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I.
Moment of Silence
Welcome to the December 12, 2011, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence to begin our meeting.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the November 21, 2011, regular meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the November 21, 2011, regular meeting.
Order #174 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the November 21, 2011, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for December 12, 2011.
Order #175 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the recognitions and resolutions for December 12, 2011. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Linda Duncan.
IV.A.
Recognition of Elizabeth Epstein
Elizabeth Epstein is one of a group of 125 elite high school musicians from across the nation that was selected to participate in the U.S. Army All-American Bowl. On November 11, representatives from the U.S. Army visited Jeffersontown High School to announce the honor. She will receive an all-expenses-paid trip to San Antonio to perform during the game’s half-time show on January 7, which will be televised on NBC.
Elizabeth has played the clarinet since third grade, and she has served as the school’s drum major for two years. She is also a member of her school’s Marine Corps Junior Reserve Officers Training Corps (JROTC). As a member of the JROTC, she oversees logistics and manages $250,000 worth of equipment and uniforms.
She auditioned for the U.S. Army All-American Marching Band after learning about it from her school band director, Charles Stewart. He encouraged five of his students to apply, and three of them did. The application required a video production audition that showed students playing music and marching as well as a personal statement about why they should be selected.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Elizabeth Epstein, a senior at Jeffersontown High School, for being selected to participate in the U.S. Army All-American Marching Band.
IV.B.
Recognition of Eastern High School Marching Band
The Eastern High School Marching Band won third-place honors in the Kentucky Music Educators Association (KMEA) State Marching Band Class 5A Championship, which is the first time Eastern High School has been one of the state finalists. The competition was held at the Houchens Industries-L. T. Smith Stadium on the Western Kentucky University Campus.
The band performed “Rite of the Equinox.” In recognition of the Eastern High School Marching Band’s accomplishment, the band earned the honor of travelling to Indianapolis to compete in the Bands of America Competition. Mike Arthur is the director of the Eastern High School Marching Band.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize the Eastern High School Marching Band for winning third-place honors in the 2011 Kentucky Music Educators Association State Marching Band Class 5A Championship.
IV.C.
Recognition of Jennifer Reker
Jennifer Reker was formally honored as Kentucky Special Education Teacher of the Year at an awards luncheon held during the 46th Annual Exceptional Children’s Conference. The award is presented as a collaborative effort by the Kentucky Council for Exceptional Children and the Kentucky Division of Learning Services.
In recognition of her exemplary accomplishment, Reker will compete for the national title of Council for Exceptional Children (CEC) Teacher of the Year, which will be announced at the national convention in Denver next April.
The awards ceremony included the following description of Reker, “With Jennifer, failure is not an option. Not only for her students, but for her fellow teachers, administration, and her school. Consequently, no one is left behind. She is a teacher leader, taking ownership in her school and the school-wide process. Jennifer motivates, encourages, and pushes her colleagues as well as her students. Her leadership and drive are good for her colleagues. One said, ‘I am a better teacher because she is here.’ She knows relationships are the key to keeping students in school and is diligent in building those relationships with her students’ families. According to Jennifer, ‘It’s more than just school.’ Jennifer reaches in to her students and pulls out the best. She remodels them, leaving behind any excuses and leads them to success. This in-your-face teacher helps all kids before, during, and after school and on Saturdays.”
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Jennifer Reker, an Exceptional Child Education teacher at Noe Middle School, for being named Kentucky Special Education Teacher of the Year.
IV.D.
Recognition of Megan Johnston
Megan Johnston was honored as the 2011 Kentucky World Language Association (KWLA) Outstanding New Teacher of the Year at the KWLA Fall Conference held in Lexington in September. In recognition of her accomplishment, she will present the New Teacher Workshop at the 2012 Fall Conference and will also participate in several KWLA events throughout the year.
The Outstanding New Teacher of the Year Award recognizes new teachers who exemplify excellence in world language teaching and a strong commitment to the profession. The award also represents KWLA and the profession’s dedication to supporting new teachers and to helping them to further their professional growth.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Megan Johnston, a Spanish teacher at Pleasure Ridge Park High School, for being named the 2011 Kentucky World Language Association Outstanding New Teacher of the Year.
IV.E.
Recognition of Thomas Sauer
Thomas Sauer was presented the 2011 National Council of State Supervisors for Foreign Languages (NCSSFL) State Supervisor of the Year Award at the American Council on the Teaching of Foreign Languages (ACTFL) Convention, which was held in Denver last month. The award is sponsored by Pearson Prentice Hall, a nationally renowned publishing company, and recognizes outstanding world language supervisory leadership at the state level among professionals who have demonstrated exceptional leadership, commitment, and service in facilitating the implementation of standards-base reform and advocacy for world languages in their state and across the nation. Thomas was also elected to serve on the ACTFL Board for 2012.
Thomas has served in various leadership roles at the state and national levels. His distinguished service and outstanding contributions to the world language profession include serving as president of the Kentucky World Language Association (KWLA), serving on the Board of the National Association of District Supervisors of Foreign Languages and the Central States Conference on the Teaching of Foreign Languages, and directing the Kentucky World Language Teacher Network. He also presents at regional, state, and national conferences.
Thomas was also recognized in 2010 by the World Affairs Council of Kentucky and Southern Indiana as a Global Visionary.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education recognize Thomas Sauer, Jefferson County Public School District world language specialist, for receiving the 2011 National Council of State Supervisors for Foreign Languages State Supervisor of the Year Award and for being elected to serve on the American Council on the Teaching of Foreign Languages Board.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z.
Order #176 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Organizational Charts
The organizational charts for Payroll and Cash Management and Purchasing are submitted for approval to delete one Purchasing/Bid Clerk position and to add one Payroll Clerk.
The District is at a critical stage with the implementation of the MUNIS payroll system and an additional Payroll Clerk is necessary to ensure timely processing of payroll.
Submitted by: Bill Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational charts for Payroll and Cash Management and Purchasing.
V.D.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on December 12, 2011. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.E.
Approval of Cancellation of Project, BG-1 Form, and Assignment of Architects/Engineers for Roof Replacement at Coleridge-Taylor Montessori Elementary School
On June 27, 2011, the Board of Education approved the BG-1 Form for the Roof Replacement at Coleridge-Taylor Montessori Elementary School.
The JCPS Facility Planning Unit has advised that this project should be cancelled and the funds be allocated to other roof replacement projects that are in more need of repair.
Submitted by: Michael A. Mulheirn
Superintendent Donna Hargens recommends that the Board of Education approve the cancellation of the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the roof replacement at Coleridge-Taylor Montessori Elementary School for the estimated project cost of $550,000.
V.F.
Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
V.F.1.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Roof Replacement at C. B. Young Jr., Service Center
This project will provide for roof replacement at Buildings 2 and 2A.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for Roof Replacement at C. B. Young Jr., Service Center for an estimated project cost of $400,000.
V.F.2.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Roof Replacement at Hazelwood Elementary School
This project will replace approximately 355 squares of roofing at sections 3, 4, 5, 8, 9, 12, 13, and 15.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for Roof Replacement at Hazelwood Elementary School for an estimated project cost of $400,000.
V.G.
Approval of Revised BG-1 Forms
V.G.1.
Approval of Revised BG-1 Form for an Auditorium Renovation at Fern Creek Traditional High School
On October 11, 2010, the Board of Education approved assigning C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 012-11001.
On April 25, 2011, the Board approved awarding a contract to David Construction Co. in the amount of $241,900.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when the contingency balance exceeds the budgeted amount.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for an Auditorium Renovation at Fern Creek Traditional High School.
V.G.2.
Approval of Revised BG-1 Form for Roof Replacement at Young Elementary School
On September 12, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 374-12002.
The Kentucky Department of Education requires the BG-1 form be revised when the scope of work has changed.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form in the amount of $90,250, for Roof Replacement at Young Elementary School.
V.H.
Ratification of Bid and Revised BG-1 Form for Baseball Field Regrading at Atherton High School
This project provides for the correction of drainage problems on the existing baseball field.
On November 22, 2010, the Board approved assigning Jacobi, Tooms, & Lanz, Inc. to prepare plans and specifications for Project #018-10030.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on October 25, 2011. The bid tabulation is attached.
Initially perceived as being funded via private donations, the bid price exceeded available funding. The school elected to cover the cost in order to meet a construction schedule that would have the field ready for the spring baseball season.
This action ratifies the award of contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve awarding a contract to Mid-South Baseball for the low bid of $37,780 and approve the revised BG-1 form in the amount of $42,669 for the Baseball Field Regrading at Atherton High School.
V.I.
Approval of Project Completions
V.I.1.
Approval of Project Completion and BG-4 Form for Roof Resurfacing Metal Roof at Chenoweth Elementary School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 046-11013.
On April 25, 2011, the Board approved awarding a contract to TAG Coatings Corporation as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to TAG Coatings Corporation for Roof Resurfacing Metal Roof at Chenoweth Elementary School, for a total construction cost of $236,000.
V.I.2.
Approval of Project Completion and BG-4 Form for Roof Replacement at Conway Middle School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 164-11014.
On April 25, 2011, the Board approved awarding a contract to Geoghegan Roofing Corporation as the low bidder.
McCulloch Associates Architects has now advised the staff that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Geoghegan Roofing Corporation for Roof Replacement at Conway Middle School, for a total construction cost of $114,400.
V.I.3.
Approval of Project Completion and BG-4 Form for Roof Replacement at Crosby Middle School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 119-11015.
On March 28, 2011, the Board approved awarding a contract to Geoghegan Roofing Corporation as the low bidder.
McCulloch Associates Architects has now advised the staff that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Geoghegan Roofing Corporation for Roof Replacement at Crosby Middle School, for a total construction cost of $396,500.
V.I.4.
Approval of Project Completion and BG-4 Form for the Gym Floor Replacement at Eastern High School
On April 25, 2011, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11037. On June 27, 2011, the Board approved awarding a contract to Martin Flooring Co., Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Martin Flooring Co., Inc. for the Gym Floor Replacement at Eastern High School, for a total cost of $46,807.
V.I.5.
Approval of Project Completion and BG-4 Form for Roof Replacement at Jeffersontown High School
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 065-11019.
On April 25, 2011, the Board approved awarding a contract to Joseph S. Bowling Company as the low bidder.
McCulloch Associates Architects has now advised the staff that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Joseph S. Bowling Company for Roof Replacement at Jeffersontown High School, for a total construction cost of $84,597.41.
V.I.6.
Approval of Project Completion for Food Service Phase 29 at Various Schools
On February 14, 2011, the Board of Education approved assigning John Phelps Engineering, Inc. to prepare plans and specifications for Project VAR-11025.
On March 28, 2011, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc. as the low bidder.
John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Superintendent Donna Hargens recommends that the Board of Education approve the project completion and final payment to Hussung Mechanical Contractors, Inc. for Food Service Phase 29 at Various Schools, for a total cost of $318,849.41.
V.I.7.
Approval of Project Completion and BG-4 Form for 2011 Paving Package 2 for Riverside Paving & Contracting, Inc.
On November 8, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11010.
On June 13, 2011, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for 2011 Paving Package 2 at Various Schools, for a total cost of $139,925.
V.J.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the construction change orders included in the attachment.
V.K.
Approval of Request from CMTA Inc. to Apply for Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.
CMTA, Inc. provided architect/engineering services for the following projects:
- HVAC Renovation at Jeffersontown Elementary School
- HVAC Renovation at Kammerer Middle School
- HVAC Renovation at Knight Middle School
Jeffersontown Elementary qualifies for the full building tax deduction. Kammerer and Knight middle schools qualify only for the lighting system partial tax deduction.
Submitted by: Michael A. Mulheirn
Superintendent Donna Hargens recommends that the Board of Education approve a request from CMTA, Inc. that would allow CMTA to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the three JCPS construction projects listed in the rationale.
V.L.
Approval of Request for K. Norman Berry Associates Architects PLLC to Apply for Commercial Buildings Tax Deduction Under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the Commercial Buildings Tax Deduction, according to IRS Notice 2008-40.
K. Norman Berry Associates Architects PLLC provided architect/engineering services for the
HVAC/Media Center/Elevator Project at Blue Lick Elementary School.
This project will qualify only for the lighting system partial tax deduction.
Submitted by: Michael A. Mulheirn
Superintendent Donna Hargens recommends that the Board of Education approve a request from K. Norman Berry Associates Architects PLLC that would allow K. Norman Berry to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the HVAC/Media Center/Elevator Project at Blue Lick Elementary School.
V.M.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Lunchroom Commodities (Warehouse Delivery); Lunchroom Commodities (School Delivery); Fire Extinguishers Tested, Recharged, and Repaired; Pump Parts (Various Types); Printing: JCHS Independent Study Workbooks; Printing: Garage Work Order Forms; Greenhouse (For Fern Creek Traditional High School); Auditorium Sound System (For The Academy @ Shawnee) and Amendments on Electric Motors and Flashlights, Batteries, Bulbs, Etc.
V.N.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of November 7, 2011, through November 27, 2011.
V.O.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of November 7, 2011, through November 27, 2011.
V.P.
Approval of the Financial Report for Period Ended October 31, 2011
This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached financial report for the period ended October 31, 2011.
V.Q.
Acceptance of Donations
The Academy @ Shawnee received $1,000 from the Collective Brands Foundation. The funds will be used for on-demand needs for students and staff.
Atherton High School received $500 from H & S Properties of Louisville. The funds will be used for warm-ups for the wrestling team.
Cane Run Elementary School Family Resource Center received $2,233. The school received $1,233 from Lubrizol and $1,000 from Recast Energy to purchase uniforms and other supplies for students.
Carrithers Middle School received $3,500. The school received $3,000 from the Allan B. Copley Charitable Trust to be used by the Youth Connection Youth Service Center to purchase school supplies for students at Carrithers Middle School and $500 from the Emke Family Fund to be used to purchase books for the library.
Farnsley Middle School received $3,000 from American Synthetic Rubber Company to be used to purchase equipment for the Archery Club.
Jeffersontown High School received $1,219.38. The school received $719.38 from the Project Lead the Way Parent Association to be used for robotic and design materials, parts, and competition fees. The school also received motorcycle parts, including a Yamaha 650 motor frame and two wheel assemblies, valued at $500 for the welding class.
The Nutrition Services Department received 280 barrels from Brown Forman valued at $4,480 to be used to plant gardens at the following schools: Atkinson, Brandeis, Breckinridge-Franklin, Byck, Cane Run, Cochran, Crums Lane, Engelhard, Hartstern, Hazelwood, Indian Trail, Kerrick, King, Laukhuf, Middletown, Minors Lane, Portland, Rangeland, Sanders, Slaughter, Smyrna, Stonestreet, Tully, Wheatley, and Wheeler elementary schools; Johnson Traditional Middle School; Fern Creek Traditional and Seneca high schools; Foster Traditional Academy; and the Brown School. The gardens will be used to teach students how food is grown. The JCPS Nutrition Services Department will oversee the project.
Stopher Elementary School received $500 from Epic Investment to be used to provide holiday assistance for a deserving family.
Waggener High School received $2,000 from the Grammy Foundation. The funds will be used for the orchestra, band, and choir.
Wellington Elementary School received $2,000 from the Community Foundation of Louisville. The funds will be used to support after-school and academic enrichment programs provided by the Family Resource Center.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $20,432.38 to be used as stated in the rationale.
V.R.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $500 from Byron Butler to be used for the Percussion Department at the Youth Performing Arts School.
Jefferson County Public Schools received $10,000 from Lubrizol to be used for the Out-of-School Learning Project.
Jefferson County Public Schools received $2,666.66 from the Louisville Metro Council for Greenwood/Pleasure Ridge Park Family Resource and Youth Services Center to be used at Pleasure Ridge Park High School.
Jefferson County Public Schools received $3,000 from the Louisville Film Arts Institute.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $16,166.66 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.S.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.S.1. through V.S.4.
V.S.1.
Acceptance of Safe Routes to School Grant for Sanders Elementary School
The Kentucky Transportation Cabinet, through the Safe Routes to School Grant Program, has awarded the District $25,000 to pave easements connecting Sanders Elementary School grounds to the surrounding neighborhoods.
The funds also will be used to provide education to the students and their parents on the benefits of using these new pathways.
Submitted by: Amy Dennes
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a Safe Routes to School grant totaling $25,000 from the Kentucky Transportation Cabinet for Sanders Elementary School.
V.S.2.
Acceptance of Funding from Louisville/Jefferson County Metro Government for JCPS Health Services Asthma Project
The Louisville Metro Department of Public Health and Wellness (LMPHW) is a community partner of the JCPS Health Services Department. LMPHW is providing funding in the amount of $65,000 to support the JCPS Health Services Asthma Project.
The Asthma Project will focus on a select number of schools within the Rubbertown area and provide guidance and support to students and their families in utilizing and connecting with community resources to assist students in managing previously diagnosed asthma, identifying students at risk of asthma, and/or connecting students to a provider for further medical evaluation.
This funding will cover the expenses for two part-time registered nurses certified as asthma educators and for various project implementation-related expenses as outlined in Exhibit A. The nurses will function under the JCPS Health Services Department and will also assist with asthma education training within the District for unlicensed school personnel to meet the annual state mandated training requirement.
The project goals and objectives are to help identify students who have signs or symptoms of asthma via an asthma survey, determine whether Health Services has an asthma form on file, communicate with parents directly about the risks of asthma, and connect parents with an appropriate medical provider for a full asthma evaluation.
Throughout the project, the LMPHW Medical Director, University of Louisville Pulmonary Specialists, Health Services Coordinator, and nursing staff will monitor the project and all functionality of the collaboration.
The project funding is for 18 months beginning December 13, 2011, and shall terminate on June 30, 2013, or when all funding is expended.
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $65,000 from Louisville/Jefferson County Metro Government acting by and through the Louisville Metro Department of Public Health and Wellness and authorize the superintendent to sign the attached grant agreement.
V.S.3.
Acceptance of Grant from the University of Kentucky for Reading Recovery
The University of Kentucky has awarded the District $29,000 to enhance Reading Recovery at Cochran, Klondike Lane, Lincoln, Portland, Roosevelt-Perry, Rutherford, Semple, and Wheatley elementary schools.
This is a sub-grant from the University of Kentucky. The original grant was made from the United States Department of Education to Ohio State University under the Investing in Innovation (i3) initiative.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a Reading Recovery grant totaling $29,000 from the University of Kentucky and authorize the superintendent to sign the necessary agreements.
V.S.4.
Acceptance of Grant from Kentucky Adult Education Council on Postsecondary Education for English Literacy/Civics Education
Kentucky Adult Education Council on Postsecondary Education has awarded the district $94,127 to provide services to assist 320 non-native English speakers living in Jefferson County in acquiring the skills to prepare for the Immigration and Naturalization Service (INS) Citizenship Test and interview, attain citizenship, and complete at least one National Reporting System (NRS) educational level.
The funding will cover eight managed enrollment classes held at six locations in Jefferson County. Grant funds will pay for existing full-time and part-time instructional staff. Funds will also be used to provide instructional materials and supplies.
Submitted by: Dr. Sandra Ledford
Attachment: Comm of KY MOA PO2 415 1200002573 1
Superintendent Donna Hargens recommends that the Board of Education accept a grant in the amount of $94,127 from Kentucky Adult Education Council on Postsecondary Education to fund English Literacy/Civics Education and authorize the superintendent to sign the attached memorandum of understanding.
V.T.
Approval of Submission of Grant Application for Family Resource and Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers. These centers are intended to promote and coordinate the flow of community resources and support to families and youths. The district currently operates 96 centers serving 131 schools.
The centers must submit a continuation grant application to receive funding for FY 2013 and FY 2014. A local public school or a small group of public schools (consortium) in which 20 percent or more of the enrolled students in each school are eligible for free- and reduced-price school meals may apply for funding for a Family Resource and Youth Services Center grant. Funds will be allocated based on the number of students eligible for free- and reduced-price meals as of December 1, 2011. The level of funding is contingent upon the budget enacted by the 2012 Kentucky General Assembly.
A District Assurance Certification form and the list of schools that will be submitting a grant application seeking funds to continue a Family Resource/Youth Services Center are attached.
Submitted by: Dr. Sandra Ledford
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the submission of 96 grant applications for Family Resource and Youth Services Centers to the Cabinet for Health and Family Services and further recommends that the board authorize the superintendent and board chairperson to sign the attached Assurance Certification.
V.U.
Approval of Memorandum of Understanding with Kentucky Higher Education Assistance Authority
Kentucky Higher Education Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families. KHEAA will place a fully-trained AmeriCorps College Coach in Valley Traditional High School to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for the AmeriCorps member to ensure he/she is engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about and use available resources to help pay for education beyond high school.
KHEAA will provide age-appropriate publications and outreach services to students and parents and training on KHEAA resources to school personnel.
Valley Traditional High School will submit a report if expenses occur to KHEAA. The school may provide supervision, office space, office supplies, technology, mileage, and some program support expenses.
Valley Traditional High School will provide the AmeriCorps College Coach with opportunities to interact with all students and parents and provide access to student data and Individual Learning Plans.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and authorize the superintendent to sign same.
V.V.
Ratification of the Naming of the Basketball Court at Doss High School in Honor of Derek Anderson
Doss High School was built in 1968 and opened its doors to students in 1969. With only sophomores and freshman from the south end of Louisville—primarily the Pleasure Ridge Park area—making up its student body, the first class graduated from Doss in 1971. Throughout the school's storied past, extracurricular activities have been an integral part of the educational mission of the school.
Dragon Pride, a supportive group made up of a combination of the booster organization, PTSA, PEP Club, and Alumni Association, is extremely active in the happenings associated with the school. The group's mission is to improve the educational and extra-curricular experience for all Doss students.
The gymnasium at Doss High School is currently named the Leon Mudd Athletic Center. In order to preserve the tradition of Doss High School, that name will remain unchanged. However, the school requests permission to name the basketball court the Derek Anderson Court in honor of one of its most prolific student athletes.
Derek Anderson received All-District honors in basketball in 1990, 1991, and 1992 and was selected to the All-Sixth Region team in 1991 and 1992. He was selected to the Las Vegas Holiday Prep Classic team in 1991, the LIT All-Tournament team in 1991, the King of the Bluegrass All-Tournament team in 1990 and 1991, and finished second in voting for Kentucky's Mr. Basketball honor in 1992. He was selected to the KY-IN All-Star team in 1992 and to the Louisville McDonald's All-Star team in 1992. Derek stands as the leading men's basketball scorer with 1,847 total career points.
Upon his graduation from Doss, Derek signed to play college basketball with Ohio State University and was selected second team All-Big Ten during his sophomore season. A catastrophic knee injury led Derek to the University of Kentucky where he was a member of the 1995-96 Kentucky Wildcats men's basketball team that Coach Rick Pitino named The Untouchables, a legendary team with seven NBA First-Round Picks, ten NBA Players, and a 34-2 season, with a 24.3 average margin of victory that capped off with the 1996 NCAA National Championship.
After re-injuring his knee late his senior year, the Wildcats finished with a runner-up finish for a consecutive NCAA national title in 1997. From there, Derek's NBA journey began when he was drafted #13 overall in the first round of the 1997 NBA Draft by the Cleveland Cavaliers. He played 11 seasons in the National Basketball Association with seven teams, capping off his career with the 2006 World Championship while playing with the Miami Heat.
Naming the Doss High School basketball court the Derek Anderson Court is a fitting tribute and honor to Derek Anderson's many accomplishments and his love for Doss High School.
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the basketball court at Doss High School be named the Derek Anderson Court.
Submitted by: Joe Burks
Attachments
Superintendent Donna Hargens recommends that the Board of Education ratify the naming of the basketball court at Doss High School the Derek Anderson Court.
V.W.
Approval to Name the Basketball Court of Seneca High School the Wes Unseld Court
Seneca High School opened its doors in 1957 and quickly established a reputation for both academic and athletic excellence. Seneca has a long line of proud and successful alumni including Diane Sawyer, ABC news anchor; Jerry Abramson, former Louisville Metro Mayor and Kentucky's Lieutenant Governor-elect; and Wes Unseld, former National Basketball Association (NBA) player.
Unseld led Seneca's basketball team as they achieved back-to-back state championships in 1963 and 1964. Unseld graduated from Seneca in 1964 and entered the University of Louisville in 1965 where he excelled academically and as the All-American center of the Cardinals basketball team. He averaged 20.6 points and 18.9 rebounds per game and led Louisville to a 60-22 record with two trips to the NCAA tournament and one trip to the NIT tournament. In his senior season of 1967-1968, Unseld was named a consensus All-American.
Unseld went on to play for the NBA's Baltimore Bullets. He was the league's MVP and Rookie of the Year in 1968-69 and a five-time NBA All-Star who captained the Baltimore and Washington Bullets to four NBA Finals appearances in the 1970s and to a championship in 1977-78. After retiring in 1981, he moved into a front office position with the Bullets, then coached the team for seven seasons in the late 1980s and early 1990s. In 1988, Unseld was inducted into the Naismith Memorial Basketball Hall of Fame and in 1996 was named one of the NBA's greatest players of all time. Unseld is now retired from basketball and runs the Unseld School, a private co-ed school in Baltimore.
The Unseld family is well respected in Louisville. Wes' brother, the late George Unseld, was a proud Seneca High School graduate and longtime Metro Council Member serving Louisville’s Sixth District. He was known to attend Seneca basketball games until his death in 2010.
With Seneca High School's emerging alumni association, Seneca Past & Present, the school has recently begun to celebrate its rich history. The main gymnasium at Seneca is named for Kenneth B. Farmer, the school's first principal. Wes Unseld's high school jersey is retired and his trophies are prominently displayed, so this request to name the basketball court in his honor is certainly well deserved and fitting.
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the basketball court at Seneca High School be named the Wes Unseld Court.
Submitted by: Joe Burks
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the basketball court at Seneca High School the Wes Unseld Court.
V.X.
Approval of 2011-12 Nutrition and Physical Activity Report
This report was presented to the Board of Education for discussion on November 21 and is now being submitted for Board approval per KRS 158.856.
After approval, it will be presented to all SBDM councils and will be available to the public via the district website. The superintendent will submit a summary of the Nutrition and Physical Activity Report and recommendations to the Kentucky Department of Education by May 1, 2012.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the 2011-12 Nutrition and Physical Activity Report.
V.Y.
Approval of 2012 JCPS Legislative Priorities
The Regular Session of the Kentucky General Assembly convenes on January 3, 2012, and is scheduled to adjourn on April 9, 2012.
Jefferson County Public Schools functions within the statutory framework established by General Assembly, and will receive significant funding support through the 2012-2014 Biennial Budget of the Commonwealth of Kentucky, so the actions of the legislature have a significant impact on the district’s work.
The 2012 Legislative Priorities document sets forth six policy positions regarding issues that are likely to be addressed during the 2012 session, and which are important to providing the district with the tools it needs to improve the academic achievement of students in the district.
This report was presented to the Board of Education for discussion on November 21 and is now being submitted for approval.
Submitted by: Dr. Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2012 Legislative Priorities document.
V.Z.
Approval of 2011-12 Comprehensive District Corrective Action Plan
Jefferson County Public Schools must develop a corrective action plan to improve student achievement throughout the district as part of NCLB requirements. The plan must be submitted to the Kentucky Department of Education by December 20, 2011, for review and approval.
The attached corrective action plan outlines four broad goals and strategies for improving student proficiency in reading and math, reducing achievement gaps, increasing college readiness rates, and supporting our persistently low-achieving schools.
We will incorporate the strategies from our corrective action plan into our district comprehensive improvement plan this spring, which will also be shaped by the curriculum management audit, leadership assessment audit, and Board retreat outcomes.
Submitted by: Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached 2011–12 Comprehensive District Corrective Action Plan.
VI.
Action Items
VI.A.
Approval of Transformation Model Memorandum of Agreement with the Jefferson County Teachers Association
When the Kentucky Department of Education identifies a school as being persistently low-achieving (PLA), the district is required to adopt one of four intervention models for that school. The options include closing the school, choosing an education management organization (EMO) to operate the school, restaffing the school, or adopting a Transformation Model. To date, the district has adopted the Restaffing Model for the PLA schools that were identified for the 2009-10 and 2010-11 school years.
Since the Federal and State requirements for the Transformation Model contain a number of provisions that are inconsistent with some of the Jefferson County Teachers Association’s (JCTA) labor agreement provisions, the administration has been working to come up with an agreement that is acceptable to the Association and still meets those requirements. The attached document outlines how the Transformation Model would operate if, in the future, the Board of Education should choose to adopt it as an intervention alternative.
Administration intends to bring forth recommendations for the PLA schools identified for the 2011-12 school year in January.
Submitted by: W. S. Eckels
Attachment: Transformation Model MOA
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association that provides a description of a Transformation Model that may be used by State identified Jefferson County persistently low achieving (PLA) schools.
Order #177 - Motion Passed: Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association that provides a description of a Transformation Model that may be used by State identified Jefferson County persistently low achieving (PLA) schools. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VI.B.
Approval of the Board Operating Principles
The Board of Education conducted work sessions on July 11 and August 22, 2011, and created the revised operating principles.
During their 2011 Strategic Planning Session on October 28 and 29, 2011, the Board reviewed and provided feedback on the operating principles that will govern the complementary roles of the Board and Superintendent leadership team.
The attached is the final revision and will guide our future work as a governance team.
Submitted by: Superintendent Donna Hargens
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Operating Principles.
Order #178 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Operating Principles as amended to revise Principle #10 to read as follows: "To interact in a way with the media and public to preserve the integrity of Board processes and decisions." The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.
VII.
Discussion Items
VII.A.
Student Assignment Revisions for 2012-13
Staff has a completed a thorough review of Dr. Gary Orfield’s report and is recommending adjustments to the student assignment plan. Parts of these recommendations are as follows:
- Examine cluster configuration;
- Establish a new diversity guideline for elementary schools based on 2009 block group census data;
- Include English as a Second Language students in a school’s diversity index;
- Include Kindergarten students in a school’s diversity index, which means they would only have to apply one time; and
- Automation of systems (transportation, School Finder, and student assignment).
Submitted by: Jack M. Jacobs
Superintendent Donna Hargens recommends that the Board of Education receive a report regarding recommendations for adjustments to the present Student Assignment Plan.
Order #179 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report regarding recommendations for adjustments to the present Student Assignment Plan. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
VII.B.
Report on National Assessment of Educational Progress Trial Urban District Assessment (NAEP TUDA) 2011 Reading and Mathematics Results
The Jefferson County Public Schools was one of twenty-one urban school districts selected to participate in the 2011 National Assessment of Educational Progress Trial Urban District Assessment program (NAEP TUDA). These districts were asked to sample enough students at the fourth and eighth grade levels to obtain a district score in reading and math.
The NAEP Test for both content areas was administered in January–February of 2011. This report will focus on the district’s results and plans for how the results will be used for student improvement.
Submitted by: Robert J. Rodosky
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive, for information, a report on district results in reading and mathematics of fourth and eighth graders from the 2011 administration of the National Assessment of Educational Progress.
Order #180 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive, for information, a report on district results in reading and mathematics of fourth and eighth graders from the 2011 administration of the National Assessment of Educational Progress. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VII.C.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #181 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year as amended to add a report on the elementary magnet programs and a special meeting on January 11, 2012, 11 a.m. to 2 p.m., with McPherson and Jacobson LLC for plan for the superintendent's evaluation. This recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the December 12, 2011, meeting of the Jefferson County Board of Education at xxx p.m.
Order #182 - Motion Passed: A recommendation to adjourn the December 12, 2011, meeting of the Jefferson County Board of Education at 9:51 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
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