The JCPS-assigned monitoring staff will collaborate directly with the ERL (coach) of the principal to ensure that the following items are covered in the improvement plan as assurances by JCPS with the SIG application in 2010: Page 583 of the JCPS SIG application (Valley Traditional High School): “Describe analysis of the audit results to determine the resources and related support for each school. Based on the analysis of the leadership audits, resources will be targeted to support the following”:
• Hold all staff accountable for establishing high academic and behavior expectations for all students.
• Deliver the curriculum, instruction, and assessment to adequately address the learning deficiencies of struggling students in reading and math based on instructional implications derived from collaborative examination of student work and formative assessment data. Response to Intervention Model will be used.
• Walkthrough forms are developed to better monitor teachers to ensure that effective and varied instructional strategies are used in all classrooms.
• Deficiencies in identified gap students will be addressed using formative assessments, differentiated strategies, and responsive interventions.
• Data will be examined by the Instructional Leadership Team to identify needed modifications and revisions in all programs, allocations, and resources.
According to the 2012 leadership assessment report, the above-listed assurances outlined in the SIG plan of action for Valley Traditional High School have not been carried out and must be in a principal improvement plan for this agreement to be valid.
3. The Education Recovery Leader will be kept informed by JCPS staff and principal in order to provide focused and guided support.
The Kentucky Department of Education will provide a follow up leadership assessment focusing on the above deficiencies in March/April 2013 enabling adequate timing for transition to the medical magnet and consistent improvement of student results under the leadership of a principal in place for four years; and
4. The revised determination will be signed by the district and by the principal. JCPS shall provide a quarterly update on progress to Susan Allred, Associate Commissioner, KDE Office of Next Generation Schools and Districts. If progress has not been made within a year, then the Commissioner will revert to the determination’s original recommendation and the principal shall be removed (end of 2012-13 year) pursuant to KRS 160.346.
5. As a reminder with all turnaround schools, future SIG and Title I funding for the district could be in jeopardy if JCPS does not follow up on actions required in school improvement plans.
Because of the restricted timelines for preparation of the agenda for the Kentucky Board of Education, Chairman Imhoff submitted the attached letter withdrawing the appeal to the Commissioner on May 31, 2012.
Submitted by: Superintendent Donna Hargens
Attachments
Superintendent Donna Hargens recommends that the Board of Education ratify the withdrawal of the appeal to the Kentucky Board of Education of the Leadership Assessment Determination for Valley Traditional High School.
VI.
Action Items
VI.A.
Approval of the 2011-12 Final Board Summative Evaluation of Superintendent Donna M. Hargens
The following timeline was established for the first year (2011–12):
January 11, 2012: Special Meeting—Development of performance priorities for the superintendent (in lieu of the formative evaluation session to occur in subsequent years).
May 14, 2012: Board Meeting/Discussion Item—Superintendent presents the portfolio of evidences.
Prior to the executive session on May 29, each board member is encouraged to evaluate the superintendent’s performance for the entire school year by reviewing sections 1 and 2 of the provided form and make personal notes, observations, and calculations.
May 29, 2012: Board Meeting/Executive Session—Preliminary Evaluation Meeting
The primary purposes of the preliminary evaluation meeting are to:
- Provide the superintendent feedback on her performance during the reporting period;
- Provide input to develop a summary of the feedback and complete a draft of the preliminary evaluation in the closed session.
- Set new expectations and make any necessary changes to the evaluation form for the following evaluation period.
- The General Counsel will review the final draft with the Board in regard to any legal implications.
During this closed session, the Board and superintendent should discuss feedback of individual board members and the superintendent. A summary of the feedback and a draft of the preliminary evaluation will be developed.
June 11, 2012: BoardMeeting/Action Item—The Board will discuss and vote in open session to approve the Final Board Summative Evaluation of the Superintendent. Any changes to the evaluation criteria for the following year should be approved by majority vote in open session.
Submitted by: Chairman Stephen P. Imhoff
Board Chair Stephen P. Imhoff recommends that the Board of Education approve the 2011–12 Final Board Summative Evaluation of Superintendent Donna M. Hargens.
Order #265 - Motion Passed: Board Chair Stephen P. Imhoff recommends that the Board of Education approve the 2011–12 Final Board Summative Evaluation of Superintendent Donna M. Hargens. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
VI.B.
Approval of Proposed Adjustments to the 2013–14 Student Assignment Plan
Staff has a completed a thorough review and analysis of the student assignment plan and is recommending five adjustments for the 2013-14 school year.
The recommendations are as follows:
- Change 18 census block groups from a Category 3 to a Category 2;
- Apply the diversity guideline to all grade levels (K-12);
- Include English as a Second Language (ESL) students in a middle and high school's diversity index;
- Align Moore High boundary with Moore Middle; and
- Modify the elementary school cluster configuration.
Submitted by: Jack Jacobs/Dr. Robert J. Rodosky/Dr. Dena Dossett
Attachments
(Revised 06 11 12)
Superintendent Donna Hargens recommends that the Board of Education approve the proposed adjustments for the 2013-14 student assignment plan.
Order #266 - Motion Failed: A motion to approve Recommendations 1, 2, 3, and 4 and table Recommendation 5 for two months failed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.
Order #267 - Motion Passed: A motion to approve Recommendation 1 to change 18 census block groups from a Category 3 to a Category 2; approve Recommendation 2 to apply the diversity guideline to all grade levels (K-12); approve Recommendation 3 to include English as a Second Language (ESL) students in a middle and high school’s diversity index; and approve Recommendation 4 to align the Moore High boundary with Moore Middle passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
Order #268 - Motion Passed: A motion to approve Recommendation 5 to modify the elementary school cluster configuration to be grouped into 13 clusters passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
VII.
Discussion Items
VII.A.
Update on Restorative Practices
District staff is researching the Restorative Practices concept. Staff visited City Springs Elementary/Middle School in Baltimore, Maryland, on May 22, 2012, and participated in a conference call with the Bethlehem, Pennsylvania, Area School District on May 24, 2012, to discuss the Restorative Practices program in their schools.
Attached is a literature review of the research on Restorative Justice. Staff will provide an overview of Restorative Justice, which emphasizes a collaborative effort between legal professionals to keep young people out of the court system, while still holding them responsible. The group will also share information about Restorative Practices, which can be used to address disciplinary issues within the context of the school environment. There are 11 essential elements of Restorative Practices, including affective statements, restorative questions, small impromptu conferences, restorative staff community, fundamental hypothesis, proactive circles, responsive circles, fair process, reintegrative management of shame, restorative approach with families, and restorative conferences.
Restorative Practices will be explored and the current/potential use of such strategies in Jefferson County Public Schools will be discussed. This discussion will include the role of Restorative Practices in the current Response to Intervention (RTI) framework used in JCPS, as well as an active collaboration between JCPS and the Jefferson County Courts to address offenses committed by young students. The International Institute for Restorative Practices will provide training for principals on July 24, 2012.
Submitted by: Jack Jacobs
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive a report on Restorative Practices.
Order #269 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on Restorative Practices. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Debbie Wesslund.
VII.B.
2011–12 and 2012–13 Board of Education Discussion Agenda Planning Calendars
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years.
Order #270 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years. The recommedation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Larry Hujo.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the June 11, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #271 - Motion Passed: A recommendation to adjourn the June 11, 2012, meeting of the Jefferson County Board of Education at 9:24 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
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