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I.
Moment of Silence
Welcome to the March 12, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence to begin our meeting.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the February 27, 2012, regular meeting and the March 5, 2012, special meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the February 27, 2012, regular meeting and the March 5, 2012, special meeting.
Order #218 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the February 27, 2012, regular meeting and the March 5, 2012, special meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for March 12, 2012.
Order #219 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for March 12, 2012. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Crosby Middle School Dance Team
The Crosby Middle School Dance Team won the middle school division 2012 Kentucky State Grand Champion dance competition, which was held at the Frankfort Convention Center in February.
The team won first-place honors in the Pom division and second-place honors in the Open division of the competition, and the team received a high score of the day to win the championship title.
The dance team qualified to compete in the state contest by winning the Louisville Invitational Tournament (LIT) middle school dance competition, where the team won first-place honors in both the Pom and Open divisions. The dance team also received the high score of the day.
The Crosby Middle School Dance Team is coached by teacher Julie Hundley and assistant Katie Lester.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Crosby Middle School Dance Team for winning the 2012 Kentucky State Grand Champion.
IV.B.
Student Demonstration from the Olmsted Academy South Girls’ Ensemble
March is Music In Our Schools Month (MIOSM), and the 2012 national theme is “Music Lasts a Lifetime.” The purpose of the national observance is to draw attention to the importance of music education in our schools and communities and to gain and promote the support of teachers, parents, students, and community to advocate for music education in our schools across the nation.
The Olmsted Academy South Girls’ Ensemble performed at the National Middle School Conference in November and in the Capitol Rotunda in February.
The ensemble will present a selection from its repertoire showcasing their vocal talents. Andrea Diggs is the choral director of the girls’ ensemble and the school choir at Olmsted Academy South.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a student demonstration from the Olmsted Academy South Girls Ensemble in recognition of Music In Our School Month.
IV.C.
Recognition of Joyce Griffith, Tracy Noles, and Julie Scoskie
Joyce Griffith was presented with the Adult Basic Education Administrator of the Year Award, which is bestowed upon an exceptional administrator who has made an outstanding contribution in the community and at the state and national levels toward promoting continuing education as a lifelong process.
In recognition of Tracy Noles’ commitment to the Adult Education profession, she was presented with a Commission on Adult Basic Education (COABE) incentive grant, which is given to promote and support adult basic education field-based activities and projects for student and faculty growth and to improve programs through enhanced curriculum, instruction, assessment, counseling, student services, research/evaluation, or community involvement.
Julie Scoskie received a COABE scholarship given to outstanding practitioners who have demonstrated a commitment to the profession through their exemplary service and contributions to the students and communities they serve. Scholarships from COABE sponsor or partially sponsor college-level courses of study that will advance the professional standing of COABE practitioners.
The COABE is a national organization, comprised of approximately 10,000 members, that provides leadership, communication, professional development, and advocacy for adult education and literacy practitioners in order to advance quality services for all adult learners.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Joyce Griffith, Jefferson County Public School District director of Adult and Continuing Education; Tracy Noles, coordinator of special projects; and Julie Scoskie, JCPS director of Community Support Services, as national Commission on Adult Basic Education award recipients.
IV.D.
Recognition of Jefferson County Public School District Tobacco-Free Campus Day
In observance of Kick Butts Day, the Jefferson County Board of Education (JCBE) is designating March 21, 2012, as JCPS Tobacco-Free Campus Day.
Kick Butts Day began in 1995 and is a national day of activism designed to raise awareness of the problems caused by tobacco use and to encourage people to learn more about the resources available in the community to quit smoking.
The JCBE has a vital interest and has taken an important step in protecting the health of our students and staff by declaring March 21 JCPS Tobacco-Free Campus Day.
The Board encourages all administrators, teachers, and staff to model the tobacco-free adult behavior that we recognize to be very important to the prevention of tobacco, drug, and alcohol dependency among our young people.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Jefferson County Public School District Tobacco-Free Campus Day on March 21, 2012, in observance of Kick Butts Day.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.X.
Order #220 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.X. minus Item V.H., which was voted on separately. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on March 12, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Bid and Revised BG-1 Form for Phase 1 HVAC Renovation at Noe Middle School
This project will include the complete replacement of the HVAC system with associated ceiling, lights, and finishes. The media center will be relocated and upgraded. The project also will upgrade the elevator, add a sprinkler system, and define open space classrooms with permanent walls.
On September 12, 2011, the Board of Education approved K. Norman Berry Associates to prepare plans and specifications for Project #435-12011.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 28, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Morel Construction Co., LLC for Phase 1 HVAC Renovation at Noe Middle School for the low bid of $7,345,000 and accept Alternates 1-3 in the amount of $241,000 for a total low bid of $7,586,000; and approve the revised BG-1 form in the amount of $8,675,443.
V.E.
Approval of Project Completion and BG-4 Form for Auditorium Renovation Phase 1 at Atherton High School
On March 28, 2011, the Board of Education approved assigning C.L. Anderson Architecture, LLC to prepare plans and specifications for Project #018-11034.
On June 27, 2011, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.
C. L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Badgett Constructors, LLC for Auditorium Renovation Phase 1 at Atherton High School, for a total cost of $106,296.
V.F.
Approval of Project Completion and BG-4 Form for a New Handicapped Ramp at Rutherford Elementary School
On February 28, 2011, the Board of Education approved assigning C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 560-11026.
On June 27, 2011, the Board approved awarding a contract to J-Town Contractors, Inc. as the low bidder.
C. L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to J-Town Contractors, Inc. for a New Handicapped Ramp at Rutherford Elementary School, for a total cost of $44,989.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Catering-Food Items and Paper Products for Nutrition Services; Boxes, Cardboard; Locks and Other Miscellaneous; Cleaning of Grease and Dish Machine Exhaust Systems; ARC-Flash Prevention Service; Fresh Fruit and Vegetable Program (FFVP); Amendment on Voice and Data Services; Amendment on Safety and Pressure Valves; and Amendment on Water Coolers, Fountains, and Parts.
Order #221 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Catering-Food Items and Paper Products for Nutrition Services; Boxes, Cardboard; Locks and Other Miscellaneous; Cleaning of Grease and Dish Machine Exhaust Systems; ARC-Flash Prevention Service; Fresh Fruit and Vegetable Program (FFVP); Amendment on Voice and Data Services; Amendment on Safety and Pressure Valves; and Amendment on Water Coolers, Fountains, and Parts. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
V.I.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 13, 2012, through February 26, 2012.
V.J.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of February 13, 2012, through February 26, 2012.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Approval of the Financial Report for Period Ended January 31, 2012
This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached financial report for the period ended January 31, 2012.
V.M.
Approval of an Electrical Easement at Dixie Elementary School
Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from Louisville Gas and Electric Company (LG&E), it is recommended that the easement be granted.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E) for Dixie Elementary School, 10201 Casalanda Drive, Louisville, KY, 40272.
V.N.
Approval of a Sanitary Sewer and Drainage Easement at Eastern High School
Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from the Louisville and Jefferson County Metropolitan Sewer District (MSD), it is recommended that the easement be granted.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant a sanitary sewer and drainage easement, as shown on the attached plat, to the Louisville and Jefferson County Metropolitan Sewer District (MSD) for Eastern High School, 12400 Old Shelbyville Road, Louisville, KY, 40243.
V.O.
Approval of an Electrical Easement at Farnsley Middle School
Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from Louisville Gas and Electric Company (LG&E), it is recommended that the easement be granted.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E) for Farnsley Middle School, 3400 Lees Lane, Louisville, KY 40216.
V.P.
Acceptance of Donations
The Activities/Athletics Department received $2,000 from LG&E and KU Services Company. The funds will be used for expenses for the JCPS/LG&E Academic Tournament.
Hawthorne Elementary School received $1,140 from the Hawthorne Elementary School Parent Teacher Association to be used to pay matching funds for the artist-in-residence.
Stopher Elementary School received $5,000 from All About Kids Foundation, Inc. The funds will be used for the outdoor classroom.
Waggener High School received $2,000 from John Kelsey through the St. Matthews Basketball League. The funds will be used for the boys’ basketball team.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $10,140 to be used as stated in the rationale.
V.Q.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in this agenda item.
V.Q.1.
Acceptance of a KEA Read Across America Grant for Brandeis Elementary School
The Jefferson County Teachers Association, through the Kentucky Education Association (KEA), has awarded Brandeis Elementary School a $500 Read Across America grant.
The funds will be used to purchase sugar cookies decorated in Dr. Seuss colors, bookmarks, and stickers to encourage reading.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $500 KEA Read Across America grant for Brandeis Elementary School.
V.Q.2.
Acceptance of a VSA of Kentucky Grant for Maupin Elementary School
VSA of Kentucky, through the Kentucky Arts and Inclusion Program, has awarded a $1,200 grant to Maupin Elementary School.
The funds will be used to pay an artist to facilitate the Quilting for a Cause Program for fifth-grade students in the ECE self-contained classrooms.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $1,200 grant from VSA of Kentucky for Maupin Elementary School.
V.R.
Approval of College and Career Expo Lease Agreement
Each year JCPS co-hosts the College and Career Expo where students and parents have an opportunity to pick up brochures and other materials related to post-secondary educational choices. More than 200 colleges and universities are represented at the Expo.
The College and Career Expo for the 2012-13 school year will be held on Sunday, October 14, 2012, from 1 to 4 p.m.
Submitted by: Dr. Lynne Wheat
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Lease Agreement with the Kentucky International Convention Center to accommodate the College and Career Expo and authorize the superintendent to sign same.
V.S.
Approval to Change the Name of Valley Traditional High School to Valley High School
Valley High School was built and named in 1936 and is one of the oldest high schools in Jefferson County. The school's name was changed in 2000 as part of a trend in several high schools to use the label "Traditional" to help with marketing and to better compete with Louisville Male High School and Butler Traditional High School for Valley High School resides students.
With high school restructuring, career pathway programs, and $26 million dollars of construction and renovation work, the leadership of the school feels they can successfully promote the school and retain market share. Since the creation of the Medical, Health, and Environment Career Pathway programs and the new construction work, student enrollment has increased by more than 200 students.
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that "Traditional" be dropped from the name of Valley Traditional High School and the original name of Valley High School be restored.
Submitted by: Joe Burks
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve changing the name of Valley Traditional High School and reinstating the original name of Valley High School.
V.T.
Approval to Name the New Auditorium at Valley High School* the Conrad Bachmann Auditorium
Conrad Bachmann graduated from Valley High School in 1951 and attended the University of Kentucky. He went into acting and guest starred on hundreds of episodic series, over 350 commercials, and twenty feature films. He also served four years in the Air Force Special Services where he was in charge of creating and producing monthly shows on base for the servicemen. His background and knowledge were instrumental while working with the JCPS arts task force in establishing the career theme program for Fern Creek Traditional, Pleasure Ridge Park, and Ballard high schools.
Mr. Bachmann has served twelve years as Governor of the Performers Peer Group for the Academy of Television Arts and Sciences and founded the Louisville Film Arts Institute, which produces Louisville's International Festival of Film. The festival provides a cultural event in Louisville designed to bring in filmmakers from all over the world to share their experiences. He was appointed to the Film Commission in Kentucky by Governor Steve Beshear and First Lady Jane Beshear and is currently serving. A few of his proudest honors are his Lily Philanthropist Award from the Easter Seals of Louisville and having August 20, 2004, proclaimed Conrad Bachmann Day in Louisville.
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the new auditorium at Valley Traditional High School be named the Conrad Bachmann Auditorium.
Submitted by: Joe Burks
Attachments
*Pending Board approval of request presented in Agenda Item V.S. to change school name from Valley Traditional High School to Valley High School.
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the new auditorium at Valley Traditional High School the Conrad Bachmann Auditorium.
V.U.
Approval of Proposed High School Graduation Schedule for 2012
The 2012 graduation schedules provide that no graduation will be conducted prior to the last student day.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the attached proposed 2012 graduation schedules, Option 1 and Option 2.
V.V.
Revised 2011-12 Student Progression, Promotion, and Grading Handbook (First Reading)
Jefferson County Public Schools (JCPS) established uniform standard procedures for grading, progression, and promotion of students in elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.
The Assistant Superintendent of Districtwide Instructional Services—High Schools and the Executive Director of Research, Accountability, and Planning have reviewed the previously approved 2011-12 Student Progression, Promotion, and Grading Handbooks and recommend a revision for high schools.
The adopted procedures align with the Kentucky Department of Education’s request for end-of-course test scores to count as 20 percent of the final grade of the state-assessed course. However, paper-and-pencil testing in our large district has reduced the probability of test scores being returned during our established grade-reporting window. Although JCPS will continue to move toward online, computer-based testing, which will provide schools with immediate test score results, the superintendent proposes the following revision during the interim:
Provided the scores arrive at our schools during the district’s established grade-reporting window, for courses ending with the state assessment, 20 percent of the final term grade will come from the end-of- course exam. These subjects include English 2, Algebra 2, U.S. History, and Biology. (The proposed change is highlighted on the attachment.)
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept for first reading a revision to the High School Student Progression, Promotion, and Grading Handbook.
V.W.
Rescheduling of April 23 Board Meeting
The regular Board meeting scheduled for April 23, 2012, conflicts with the National School Boards Association (NSBA) 2012 Annual Conference and Exposition, which will be held April 21-23 in Boston, Massachusetts.
Submitted by: Superintendent Donna Hargens
Superintendent Donna Hargens recommends that the Board of Education cancel the April 23, 2012, Board of Education meeting and reschedule the meeting for Monday, April 30, 2012.
V.X.
Approval of Turnaround Option for Thomas Jefferson Middle School
The SBDM Council unanimously voted for this turnaround option. The Restaffing Model will provide the best opportunity to make significant improvements in the instructional program and operations at Thomas Jefferson Middle School (TJ). The restaffing process involves screening all existing instructional staff using locally adopted competencies, to rehire no more than 50 percent and to select new staff.
Our understanding from the Kentucky Department of Education is that the school may count staff that have been assigned to their building less than three years as new staff as part of a turnaround effort.
Based on our analysis of the staffing numbers, we should be able to count any staff hired after June 30, 2010, since we consider Thomas Jefferson’s SIG implementation as a turnaround effort. Of the 85 active instructional staff positions at Thomas Jefferson, 36 fall into this category (42 percent). Therefore, Thomas Jefferson would need to restaff at least 8 percent more (7 people) to be in compliance.
Submitted by: Bill Eckels and Dr. Sandy Ledford
Attachment
Superintendent Donna Hargens recommends that the Board of Education adopt the Restaffing Model for Thomas Jefferson Middle School.
VI.
Action Items
VI.A.
Approval of Bid and Revised BG-1 Form for Renovation Phase 1 at Eastern High School
The project scope entails the construction of new additions including a new media center, auditorium, Main Street corridor, east entrance and drop-off canopy, north entrance, delivery, and boiler room access.
Renovations include the administration area, classrooms, enclosing the old loading dock to create new classrooms, and renovation of the existing auditorium into multi-purpose space. The entire building will be renovated mechanically and electrically. A new exterior generator will be installed, and the existing boilers will be relocated. The existing partial building sprinkler system will be upgraded and expanded to include the entire building.
On September 13, 2010, the Board of Education approved JRA Architects to prepare plans and specifications for Project #007-10029.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 23, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Whittenberg Construction Co. for Renovation Phase 1 at Eastern High School for the low bid of $27,858,000 plus Alternates 8A and 12 for a total low bid of $28,230,000; reject Alternates 1-7, 8B-11, and 13; and approve the revised BG-1 form in the amount of $31,857,616.
Order #222 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education award a contract to Whittenberg Construction Co. for Renovation Phase 1 at Eastern High School for the low bid of $27,858,000 plus Alternates 8A and 12 for a total low bid of $28,230,000; reject Alternates 1-7, 8B-11, and 13; and approve the revised BG-1 form in the amount of $31,857,616. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Larry Hujo.
VII.
Discussion Items
VII.A.
Report on Attendance Data, Truancy, Absenteeism, and the Superintendent's Summit
The Department of Pupil Personnel is responsible for tracking, monitoring, and collecting student attendance data for the Jefferson County Public Schools (JCPS) District.
- Attendance is a critical part of a student's school career with direct correlation to student success.
- Accurate attendance data equates to funding for JCPS. The Growth Factor and the Superintendent's Annual Attendance Report (SAAR) are two reports that Pupil Personnel is responsible for submitting to the Kentucky Department of Education.
- Truancy impacts test scores and has implications on student success. If student absences continue, intervention with a diversion program, Child Protective Services (CPS), and/or a truancy referral to Family Court may be necessary.
- Ten Assistant Directors of Pupil Personnel and 15 School Social Workers assigned to the eight Neighborhood Places work directly with all schools, families, and social service agencies to reduce school absences.
- The Superintendent's Summit in January provided a platform to dialogue with community leaders, court personnel, school officials, students, and parents concerning issues about attendance and truancy.
The goal of Pupil Personnel is to provide a districtwide guide for attendance/truancy policies and procedures and to make sure that schools review all attendance data for accuracy. Through this plan,
attendance will improve ensuring student's success.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education receive a report on attendance data, truancy, absenteeism, and the Superintendent's Summit.
Order #223 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on attendance data, truancy, absenteeism, and the Superintendent's Summit. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VII.B.
Update on the 2012 Regular Session of the Kentucky General Assembly
Jefferson County Public Schools functions within the statutory framework established by Kentucky General Assembly and will receive significant funding support through the 2012-2014 Biennial Budget of the Commonwealth of Kentucky, so the actions of the legislature have a significant impact on the district’s work.
The 2012 Regular Session of the Kentucky General Assembly convened on January 3, 2012, and is scheduled to adjourn on April 12, 2012. March 12, 2012, is the 45th day of sixty legislative days during the session.
This report will provide the Board with an update regarding the status of JCPS legislative priorities, key legislation that has passed or is expected to pass affecting the district, and an update regarding the development of the 2012-2014 Biennial Budget.
Submitted by: Dr. Robert J. Rodosky
Superintendent Donna Hargens recommends that the Board of Education receive a report on the actions taken during the 2012 Regular Session of the Kentucky General Assembly.
Order #224 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report on the actions taken during the 2012 Regular Session of the Kentucky General Assembly. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
VII.C.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #225 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the March 12, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #226 - Motion Passed: A recommendation to adjourn the March 12, 2012, meeting of the Jefferson County Board of Education at 9:12 p.m. passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
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