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I.
Moment of Silence
Welcome to the October 10, 2011, meeting of the Jefferson County Board of Education.
Please join us in our traditional moment of silence to begin our meeting.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the September 26, 2011, meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 26, 2011, meeting.
Order #149 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 26, 2011, meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education accept the recognitions for October 10, 2011.
Order #150 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education accept the recognitions for October 10, 2011. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. Joseph Hardesty.
IV.A.
Recognition of Elliott Kelly and Adrein Taylor
Elliott Kelly won first-place honors and Adrien Taylor won third-place honors in the Louisville Urban League’s “Achievement Matters” Oratorical Contest sponsored by Kentucky State University. The purpose of the contest is to inspire youth’s interest to become actively engaged in public speaking and to enhance the development of their leadership skills.
For the competition, contestants were required to choose from four topics and to write a two-page paper responding to the topic. The topics of choice were:
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What are the positives and negatives of social media and technology?
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What is unique about my generation?
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How can we eliminate bullying from society?
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“Going Green”…What will it mean to my community and the world?
Their papers were judged on the student’s overall response to the topic, grammar, and punctuation. Then, student winners were required to make a three-minute presentation to an independent panel of judges. They were judged on poise, content of speech, delivery/presentation, and overall effectiveness of their speech.
Students made their presentation on Saturday, September 10, at the 2011 Doing the Right Thing Youth Expo.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Elliott Kelly, a student at Barret Traditional Middle School, and Adrien Taylor, a student at Kammerer Middle School, as winners in the Louisville Urban League‘s Achievement Matters Oratorical Contest.
IV.B.
Recognition of the District's Ashland Inc. Teacher Achievement Award Recipients and Kentucky Teacher of the Year Semifinalists
Elizabeth, James, and Valerie are 3 of 24 outstanding Kentucky teachers selected as 2012 Ashland Inc. Teacher Achievement Award (TAA) recipients. In recognition of their outstanding accomplishment, the teachers will be formally honored and presented with a cash award and certificates at an awards ceremony. The awards ceremony will be held on October 18 at the State Capitol in Frankfort. Representatives from the Kentucky Department of Education (KDE), the Governor’s Office, and Ashland’s Chairman and CEO, Jim O’Brien, will be there to congratulate the award recipients.
Elizabeth and James are also two of nine semifinalists selected for the Kentucky Teacher of the Year Award.
KDE and Ashland Inc. have partnered for eleven consecutive years to select and honor teachers with the Ashland Inc. TAA and with the Kentucky Teacher of the Year Award. Since 1988, Ashland Inc. has awarded more than $630,000 to approximately 425 Kentucky teachers.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Elizabeth Fuller, teacher at Atkinson Academy for Excellence in Teaching and Learning; James Gilbert, teacher at Central High School Magnet Career Academy; and Valerie Rueger, teacher at Ramsey Middle School, as the 2012 Ashland Inc. Teacher Achievement Award recipients and also recognize Elizabeth and James as 2012 Kentucky Teacher of the Year semifinalists.
IV.C.
Recognition of Lowe's
On September 13, employees from local area Lowe's stores contributed $13,000 in volunteer time, supplies, and labor to enhance the grounds of the Binet School. Approximately 50 employees of Lowe’s installed new shelving, roofing materials, landscaping, and constructed a new outdoor classroom.
Funding for the project is part of the Lowe’s Heroes volunteer program, which was created more than 10 years ago to help improve communities and to make them better places to live and work for Lowe’s employees and customers.
The commitment of Lowe’s Heroes to the communities in which it serves is evidenced through hard work and service in keeping with its mission of transforming lives one community at a time.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Lowe’s for its outstanding contribution to the Binet School.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.P.
Order #151 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Q. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on October 10, 2011. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Project Completion and BG-4 Form for Roof Replacement at Central High School Magnet Career Academy
On November 22, 2010, the Board approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 179-11012.
On March 28, 2011, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for Roof Replacement at Central High School Magnet Career Academy, for a total construction cost of $89,000.
V.E.
Approval of Project Completion and BG-4 Form for Renovation Phase 1 at Fern Creek Elementary School
On June 8, 2009, the Board of Education approved assigning CMTA to prepare plans and specifications for Project #011-9032.
On March 22, 2010, the Board approved awarding a contract to Woodbine Construction Company as the low bidder.
CMTA has now advised the staff this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Woodbine Construction Company for Renovation Phase 1 at Fern Creek Elementary School, for a total construction cost of $2,088,441.69.
V.F.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.G.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for New Vehicle (2012 Ford Explorer 4WD XLT or Equal); Sheet Music Accompaniment Tapes and Method Books; Paint and Related Items; Printing: Laser Checks and Laser Receipts; and Amendment on Commodity Processing for State Approved Processors.
V.H.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of September 12, 2011, through September 25, 2011.
V.I.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of September 12, 2011, through September 25, 2011.
V.J.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.K.
Approval of the Financial Report for Period Ended August 31, 2011
This report is being submitted for Board approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached financial report for the period ended August 31, 2011.
V.L.
Acceptance of Donations
Atherton High School received $2,784. The school received $1,000 from Grace Wooding and $1,000 from the Mildred V. Horn Foundation to be used for the Class of 1961 Scholarship Fund and $784 to be used to pay the officials at the Kookaburra Klassic Field Hockey Tournament.
Chancey Elementary School Family Resource Center received $600 from Sonya Cook. The funds will be used for holiday assistance and to purchase basic needs, food, and clothing for students.
The Department of Activities/Athletics received $2,500 from Class Act Federal Credit Union. The funds will be used to purchase pizza, drinks, t-shirts, and awards for students from Jefferson County public, parochial, and private middle and high schools participating in the 2011 Class Act Fall Academic Tournaments.
Fairdale Elementary School received $500 from Kappa Delta Pi. The funds will be used to purchase books for the book room.
Field Elementary School received $892 from Crescent Hill United Methodist Church. The funds will be used to purchase additional food items and storage totes for the Blessings in a Backpack program.
Greathouse/Shyrock Traditional Elementary School received a school sign valued at $7,800 from Glass Sign Company. The sign will be used to inform parents, students, and neighbors of school activities.
Gutermuth Elementary School Family Resource Center received $4,435. The school received school supplies and backpacks valued at $1,000 from Sodexo Company to be used for students and Target gift cards valued at $750 from Sodexo Company to be used to purchase uniforms. The school received 165 Belle of Louisville tickets valued at $1,485 and 150 Louisville Zoo passes valued at $1,200 from Kosair Charities to be used for a membership drive for the Parent Teacher Association.
Jeffersontown High School received $500 from Meijer. The funds will be used to purchase shirts and supplies for the boys’ golf team.
Waggener High School received $2,386. The school received $886 from the Class of 1967 to be used to purchase two KETS 6200 desk top instructional devices; $1,000 from the West End Yellow Jackets to be used by the Athletic Department and the football team; and $500 from Isaacs and Isaacs Attorneys to be used for the cheerleading squad.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $22,397 to be used as stated in the rationale.
V.M.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $1,093.96 from Gordon Food Service. The funds will be used for a student scholarship in spring 2012.
The JCPS International Film Festival received $3,000 from JP Morgan Chase. The festival will be held in October 2011.
Indian Trail and Rutherford elementary schools received $500 each from Spatial Data Integrations through Audwin Helton to be used at the discretion of the principals.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $5,093.96 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.N.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.N.1. through V.N.4.
V.N.1.
Acceptance of Grant from the Bill & Melinda Gates Foundation to Expand the Implementation of Mathematics Assessments for Learning
Formative assessment is central to the strategy of JCPS to deliver effective instruction and meet the needs of every student so each student graduates from high school prepared for success in college and career.
Building on the new districtwide implementation of the Kentucky Core Academic Standards, Characteristics of Highly Effective Teaching and Learning and Assessment Literacy, JCPS will collaborate with the Gates Foundation to provide math teachers with professional development that ensures instructional coherence, standards alignment, and intentional and effective use of formative assessment.
Grant funds will be used for the following program costs:
- Stipends for teachers attending professional development,
- Substitute teachers to provide release time for teachers attending professional development,
- Stipends for resource teachers writing curriculum and planning for professional development,
- Materials and supplies, and
- Mileage and travel for conferences.
The grant provides funding for the mathematics departments at four schools: Noe Middle, Crosby Middle, Atherton High, and Eastern High.
Submitted by: Lynne Wheat
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $210,360 grant from the Bill & Melinda Gates Foundation to expand the implementation of Mathematics Assessments for Learning and authorize the superintendent to sign the attached grant agreement.
V.N.2.
Acceptance of Grant from Mr. Holland's Opus Foundation
Mr. Holland’s Opus Foundation Inc. has awarded one baritone saxophone, two euphoniums, two 4/4 celli, two 3/4 celli, and three trumpets valued at $15,000 to Western Middle School. The instruments will be used by the students in the band and orchestra.
This grant will advance the instrument inventory goals at least five years ahead of its projected growth. The quality of the instruments being provided is far greater than what could have been obtained through the school's efforts. Over the life of these instruments, a significant number of students, who would not otherwise have been able to participate in band and orchestra, will now have the opportunity to engage in the magic of music making.
Submitted by: Dr. Sandra Ledford
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a grant of one baritone saxophone, two euphoniums, two 4/4 celli, two 3/4 celli, and three trumpets valued at $15,000 from Mr. Holland’s Opus Foundation to Western Middle School and authorize the superintendent to sign the necessary agreements to implement the program.
V.N.3.
Acceptance of Individuals with Disabilities Education (IDEA) Part B Basic and IDEA-B Preschool Grants
Each year, the district receives a formula allocation from the U.S. Department of Education, which flows through to the district from the Kentucky Department of Education. The formula is based on December 1 Child Count data, enrollment data, and poverty data.
The IDEA Part B Basic and IDEA-B Preschool grant funds are to be used to offset the excess cost of implementing the provisions of the Individuals with Disabilities Education Act, 2004.
Submitted by: Farryll Brown
Superintendent Donna Hargens recommends that the Board of Education accept the Individuals with Disabilities Education Act (IDEA) Part B Basic and IDEA-B Preschool Grants in the amounts of $21,802,899 and $818,416 respectively.
V.N.4.
Acceptance of Target Field Trip Grant for Jefferson County High School
Target has awarded Jefferson County High School a field trip grant in the amount of $700.
The funds were used to take the students on a college visit to the University of Louisville.
Submitted by: Joe Burks
Superintendent Donna Hargens recommends that the Board of Education accept a $700 Target Field Trip grant for Jefferson County High School.
V.O.
Approval to Continue Participation in the Community-Based Work Transition Program
The Community-Based Work Transition Program (CBWTP) allows the district to continue a project designed to enable Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation in the area of post-high school transition; i.e., vocational assessment, job placement, and training.
The total program cost of $130,000 includes a cash contribution from Jefferson County Public Schools in the amount of $32,500. The district's FY 2011-12 contribution has been budgeted by the ECE Department.
Submitted by: Farryll Brown
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the district's participation in the Community-Based Work Transition Program and authorize the superintendent to sign the attached agreement.
V.P.
Approval of Memorandum of Agreement for KentuckianaWorks College Access Center Educational Talent Search
The Educational Talent Search (ETS) grant awarded to KentuckianaWorks Foundation by the U.S. Department of Education provides funds for high school students to receive college-ready and college access services in preparation for postsecondary education admission, enrollment, and retention.
KentuckianaWorks College Access Center (KCAC) will provide an ETS counselor three days a week every other week to provide these services at Fairdale, Iroquois, Liberty, Valley, and Western high schools. Program criteria states that two-thirds of the students served must be low-income and first generation college students and be a U.S. citizen or permanent resident. ETS services are offered regardless of racial, social, ethnic, or cultural background. However, ETS encourages participation of students who are members of groups underrepresented in higher education. These services will be provided at no cost to JCPS.
KCAC will provide the following required services to students:
- Information on the full range of federal student financial aid programs and benefits;
- Assistance in completing financial aid applications, including Free Application for Student Aid (FAFSA);
- Connections to education or counseling services designed to improve the financial literacy and economic literacy of students and their parents;
- Assistance in preparing for college entrance exams and completing college admission applications;
- Advice and assistance in secondary course selection;
- Connections to high quality academic tutoring services
- Guidance on and assistance in secondary school reentry, alternative education programs for dropouts, entry to general educational development, or postsecondary education.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with KentuckianaWorks College Access Center and authorize the superintendent to sign same.
V.Q.
Approval to Delay the Implementation of Changes to High School Boundaries Scheduled to Begin in the 2012-13 School Year
Changes to high school boundaries previously approved by the Board of Education are scheduled to be implemented in the 2012-13 school year.
Currently, the staff of the Student Assignment Office is reviewing the recommendations of Dr. Gary Orfield regarding suggested changes to the student assignment plan. One of his recommendations is to delay the implementation of high school boundary changes. If the Board makes changes to the Student Assignment Plan, which could include a different definition of diversity, it may require additional changes to middle and high school boundaries in the future.
The decision regarding the delay of boundary changes is necessary at this time because parents will soon begin the process of making application for magnet schools, magnet programs, optional programs, open enrollment, and the high school career themes. Students begin the choice process based on the high school assigned to the home address.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education delay the implementation of changes to high school boundaries scheduled to begin in the 2012-13 school year.
VI.
Action Items
VII.
Discussion Items
VII.A.
Review of 2010-11 No Child Left Behind (NCLB) Results and Kentucky Core Content Test (KCCT) Results
On September 27, 2011, the Kentucky Department of Education released Kentucky Core Content Test (KCCT) results and No Child Left Behind (NCLB) results for the 2010-11 school year. The purpose of this report to review the results.
The following tables have been distributed to Board members and are included as attachments. Also attached are PowerPoint presentation and summary of results.
Table 1: KCCT results by school with change in proficiency from 2010 to 2011 color coded by percent of gains
Table 2: KCCT results by school with change in novices from 2010 to 2011
Table 3. KCCT school performance over time by content area with number of improvements in Novice and Proficient + Distinguished
Table 4. NCLB 2011 AYP results by school for each student group
Table 5. NCLB results over time by school with consequences
Table 6. NCLB District and School results in Reading and Math with change in proficiency from 2010 to 2011 for student groups
Table 7. KCCT District and State results with change in proficiency from 2010 to 2011 with overall results for each content area
Table 8: KCCT results for the Cohort I and II SIG schools
Submitted by: Dr. Robert J. Rodosky
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive a review of the 2010-11 No Child Left Behind results and Kentucky Core Content Test results.
Order #152 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive the report regarding the 2010-11 No Child Left Behind results and Kentucky Core Content Test results. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Joseph Hardesty.
VII.B.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #153 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Debbie Wesslund.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the October 10, 2011, meeting of the Jefferson County Board of Education at xxx p.m.
Order #154 - Motion Passed: A recommendation to adjourn the October 10, 2011, meeting of the Jefferson County Board of Education at 8:45 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
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