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I.
Moment of Silence
Welcome to the April 30, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the March 26, 2012, regular meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the March 26, 2012, regular meeting.
Order #236 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the March 26, 2012, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for April 30, 2012.
Order #237 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for April 30, 2012. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Kentucky United Nations Assembly Award Recipients
Students from across Kentucky participated in the 2012 High School West Kentucky United Nations Assembly (KUNA) Conference, which was held in Louisville at the Crowne Plaza Louisville Hotel in March.
The conference is a three-day experiential learning event where students engage in simulated international diplomacy. As ambassadors, students select countries of interest to them that are actual members of the United Nations. The students imitate the country’s culture and present solutions for international issues through writing, debating, preparing proposals, and presenting.
The conference gives students the opportunity to experience diverse cultures, to use their critical-thinking skills, and to engage in activities that will enhance their knowledge and understanding about the world and global issues.
The KUNA Conference is a valuable learning experience for students and gives students the opportunity to experience real-world issues and to serve in leadership roles.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District Kentucky United Nations Assembly award recipients from Atherton High School, Butler Traditional High School, duPont Manual High School, Fern Creek Traditional High School, Pleasure Ridge Park High School, and ESL Newcomer Academy.
IV.B.
Recognition of Rebecca Sanford and Naomi Brahim
Rebecca and Naomi were formally recognized at the Kentucky School Counselor Association (KSCA) Spring Conference Professional Recognition Luncheon, which was held on March 8 in Lexington.
These outstanding district staff members were recognized for exemplifying excellence, outstanding leadership, commitment, service, and support of youth and the counseling profession.
KSCA’s mission is to represent Kentucky school counselors and to promote ethical practices and professionalism as well as provide resources that enhance the knowledge and skills of counselors that will support and promote academic, social, and professional/career development of the students they serve.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Rebecca Sanford, counselor at Johnson Traditional Middle School, for receiving the Kentucky School Counselor Association Outstanding Middle School Counselor Award and Naomi Brahim, specialist in the Guidance Services department, for receiving the Pamela Kay Gabbard Emerging Leader Award.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y.
Order #238 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Y., with the exception of Item V.C., which was voted on separately. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Job Descriptions
In support of the reorganization of the district, the attached job descriptions are modified to include the appropriate division reporting relationships.
Deleted job descriptions are included as well.
Submitted by: Bill Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions in support of the reorganization included with this agenda.
Order #239 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions in support of the reorganization included with this agenda. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
V.D.
Approval of Organizational Charts
As we continue to reorganize the district for improved efficiency and delivery of services to children, the organizational charts are modified to include the next level of supervision and deletion of positions.
Submitted by: Bill Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Administration; Academic Services Division; Academic Support Programs; Academic Achievement; Curriculum Management; Operations Services Division; Recruitment and Development; Labor Management and Employee Relations; School and Community Nutrition Services; Facilities and Environmental Services; Management Information Services; Digital Technology; Security and Investigations; Transportation Services; Communications and Community Services; Diversity, Equity and Poverty Programs; Financial Services; Accounting Services; and Data Management, Planning, and Program Evaluation Services.
V.E.
Approval of Superintendent Evaluation System
The performance evaluation period runs from July 1 through June 30 each year. During the initial evaluation period of 2011-12, (the superintendent's first year in the district), initial expectations and priorities were set in collaboration with McPherson & Jacobson, LLC.
During a special meeting on January 11, 2012, the Board of Education worked with representatives of McPherson & Jacobson, LLC to develop performance objectives for the evaluation of the superintendent.
The attached Superintendent Evaluation System outlines the process that will be used to conduct the evaluation of the superintendent for the initial evaluation period of 2011-12 and subsequent years.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Superintendent Evaluation System.
V.F.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on April 30, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are field trips with special approval due to the change of the board meeting date from April 23 to April 30 and a report of other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive reports of field trips with special approval and other field trips approved by the superintendent.
V.G.
Approval of Projects, BG–1 Forms, and Assignment of Architects/Engineers
V.G.1.
Approval of Project, BG–1 Form, and Assignment of Architect/Engineer for Stage Rigging and Lighting Replacement at Barret Traditional Middle School
This project will replace the existing stage rigging and theatrical lighting.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of BCCLT, Inc. as the architect/engineer, and the BG–1 form for Stage Rigging and Lighting Replacement at Barret Traditional Middle School, for an estimated project cost of $152,206.
V.G.2.
Approval of Project, BG–1 Form, and Assignment of Architect/Engineer for Interior Modifications at Waggener High School
As part of the high school re-tooling initiative, this project would renovate two existing classrooms into a physical therapy suite and convert an existing culinary arts space into two visual arts rooms.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG–1 form for Interior Modifications at Waggener High School, for an estimated project cost of $200,150.
V.G.3.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Concrete Repairs at Various Schools
This project addresses the repair and/or replacement of sidewalks, steps, curbs, and other flatwork at various schools.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Concrete Repairs at Various Schools, for an estimated project cost of $21,501.
V.H.
Approval of Bids and Revised BG-1 Forms
V.H.1.
Approval of Bid and Revised BG-1 Form for Structural Repairs at Moore Traditional School
This project repairs the existing tunnel roof structure, concrete slabs, pan joist system, and existing retaining walls. It also includes the installation of a new drain system and replaces the sidewalk.
On November 7, 2011, the Board of Education approved assigning Structural Services to prepare plans and specifications for Project 155-12023.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 5, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Schnell Contractors, Inc. for Structural Repairs at Moore Traditional School for the low base bid of $216,300, plus Alternate 1 in the amount of $35,800; Alternate 2 in the amount of $1,000, for a total bid of $253,100; and approve the revised BG-1 form in the amount of $286,613.
V.H.2.
Approval of Bid and Revised BG-1 Form for a Generator Replacement at the VanHoose Education Center
This project will include the complete replacement of the emergency generator and associated components.
On March 28, 2011, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project #000-11031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 27, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 106:070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Link Electric Co., Inc. for a Generator Replacement at the VanHoose Education Center for the low bid of $413,000 and approve the revised BG-1 form for $466,217.
V.H.3.
Approval of Bid and Revised BG-1 Form for Campus Renovation at Western High School
This project consists of the partial renovation of the existing office and lobby and replacement of the existing exterior canopy. Site work includes new concrete and connection of new canopy downspouts to existing storm drainage.
On June 27, 2011, the Board of Education approved assigning Voelker Blackburn Niehoff Architects to prepare plans and specifications for Project 084-12004.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 17, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E H Construction for Campus Renovation at Western High School for the low base bid of $345,000; plus Alternate 4 in the amount of $0; reject Alternates 1, 2, and 3 for a total bid of $345,000; and approve the revised BG-1 form in the amount of $403,672.
V.I.
Approval of Project Completions and BG-4 Forms
V.I.1.
Approval of Project Completion and BG-4 Form for Auditorium Renovation at Fern Creek Traditional High School
On October 11, 2010, the Board of Education approved assigning C.L. Anderson Architecture, LLC to prepare plans and specifications for Project #012-11001.
On April 25, 2011, the Board approved awarding a contract to David Construction, Inc. Co. as the low bidder.
C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to David Construction, Inc. for the Auditorium Renovation at Fern Creek Traditional High School, for a total cost of $317,825.10.
V.I.2.
Approval of Project Completion and BG-4 Form for Mary Ryan Academy Renovation at Liberty High School
On March 28, 2011, the Board of Education approved assigning C. L. Anderson Architecture, LLC to prepare plans and specifications for Project #030-11035.
On June 13, 2011, the Board approved awarding a contract to Woodbine Construction Co. as the low bidder.
C. L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Woodbine Construction Co. for the Mary Ryan Academy Renovation at Liberty High School, for a total cost of $233,835.67.
V.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.K.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Competitive Negotiation on Audit of Jefferson County Public Schools; Competitive Negotiation on Student Assignment Simulation and Management System; Athletic Tape (Warehouse Delivery); Glass, Plastic and Glazing Compounds; Projection System Installation; Custodial Supplies: Plastic Bags; Athletic Supplies, Equipment and Uniforms (Percentage); Athletic Supplies and Equipment (Line Item); Linen Service for Shops and Garages; Dumping of Waste Material; Automotive Antifreeze, Fluids and Lubricants; Lunchroom Equipment Repair Parts (Percentage); Pumps (Various); Water Filtration System (For Nutrition Services); Key Telephone Systems and Maintenance Parts; Moving Service; Vertical Milling Machine (For Jeffersontown High School); and Amendments on Vehicle Paint and Related Items, Plumbing Supplies and Equipment(Line Item), Paint and Related Supplies, and Lawn Cutting Service.
V.L.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of March 12, 2012, through April 15, 2012.
V.M.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of March 12, 2012, through April 15, 2012.
V.N.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.O.
Acceptance of Financial Report for Period Ended March 31, 2012
This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended March 31, 2012.
V.P.
Acceptance of Donations
Atherton High School received $1,000 from the Community Foundation of Louisville. The funds will be used for the Drew Wilson Memorial scholarship.
Cochran Elementary School received $1,500 from the St. James Court Association. The funds will be used for a field trip to Washington D.C. for fifth-grade students.
DuPont Manual High School received $1,000 from the duPont Manual Alumni Association. The funds will be used for Academic Team competition expenses.
The Gheens Institute for Innovation received 100 tickets to the Louisville Zoo valued at $700 from Zoo Kids, Inc. The tickets will be used by early childhood students at Dawson Orman Education Center for a field trip to the Louisville Zoo.
Goldsmith Elementary School received $1,000. The school received $500 from John Catron and $500 from Clearwater Taxidermy. The funds will be used for basketball banquet expenses.
Maryhurst received $500.50 from the L & N Federal Credit Union Giving Fund. The funds will be used for rewards for reading achievement and a social studies field trip to Locust Grove.
Pleasure Ridge Park High School received professionally processed animal part specimens and pelts valued at $6,190 from Mike’s Custom Taxidermy. These will be used by the Science Department.
Waggener High School received $2,256. The school received $600 from Louisville Select to be used for the girls’ basketball team and $1,656 from Midwest Youth Tournaments to be used by the Athletic Department.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $14,146.50 to be used as stated in the rationale.
V.Q.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $17,764.44 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $3,900 on behalf of Henry Heuser, Jr. The funds will be used for the Vogt Scholarship luncheon.
Jane Charmoli donated $900 to be used for the Louisville Education and Employment Partnership.
Beverly Jaggers donated $1,206.44 to be used for a senior scholarship at Valley Traditional High School.
Class Act Federal Credit Union donated $5,480 for the unrestricted account.
Wendy Carlton donated $2,500 to Stopher Elementary School to be used for the Drama Department.
PNC Bank donated $3,000 for the PNC Grow Up Great Program to be used at the Dawson Orman Education Center.
The following memorial gifts were made in honor of Roy Birmingham to be used for the Aquatics Resources Fishing Program:
- R. O. and Ida Benard donated $50
- Sylvia Friedman donated $10
- Marjorie Sorenson donated $25
- John and Judith Cumber donated $18
- Mary Bryan donated $25
- Joseph and Mary Beth O’Reilly donated $25
- Judith and Steven Lippmann donated $100
- John and Eve Herzfeld donated $25
Jeff Uligian donated $500 for the unrestricted account.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $17,764.44 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.R.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.R.1. through V.R.13.
V.R.1.
Acceptance of Grant from America's Promise Alliance
America's Promise Alliance has awarded Jefferson County Public Schools a grant in the amount of $68,000 to support the salary and benefits of personnel coordinating and convening on behalf of the community's participation in America's Promise Alliance-led training and convening for the GradNation School-Community Coordinator.
In collaboration with the community, this position will serve as a link between JCPS and non-school partners to bridge the in-school and out-of-school efforts to identify struggling students who are at risk of dropping out of school.
The start date on the project was January 1, 2012. The contract is late coming to the Board for approval because it was sent via email to an individual who retired from the district before the start date.
Submitted by: Dr. Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a one-year grant in the amount of $68,000 from America's Promise Alliance and authorize the superintendent to sign the attached agreement.
V.R.2.
Acceptance of AmeriCorps REACH Program Contract Extension and Increase in Funding
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, previously awarded the district $182,000 for 14 AmeriCorps REACH members plus an additional $39,000 for three additional AmericCorps REACH members to provide mentoring services for truant students and to recruit and engage volunteers. This funding modification adds $5,850 to extend the contract through August 2012.
AmeriCorps REACH members are placed in the Family Resource and Youth Services Centers of eight elementary and nine middle schools. Each school contributes $4,500 toward the cost of the members.
The 17 full-time AmeriCorps REACH members provide mentoring for truant students who have missed 7-15 unexcused days of school from the previous year at each school site. Mentors also recruit additional volunteers at each school site.
Submitted by: Dr. Sandra Ledford
Attachment: PON2 730 1100000493 5
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $5,850 from the Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, to extend the AmeriCorps REACH Program contract through August 2012 and authorize the superintendent to sign the attached agreement.
V.R.3.
Acceptance of FY12 Section 1003(a) Title I, Part A, School Improvement Funds, Project 3202
The Kentucky Department of Education has awarded the district $2,255,039 (an increase of $29,747 effective March 30, 2012) in FY12 Section 1003(a) Title I, Part A, School Improvement funds. These funds must be spent or encumbered by September 30, 2013.
The district will use the Section 1003(a) funds at identified schools for strategies to eliminate the achievement gap in populations of economically disadvantaged students, students from major racial and ethnic groups, students with disabilities, and students with limited English proficiency.
A list of the schools that qualify for these funds and the Kentucky Department of Education Award Notification are attached.
Submitted by: Dr. Lynne Wheat
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a revised award of $2,255,039 in Section 1003(a) Title I, Part A, School Improvement funds.
V.R.4.
Acceptance of Grant for Flexible Focus Funds for Extended School Services, Preschool, Professional Development, and Safe Schools
The Kentucky Department of Education has allotted the district $12,654,595 (a decrease of $54,779 effective March 1, 2012) in Flexible Focus Funds to support districtwide Extended School Services (ESS), Preschool, Professional Development (PD), and Safe Schools Programs.
ESS $ 1,884,595
Preschool $10,102,848
PD $ 375,172
Safe Schools $ 291,980
Submitted by: Dr. Lynne Wheat
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a revised award of $12,654,595 from the Kentucky Department of Education.
V.R.5.
Acceptance of Grant from Kentucky Association for Career and Technical Education
The Kentucky Association for Career and Technical Education (KACTE) has awarded a $12,500 grant to Career and Technical Education (CTE).
The funds will provide support to exhibitors at the annual KACTE Summer Program, which provides professional development opportunities to CTE staff throughout the state.
A Jefferson County Public Schools employee will coordinate with KACTE and manage the commercial exhibits for the annual KACTE Summer Program.
Submitted by: Dr. Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $12,500 grant from Kentucky Association for Career and Technical Education for Career and Technical Education and authorize the superintendent to sign the attached agreement.
V.R.6.
Acceptance of Grant from Kentucky School Gardens and Slow Foods Bluegrass Garden for Breckinridge-Franklin Elementary School
Kentucky School Gardens and Slow Foods Kentucky Bluegrass has awarded a $2,500 grant to Breckinridge-Franklin Elementary School. This is the first year of a three-year grant.
The funds will be used to expand garden beds and purchase seeds, plants, and supplies.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $2,500 from Kentucky School Gardens and Slow Foods Bluegrass Garden for Breckinridge-Franklin Elementary School.
V.R.7.
Acceptance of a Macy's Foundation Grant for Breckinridge-Franklin Elementary School
Macy's Foundation through the Earning for Learning Program has awarded a $250 grant to Breckinridge-Franklin Elementary School.
The funds will be used to purchase instructional supplies.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a Macy's Foundation Grant in the amount of $250 for Breckinridge-Franklin Elementary School.
V.R.8.
Acceptance of a Mary K. Oxley Foundation Grant for Atkinson Elementary School
The University of Louisville through the Mary K. Oxley Foundation has awarded a $35,227.40 grant to Atkinson Elementary School.
The funds will be used to pay expenses associated with the summer boost professional learning conference session, professional development for the math literacy project, professional development assessment for families, children and community partners, and the new teacher support group.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $35,227.40 grant from the University of Louisville for Atkinson Elementary School.
V.R.9.
Acceptance of a Pet Care Trust Grant for Engelhard Elementary School
Pet Care Trust through their Pets in the Classroom Program has awarded a $175 grant to Engelhard Elementary School.
The funds will be used to provide supplies for a pet in a kindergarten classroom.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $175 Pet Care Trust Grant for Engelhard Elementary School.
V.R.10.
Acceptance of Grant from Toshiba America Foundation for duPont Manual High School
Toshiba America Foundation has awarded a $2,500 grant to duPont Manual High School to be used to purchase supplies for the Teacher Moments project.
Submitted by: Dr. Joe Burks
Superintendent Donna Hargens recommends that the Board of Education accept a $2,500 grant from Toshiba America Foundation for duPont Manual High School.
V.R.11.
Acceptance of Grant from United Parcel Service, Inc. for Career and Technical Education
United Parcel Service, Inc. has awarded Jefferson County Public Schools a $30,000 grant for Career and Technical Education. The funds provided by UPS support the UPS School-to-Work Program.
This program employs JCPS high school seniors to gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.
Funding from UPS covers the cost for the Teacher of Record for the program.
Submitted by: Dr. Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $30,000 grant from United Parcel Service, Inc. for Career and Technical Education and authorize the superintendent to sign the attached agreement.
V.R.12.
Acceptance of VSA of Kentucky Grant for Audubon Youth Development Center
VSA (Very Special Arts) of Kentucky, through the Kentucky Arts and Inclusion program, has awarded a $1,200 grant to Audubon Youth Development Center.
The funds will be used for the artist-in-residency program.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education accept a $1,200 grant from VSA of Kentucky, through the Kentucky Arts and Inclusion program for Audubon Youth Development Center.
V.R.13.
Acceptance of Grant from Younger Woman's Club of Louisville for Engelhard Elementary School Family Resource Center
The Younger Woman's Club of Louisville has awarded a $2,160 grant to Engelhard Elementary School's Family Resource Center.
The funds will be used to provide 27 students with food for the weekend for the 2012-13 school year through the Kentucky Harvest Blessings in a Backpack Program.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $2,160 Younger Woman's Club of Louisville Grant for Engelhard Elementary School's Family Resource Center.
V.S.
Local District Certification of School Board Member Training Credit Hours
This report reflects the inservice training hours earned by Board members during the period of January through March 2012.
Kentucky Revised Statutes 156.031, 156.070, 160.180 and State Regulation 702 KAR 1:115 require local School Board members to complete a minimum number of inservice training hours annually, based on the number of years of experience. This action will certify the participation of board members in training as indicated.
Attachments
Superintendent Donna Hargens recommends that the Board of Education certify flexible credit hours for inservice training for board members as outlined in the attachment.
V.T.
Approval of Jefferson County High School Summer School Tuition Rates
The Tuition Summer School will offer students an opportunity to take courses for high school credit. Teacher-directed courses in math and physical education will be offered at Seneca High School. A variety of individualized courses will be offered at both Ahrens Educational Resource Center and Jaeger Education Center. The tuition cost will be $200 per 1/2 credit course. Students will provide their own transportation.
Students taking JCPSeSchool courses, rather than attending tuition sites, will pay $125 per 1/2 credit.
Students taking Independent Study courses will pay $75 per 1/2 credit plus cost of textbook.
Two summer school sessions will be offered:
First Session: June 12 through July 2, 2012, 8 a.m. to Noon
Second Session: July 9 through July 27, 2012, 8 a.m. to Noon
A separate application must be used for each 1/2 credit course.
Submitted by: Dr. Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Summer School Program and tuition rates for the summer of 2012.
V.U.
Approval to Name the Newly Completed Library at Smyrna Elementary School in Honor of Phillip M. Locke
Mr. Phillip M. Locke served as principal of Smyrna Elementary School for 17 years (1985-2002) and recently passed away on February 11, 2012.
Mr. Locke
was a very kind and caring principal who gave of his time and treasures to his staff and the school community. His leadership helped propel the students at Smyrna to academic excellence.
Upon his retirement in 2002, he continued with JCPS as a substitute administrator for five years sharing his expertise with beginning administrators.
His service to the community's children went beyond the walls of Smyrna as he was one of the founding board members of Exploited Children's Help Organization (ECHO) and participated in telethons to ensure that the now nationally recognized organization got off the ground.
Therefore, in accordance with the Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the library at Smyrna Elementary School be named the Phillip M. Locke Library.
Submitted by: Amy Dennes
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the newly completed library at Smyrna Elementary School the Phillip M. Locke Library.
V.V.
Acceptance of an Offer of Assistance for the KDE Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
The district received $2,036,686 in support of the KETS Program in FY 2011; $2,108,238 in FY 2012; and $1,798,790 in FY 2009 and matched that with a like amount of funding.
The funding provides for continuing the program of progress toward meeting the Jefferson County Public Schools unmet need in technology education.
Submitted by: Cary Petersen
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $1,027,868 and further recommends that the Board authorize the superintendent to commit $1,027,868 in local funds to the education technology restricted account to match the offer.
V.W.
Approval of Contract with Louisville Metro Community Action Partnership
JCPS has partnered with Community Action Partnership (CAP) for over ten years to prepare and deliver meals for the Summer Food Service Program.
The meals are prepared at the Nutrition Service Center and meet the USDA requirements for summer meals. The breakfast and lunch meals are sold to CAP at a cost that has been determined to cover all expenses incurred by School and Community Nutrition Services. The meals are served in designated parks and community sites. These sites complement the locations operated in JCPS by School and Community Nutrition Services.
All youth age 18 and younger are eligible to receive a free breakfast and/or lunch at open sites operated by CAP. The CAP program benefits many local youth participating in summer programs around the city.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract between Louisville Metro Community Action Partnership and Jefferson County Public Schools to prepare and deliver meals to approved CAP summer sites participating in the 2012 Summer Food Service Program.
V.X.
Approval of the Sponsorship of the United States Department of Agriculture National School Meals Programs
The United States Department of Agriculture (USDA) school meals programs provide breakfast, lunch, and summer meals that meet USDA nutrition guidelines. Benefits including free and reduced-price meals are available to those who qualify.
Federal reimbursement from the USDA to cover the costs of preparing and serving meals that meet the program requirements will be claimed for these programs.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the sponsorship of the United States Department of Agriculture National School Breakfast, Lunch, and Summer Food Service Programs.
V.Y.
Approval of the Tentative Budget for Fiscal Year 2012-13
The Tentative Budget is being submitted for Board approval per KRS 160.470 and JCPS Policy DBH: Budget Adoption Procedures.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Tentative Budget for Fiscal Year 2012-13.
VI.
Action Items
VII.
Discussion Items
VII.A.
Update on Draft Strategic Plan—Vision 2015
The attached Draft Strategic Plan is the result of a one-and-half day Board strategic planning session and four Board work sessions.
The plan includes the recommended actions of the Curriculum Management Audit as well as additional strategies and actions that will move us toward our goals.
Board members, staff members, and community partners have had an opportunity to provide feedback. After the plan is approved by the Board, it will be shared with all district stakeholders.
This document will guide our work and the efforts of our partners every day for the next three years.
Submitted by: Dr. Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive an update on the attached Draft Strategic Plan—Vision 2015.
Order #240 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on the attached Draft Strategic Plan—Vision 2015. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.
VII.B.
2011–12 and 2012–13 Board of Education Discussion Agenda Planning Calendars
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years.
Order #241 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information planning calendars outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years as modified to add a May 29 action item on the Strategic Plan—Vision 2015. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
A motion to recess and reconvene in Executive Session to discuss personnel matters that include discussions that might lead to the appointment, discipline, or dismissal of an individual employee pursuant to KRS 61.810(1)(f)
Order #242 - Motion Passed: A motion to recess and reconvene in Executive Session to discuss personnel matters that include discussions that might lead to the appointment, discipline, or dismissal of an individual employee pursuant to KRS 61.810(1)(f) passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
X.A.
Adjourn from Executive Session and Return to Open Session
By consensus, Board members adjourned from Executive Session and returned to Open Session at approximately 10:02 p.m.
Order #243 - Motion Passed: After adjourning from executive session by consensus and returning to open session, a motion to appeal the action by the Commissioner with respect to the leadership audit at Valley High School passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Linda Duncan.
XI.
Adjournment
A recommendation to adjourn the April 30, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #244 - Motion Passed: A recommendation to adjourn the April 30, 2012, meeting of the Jefferson County Board of Education at approximately 10:04 p.m. passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
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