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I.
Moment of Silence
Welcome to the February 27, 2012, meeting of the Jefferson County Board of Education.
Please join us for our traditional moment of silence to begin our meeting.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the February 13, 2012, regular meeting and February 14, 2012, special meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the February 13, 2012, regular meeting and February 14, 2012, special meeting.
Order #209 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the February 13, 2012, regular meeting and February 14, 2012, special meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for February 27, 2012.
Order #210 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for February 27, 2012. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
IV.A.
Recognition of Meyzeek Middle School Students
Neha Srinivasan, Joan Mathews, Erin Kidd, Avani Kabra, Divija Sharma, Kaycie Polk, and Samantha Simswere won a first-place online popular vote and third-place honors in the national 2012 American Council of Teaching of Foreign Languages (ACTFL) Video Contest. The students’ winning video focused on the five C’s of foreign language—communication, community, culture, connections, and comparisons—and how learning a foreign language can open doors to a new future and world.
In celebration of February as Discover Languages Month, students from across the nation from elementary through college age were encouraged to create and submit a video showing how language learning has been important in and has influenced their lives.
The contest required that all entries be a one-minute video. The video entries were judged on content, creativity, execution, and overall effect achieved in communicating to the public at large.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize a group of Meyzeek Middle School students for winning a first-place online popular vote and winning third-place honors in the 2012 American Council of Teaching of Foreign Languages Video Contest.
IV.B.
Recognition of Jamie Doctrow
Jamie is one of 234 students from across the nation who was named a Prudential Spirit of Community Awards Distinguished Finalist. In honor of her outstanding accomplishment, she will receive an engraved bronze medallion.
The Prudential Spirit of Community Awards is a nationwide recognition program that honors young people for their exemplary acts of volunteer service. The program was established in 1995 by Prudential in partnership with the National Association of Secondary School Principals (NASSP). Since its inception, the program has recognized more than 100,000 young volunteers nationwide at the local, state, and national levels.
The State Honorees and Distinguished Finalists were selected by an independent judging panel and were evaluated based on criteria that included personal initiative, creativity, effort, impact, and personal growth.
Jamie’s organization, New Beginnings, which she co-created with a friend, raised more than $1,500 to support premature and sick infants at Norton Hospital. Her volunteer initiative was inspired by the premature birth of her sisters. She held bake sales, cookbook sales, and yard sales to raise the money to help purchase rockers for premature babies.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Jamie Doctrow, a student at duPont Manual High School, for being named a Prudential Spirit of Community Awards Distinguished Finalist.
IV.C.
Recognition of Eastern High School Students
Georgia, Ashley, and Katrice will split the third-place prize of $500 for their plans to sell Break Time Bites, which are cinnamon and cream cheese sugar rolls. The students were recognized in Frankfort on February 7, Kentucky Association of Career and Technical Education (KACTE) Student Leadership Day.
The KACTE competition was created to challenge high school career and technical education students to develop a plan for an entrepreneurial business. Students were required to submit an online video and a one-page executive summary detailing their business plan. The purpose of the video was to provide information on their business plan to potential investors. The winning entries were selected by an independent panel of outside judges.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Georgia James, Ashley Carneal, and Katrice Frazier, students at Eastern High School, for winning third-place honors in the first Kentucky Association of Career and Technical Education Entrepreneurship Event.
IV.D.
Recognition of and Student Demonstration of Learning and Achievement from Selma Aljukic
In January, the Louisville Metro Human Relations Commission presented Selma with the Reverend Louis Coleman Youth Services Award at the Sixteenth Annual Race Relations Conference. The award recognizes an outstanding high school student leader who exemplifies and furthers the commission’s goals of promoting unity, understanding, and equal opportunity among all people while working to eliminate all forms of bigotry, bias, and hatred from the community.
In the nomination submitted for Selma, it was stated, “ ‘Trustworthy’ and ‘kind’ are words that Selma’s teachers and peers use to describe her. She is the person who her friends confide in and seek for level-headed advice. Teachers see Selma’s ability to focus and her hard-working mentality as bridges to overcome any obstacle. She is an excellent student who has the heart for helping others.”
Selma is actively engaged in school activities, and she spends many hours helping immigrants adjust to life in the United States through her work at the Kentucky Refugee Ministries. She also helps with immigrant children in the day care at Highland Presbyterian Church.
Tonight, Selma will share with us why it is important to her to serve her school and community, what she has learned through her service to her school and community, and how she thinks she has made a positive impact in her school and community.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Selma Aljukic, a student at Fairdale High School, for receiving the Reverend Louis Coleman Youth Service Award as well as receive a student demonstration of learning and achievement.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T.
Order #211 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on February 27, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for New Sidewalk at Sanders Elementary School
This project will provide for a new sidewalk on the northern edge of the property connecting Fenway Road and the school.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the attached BG-1 form for a New Sidewalk at Sanders Elementary School, for an estimated project cost of $25,000.
V.E.
Approval of Bids and Revised BG-1 Forms
V.E.1.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Crums Lane Elementary School
This project replaces approximately 177 squares of roofing.
On September 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #092-12007.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on January 31, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Swift Roofing of E-Town, Inc. for Roof Replacement at Crums Lane Elementary School for the low base bid of $217,000 and approve the attached revised BG-1 form in the amount of $249,604.
V.E.2.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Fern Creek Traditional High School
This project replaces approximately 630 squares of roofing.
On September 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #012-12006.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 8, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Geoghegan Roofing Corporation for Roof Replacement at Fern Creek Traditional High School for the low base bid of $869,800 and approve the attached revised BG-1 form in the amount of $971,137.
V.E.3.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Frayser Elementary School
This project replaces approximately 336 squares of roofing.
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #290-12017.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids. Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 8, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Palmer Roofing & Sheet Metal, Inc. for Roof Replacement at Frayser Elementary School for the low bid of $390,000 and approve the attached revised BG-1 form in the amount of $443,692.
V.E.4.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Thomas Jefferson Middle School
This project replaces approximately 126 squares of roofing.
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #090-12016.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 8, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Joseph S. Bowling Co., Inc. for Roof Replacement at Thomas Jefferson Middle School for the low bid of $199,000 and approve the attached revised BG-1 form in the amount of $233,386.
V.E.5.
Approval of Bid and Revised BG-1 Form for Roof Replacement at King Elementary School
This project replaces approximately 200 squares of roofing.
On September 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #432-12005.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on January 31, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at King Elementary School for the low base bid of $227,675 and approve the attached revised BG-1 form in the amount of $259,085.
V.E.6.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Louisville Male High School
This project replaces approximately 512 squares of roofing.
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #047-12015.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 8, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Tecta America Zero Co. for Roof Replacement at Louisville Male High School for the low bid of $757,500, reject the bid from RSS Roofing Services & Solutions, LLC due to a mathematical error; and approve the attached revised BG-1 form in the amount of $859,029.
V.E.7.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Moore Traditional School
This project replaces approximately 281 squares of roofing.
On September 12, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #155-12014.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 1, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Stateline Roofing & Metal, Inc. for Roof Replacement at Moore Traditional School for the low bid of $306,000 and approve the attached revised BG-1 form in the amount of $352,179.
V.E.8.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Newburg Middle School
This project replaces approximately 360 squares of roofing.
On September 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #041-12004.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 1, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Newburg Middle School for the low base bid of $380,407 and approve the attached revised BG-1 form in the amount of $428,266.
V.E.9.
Approval of Bid and Revised BG-1 Form for Roof Replacement at Young Elementary School
This project replaces approximately 73 squares of roofing.
On September 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #374-12002.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on February 1, 2012. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to NPM, LLC for Roof Replacement at Young Elementary School for the low base bid of $68,790 and approve the attached revised BG-1 form in the amount of $80,215.
V.F.
Approval of Project Completion and BG-4 Form for the Auxiliary Building Demolition at King Elementary School
On February 28, 2011, the Board of Education approved assigning Godsey Associates Architects to prepare plans and specifications for Project #432-11027.
On August 8, 2011, the Board approved awarding a contract to HCL, Inc. as the low bidder.
Godsey Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to HCL, Inc. for the Auxiliary Building Demolition at King Elementary School, for a total cost of $58,500.
V.G.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by:Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Competitive Negotiation on Voice and Data Services; First Aid Supplies; Printing: Folders, Pocket, Custom Design (For Warehouse Delivery); Service on 2-Way Radio System; Fence Parts; Safety and Pressure Valves; Science Supplies and Equipment (Percentage); Magazine and Periodical Subscriptions (Percentage) and Amendments on Shade Material; Plumbing Supplies and Equipment Line Item; Bus Body Parts and Accessories; Lunchroom Commodities (Warehouse Delivery); and Electric Motors.
V.H.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 23, 2012, through February 12, 2012.
V.I.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 23, 2012, through February 12, 2012.
V.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.K.
Acceptance of the Monthly Report of Professional Services Contracts
This report is provided to the Board monthly per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of February 14, 2012.
V.L.
Approval of the Revised Jefferson County Board of Education School Allocation Standards for Fiscal Year 2012-13
To ensure compliance with certified staffing regulations (KRS 157.36(4)(b)), the school allocation standards for fiscal year 2012-13 are being resubmitted to appropriately reflect the allocation of certified staff to high schools.
District-paid music teachers and teachers added for specific high school schedules are reflected on pages 12 and 13 of the allocation standards.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revision of the Jefferson County Board of Education School Allocation Standards for Fiscal Year 2012-13.
V.M.
Acceptance of Donations
Breckinridge-Franklin Elementary School received $1,400 from the Kentucky Derby Museum Corporation. The funds will be used to purchase art supplies for the students.
Wilt Elementary School received $3,527.70 from the Wilt Elementary School Parent Teacher Association. The funds will be used to install cable and wiring for the existing school sign.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $4,927.70 to be used as stated in the rationale.
V.N.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received funding totaling $29,359.25 from the Jefferson County Public Education Foundation (JCPEF) through the following donors:
The C. E. and S. Foundation donated $600, which represents a matching gift from Mary Gwen Wheeler and David Jones, Jr., to be used by the General Education Degree program to pay for adult students to take the test.
Mary Pat Regan, Henry Heuser, Jr., and Mark Shirkness each donated $50 to be used for the JCPEF board meeting lunches.
Maria Majors donated $100 to be used for the Steve Majors Scholarship at Valley Traditional High School.
FirstGiving donated $9.25 to the Unrestricted Fund to be used for Jefferson County Public Schools.
Yum! Brands donated $25,000 to be used for the i3 Innovations Development Grant, Making Time for What Matters Most.
Louisville Metro Council funded a grant of $3,500 to be used for the Central High School Distinguished Alumni program.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $29,359.25 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.O.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.O.1. through V.O.7.
V.O.1.
Acceptance of a National Center Safe Routes to School Mini-Grant for Indian Trail Elementary School
The National Center for Safe Routes to School Mini-Grant Program has awarded $1,000 to Indian Trail Elementary School.
The funds will be used to purchase bikes, helmets, and safety instructions for the bike safety program.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a National Center for Safe Routes to School Mini-Grant in the amount of $1,000 for Indian Trail Elementary School.
V.O.2.
Acceptance of a Target Scholarship America Field Trip Grant for Indian Trail Elementary School
Target has awarded Indian Trail Elementary School a Scholarship of America Field Trip Grant in the amount of $700.
The funds will be used to pay for buses and admission for the second grade class to go to the zoo.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $700 Target Scholarship of America Field Trip Grant for Indian Trail Elementary School.
V.O.3.
Acceptance of Service Learning Grant from The Education Commission of States
The Education Commission of States has awarded a $5,000 service learning grant to duPont Manual High School.
The funds will be used for service learning initiatives.
Submitted by: Joe Burks
Superintendent Donna Hargens recommends that the Board of Education accept a $5,000 service learning grant from The Education Commission of States for duPont Manual High School.
V.O.4.
Acceptance of a Funding Modification (Increase) from Catholic Charities for On-Site ESL Classes
On January 23, 2012, the Board of Education accepted funding not to exceed $72,000 from Catholic Charities and approved a Letter of Mutual Understanding for Collaboration for the JCPS Adult and Continuing Education Department to provide instructors, standard instructional materials, assessment fees, and resource assistance from January 3, 2012, through December 14, 2012.
JCPS Adult and Continuing Education will provide two additional 10 hour classes at the St. Anthony's location, if needed, and one instructional assistant at no cost to Catholic Charities. No additional staffing will be required to fulfill the terms of this agreement, and no matching funds are required.
The attached revised agreement provides additional funding in the amount of $25,000, for a total amount of $97,000. All other terms of the agreement remain the same.
Submitted by: Dr. Sandra Ledford
Attachment: Agreement #FY-CC-2012-01 Revision 1
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding totaling $25,000 from Catholic Charities and authorize the superintendent to sign the attached Revised Letter of Mutual Understanding for Collaboration.
V.O.5.
Acceptance of a Funding Modification (Decrease) from Catholic Charities for On-Site ESL Class and Cultural Orientation
On January 23, 2012, the Board of Education accepted funding not to exceed $37,000 from Catholic Charities and approved a Letter of Mutual Understanding for Collaboration for the JCPS Adult and Continuing Education Department to provide instructors, standard instructional materials, assessment fees, and resource assistance from January 3, 2012, through September 28, 2012.
The original agreement provided for JCPS Adult and Continuing Education to provide two on-site English as a Second Language (ESL) class for refugees in the Louisville area who are primary speakers of Cuban Spanish and need English language instruction for cultural adjustment for Catholic Charities at the St. Anthony's location.
The attached revised agreement decreases the funding in the amount of $15,275, for a total amount of $21,275, and reduces the on-site ESL classes from two to one. All other terms of the agreement remain the same.
Submitted by: Dr. Sandra Ledford
Attachment: Agreement #FY-CC-2012-02 Revision 1
Superintendent Donna Hargens recommends that the Board of Education accept a decrease in funding in the amount of $15,275 from Catholic Charities and authorize the superintendent to sign the attached Revised Letter of Mutual Understanding for Collaboration.
V.O.6.
Acceptance of a Funding Modification (Increase) from the Council on Postsecondary Education, Kentucky Adult Education
On October 24, 2011, the Board of Education accepted funding in the amount of $3,966,707 from the Council on Postsecondary Education, Kentucky Adult Education, for JCPS Adult and Continuing Education to continue providing adult learners with Literacy, Adult Basic Education, GED, Family Education, English as a Second Language (ESL), Transitions to Postsecondary Education, Corrections, and Workforce Services programs.
The attached revised contract provides for an increase in funding in the amount of $30,000, for a total of $3,996,707. Kentucky Adult Education is providing matching funds for Accelerating Opportunity-Kentucky (AOKY), a statewide initiative to ensure that more Kentucky adults gain the skills they need for today's high-demand jobs through innovative, short-term, and 'stackable' educational programs that will lead to valuable credentials.
A separate agenda item recommending acceptance of funding in the amount of $30,000 from Jefferson Community & Technical College and approval of a memorandum of agreement for implementation of the AOKY Initiative follows.
Submitted by: Dr. Sandra Ledford
Attachment: KDE Doc ID PO2 415 1200001241 2
Superintendent Donna Hargens recommends that the Board of Education accept an increase in funding in the amount of $30,000 from the Council on Postsecondary Education, Kentucky Adult Education, for the Accelerating Opportunity-Kentucky Initiative and authorize the superintendent to sign the attached agreement.
V.O.7.
Acceptance of Funding from Jefferson Community & Technical College for the Accelerating Opportunity-Kentucky Initiative
Approval of the attached Memorandum of Agreement will allow Jefferson Community & Technical College (JCTC) and the Board of Education to become partners in a new statewide initiative called Accelerating Opportunity-Kentucky (AOKY).
AOKY's goal is to ensure that more Kentucky adults gain the skills they need for today's high-demand jobs through innovative, short-term, and 'stackable' educational programs that will lead to valuable credentials. AOKY will offer a contextualized environment where basic skills are integrated into technical coursework.
JCPS Adult and Continuing Education will provide qualified instructors to team teach Adult Basic Education curriculum and technical content in collaboration with JCTC faculty and assist in recruiting students for this initiative. No additional staffing will be required to fulfill the terms of this agreement.
JCTC will provide reimbursement in the amount of $30,000 for services rendered from January 1, 2012, through December 31, 2012. Although the agreement provides for a beginning date of January 1, 2012, there was a delay in receiving the agreement from JCTC. Implementation of the program will not begin until the agreement is approved by the Board of Education.
Submitted by: Dr. Sandra Ledford
Attachment: AOKY Memorandum of Agreement
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $30,000 from the Kentucky Community and Technical College System on behalf of Jefferson Community and Technical College for the Accelerating Opportunity-Kentucky Initiative and authorize the superintendent to sign the attached Memorandum of Agreement.
V.P.
Approval of Memorandum of Agreement with the University of Louisville
Ms. Debbie Phillips, a University of Louisville employee, is a Response to Intervention (RtI) specialist who will be working on a targeted intervention program at Fern Creek Traditional High School. Ms. Phillips will work closely with teachers on targeted interventions in reading and math in order to determine causes of deficiency and whether the interventions are working with each student. She will be a catalyst in moving students to proficiency and training teachers to implement strategies of differentiated instruction in the classroom.
The services will be paid by funds from Fern Creek's School Improvement Grant. The approximate amount needed to cover the salary and benefits through June 30, 2012, is $63,000.
JCPS received the original MOA in November 2011 and has been working with UL since that time to satisfy JCPS contract guidelines.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with the University of Louisville for the provision of services at Fern Creek Traditional High School and authorize the superintendent to sign same.
V.Q.
Approval to Name the Newly Completed Theatre at Lincoln Elementary School the Owsley Brown II Theatre
Owsley Brown II was a leader in the Louisville community for many years. His service to Louisville included membership on the Board of Directors for Actors Theatre of Louisville, The Kentucky Center for the Arts, the J.B. Speed Art Museum, and the Partnership for Creative Economies. Mr. Brown was also a preservationist who worked to save historic buildings on Main Street.
As Lincoln Elementary School is located at 930 E. Main Street, this seems to be an appropriate tribute. Owsley Brown II was the chief executive of Brown-Forman Corporation, one of the leading employers in Louisville for many years, and he was a recipient of the J. Russell Groves Citizens Laureates Award which honors individuals who have consistently encouraged the values of quality architecture in the community. Mr. Brown's credentials as a Main Street preservationist and historian, arts supporter, business leader, and lifelong student make him a natural namesake to the new Lincoln Performing Arts School Auditorium wing on Main Street.
Brown directed many arts boards and donated both time and money to the preservation of the Main Street historic corridor and enhancement of the performing arts in Louisville. He was tireless in the promotion of Louisville and its people. He respected the beauty of the arts and made it possible for Louisville school children to attend many performances over the years.
Therefore, in accordance with the Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the theatre at Lincoln Elementary School be named the Owsley Brown II Theatre.
Submitted by: Amy Dennes
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the newly completed theatre at Lincoln Elementary School the Owsley Brown II Theatre.
V.R.
Approval of Memorandum of Agreement with Stock Yards Bank & Trust Company
Since 2006, Stock Yards Bank & Trust Company has worked together with Jefferson County Public Schools at Iroquois High School to provide authentic work experience for students. The current project is to rehabilitate an existing residential property in the Iroquois area with Stock Yards Bank & Trust providing the capital for improvements to the residential property and the school providing instructor-supervised student workers from the Construction Career Academy to perform the work. The objective is to create a project benefiting the Iroquois community by providing decent, affordable housing for a low-to-moderate-income family and to provide a community service opportunity and authentic work experience for the students and staff at Iroquois High School.
Stock Yards Bank & Trust is not seeking a profit. The goal is to provide a functional home at a reasonable price to a family in the Iroquois area. If there is a small profit generated from the sale of property, Stock Yards Bank & Trust will donate a minimum of one half of the profits to Iroquois High School.
Students from every program in the school's Architecture, Construction, and Engineering Academy (ACE) will have an opportunity to directly apply technical and academic skills to this real-world project. Instructors have the opportunity to extend their classroom into the community and show students the value of participating in positive community endeavors as well as developing work experience leading to career readiness.
The title to the property is held by Bourbon Properties, LLC, an affiliate of Stock Yards. Stock Yards has the permission of Bourbon Properties for Stock Yards to take all actions with regard to granting access to and rehabilitating the property as set forth in this MOA.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Stock Yards Bank & Trust Company and authorize the superintendent to sign same.
V.S.
Approval of Memorandum of Agreement with Kentucky Department of Education for Education Recovery Specialist
The Kentucky Department of Education has requested that Jefferson County Public Schools employee Jessica Jones be released on a Memorandum of Agreement from March 05, 2012, through June 30, 2012, to be an Education Recovery Specialist.
Submitted by: W. S. Eckels
Attachments: Commonwealth of KY MOA PON2 540 1200000463 1
Contract Calculation Worksheet
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the remainder of the 2011-12 school year and authorize the superintendent to sign same.
V.T.
Approval of Fiscal Year 2011 Technology Activity Report
This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.
The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relationship to the money received through the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program. Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.
Submitted by: Cary Petersen
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached FY11 Technology Activity Report.
VI.
Action Items
VI.A.
Approval of Board Resolution Supporting the Observance of JCPS Tobacco-Free Campus Day on March 21, 2012
In recognition of Kick Butts Day 2012, the Center for Neighborhoods Seventh Street PAL Coalition has requested that the Board of Education adopt a resolution to designate Wednesday, March 21, 2012, as JCPS Tobacco-Free Campus Day at all district facilities.
Kick Butts Day began in 1995 and is a national day of activism designed to raise awareness of the problems caused by tobacco use and to encourage people to learn more about resources in the community to quit smoking.
The Board has a vital interest in protecting the health of our students and staff and encourages all administrators, teachers, and staff to model the tobacco-free adult behavior that we recognize to be a vitally important key to the prevention of tobacco, drug, and alcohol dependency among young people.
The Board has taken the first steps to approve tobacco-free campus policies.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution supporting the observance of JCPS Tobacco-Free Campus Day on March 21, 2012.
Order #212 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached resolution supporting the observance of JCPS Tobacco-Free Campus Day on March 21, 2012. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Debbie Wesslund.
VII.
Discussion Items
VII.A.
Update on 2011 TELL Kentucky Survey Results and CASCADE Results
JCPS schools participated in the Teaching, Empowering, Leading, and Learning (TELL) Kentucky Survey last spring. TELL Kentucky is a statewide survey of school-based educators to assess teaching conditions at the school, district, and state level. The survey assesses conditions such as time during the day for collaborative instructional planning; school and teacher leadership; facilities and resources; professional development; and other supports needed for educators to do their jobs well. The main intent is to provide additional data for school and district improvements. Results are also expected to inform state level policy.
The TELL Kentucky Survey is a part of the accountability model, but it will not be reflected as a numerical score, and it will not contribute a factor to the overall rating, score or status of a school or district. JCPS had an 86 percent response rate and, overall, 82 percent of respondents agreed that their school was a good place to work and learn. Higher ratings were given in the areas of facilities, resources, and professional development, with lower ratings given to community support and involvement and use of time.
The Classroom Assessment System and Community Access Dashboard for Education (CASCADE) is a web application that allows JCPS staff to create assessments and analyze results. Teachers and principals are able to access school, classroom, student, and item level results of district and teacher-made assessments of the new Kentucky Core Academic Standards. Beginning in 2010-11, JCPS high schools implemented Project Proficiency using CASCADE, whereby they guaranteed competency by tracking standards-based formative assessment in addition to diagnostic assessments and student reflections. This school year, the function of CASCADE has been expanded to include collaboration with out of school time (OST) providers to increase the communication between OST providers and JCPS to better meet the needs of our students.
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the TELL Kentucky Survey results and CASCADE results.
Order #213 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report regarding the 2011 Teaching, Empowering, Leading, and Learning (TELL) Kentucky Survey results and the Classroom Assessment System and Community Access Dashboard for Education (CASCADE) results. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VII.B.
Update on Bids for Renovation and Expansion at Eastern High School
Bids were received and publicly opened on February 23, 2012. All bids were significantly over budget and options will be discussed.
Submitted by: Michael A. Mulheirn
Superintendent Donna Hargens recommends that the Board of Education receive an update on the bids for renovation and expansion at Eastern High School.
Order #214 - Motion Passed: A motion to move the Update on Bids for Renovation and Expansion at Eastern High School from a discussion item to an action item passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Linda Duncan.
Order #215 - Motion Passed: A motion to appropriate the additional funds and award the Eastern High School Renovation and Expansion project to the low bidder passed with a motion by Mr. Larry Hujo and a second by Mrs. Debbie Wesslund.
VII.C.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #216 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year as amended to reschedule the April 23, 2012, meeting to April 30, 2012; schedule the Evaluation of the Superintendent and the Student Assignment Plan Recommendations for 2013-14/Magnet Review for April/May 2012; and add a discussion regarding the Impact of Funding for Middle School Assistant Principals in September/October 2012 passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the February 27, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #217 - Motion Passed: A recommendation to adjourn the February 27, 2012, meeting of the Jefferson County Board of Education at 9:34 p.m. passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.
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