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I.
Moment of Silence
Welcome to the March 26, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the March 12, 2012, regular meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the March 12, 2012, regular meeting.
Order #227 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the March 12, 2012, regular meeting. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for March 26, 2012.
Order #228 - Motion Passed: A motion to take a five-minute recess to allow those present for the Board Recognitions to exit the auditorium passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.
Order #229 - Motion Passed: A motion to return to regular session passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.
Order #230 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for March 26, 2012. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Blair Taylor and Megan Parker
Blair and Megan were two of 54 students from across the nation selected to receive a scholarship to attend the 2012 Building a Grad Nation Summit, which was held in Washington, D.C., and hosted by America’s Promise Alliance.
The Building a Grad Nation Summit is part of a ten-year campaign to end the high school dropout rate crisis and to prepare our nation’s young people for college and the workforce. It will also bring together a host of community organizations, educators, local and state leaders, national nonprofit organizations, businesses, youth, and others to share and talk about the progress that has been made toward this effort and how actions can be taken to replicate the successes made throughout the nation.
The objective of the campaign is to increase the high school graduation rate to 90 percent by the year 2020 and to put the United States back in the forefront as first in the world in college graduation.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Blair Taylor, a student at Meyzeek Middle School, and Megan Parker, a student at Eastern High School, for receiving a scholarship to attend the 2012 Building a Grad Nation Summit.
IV.B.
Recognition of the District's Multicultural Teacher Recruitment Program State and National Future Educators Association Conference Competition Winners
More than 20 JCPS middle and high school students participated in and won at the state Future Educators Association (FEA) competition, which qualified them to compete at the 23rd Annual National FEA Conference Competition held in Baltimore on February 17 through 19.
District students competed against students from across the state and nation in essay writing, impromptu speaking, job application, public service announcement, ethical dilemma, energy day, lesson planning and delivery, leadership, and the FEA Moment competitions.
The FEA competitions are a teaching and learning experience for students to help them develop their knowledge and skills for the education profession.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the District's Multicultural Teacher Recruitment Program State and National Future Educators Association Conference Competition winners.
IV.C.
Recognition of Nikita Perumal
Nikita won the state Jim Claypool Conservation Writing Contest and was formally recognized at the Capitol in Frankfort on February 16 as part of the Kentucky Conservation Committee’s second annual Biodiversity of Kentucky multimedia educational event.
Nikita’s winning entry was one of more than 17,000 entries submitted for the contest. Students in grades six through twelve were required to create a writing piece based on this year’s theme, “Where Kentucky’s Wild Things Are,” which focuses on wildlife conservation. The winners were selected by a panel of judges from various environmental agencies and individual backgrounds.
Energy and Environmental Cabinet Secretary Len Peters stated, “It’s important that we inspire future environmental stewards through public and classroom activities that teach them about the conservation concepts and cultivate a respect for the natural world that will remain with them throughout their lives.”
The contest is sponsored by the Kentucky Association of Conservation Districts and the Kentucky Farm Bureau.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Nikita Perumal, a student at duPont Manual High School, for winning the Jim Claypool Conservation Writing Contest.
IV.D.
Recognition of the duPont Manual High School Girls’ Basketball Team
On March 10, the duPont Manual High School Lady Crimsons Basketball Team defeated Marion County, 58–54, to win the 2012 Houchens Industries/KHSAA Girls’ Sweet Sixteen State Basketball Tournament. The tournament game was played before a crowd of 4,370 in E. A. Diddle Arena in Bowling Green, Kentucky.
The duPont Manual High School Girls’ Basketball Team made it to the state semifinal game for the third time in five years. The team ended the season with a 37–2 record season. Stacy Pendleton is the coach for the duPont Manual High School Lady Crimsons Basketball Team.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the duPont Manual High School Girls’ Basketball Team for winning the Houchens Industries/Kentucky High School Athletic Association Girls’ Sweet Sixteen State Basketball Tournament.
IV.E.
Recognition of the Jefferson County Public School District's Web Site
The District's Web site was one of 214 Web sites selected out of more than 6,000 government Web sites to be presented with the Sunny Award. The award is presented by the editors of Sunshine Review and recognizes the most transparent Web sites in America. JCPS scored an “A” transparency grade on Sunshine Review’s Transparency Checklist.
Web sites were graded on a 10–point transparency checklist. The editors evaluated the Web sites based on the content of information provided to visitors and readers against what should be made available. They looked for information on such things as budgets, meetings, lobbying, financial audits, contracts, academic performance, public records, and taxes.
Sunshine Review is a national nonprofit organization dedicated to encouraging government transparency.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District's Web site for earning the Sunny Award.
IV.F.
Recognition of the Jefferson County Public School District
Brian Riendeau, executive director of the Dare to Care Food Bank, will make a presentation to the Jefferson County Board of Education acknowledging and recognizing JCPS for its outstanding commitment and participation in this year’s Dare to Care Food Drive.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District for its outstanding contributions to the Dare to Care Food Bank.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V.
Order #231 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on March 26, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips.
V.D.
Approval of Projects, BG–1 Forms, and Assignment of Architects/Engineers
V.D.1.
Approval of Project, BG–1 Form, and Assignment of Architect/Engineer for a New Operations Building at Blankenbaker Bus Compound
This project will provide for the construction of a new operations building to include two administrative spaces, restrooms, storage, and a gathering space for bus drivers. Site work and utilities also will be included as well as the modification of existing compound spaces within the maintenance garage.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of GBBN Architects and Environmental Concerns (Asbestos Abatement Only) as the architect/engineer, and the BG–1 form for a New Operations Building at Blankenbaker Bus Compound, for an estimated project cost of $600,000.
V.D.2.
Approval of Project, BG–1 Form, and Assignment of Architect/Engineer for Food Service Phase 31 at Various Schools
This project addresses the purchase and installation of food service equipment at various schools. Architectural, mechanical, and electrical modifications are included. The schools shall include but not be limited to Auburndale Elementary, Breckinridge Metropolitan High, Byck Elementary, Coleridge-Taylor Montessori Elementary, Coral Ridge Elementary, Fairdale Elementary, Foster Traditional Academy, Frost Middle, Kerrick Elementary, Lassiter Middle, Luhr Elementary, Noe Middle, Olmsted Academy South, Rangeland Elementary, Wellington Elementary, and the Dawson Orman Education Center.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of John Phelps Engineering as the architect/engineer, and the attached BG–1 form for the Food Service Phase 31 at Various Schools, for an estimated project cost of $1,011,650.
V.D.3.
Approval of Project, BG–1 Form, and Assignment of Architect/Engineer for Outdoor Classroom Pavilion at Stopher Elementary School
This project shall provide an outdoor pavilion to be used for all classes for various activities. The project is partially supported by the school's Parent Teacher Organization. The project is fully funded by the school’s Parent Teacher Association.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Dan Fultz Architect as the architect/engineer, and the attached BG–1 form for an Outdoor Classroom Pavilion at Stopher Elementary School, for an estimated project cost of $98,230.
V.E.
Approval of Bids and Revised BG-1 Forms
V.E.1.
Approval of Bid and Revised BG–1 Form for Roof Replacement at the C.B. Young Jr. Service Center Buildings 2 and 2A
This project replaces approximately 350 squares of roofing.
On December 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #003-12026.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 13, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Stateline Roofing & Metal Co., Inc. for Roof Replacement at the C.B. Young Jr. Service Center Buildings 2 and 2A for the low bid of $448,564 and approve the revised BG–1 form in the amount of $502,962.
V.E.2.
Approval of Bid and Revised BG–1 Form for Phase 1 HVAC Renovation at Fairdale Elementary School
This project will include the complete replacement of the HVAC system. The electrical scope of work will include routing power to all new mechanical equipment along with other associated electrical system renovations (switchgear replacement, generator replacement, lighting, fire alarm, security, intercom paging, etc.). The architectural scope of work includes administration renovation, new ceilings, ADA restroom upgrades, plumbing fixture replacement, structural repairs, and miscellaneous renovation items to accommodate the renovation of the HVAC system.
On September 12, 2011, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project #010-12010.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 13, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to E.H. Construction, LLC for Phase 1 HVAC Renovation at Fairdale Elementary School for the low bid of $3,236,000; accept Alternate #1 for no charge; and approve the revised BG–1 form in the amount of $3,724,285.
V.E.3.
Approval of Bid and Revised BG–1 Form for Roof Replacement at Hazelwood Elementary School
This project replaces approximately 285 squares of roofing.
On December 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #300-12025.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 13, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Hazelwood Elementary School for the low base bid of $344,543 and approve the revised BG–1 form in the amount of $387,527.
V.F.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.G.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Flashlights, Batteries, Bulbs, Etc.; Printing: 2012–13 Code of Acceptable Behavior; Commodity Processing for State Approved Processors; Lunchroom Supplies–School Delivery Non-Food; Computer Software; Packaging for Rigid Pack Machine; Lawn Cutting Service; Paper (For Materials Production); and Amendment on Electrical Supplies and Lighting (Line Item).
V.H.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 27, 2012, through March 11, 2012.
V.I.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of February 27, 2012, through March 11, 2012.
V.J.
Acceptance of the Monthly Report of Professional Services Contracts
This report is provided to the Board monthly per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of March 13, 2012.
V.K.
Acceptance of the Financial Report for Period Ended February 29, 2012
This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached financial report for the period ended February 29, 2012.
V.L.
Acceptance of Donations
Atherton High School received $500 from Aircraft Component Services to be used for baseball team expenses.
Brooklawn Youth Services received $1,000 from James Sandige. The funds will be used for student incentives.
Field Elementary School received $4,768. The school received $3,768 from Mr. and Mrs. J. R. Streeter to be used for fifth-grade students to go on a field trip to Pine Mountain Settlement School and $1,000 from the Ethel H. O’Brien Field of Interest Fund to be used for installing wireless routers throughout the school.
Louisville Male High School received $5,000 from the Louisville Male High Alumni Association to be used for the invitational track meet.
Waggener High School received $21,000 from the Mildred V. Horn Foundation. The funds will be used to purchase computers for the school.
Western Middle School received $1,000 from the Purity Chapter #116, Order of the Eastern Star, Mabel G. Stockhoff Trust Award to be used for teacher supplies.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $33,268 to be used as stated in the rationale.
V.M.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received funding totaling $30,105.39 from the Jefferson County Public Education Foundation through the following donors:
The Community Foundation of Louisville donated $10,000 on behalf of Hilliard Lyons to be used for the Investing in Innovation (i3) Development Grant.
Gordon Food Service donated $2,005.59 to be used for the Louisville Education and Employment Partnership.
The C. E. and S. Foundation donated $10,000 to be used for Fern Creek Traditional High School’s Unleashing Digital Storytelling project.
Jane Charmoli donated $100 to be used for the Louisville Education and Employment Partnership ABC Scholarship.
PNC Bank donated $3,000 to be used for the Grow UP Great program in the Early Childhood Department at the Dawson Orman Education Center.
Louisville Metro Council donated $5,000 to be used for the new playground at Rutherford Elementary School.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $30,105.59 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.N.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.N.1. through V.N.8.
V.N.1.
Acceptance of a Funding Modification from Louisville Metro Government/KentuckianaWorks
Funding for the JCPS Adult and Continuing Education Department's Youth Opportunities Unlimited (Y.O.U.th) Career Center has been decreased by $11,600, from $350,000 to $338,400.
The Y.O.U.th Career Center will continue to provide assessment services, case management, contextualized basic skills, GED remediation, pre-employment training workshops, and comprehensive guidance and counseling services to participants.
Submitted by: Dr. Sandra Ledford
Attachment: Contract No. 500-150-11 Modification #2
Superintendent Donna Hargens recommends that the Board of Education accept a decrease in funding in the amount of $11,600 from Louisville Metro Government/KentuckianaWorks and authorize the superintendent to sign the attached agreement.
V.N.2.
Acceptance of a Funding Modification from Greater Louisville Workforce Investment Board dba KentuckianaWorks
KentuckianaWorks Workforce Investment Board has increased funding for the JCPS Adult and Continuing Education Department's Youth Opportunities Unlimited (Y.OU.th) Career Center in the amount of $10,500, from $475,000 to $485,500.
The Y.O.U.th Career Center will continue to provide customer-centered, one-stop employment and skills development for the targeted population. The Center will offer employment and educational services to enhance academic and job readiness skills of young job seekers.
Grant funds will continue to be used to provide instruction, career planning services, recruitment, educational materials and supplies, TARC passes, and performance-based incentives. Existing full- and part-time instructional staff will be utilized in the fulfillment of the program requirements.
Submitted by: Dr. Sandra Ledford
Attachment: Contract No. 211-400-11 Modification #1
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $10,500 from the Greater Louisville Workforce Investment Board dba KentuckianaWorks for the Youth Opportunities Unlimited (Y.O.U.th) Career Center and authorize the superintendent to sign the attached agreement.
V.N.3.
Acceptance of an In-Kind Grant from Academic Edge, Inc.
Academic Edge, Inc. has awarded an in-kind grant with a value of $21,000 to provide software and support to Frost Middle School to implement a reading recovery program for middle school students.
Acceptance of the agreement will provide access, professional development, and support for a Web-based reading recovery program for two years. This software is research-based and shows promise in helping students to improve academically.
Submitted by: Dr. Sandra Ledford
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept in-kind grant funding with a value of $21,000 from the Academic Edge, Inc. for the Reading Plus Program for Frost Middle School and authorize the superintendent to sign the attached agreement.
V.N.4.
Acceptance of a Southeast United Dairy Industry Association, Inc. Fuel Up to Play 60 Grant for Breckinridge-Franklin Elementary School
Southeast United Dairy Industry Association, Inc. has awarded a $4,000 Fuel Up to Play 60 grant to Breckinridge-Franklin Elementary School.
The funds will be used to implement a program targeting childhood obesity, nutrition, and physical activity.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $4,000 Fuel Up to Play 60 grant for Breckinridge-Franklin Elementary School.
V.N.5.
Acceptance of a Fund for the Arts Grant for Hawthorne Elementary School
The Fund for the Arts has awarded Hawthorne Elementary School a $4,600 grant to fund their 5x5 Program.
The funds will be used to pay for three artists-in-residence from the Kentucky Museum of Art and Craft.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $4,600 Fund for the Arts Grant for Hawthorne Elementary School.
V.N.6.
Acceptance of FY12 Section 1003(a) Title I, Part A, School Improvement Funds, Project 3202
The Kentucky Department of Education has awarded the district $2,225,292 in FY12 Section 1003(a) Title I, Part A, School Improvement funds. These funds must be spent or encumbered by September 30, 2013.
The district will use the Section 1003(a) funds at identified schools for strategies to eliminate the achievement gap in populations of economically disadvantaged students, students from major racial and ethnic groups, students with disabilities, and students with limited English proficiency.
A list of the schools that qualify for these funds and the Kentucky Department of Education Award Notification are attached.
Submitted by: Dr. Lynne Wheat
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept $2,225,292 in Section 1003(a) Title I, Part A, School Improvement funds.
V.N.7.
Acceptance of FY12 Section 1003(g) Title I, Part A, School Improvement Funds, Project 4601
The Kentucky Department of Education has awarded the district $4,718,250 in FY12 Section 1003(g) Title I, Part A, School Improvement funds.
These funds were awarded to seven schools to support the intervention model they adopted as part of the persistently low achieving schools requirement.
These funds must be spent or encumbered by September 30, 2012.
A list of the schools that qualify for these funds and the Kentucky Department of Education Award Notification are attached.
Submitted by: Dr. Lynne Wheat
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept $4,718,250 in Section 1003(g) Title I, Part A, School Improvement funds for Project 4601.
V.N.8.
Acceptance of FY12 Section 1003(g) Title I, Part A, School Improvement Funds, Project 5600B
The Kentucky Department of Education has awarded the district $5,809,330 in FY12 Section 1003(g) Title I, Part A, School Improvement funds.
These funds are awarded annually based on the district’s School Improvement Grant application. This is year two of the grant. These funds must be spent or encumbered by September 30, 2013. Schools will continue to use the Section 1003(g) funds to support their school improvement plans.
A list of the schools that qualify for these funds and the Kentucky Department of Education Award Notification are attached.
Submitted by: Dr. Lynne Wheat
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept $5,809,330 in Section 1003(g) Title I, Part A, School Improvement funds for Project 5600B.
V.O.
Approval of Memorandum of Understanding with Breakfast in the Classroom Program Sponsors
Studies show school breakfast participation improves academic performance and attendance. The attached Memorandum of Understanding between the Jefferson County Board of Education and the National Association of Elementary School Principals Foundation, Food Research and Action Center, National Education Association Health Information Network, and the School Nutrition Foundation details how they will work with the District to create and monitor an effective Breakfast in the Classroom program.
The program was offered to all schools with 85 percent or higher free and reduced lunch. Participating elementary schools are Rutherford, Minors Lane, Maupin, Cochran, King, Dixie, Rangeland, Watson Lane, Lincoln, Engelhard, Breckinridge-Franklin, Cane Run, Mill Creek, Price, Blake, Wheatley, Roosevelt-Perry, McFerran, and Semple.
Funds will be provided through the Wal-Mart Foundation to support the Breakfast in the Classroom implementation.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding between the Jefferson County Board of Education and the named Breakfast in the Classroom sponsors and authorize the superintendent to sign same.
V.P.
Approval of Memorandum of Agreement with McKendree University Division of Nursing
McKendree University, Division of Nursing, has a program for students training as nurses. Students from the higher education programs need appropriate settings in which to satisfy their education and/or practicum requirements.
JCPS is able to provide an appropriate venue for these students to receive experience in their field of studies. The nursing students will assist with vision, hearing, and scoliosis screenings and provide health education along with other nursing services within the scope as a student.
Through the attached Memorandum of Agreement, the Jefferson County Board of Education and McKendree University, Division of Nursing, mutually agree to provide placement for prospective students in the nursing areas.
This agreement will be effective beginning April 24, 2012, and ending April 24, 2013, and shall automatically renew for successive one-year terms for five (5) years terminating on April 24, 2017.
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with McKendree University, Division of Nursing, and authorize the superintendent to sign same.
V.Q.
Approval of Revised 2011-12 Student Progression, Promotion, and Grading Handbook
Jefferson County Public Schools (JCPS) established uniform standard procedures for grading, progression, and promotion of students in elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.
The Assistant Superintendent of Districtwide Instructional Services—High Schools and the Executive Director of Research, Accountability, and Planning have reviewed the previously approved 2011–12 Student Progression, Promotion, and Grading Handbooks and recommend a revision for high schools.
The adopted procedures align with the Kentucky Department of Education’s request for end-of-course test scores to count as 20 percent of the final grade of the state-assessed course. However, paper-and-pencil testing in our large district has reduced the probability of test scores being returned during our established grade-reporting window. Although JCPS will continue to move toward online, computer-based testing, which will provide schools with immediate test score results, the superintendent proposes the following revision during the interim:
Provided the scores arrive at our schools during the district’s established grade-reporting window, for courses ending with the state assessment, 20 percent of the final term grade will come from the end-of- course exam. These subjects include English 2, Algebra 2, U.S. History, and Biology. (The proposed change is highlighted on the attachment.)
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve a revision to the 2011–12 High School Student Progression, Promotion, and Grading Handbook as shown on the attachment.
V.R.
Approval of 2012–13 Head Start/Early Head Start Refunding Proposal
The Jefferson County Board of Education is the grantee for operating the Head Start/Early Head Start program.
Each year, the Head Start/Early Head Start grantee is required to submit a refunding application to the Region IV Head Start Office in order to receive funding for the program. The application includes the attached 2011–12 Self-Assessment Findings, 2011–12 Community Assessment Summary, 2012–13 Training/Technical Assistance Plan, 2012–13 Head Start/Early Head Start Proposed Budget, and 2012–13 Long- and Short-Range Goals.
Continuation of the funding will enable Head Start/Early Head Start to provide both classroom and comprehensive services to 1,913 Jefferson County Head Start/Early Head Start children, pregnant women, and families who have the greatest needs.
In February 2012, the Head Start Self-Assessment and the 2011 Federal Review Corrective Action Plan was completed indicating that the program continues to be in compliance. Head Start/Early Head Start will continue blending services and collaborating with other JCPS Early Childhood programs. Head Start/Early Head Start will coordinate services with JCPS district departments of: Health Services, Nutrition Services, Transportation, Exceptional Child Education, Adult Education, and Financial Services.
The Head Start/Early Head Start Policy Council has assisted in the planning and has approved the proposal.
Submitted by: Amy Dennes
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the submission of the FY 2012-13 Head Start/Early Head Start Refunding Proposal, which includes the 2012–13 Long- and Short-Range Goals; Statement of Philosophy; 2011–12 Self-Assessment Findings; 2011-12 Community Assessment Summary; 2012-13 Training/Technical Assistance Plan; and the 2012–13 Head Start/Early Head Start Proposed Budget in the amount of $17,180,766 (Basic and ARRA-6 months).
V.S.
Approval of Waiver Request for District Leadership Assessment
JCPS is required to receive a district leadership assessment, as mandated by 703 KAR 5:180. We are requesting a waiver from the Kentucky Board of Education in order for the Phi Delta Kappa International Curriculum Management Audit of Jefferson County Public Schools (JCPS) to serve as the District Leadership Assessment.
In the fall of 2011, JCPS participated in an extensive curriculum management audit that compared the district’s performance against the following five standards: (1) control of resources, programs, and personnel; (2) establishment of clear and valid objectives for students; (3) internal consistency and rational equity in program development and implementation; (4) use of data to adjust, improve, or end ineffective practices; and (5) improved productivity.
We have reviewed the audit findings and recommendations and are currently in the process of prioritizing the recommended actions and incorporating them into our district strategic improvement plan. We have also engaged in a process of aligning the recommendations from the Phi Delta Kappa Curriculum Management Audit with the KDE Standards and Indicators for School Improvement and the AdvancED standards (see attachment). We think that it shows that there are multiple standards that overlap with the recommendations in our comprehensive curriculum audit. We look forward to using the recommendations in a focused way to improve our practice and raise student achievement in Jefferson County.
If this waiver is granted by the Kentucky Board of Education, an audit team would still have to be selected and that team would do an independent crosswalk to generate findings and conclusions for the leadership assessment report, with additional data being collected as necessary.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached request for a waiver of the requirements of 703 KAR5:180 regarding the elements of the district leadership assessment.
V.T.
Approval of Kentucky Race to the Top Local School District Scope of Work Agreement
Jefferson County Public Schools is eligible to receive at least $1,459,643 as part of a Race to the Top award to Kentucky to create the Continuous Instructional Improvement Technology System (CIITS), a technology-based system that supports instruction, assessment, and teacher evaluation/professional development.
To receive funding, Jefferson County Public Schools must submit a Scope of Work (SOW) Agreement by March 27, 2012. The Jefferson County Public Schools Board of Education must also provide the following assurances:
- The participating school district shall implement each element of the CIITS as it is made available by the Kentucky Department of Education.
- The participating school district shall use Race to the Top funds to assist in providing the support necessary to implement the use of the Classroom Assessment module of the CIITS. Support may include, but is not limited to, professional development, technical assistance, and other costs associated with the effective implementation of the module.
- The participating school district agrees that by the end of the grant period it will have used the CIITS system to create curriculum maps for the schools in the district.
- The participating school district shall use Race to the Top funds to assist in providing the support necessary to implement the use of the Educator Development Suite (EDS) of the CIITS. This includes the professional development sections of the EDS. Support may include, but is not limited to, professional development, technical assistance, and other costs associated with the effective implementation of the module.
The attachment contains the JCPS SOW, which is an action plan that includes budget and sustainability components that address the required performance measures.
Submitted by: Dr. Dewey Hensley
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached JCPS Scope of Work Agreement for the Race to the Top Funds.
V.U.
Approval of Job Descriptions
In January 2012, the International Curriculum Management Audit Center, Phi Delta Kappa International, conducted a districtwide curriculum audit to determine how to best organize district staffing to meet students’ academic needs.
The attached job descriptions are in response to their recommendation. The recommended organizational charts, from which the actual positions are created, are included with this Board agenda.
Submitted by: W. S. Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Director Curriculum Management; Director Recruitment and Development; Director Labor Management and Employee Relations; Director School and Community Nutrition Services; Director Facilities and Environmental Services; Director Management Information Services; Director Digital Technology; Director Security and Investigations; Director Transportation Services; Evaluation and Transition Coordinator; Executive Director Communications and Community Relations; Executive Director Data Management, Planning and Program Evaluation and the deletion of the Chief Diversity, Community Relations, and Communications Officer job description.
V.V.
Approval of Organizational Charts
In January 2012, the International Curriculum Management Audit Center, Phi Delta Kappa International, conducted a districtwide curriculum audit to determine how to best organize district staffing to meet students’ academic needs.
An organizational chart is included to clearly define the relationships of the Secretary to the Board, Treasurer to the Board, and the General Counsel to the Board of Education.
The attached organizational charts are in response to the recommendations included in the audit. Approval by the Board will allow the district to begin to move forward toward finalizing the organizational structure.
Submitted by: W. S. Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached structural and organizational charts for Board of Education, Office of the Superintendent, Academic Services Division, Operations Division, Financial Services Division, and Data Management and Program Evaluation Services.
VI.
Action Items
VII.
Discussion Items
VII.A.
Update on the Utilization of Carl D. Perkins Funds for JCPS Career and Technical Education Programs
Fifteen of our comprehensive high schools, now referred to as 5–Star Schools, each adopted one of five professional career themes and corresponding Career Technical Education (CTE) career pathways that align with regional economic and workforce projections.
The five professional career themes are Engineering–Construction, Medicine–Health–Environment, Business–Information Technology, Communication–Media–Arts, and Human Services–Education–International Studies.
The following group of schools annually apply to the Kentucky Department of Education to receive federal Carl D. Perkins funding, which may be used for improvement of CTE programs including strengthening the skills of students through the integration of academics with CTE programs within a coherent sequence of approved courses:
- 5–Star Schools: Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek Traditional, Iroquois, Jeffersontown, Pleasure Ridge Park, Seneca, Southern, Valley, Waggener high schools, Moore Traditional School, and The Academy @ Shawnee;
- Western High School;
- Magnet Schools: Central High School Magnet Career Academy,
Butler Traditional High School,
Louisville Male High School, and
duPont Manual High School; and
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Alternative Schools: Buechel Metropolitan,
South Park TAPP, and
Westport TAPP.
A copy of the template for the 2012–13 local grant application is provided for your information.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive an update regarding the utilization of Carl D. Perkins funds for the Jefferson County Public Schools Career and Technical Education programs.
Order #232 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update regarding the utilization of Carl D. Perkins funds for the Jefferson County Public Schools Career and Technical Education programs. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
VII.B.
2011–12 and 2012–13 Board of Education Discussion Agenda Planning Calendars
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years.
Order #233 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011–12 and 2012–13 fiscal years. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Ms. Diane Porter.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the March 26, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #234 - Motion Passed: A recommendation to adjourn the March 26, 2012, meeting of the Jefferson County Board of Education at 9:02 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
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