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I.
Moment of Silence
Welcome to the May 14, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the April 30, 2012, special meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the April 30, 2012, special meeting.
Order #245 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the April 30, 2012, special meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for May 14, 2012.
Order #246 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for May 14, 2012. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Cane Run Elementary School
Cane Run Elementary School’s student energy team portfolio was selected as the state National Energy Education Development's (NEED’s) Most Outstanding Rookie Project and was named the national NEED’s Elementary Rookie School of the Year. The team was formally recognized, along with students from 27 schools across the state, on May 2 at a joint awards ceremony with the Kentucky Green and Healthy Schools Awards Luncheon.
The state award recognizes school teams that have planned and facilitated the most outstanding first-year project entries in the NEED’s Youth Awards Program (YAP) for Energy Achievement. The award is bestowed upon school teams at the primary, elementary, intermediate, and high school levels.
Cane Run Elementary School’s Green Energy Team is made up of fourth- and fifth-grade students and is part of the school’s Environmental Science Club. The group’s focus is on environmental projects and activities using science, technology, engineering, and mathematics. Cane Run’s Environmental Magnet portfolio includes a high-performance, sustainable tour project; garden energy transfer from soil to table; recycling and composting at Cane Run; and solar tubes and windows.
The Cane Run Elementary School team also will have the opportunity to attend and represent Kentucky at the National YAP for Energy Achievement, which will be held in June in Washington, D.C.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Cane Run Elementary School for being selected as the Kentucky National Energy Education Development Project’s Most Outstanding Rookie Project at the elementary level and for being named the national 2011-12 NEED’s Elementary Rookie School of the Year.
IV.B.
Recognition of Meyzeek Middle School Students
The Meyzeek Middle School MATHCOUNTS Team won the 2012 State Championship—its fourth consecutive championship. The team competed against more than 140 students and 26 school teams from across Kentucky.
Yue and Yuhan each received a four-year, full-tuition scholarship to attend the University of Louisville or the University of Kentucky as well as an all-expenses-paid trip to compete in the 2012 Raytheon MATHCOUNTS National Competition.
MATHCOUNTS is one of the nation’s largest and most successful educational partnership programs and enrichment clubs that promote middle school mathematics achievement through grassroots involvement in every U.S. state and territory.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Meyzeek Middle School students Yue Zhang, Yuhan Long, Tiger Teng, and Emily Liu for winning the 2012 Kentucky State MATHCOUNTS Competition.
IV.C.
Recognition of Lassiter Middle School Students
Hannah and Alec are two of five national winners of Scholastic Scope’s Rip Van Winkle Contest. The contest was advertised in the February 20 issue and required student writers from across the nation to demonstrate their creative and critical-thinking skills to reinterpret and translate the last scene of the magazine’s graphic comic into a play epilogue.
As winners of the national contest, Hannah and Alec received a copy of FLIP by Martyn Bedford.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Hannah Hughes and Alec Tran, students at Lassiter Middle School, as winners in Scholastic Scope magazine’s Rip Van Winkle Contest.
IV.D.
Recognition of Amber Pyle
Amber is one of six students from across Kentucky selected as a winner of the 2012 Kentucky Department for Environmental Protection (DEP) Eco-Art Contest. In recognition of her outstanding accomplishment, she was presented with an award at her school in April. The student winners’ artwork is displayed in the DEP Training Center in Frankfort.
Students were required to create and submit artwork using the contest themes relating to conservation, pollution prevention, and environmental protection. The students created their masterpieces by using the media types of drawing, painting, print, mixed media, sculpture, and photographs.
The goal of the Eco-Art Contest is to encourage high school students to think seriously about and focus on the environment and to inspire them to demonstrate their feelings about the environment in their artwork. The contest also encourages Kentuckians to gain a new appreciation for preserving the natural beauty and resources in our state. The contest is sponsored by DEP’s Division of Compliance Assistance.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Amber Pyle, a student at Pleasure Ridge Park High School, as a winner of the Kentucky Department for Environmental Protection Eco-Art Contest.
IV.E.
Recognition of Day Sha Ron Sloan
Day Sha Ron is 1 of 35 students from across the nation who will participate in the nationally recognized (MS)2 —a math and science program—this summer and for the next three summers. She will attend the Phillips Academy, a well-renowned boarding school in Andover, Massachusetts.
Day Sha Ron will participate in a five-week summer program at the academy, which will include taking math, science, and English classes not generally taken at the high school level. The program is fast-paced and includes a significant number of homework assignments that challenge and prepare students for college and for careers in the technical, engineering, and medical professions.
The criteria used for the selection of students to participate in this nationally recognized program included demonstration of a strong interest in mathematics and science as well as outstanding academic achievement and teacher recommendations.
Rhonda Branch, a Louisville Male High School counselor, nominated Day Sha Ron for the (MS)2 Program because “she continually challenges herself academically and maintains a level of excellence that is uncanny. The program presented an opportunity for Day Sha Ron to reach her full potential and follow her dreams. Expect many accomplishments from her.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Day Sha Ron Sloan, student at Louisville Male High School, for being selected to participate in the 2012 (MS)2 Program.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z.
Order #247 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Job Description
The job description for Elementary School Assistant Principal is submitted for Board of Education approval in support of the recent addition of the position to the 2012-13 budget.
Submitted by: Dr. Michael Raisor
Superintendent Hargens recommends that the Board of Education approve the attached job description for Elementary School Assistant Principal.
V.D.
Approval of Organizational Charts
The organizational charts for Facilities and Environmental Services and Diversity, Equity and Poverty Programs are submitted to modify the salary grades for the secretarial positions.
The salary grade is determined based on the level of responsibility of the supervisor.
Submitted by: Dr. Michael Raisor
Superintendent Hargens recommends that the Board of Education approve the attached organizational charts for Facilities and Environmental Services and Diversity, Equity and Poverty Programs.
V.E.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on May 14, 2012.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.
V.F.
Approval of Bids and Revised BG-1 Forms
V.F.1.
Approval of Bid and Revised BG-1 Form for the Lower Gym Bleacher Replacement at Atherton High School
This project will address the removal of the lower tier of expandable bleachers in the main gymnasium and replace them with power-assisted expandable seating. Atherton High School is providing the funding for this project.
On January 23, 2012, the Board of Education approved the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #018-12027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 2, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Toadvine Enterprises, Inc. for the Lower Gym Bleacher Replacement at Atherton High School for the low bid of $92,762 and approve the revised BG-1 form for $98,400.
V.F.2.
Approval of Bid and Revised BG-1 Form for Stadium Electrical Upgrades at DuPont Manual High School
This project will include the complete replacement of remaining non-code compliant electrical feeds to the football stadium.
On February 13, 2012, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project #200-12036.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 1, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Link Electric Co., Inc. for Stadium Electrical Upgrades at DuPont Manual High School for the low bid of $468,128 and accept Alternate #5 for no charge; reject Alternates 1-4; and approve the revised BG-1 form in the amount of $526,835.
V.F.3.
Approval of Bid and Revised BG-1 Form for a Generator Replacement at Frost Middle School
This project replaces the existing natural gas emergency generator.
On February 13, 2012, the Board of Education approved assigning Biagi, Chance, Cummins, London, Titzer, Inc. to prepare plans and specifications for Project #085-12033.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 1, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Link Electric Co., Inc. for a Generator Replacement at Frost Middle School for the low bid of $99,750 and approve the revised BG-1 form in the amount of $115,006.
V.G.
Approval of Bid for Food Service Phase 31 at Various Schools
This project will consist of demolition, relocation, and installation of existing and new food service equipment.
On March 26, 2012, the Board of Education approved assigning John Phelps Engineering to prepare plans and specifications for Project VAR-12042.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 30, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Hussung Mechanical Contractors, Inc. for Food Service Phase 31 at Various Schools for the low base bid of $259,686.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Competitive Negotiation on Contract Nursing Management Service; Competitive Negotiation on Hazelwood Elementary Replacement Chiller Installation; Field Trip Bus Service; Microfiche Services; Calculators and Accessories; Printing: Portfolio Folders; Amendment on Custodial Supplies; Amendment on Lunchroom Commodities School Delivery; and Amendment on Security Service for Gheens Academy.
V.I.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of April 16, 2012, through May 2, 2012.
V.J.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of April 16, 2012, through May 2, 2012.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Approval of the Payment of Salaries and Claims for Fiscal Year 2012-13
Per KRS 160.560, the Kentucky Board of Education requires a resolution to permit payment of salaries and claims prior to formal board approval.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education authorize the payment of salaries to all personnel who have been employed by the Jefferson County Board of Education, upon recommendation of the superintendent, in accordance with approved salary schedules and based upon proper payroll reports for fiscal year 2012-13.
Superintendent Hargens further recommends the payment of all properly budgeted, authorized, and approved claims against the Jefferson County Board of Education for fiscal year 2012-13.
V.M.
Approval of the Designation of a Depository Bank for Fiscal Year 2012-13
KRS 160.570 permits the Board of Education to designate a depository bank for a period not to exceed two years.
Fifth Third Bank was awarded the bid for general banking services on April 25, 2005, and the bid is being renewed through June 30, 2013.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education designate Fifth Third Bank as the depository bank for fiscal year 2012-13.
V.N.
Approval of a Depository Bond for Fiscal Year 2012-13
KRS 160.570 requires that the depository bank shall execute a bond for the faithful performance of its duties, and said bond is to be approved by the local Board of Education and the State Board of Education.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve a Depository Bond from Fifth Third Bank, in the amount of 103 percent of current daily balances, for fiscal year 2012-13.
V.O.
Approval of the Designation of Interest Rates for Fiscal Year 2012-13
Per KRS 160.570, the Board of Education is authorized to designate bank accounts as interest-bearing accounts with the local depository bank.
This annual item will be provided as a reminder to the local bank that these accounts will continue to be interest-bearing accounts at competitive rates without any service charges.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the designation of bank accounts at Fifth Third Bank to be interest-bearing accounts for fiscal year 2012-13.
Superintendent Hargens further recommends that the Board of Education approve an extension of the agreement with Fifth Third Bank to provide local school activity accounts without any service charges for fiscal year 2012-13.
V.P.
Approval of the Bank Signature Resolution for Fiscal Year 2012-13
KRS 160.570 authorizes the treasurer and/or assistant treasurers to use a facsimile signature for checks less than $5,000 and two manual signatures for checks of $5,000 and over.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Bank Signature Resolution for the accounts located at Fifth Third Bank for fiscal year 2012-13.
V.Q.
Approval of the Election of Assistant Treasurers for Fiscal Year 2012-13
The election of assistant treasurers for fiscal year 2012-13 is in accordance with KRS 160.560.
Fifth Third Bank will be notified and directed to honor the signatures of the treasurer and/or assistant treasurers. J. Cordelia Hardin is currently serving as treasurer for the Jefferson County Board of Education.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the election of Edward D. Muns, Lewis H. Hammond, and Franklin F. Jones as assistant treasurers for fiscal year 2012-13.
V.R.
Approval of the Official Fidelity Bonds for Fiscal Year 2012-13
The Kentucky Department of Education has established the amount of each bond based upon the 2011-12 Working Budget and other factors.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the Official Fidelity Bonds for the treasurer and assistant treasurers in the amount of $2,000,000 for fiscal year 2012-13.
V.S.
Approval to Borrow Funds for Fiscal Year 2012-13
Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.
Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education authorize the borrowing of funds not to exceed $25,000,000 from Fifth Third Bank for fiscal year 2012-13, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.
V.T.
Approval to Invest Funds for Fiscal Year 2012-13
All funds of the Board of Education are invested or deposited in an interest-bearing account according to JCPS Policy DFA: Investment Policy. Per KRS 66.480, the Board of Education has the authority to invest funds.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the investment of funds located at Fifth Third Bank for fiscal year 2012-13.
V.U.
Approval of Appointment of External Auditors
The selection of Strothman & Company, PSC is in compliance with the Kentucky Model Procurement Code, KRS 45A.380.
The scope of this audit conforms to state regulations and is in compliance with the single audit program of the federal government. Fees for auditing services are not to exceed $125,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the appointment of Strothman & Company, PSC to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2012.
V.V.
Acceptance of Donations
Atherton High School received $1,000 from the Excelsior Fund/Green River Area Community Foundation. The funds will be used for two scholarships through the Christine Jansing Award for special talent in chemistry and classical stringed instrument.
Breckinridge Metropolitan High School received $10,000 from the Marshall Charitable Foundation, Inc. to be used to purchase SMART Boards and projectors.
Central High School Magnet Career Academy received $500 from the Fairleigh Pet Center, Inc. The funds will be used to pay expenses for the students in the Health Occupational Students of America (HOSA) program to attend the HOSA conference in Orlando, Florida.
DuPont Manual High School received $1,042 from the Community Foundation of Louisville. The funds will be used for transportation expenses for the Science Olympiad competition and for registration and transportation costs for the National History Bowl competition.
The Exceptional Child Education Department of Occupational Therapy and Physical Therapy received a Magician Stander valued at $1,000 from Debbie Russell. The Magician Stander will be used by elementary students in the standing program.
Fern Creek Traditional High School received $600 from the Jefferson County Master Gardener Association, Inc. to be used for garden and greenhouse projects.
Lincoln Elementary Performing Arts School received $15,000 from the Association of the Louisville Orchestra. The funds will be used to purchase instruments for band and orchestra students.
Stopher Elementary School received $1,267. The school received $500 from Mukul Shak and $767 from Hwang’s Martial Arts to be used for construction expenses for the outdoor classroom.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $30,409 to be used as stated in the rationale.
V.W.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $28,306 from the Jefferson County Public Education Foundation through the following donors:
The Mildred V. Horn Foundation donated $27,100. The funds will be used for the Early College Program at Western High School.
The following donors made memorial gifts totaling $1,206 in honor of Roy Birmingham. The funds will be used for the Aquatics Resources Fishing Program:
- Franklin and Shirley Atkins donated $15
- Paul and Karen Barber donated $100
- Jim Birmingham donated $300
- Mareth S. Birmingham-Gillespie and co-workers donated $100
- Mary Lou Bowles donated $5
- Dennis and Mari Carlton donated $20
- Edmond and Fern Halsell donated $20
- Thomas and Andrea Heavrin donated $25
- Paul and Janice Jacobson donated $100
- Jefferson Trial Judges donated $75
- Christina and Andrew Mackell donated $85
- Linda and James McArthur donated $25
- Kim and Russ Patton donated $25
- Jerrila Paul donated $15
- W. K. and D. F. Robertson donated $50
- Zenet Schissler donated $20
- Beverly R. Schwartz donated $15
- Jeannine E. Sprague donated $100
- Mitchell and Bernetta Trainor donated $25
- Kenneth and Emma Wallace donated $25
- Alayne Wright donated $25
- Joel Zakem donated $36
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $28,306 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.X.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.X.1. through V.X.2.
V.X.1.
Acceptance of a Reduction in Funding from the Cabinet for Health and Family Services for District Family Resource and Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers in those schools where at least 20 percent of the student body is eligible to receive free school meals.
The Centers are intended to promote and coordinate the flow of community resources and support to families and youths.
The contract ends on June 30, 2012.
Submitted by: Dr. Sandra Ledford
Attachment: Commonwealth of KY Doc. ID No. PON2 730 1100002632 2
Superintendent Donna Hargens recommends that the Board of Education accept a reduction in grant funding in the amount of $124,350.06 from the Kentucky Cabinet for Health and Family Services Centers due to budget reductions and further recommends that the Board authorize the superintendent to sign the attached contract.
V.X.2.
Acceptance of an Increase in Funding from the KentuckianaWorks Foundation, Inc. dba KentuckianaWorks for the YOUth Career Center
On June 27, 2011, the Board of Education approved the original KentuckianaWorks Foundation, Inc. Contract No. 340-160-11. On November 21, 2011, the Board approved Contract Modification #1, which increased the original funding amount for the JPCS Adult and Continuing Education YOUth Career Center from $70,000 to $108,000. Contract Modification #2 increases the amount of funding from $108,000 to $178,595.
These funds will be used to cover recruitment and program orientation, pre-and post-assessment, enrollment and submission of required documentation, data entry, file documentation and tracking, case management, guidance and counseling services, workforce education training, job development, and placement for eligible YOUth and SummerWorks participants.
Submitted by: Dr. Sandra Ledford
Attachment: Contract No. 340-160-11 Modification #2
Superintendent Donna Hargens recommends that the Board of Education accept a $70,595 increase in funding from KentuckianaWorks Foundation, Inc. and authorize the superintendent to sign the attached agreement.
V.Y.
Approval of Resolution for Workers' Compensation Self-Insured Program
The Workers' Compensation program has been self-insured since 1978. This program has realized cost savings for the district in the form of interest on reserves and rate increases on insurance premiums.
The program has also eliminated poor claims administration, gained administrative control, gained plan flexibility, and provided better services to employees.
Submitted: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers' Claims to Self-Insure the Workers' Compensation Liabilities of the District.
V.Z.
Approval of Lease Agreement for JCPS Showcase of Schools
Each year the Jefferson County Public Schools hosts the Showcase of Schools where visitors have the opportunity to pick up brochures and other materials related to the many programmatic choices and opportunities offered by schools.
Other services such as Early Childhood, Exceptional Child Education (ECE), Parent Teacher Association (PTA), and Transportation are also represented at the Showcase.
The Showcase of Schools for the 2013-14 school year will be hosted on Friday, October 26, from 3 to 7 p.m. and on Saturday, October 27, from 10 a.m. until 3 p.m.
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommend that the Board of Education approve the lease agreement with the Kentucky International Convention Center to accommodate the Jefferson County Public Schools Showcase of Schools on October 26 and 27, 2012.
VI.
Action Items
VII.
Discussion Items
VII.A.
Superintendent Student Advisory Council Report
This report will provide members of the Board of Education with a summary of the changes students believe will better prepare them for life after high school.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education receive a report on the status of the Superintendent Student Advisory Council.
Order #248 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the status of the Superintendent Student Advisory Council. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Larry Hujo.
VII.B.
Superintendent Evaluation Process—Presentation of Evidences
The following timeline was established for the first year (2011-2012):
January 11, 2012: Special Meeting—Development of performance priorities for the superintendent (in lieu of the formative evaluation session to occur in subsequent years).
May 14, 2012: Board Meeting/Discussion Item—Superintendent presents the portfolio of evidences.
Prior to the executive session on May 29, each board member is encouraged to evaluate the superintendent’s performance for the entire school year by reviewing sections 1 and 2 of the provided form and make personal notes, observations, and calculations.
May 29, 2012: Board Meeting/Executive Session: Preliminary Evaluation Meeting
The primary purposes of the preliminary evaluation meeting are to:
- Provide the superintendent feedback on her performance during the reporting period;
- Provide input to develop a summary of the feedback and complete a draft of the preliminary evaluation in the closed session.
- Set new expectations and make any necessary changes to the evaluation form for the following evaluation period.
- The General Counsel will review the final draft with the Board in regard to any legal implications.
During this closed session, the board and superintendent should discuss feedback of individual board members and the superintendent. A summary of the feedback and a draft of the preliminary evaluation will be developed.
June 11, 2012: Board Meeting/Action Item—The Board will discuss and vote in open session to approve the Final Board Summative Evaluation of the Superintendent. Any changes to the evaluation criteria for the following year should be approved by majority vote in open session.
Submitted by: Dr. Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education receive a portfolio of evidences in support of the superintendent evaluation process.
Order #249 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a portfolio of evidences in support of the superintendent evaluation process. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Ms. Diane Porter.
VII.C.
2011–12 and 2012–13 Board of Education Discussion Agenda Planning Calendars
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years.
Order #250 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the May 14, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #251 - Motion Passed: A recommendation to adjourn the May 14, 2012, meeting of the Jefferson County Board of Education at 8:11 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
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