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I.
Moment of Silence
Welcome to the January 9, 2012, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence to begin our meeting.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
II.A.
Organization of Board: Election of Chairperson
In accordance with Board Policy BCA Board Organizational Meeting, the board shall conduct an organizational meeting at its first regular meeting in January.
At this meeting, the board shall elect a chairperson and a vice-chairperson from among its members.
The chairperson of the board shall preside at all meetings of the board and shall have a vote on motions placed for action before the board. He/she shall sign such documents on behalf of the board as may require signature. He/she shall represent the board in deliberations with other boards, districts, or agencies unless another member of the board is so designated.
The chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the board.
In the event that the chairperson of the board is absent from any meeting of said board, the vicechairperson of the board shall act as chairperson. In the event that both are absent, the board shall designate another member of the board to act as temporary chairperson.
If for any reason the office of the chairperson becomes vacant, the vice-chairperson shall act as chairperson until a new chairperson is elected. A new chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.
Order #183 - Motion Passed: A motion to elect Stephen P. Imhoff as Chairperson of the Jefferson County Board of Education for 2012 passed with a motion by Mr. Larry Hujo and a second by Mrs. Debbie Wesslund.
II.B.
Organization of Board: Election of Vice-Chairperson
In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January.
At this meeting, the Board shall elect a chairperson and a vice-chairperson from among its members.
The vice-chairperson shall perform all duties of the chairperson when he/she is acting in that capacity.
Order #184 - Motion Passed: A motion to elect Diane Porter as Vice-Chairperson of the Jefferson County Board of Education passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
III.
Approval of Minutes
The minutes from the December 12, 2011, regular meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the December 12, 2011, regular meeting.
Order #185 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the December 12, 2011, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for January 9, 2012.
Order #186 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for January 9, 2012. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Carol Ann Haddad.
IV.A.
Recognition of Loeyis Ramirez Jordi and Darcirius Young
Loeyis and Darcirius received a $100 and $50 savings bond, respectively, and a framed print of their posters. The students were formally recognized at a luncheon ceremony, which was held in December at My Old Kentucky Home in Bardstown.
Loeyis and Darcirius were two of more than 2,400 students from across Kentucky who submitted entries for the poster contest. Each winner and his or her school classroom received a calendar featuring the winning posters.
The Adopt-A-Highway Poster Contest was created to increase environmental awareness among youth, to educate youth about littering’s devastating effects on the environment, and to change attitudes and behaviors about littering.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Loeyis Ramirez Jordi and Darcirius Young, students at Young Elementary School, for winning first- and second-place honors, respectively, in the Kentucky Transportation Cabinet’s 2011 Adopt-A-Highway Poster Contest.
IV.B.
Recognition of the Central High School Magnet Career Academy Boys' Football Team
On Saturday, December 3, the Central High School Magnet Career Academy (MCA) Boys’ Football Team defeated Belfry County, 15-14, to win the 2011 Russell Athletic/Kentucky High School Athletic Association (KHSAA) Commonwealth Gridiron Bowl State Class 3A Football Championship. The championship game was played before a crowd of 5,360 at Houchens Industries-L. T. Smith Stadium in Bowling Green, Kentucky.
The Central High School MCA Boys’ Football Team ended the season with a 12-3 record season, winning its fourth state championship in five years.
Ty Scroggins coaches the Central High School MCA Football Team.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Central High School Magnet Career Academy Boys’ Football Team for winning the 2011 Russell Athletic/Kentucky High School Athletic Association Commonwealth Gridiron Bowl State Class 3A Football Championship.
IV.C.
Recognition of the Jefferson County Board of Education
Kentucky, along with other states throughout the nation, celebrates the outstanding leadership, dedication, and contributions of its local school board members.
The efforts of our school board members help ensure a successful learning environment for all students. Board members work collaboratively with businesses, organizations, and other community members to bring programs into schools that will enhance the educational experience of our students.
School board members are advocates for students. They work diligently to encourage parents and others members of the community to continually be involved in helping to guarantee a successful education for all young people.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a special recognition in honor of National School Board Recognition Month.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.U.
Order #187 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.U. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 260.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on January 9, 2012. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Bid and Revised BG-1 Form for Renovation Phase 1/Media Center and Classroom Addition at Rangeland Elementary School
This project will include a new media center and a four-classroom addition. The old media center will be divided into two classrooms with the existing square footage being fully renovated for HVAC, ceilings, lights, paint, security, fire alarm, sprinkler system, new windows, associated abatement, and coordinated site work.
On March 28, 2011, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project #081-11029.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on December 20, 2011. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve awarding a contract to Parco Constructors Group, LLC for the low bid of $4,619,000; accept Alternate 1; and approve the revised BG-1 form in the amount of $5,379,949 for Renovation Phase 1/Media Center and Classroom Addition at Rangeland Elementary School.
V.E.
Approval of Revised BG-1 Form for Medical Arts Program Renovations at Waggener High School
On October 11, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 051-11003.
On April 25, 2011, the Board approved awarding a contract to Woodbine Construction Company in the amount of $316,295.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when the contingency balance exceeds the budgeted amount.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form in the amount of $371,379, for Medical Arts Program Renovations at Waggener High School.
V.F.
Approval of Project Completions and BG-4 Forms
V.F.1.
Approval of Project Completion and BG-4 Form for Roof Replacement at C. B. Young, Jr. Service Center
On May 9, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 003-11038.
On June 13, 2011, the Board approved awarding a contract to Tecta America Zero Company as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Tecta America Zero Company for Roof Replacement at C. B. Young, Jr. Service Center, for a total construction cost of $238,530.
V.F.2.
Approval of Project Completion and BG-4 Form for Roof Replacement at Louisville Male High School
On April 25, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 047-11036.
On May 9, 2011, the Board approved awarding a contract to Tecta America Zero Company as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Tecta America Zero Company for Roof Replacement at Louisville Male High School, for a total construction cost of $254,412.55.
V.F.3.
Approval of Project Completion and BG-4 Form for Resurfacing Metal Roof at Newburg Middle School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 041-11020.
On April 25, 2011, the Board approved awarding a contract to Spray-Tec, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Spray-Tec, Inc. for Resurfacing Metal Roof at Newburg Middle School, for a total construction cost of $167,804.16.
V.F.4.
Approval of Project Completion and BG-4 Form for Roof Replacement at Noe Middle School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 435-11021.
On March 28, 2011, the Board approved awarding a contract to Stateline Roofing & Metal Company, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Noe Middle School, for a total construction cost of $45,769.01.
V.F.5.
Approval of Project Completion and BG-4 Form for Roof Replacement at Various Schools
On December 13, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 061/073-11023.
On March 28, 2011, the Board approved awarding a contract to Stateline Roofing & Metal Company, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Various Schools, for a total construction cost of $117,342.60.
V.F.6.
Approval of Project Completion and BG-4 Form for Medical Arts Program Renovations at Waggener High School
On October 11, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 051-11003.
On April 25, 2011, the Board approved awarding a contract to Woodbine Construction Company as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Woodbine Construction Company for Medical Arts Program Renovations at Waggener High School, for a total construction cost of $336,313.64.
V.F.7.
Approval of Project Completion and BG-4 Form for Roof Replacement at Waller-Williams Environmental School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 034-11024.
On April 25, 2011, the Board approved awarding a contract to Stateline Roofing & Metal Company, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Waller-Williams Environmental School, for a total construction cost of $436,000.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Amendments to Bid Tabulations
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the Amendments on Electric Motors and Lunchroom Commodities Warehouse Delivery.
V.I.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of November 28, 2011, through December 11, 2011.
V.J.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of November 28, 2011, through December 11, 2011.
V.K.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.L.
Approval of Jefferson County Board of Education School Allocation Standards for Fiscal Year 2012-13
Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4 and 5. These sections are relative to the allocation for certified staff and classified staff, respectively.
Additionally, the state minimum allocation to school councils for operational provisions is validated within these standards, and this is according to section 6 of the same statute.
Lastly, the district outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to section 7 of the same statute.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Jefferson County Board of Education School Allocation Standards for fiscal year 2012-13.
V.M.
Acceptance of the Activity Fund Budget Summary for Fiscal Year 2012
This report summarizes the district's compliance with state Accounting Procedures for School Activity Funds (Redbook) regarding annual budgets.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the Activity Fund Budget Summary for Fiscal Year 2012.
V.N.
Approval of a Water Easement at Carrithers Middle School
Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from the Louisville Water Company, the proposed easement has been reviewed and it is recommended that it be granted.
By granting this easement, JCPS will be allowing private water mains to be converted to public, thus transferring any future maintenance to Louisville Water Company.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education grant a water easement as shown on the attached plats, to the Louisville Water Company, for Carrithers Middle School, 4320 Billtown Road, Louisville, Kentucky, 40299.
V.O.
Approval of a Water Easement at Cochrane Elementary School
Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from the Louisville Water Company, the proposed easement has been reviewed and it is recommended that it be granted.
By granting this easement, JCPS will be allowing private water mains to be converted to public, thus transferring any future maintenance to Louisville Water Company.
Approval of this recommendation will authorize the superintendent, or her designee, to sign the necessary documents to implement the easement request.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education grant a water easement as shown on the attached plat, to the Louisville Water Company, for Cochrane Elementary School, 2511 Tregaron Avenue, Louisville, Kentucky, 40299.
V.P.
Acceptance of Donations
The Academy @ Shawnee received $20,500 from the University of Louisville Oxley Foundation. The funds will be used to provide stipends and travel expenses for the science teaching team and to develop, refine, promote, and share a formative assessment system based on the new curriculum standards for the content area of science.
Audubon Youth Development Center received $500 from Mac Construction and Excavating, Inc. to be used for student field trips.
Binet School received $1,000 from Papa John’s Pizza. The funds will be used to provide groceries for families during the holiday season
Brooklawn Youth Services received $500 from the St. Matthews Lions Club to be used for student incentives.
Butler Traditional High School received $1,000. The school received $500 from the PPG Industries Foundation to be used for the cross-country teams and $500 from the Messengers for Christ Church to be used for travel expenses for the Voices of Joy choral group to attend the Dove Awards in Nashville.
Chenoweth Elementary School received $500 from Mimi and Marshall V. Heuser to be used for a needy family at the school.
Fairdale Elementary School received two pencil sharpeners, two sets of twenty book boxes, and one mobile book organizing cart valued at $500.95 from Donor’s Choose.org. The supplies will be used for the students and to organize the library.
Farnsley Middle School received $2,000 from the Zoeller Company to be used to purchase items for families in need and for the Farnsley Youth Services Center.
Foster Family Resource Center received $1,500 from Whayne Supply Company. The funds will be used to purchase uniforms, provide holiday assistance, and support programs in the Family Resource Center.
Greathouse/Shyrock Traditional Elementary School received $2,000. The school received $1,000 from United Electric to be used to purchase cheerleading uniforms and supplies and $1,000 from the WHAS ExCEL Award to purchase supplies for classroom education.
Hite Elementary School received four Dell laptops with bags valued at $600 from Dave Metzger State Farm Insurance to be used for students’ computer projects.
Jeffersontown High School received $5,500. The school received $5,000 from the City of Jeffersontown to be used to purchase Vertex robotics kits and $500 from the University of Kentucky to be used for travel expenses for the Robotics Team.
Johnsontown Road Elementary received $2,000 from Zoeller Company. The funds will be used for holiday assistance for students at the school.
Nutrition Services received two cookware kits valued at $4,000 from Partnership for a Healthier America through the Chefs Move to School initiative. The kits will be used in coordination with chef partners to demonstrate healthy cooking principles to teachers.
Waggener High School received $1,000 from the Mildred V. Horn Foundation. The funds will be used to maintain the Waggener High School Alumni Association website.
Watson Lane Elementary School Family Resource Center received $500 from LG&E-KU to be used for educational enrichment and basic needs.
Wilder Elementary School received basketball uniforms valued at $1,500 from Kyle Rice and Dan Thomas to be used by the basketball teams.
The Youth Performing Arts School received an upright piano valued at $950 from Elizabeth Rackley. The piano will be used in the student practice room.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $46,050.95 to be used as stated in the rationale.
V.Q.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received funding totaling $58,383.22 from the Jefferson County Public Education Foundation through the following donors:
- Alice Houston donated $1,000 to be used for a scholarship at Central High School Magnet Career Academy.
- Louisville Metro Council donated $2,666.67 to be used for the walking track at Johnsontown Road Elementary School.
- Michael and Diane Fahrbach donated $250 to be used for the baseball program at Louisville Male High School.
- PNC Bank donated $10,000 to be used for the playground at Rutherford Elementary School.
- Louisville Metro Council donated $2,000 to be used for the Western High School Girls’ Basketball Tournament.
- The GE Foundation donated $500 to be used for the Percussion Department at the Youth Performing Arts School.
- The Community Foundation of Louisville donated $41,366.55 to be used for the Wilson Wyatt Debate Program.
- Donations of $300 from the Central Kentucky Football Officials Association; $100 from Mike and Mary Jane Nelligan; $100 from W. A. Nelligan, Jr.; and $100 from the David Stosberg family will be used for the Chris Nelligan Scholarship Fund.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $58,383.22 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.R.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V. xx
V.R.1.
Acceptance of an Education Jobs Grant
The Kentucky Department of Education has awarded the district $15,636,596 through an Education Jobs Grant. This is an increase of $229,867 over the original grant amount of $15,406,729, which was approved by the Board of Education on February 28, 2011.
The Education Jobs Program is a Federal program that provides assistance to states to save or create education jobs. Jobs funded under this program include those that provide educational and related services for early childhood, elementary and secondary education, and school-based payroll expenses.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education accept an Education Jobs Grant in the amount of $15,636,596.
V.R.2.
Acceptance of a Bus Subsidy from the Kentucky Derby Museum
The Kentucky Derby Museum Corporation Bus Partnership Program will partially cover the cost of buses used to transport JCPS students visiting the museum during the 2011-12 school year.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept a bus subsidy totaling $7,252 from the Kentucky Derby Museum Corporation Bus Partnership Program to be used to transport JCPS students visiting the museum during the 2011-12 school year.
V.R.3.
Acceptance of a Target Field Trip Grant for Fairdale Elementary School
Target has awarded Fairdale Elementary School a Field Trip Grant in the amount of $700.
The funds will be used to take the second-grade class to Louisville Memorial Auditorium to see Grimm's Fairy Tales.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a Target Field Trip Grant totaling $700 for Fairdale Elementary School.
V.R.4.
Acceptance of Grant from Education Commission of States for duPont Manual High School
The Education Commission of States has awarded a $5,000 service learning grant to duPont Manual High School.
The funds will be used for service learning initiative programs.
Submitted by: Joe Burks
Superintendent Donna Hargens recommends that the Board of Education accept a $5,000 grant from The Education Commission of States for duPont Manual High School.
V.S.
Approval of Memorandum of Understanding with Kentucky Higher Education Assistance Authority for Waggener High School
Kentucky Higher Education Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families. KHEAA will place a fully-trained AmeriCorps College Coach in Waggener High School to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for the AmeriCorps member to ensure he/she is engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about and use available resources to help pay for education beyond high school.
KHEAA will provide age-appropriate publications and outreach services to students and parents and training on KHEAA resources to school personnel.
Waggener High School will submit a report if expenses occur to KHEAA. The school may provide supervision, office space, office supplies, technology, mileage, and some program support expenses.
Waggener High School will provide the AmeriCorps College Coach with opportunities to interact with all students and parents and provide access to student data and Individual Learning Plans.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority for Waggener High School and authorize the superintendent to sign same.
V.T.
Approval of 2011-12 Comprehensive District Improvement Plan
The 2011-12 Comprehensive District Improvement Plan (CDIP) incorporates key needs, goals, and strategies that are directing the district’s work this year. This plan includes strategies from the District Corrective Action Plan, strategies that address the 2010 District Leadership Assessment findings, and strategies from the 90-Day Plan and Beyond.
The 2011-12 CDIP will be used to guide our work for the rest of the school year, while the 2012-13 CDIP is being developed based on the curriculum management audit report, the Board retreat outcomes, and the new district leadership assessment report.
Public feedback was gathered by placing the document on the web, distributing it to all of our principals and parent advisory groups.
Submitted by: Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2011-12 Comprehensive District Improvement Plan.
V.U.
Approval of Job Descriptions
As a result of the recent “Organization Structure and Central Office Staffing, Functions, and Operations” report and our recruitment efforts, it is necessary to revise the above-referenced job descriptions. The assigned salary schedule is revised to be II or IV because some applicants may be certified while others may not.
We are recommending that the minimum requirement for a Master’s Degree be changed to a Bachelor’s Degree with a Master’s Degree or equivalent experience included in the desirable qualifications. We have determined from our initial screening for these two positions that there are a number of experienced highly qualified potential candidates that have Bachelor's Degrees but not a Master’s Degree.
In addition to the above, we have removed Health Services from the scope of responsibilities of the Chief Operations Officer. This responsibility will be assigned to the Chief Academic Officer. We also have added some clarification to the performance responsibilities for the Chief Diversity, Community Relations, and Communications Officer.
Submitted by: Bill Eckels
Attachments
Superintendent Donna Hargens recommends the Board of Education approve the attached revised job descriptions for the Chief Operations Officer and the Chief Diversity, Community Relations, and Communications Officer.
VI.
Action Items
VI.A.
Approval of Recommendations for Adjustments to the Present Student Assignment Plan
Staff has a completed a thorough review of Dr. Gary Orfield’s report and is recommending adjustments to the present student assignment plan.
The recommendations are as follows:
- Establish a new diversity guideline for elementary schools based on 2009 block group census data;
- Include English as a Second Language students in an elementary school’s diversity index;
- Include Kindergarten students in an elementary school’s diversity index, which means they would only have to apply one time; and
- Retain current elementary cluster configuration.
Middle and high school assignment processes will remain the same. Magnet and optional programs and admission processes will remain the same for 2012-13.
Staff is continuing to work on automation of systems to enhance the implementation of the Student Assignment Plan (transportation, School Finder, and student assignment).
Submitted by: Jack M. Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the recommendations for adjustments to the present Student Assignment Plan.
Order #188 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recommendations for adjustments to the present Student Assignment Plan. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VI.B.
Approval of Transformation Model for Myers Middle School, Olmsted Academy North, Stuart Middle School, and Westport Middle School
Under KDE regulations, when a school has been identified as a persistently low-achieving school (PLA), the Department of Education appoints a Leadership Assessment Team to review the functioning of the school council and the leadership capacity of the principal. The Leadership Assessment Team performs an instructional audit to determine the school council’s and principal’s ability to lead an intervention that will result in improved student achievement.
The regulations limit the interventions at PLA schools to the following four alternatives:
1. The Restaffing Option shall:
a. Replace the principal with a certified principal who has specific training in turning around low-achieving schools and grant the new leader sufficient operational flexibility, including staffing, calendars, time, and budgeting, to fully implement a comprehensive approach in order to substantially improve student achievement outcomes and, if a high school, increase high school graduation rates. The current principal shall be eligible to remain if the school leadership assessment recommends and the commissioner determines the principal has the capacity to lead the recovery.
b. Replace the school council with individuals appointed by the commissioner. The current school council shall be eligible to remain if the school leadership assessment recommends and the commissioner determines the school council has the capacity to lead the recovery.
c. Use standards adopted locally by the board of education to measure the effectiveness of staff who can work within the turnaround environment to meet the needs of students;
d. Select new staff to replace those transferred or dismissed;
e. Implement strategies designed to increase opportunities for career growth, including more flexible working conditions that are designed to recruit, place, and retain staff with the skills necessary to meet the needs of the students in the turnaround school;
f. Provide staff with ongoing, high-quality, job-embedded professional development that is aligned with the school’s comprehensive instructional program and designed with school staff to ensure that they are equipped to facilitate effective teaching and learning and have the capacity to successfully implement school reform strategies;
g. Adopt a new governance structure which shall include requiring the school to provide quarterly progress reports to the local board of education and the Kentucky Department of Education;
h. Use data to identify and implement an instructional program that is research-based and vertically aligned from one grade to the next as well as aligned with the required core academic standards established in 704 KAR 3:303;
i. Promote the continuous use of student data from formative, interim, and summative assessments to inform and differentiate instruction in order to meet the academic needs of individual students;
j. Establish schedules and implement strategies that provide increased learning time; and
k. Provide appropriate social, emotional, and community-oriented services and supports for students.
2. The External Management Option shall:
a. Choose an education management organization (EMO) from a list of approved EMO’s established by the Kentucky Board of Education pursuant to Section 76 of this administrative regulation;
b. Contract with the EMO to provide day to day management of the school; and
c. Provide quarterly progress reports to the local board of education and the Kentucky Department of Education.
3. The Transformation Option shall:
a. Replace the principal who led the school prior to commencement of the transformation model with a certified principal who has specific training in turning around low-achieving schools. The current principal shall be eligible to remain if the school leadership assessment recommends and the commissioner determines the principal has the capacity to lead the recovery and has specific training in turning around low-achieving schools;
b. Replace the school council with individuals appointed by the commissioner. The current school council shall be eligible to remain if the school leadership assessment recommends and the commissioner determines the school council has the capacity to lead the recovery.
c. Use rigorous, transparent, and equitable evaluation systems for teachers and principals that:
1. Take into account data on student growth as a significant factor as well as other factors such as multiple observation–based assessments of performance and ongoing collections of professional practice reflective of student achievement and increased high-school graduation rates; and
2. Are designed and developed with teacher and the principal’s involvement;
d. Identify and provide additional leadership and compensation opportunities to school leaders, teachers, and other staff who have increased student achievement and high-school graduation rates, if applicable, and identify and remove those who, after ample opportunities have been provided for them to improve their professional practice, have not done so;
e. Provide staff with ongoing, high-quality, job-embedded professional development that is aligned with the school’s comprehensive instructional program and designed with school staff to ensure they are equipped to facilitate effective teaching and learning and have the capacity to successfully implement school reform strategies which shall include:
1. Subject-specific pedagogy;
2. Instruction that reflects a deeper understanding of the community served by the school; and
3. Differentiated instruction.
f. Implement strategies designed to increase opportunities for career growth which shall include more flexible working conditions designed to recruit, place, and retain staff with the skills necessary to meet the needs of the students in a transformation school;
g. Use data to identify and implement an instructional program that is research-based and vertically aligned from one grade to the next as well as aligned with state academic standards;
h. Promote the continuous use of student data from formative, interim, and summative assessments to inform and differentiate instruction in order to meet the academic needs of individual students;
i. Increase learning time and create community-oriented schools that:
1. Establish schedules and implement strategies that provide increased learning time; and
2. Provide ongoing mechanisms for family and community engagement; and
j. Provide operational flexibility and sustained support that:
1. Gives the school sufficient operational flexibility, including staffing, calendar, time, and budgeting to fully implement a comprehensive approach to substantially improve student achievement outcomes and increase high school graduation rates; and
2. Ensures that the school participates in ongoing, intensive technical assistance and related support from the local district and the state.
k. Provide quarterly progress reports to the local board of education and the Kentucky Department of Education.
4. The School Closure Option shall include:
a. A process for the transfer of students to higher performing schools in the district;
b. A determination by the local board of education regarding staff assignments and the use of the existing facility and other assets;
c. A method of monitoring the progress of students in their new school environment; and
d. A quarterly progress report to the local board of education and the Kentucky Department of Education.
The final decision as to which intervention option the schools adopt rests with the Board of Education. If the Board adopts the recommended Transformation Model, JCTA and the administration have agreed to a framework for implementing the Transformation Model at the involved schools.
Submitted by: Dr. Sandy Ledford
Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:180, at Myers Middle School, Olmsted Academy North, Stuart Middle School, and Westport Middle School, which have been identified by the Kentucky Department of Education as Persistently Low-Achieving schools.
Order #189 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:180, at Myers Middle School, which has been identified by the Kentucky Department of Education as a Persistently Low-Achieving school. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
Order #190 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:180, at Olmsted Academy North, which has been identified by the Kentucky Department of Education as a Persistently Low-Achieving school. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
Order #191 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:180, at Stuart Middle School, which has been identified by the Kentucky Department of Education as a Persistently Low-Achieving school. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.
Order #192 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the use of the Transformation Model, as described in 703 KAR 5:180, at Westport Middle School, which has been identified by the Kentucky Department of Education as a Persistently Low-Achieving school. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
VII.
Discussion Items
VII.A.
Update on Draft Vision, Mission, Values, Focus Areas, and Goals
An important function of Board governance is to set the direction for the school system.
The Board of Education created a draft Vision Statement, Mission Statement, Values, and Focus Areas during their 2011 Strategic Planning Session on October 28 and 29, 2011. During their December 12 work session, the Board again reviewed and made additional revisions to the draft Vision, Mission, Values, and Focus Areas.
The attached document has been updated to include the revisions made during the December 12 work session. The Board is soliciting input from the employees, students, parents, and community members.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive an update on the Draft Vision, Mission, Values, Focus Areas, and Goals.
Order #193 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive an update on the Draft Vision, Mission, Values, Focus Areas, and Goals. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Carol Ann Haddad.
VII.B.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #194 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the January 9, 2012, meeting of the Jefferson County Board of Education at xxx p.m.
Order #195 - Motion Passed: A recommendation to adjourn the January 9, 2012, meeting of the Jefferson County Board of Education at 9:35 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
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