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I.
Moment of Silence
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the September 12, 2011, meeting are presented for your review and approval.
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 12, 2011, meeting.
Order #142 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the September 12, 2011, meeting. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education accept the recognitions and resolutions for September 26, 2011.
Order #143 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education accept the recognitions and resolutions for September 26, 2011. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
IV.A.
Recognition of Deborah Rivera, Heidi Keairns, and David White
Before the start of the school day on September 2, Ella Beames, a third-grade student at Field Elementary School, collapsed in her classroom after coming in from a carpool. When her teacher called for help over the PA system, Deborah Rivera arrived at the classroom and began to give Ella CPR. Heidi Keairns and David White were also there to assist Deborah. Deborah administered CPR for approximately five minutes until the fire department arrived to transport Ella to the hospital.
The Jefferson County Board of Education extends its sincere gratitude to Deborah Rivera, Heidi Keairns, and David White for their quick response and heroic action in saving the life of Ella Beames.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Deborah Rivera, principal at Field Elementary School, and staff members Heidi Keairns and David White for saving the life of Ella Beames.
IV.B.
Recognition of Central High School Magnet Career Academy Teachers
Keri and Kristopher Meador are two of more than 350 national and international educators selected to travel this past summer in a global graduate studies program with Miami University’s Project Dragonfly. Project Dragonfly focused on desert and marine ecosystems on the Baja peninsula and on primate conservation strategies on the Southeast Asian island of Boreno.
Keri Meador studied at the UNESCO World Heritage site, Bahia de los Angeles, on the Sea of Cortez, which is a biosphere reserve. She worked with other educators conducting field study on capture/recapture, pitfall traps and line transects essential to ecological research and conservation practice. The Bahia de los Angeles is unique in that it has remarkable marine and terrestrial environments that are essential and well suited for a broad range of studies.
Kristopher Meador studied in Boreno with a group of researchers from the NGO Hutan and the Danau Girang Field Centre to explore the rich and diverse primate community including the proboscis monkeys. The existence of the orangutan is of greatest conservation concern and occurs naturally on only two islands—Borneo and Sumatra. Researchers have projected that the orangutan’s existence may become extinct within the next two decades.
The program is part of and builds on the Earth Expedition Program, a partnership between Project Dragonfly, the Cincinnati Zoo and Botanical Garden, and partner institutions worldwide. Since 2004, the Earth Expedition Program has been engaging outstanding educators from around the world in scientific research at vital conservations sites around the planet.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Keri and Kristopher Meador, teachers at Central High School Magnet Career Academy, for being selected to participate in Miami University’s Project Dragonfly program.
IV.C.
Recognition of Julie Williams
In recognition of her outstanding commitment and service to the profession of mathematics education, Julie Williams will be honored at the Kentucky Council of Teachers of Mathematics (KCTM) Awards Banquet, which will be held on October 7 in Bowling Green, Kentucky.
KCTM created the Mathematics Education Service and Achievement Award in 1991 to recognize exceptional mathematics teachers, education professionals, and business and community leaders who have dedicated their time, support, and service to enhancing mathematics education.
KCTM’s mission is to provide professional development and support to mathematics teachers of students in kindergarten and beyond.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Julie Williams, math teacher at Westport Middle School, for receiving the Mathematics Education Service and Achievement Award from the Kentucky Council of Teachers of Mathematics.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.R. with the exception of Agenda Item V.P., which was withdrawn.
Order #144 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.R. with the exception of Agenda Item V.P., which was withdrawn. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education Policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on September 26, 2011.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the construction change orders included in the attachment.
V.E.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Tyvek-25 Labels and Ribbons; Furniture, Classroom and Office (Line item); Musical Instruments: Orff, Percussion and Rhythm (Percentage); Water Coolers, Fountains, and Parts, Printing: Lifelong Learning Course Catalog; Commodity Processing For State Approved Processors (Supplement); Security Service (For Gheens Academy) and Amendments on Electric Motors and Musical Instruments.
V.F.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase ordered issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of August 22, 2011, through September 11, 2011.
V.G.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of August 22, 2011, through September 11, 2011.
V.H.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.I.
Acceptance of the Monthly Report of Professional Services Contracts
This report is being provided to the Board per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of September 13, 2011.
V.J.
Approval of the Financial Report for the Period Ended July 31, 2011
This report is being submitted for approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached financial report for the period ended July 31, 2011.
V.K.
Acceptance of Funding from the Jefferson County Public Education Foundation
Jefferson County Public Schools received $32,360 from the Wilson W. and Anne D. Wyatt Endowment at the Community Foundation of Louisville for the debate program and student scholarships.
The JCPS Excellence in Classroom and Educational Leadership (ExCEL) Awards received $13,000 from LG&E and KU Services Company for thirteen ExCEL Award winners.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept funding totaling $45,360 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.L.
Acceptance of Donations
Atherton High School received $842.29 from Target’s Take Charge of Education program. The funds will be used to cover expenses for various student activities.
The School District/Business Partnerships Unit received $2,391.67. The unit received pizzas valued at $876.67 from Yum! Brands for students, staff, and guests at the Close the Deal event at Valley Traditional High School and lunches valued at $1,515 from General Electric for students, staff, and guests at the Close the Deal event at Fairdale High School
Butler Traditional High School received $631.15 from Target’s Take Charge of Education program. The funds will be used to cover expenses for various student activities.
The Cane Run Elementary School Family Resource Center received $555 from Zeon Chemicals. The funds will be used to purchase uniforms and school supplies for students.
Cochran Elementary School received $1,000 from Stephen and Janet Wyatt. The funds will be used for transportation expenses, supplies, and equipment for the Girls on the Run Program and Stephanie Maynard’s first-grade class.
DuPont Manual High School received two HP color laser jet 4550DN workgroup printers valued at $600 from Peggy Heimerdinger. The printers will be used by the Art Department and the school’s main office.
Laukhuf Elementary School received an amplifier system and a speaker with stand valued at $1,280 from David and Vanessa Bevel for the public address system.
Seneca High School received carpet valued at $5,441.90 from Interface Flooring. The carpet will be used in the entryway.
Waggener High School received $1,212.09. The school received $712.09 from Target’s Take Charge of Education program to be used to purchase a document camera for a literacy teacher and $500 from the West End Yellow Jackets to be used for the football team and the Athletic Department.
Westport Middle School received $3,000 from the Young Men’s Christian Association of Greater Louisville. The funds will be used for supplies, repairs to the building, and student field trips.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $16,954.10 to be used as stated in the rationale.
V.M.
Acceptance of Grants and Funding
Superintendent Donna Hargens recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.M.1. through V.M.6.
V.M.1.
Acceptance of Increased Funding for the District-Sponsored AmeriCorps Project
The Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, has awarded the district funding in the amount of $182,000 to recruit and engage 14 AmeriCorps members to provide mentoring services for truant students and to recruit and engage volunteers. An additional $39,000 for three additional AmeriCorps members has been added to the original award.
AmeriCorps members will be placed in the Family Resource and Youth Services Centers of eight elementary and nine middle schools. Each school will contribute $4,500 toward the costs of the members.
The 17 (14 + 3) full-time AmeriCorps members will provide mentoring for truant students who missed 7-15 unexcused days of school during the previous year at each school site. Members also will recruit additional volunteers at each school site.
Submitted by: Dr. Sandra Ledford
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $39,000 from the Corporation for National and Community Service, through the Kentucky Commission on Community Volunteerism and Service, for the AmeriCorps REACH Program and further recommends that the Board authorize the superintendent to sign the necessary agreements to receive the funds.
V.M.2.
Acceptance of Grant from the University of Louisville Signature Partnership
The University of Louisville, through the Signature Partnership Program, has awarded Atkinson Elementary School a grant in the amount of $9,405.
The funds will be used to pay for registration fees and national boards for three teachers and the cost for the substitutes.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $9,405 grant from the University of Louisville Signature Partnership Program for Atkinson Elementary School.
V.M.3.
Acceptance of Funding from the Greater Louisville Medical Society for the Health Promotion Schools of Excellence Program
The Greater Louisville Medical Society (GLMS) is a partner of the Health Promotion Schools of Excellence (HPSE) program and maintains funding amounts from various community agencies and organizations. The funding is then awarded to JCPS accordingly.
Fifty-one district schools will participate in the HPSE program during the 2011-12 school year. Each school is awarded $1,700 for their Coordinated School Health program to help with expenses related to the promotion of physical fitness and the prevention of cancer, cardiovascular disease, and injury.
The total award of $14,065.44 will help to cover $1,700 awards for the 51 schools in combination with additional funding secured elsewhere. Remaining funds not used by participating schools will be used for the HPSE Summer Health Institute professional development and program-related expenses.
School funding is awarded for programmatic expenses related to the schools’ HPSE Plan of Action (POA) programs and activities submitted with their application. These programs and activities are directly related to meeting their POA objectives along with the Mayor’s Healthy Hometown Movement and other HPSE agency partners’ goals.
The program goals are to increase the number of Louisville Metro residents who engage in thirty minutes of moderate physical activity at least five days a week, decrease the percentage of overweight or obese people in Louisville Metro, increase the number of Louisville Metro residents who eat five or more servings of fruits and vegetables a day, develop a strong baseline of worksite wellness programs and activities in the community, improve health equity by supporting physical activity programs in communities that are adversely affected by poor health, and decrease the number of preventable childhood injuries.
Some examples include nutrition education activities such as Eat Five and Thrive, My Pyramid Nutrition Education, Y5210 program, Chef Nancy’s healthy cooking classes, Biggest Loser program as well as fitness and activity programs such as after-school cross country, basketball, step teams, walking/running clubs, Family Fitness Fun Nights, schoolwide walking programs with pedometers, Turkey Trots, Yoga, Line Dancing, Spring into Fitness program, and Happy Heart Dance.
The funding for the programs may be used for curriculum, instructor fees, materials and supplies, equipment, transportation, and other costs related to health promotion activities for students, school staff, and/or parents.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $14,065.44 from the Greater Louisville Medical Society for the Health Promotion Schools of Excellence program and authorize the superintendent to sign the necessary agreements to receive the funds.
V.M.4.
Acceptance of Funding from Louisville/Jefferson County Metro Government for the Health Promotion Schools of Excellence Program
The Louisville Metro Department of Public Health and Wellness (LMPHW) is a partner of the Health Promotion Schools of Excellence (HPSE) program and maintains funding amounts for participating Health Promotion Schools of Excellence. The funding amount from LMPHW is $60,000.
Fifty-one district schools will participate in the HPSE program during the 2011-12 school year. Each school is awarded $1,700 for their Coordinated School Health program to help with expenses related to the promotion of physical fitness and the prevention of cancer, cardiovascular disease, and injury.
The total award of $60,000 will help to cover each of the $1,700 awards for the 51 schools in combination with additional funding secured elsewhere. Remaining funds not used by participating schools will be used for the HPSE Summer Health Institute professional development and program-related expenses.
School funding is awarded for programmatic expenses related to the schools’ HPSE Plan of Action (POA) programs and activities submitted with their application. These programs and activities are directly related to meeting their POA objectives along with the Mayor’s Healthy Hometown Movement and other HPSE agency partners’ goals.
The program goals are to increase the number of Louisville Metro residents who engage in 30 minutes of moderate physical activity at least five days a week, decrease the percentage of overweight or obese people in Louisville Metro, increase the number of Louisville Metro residents who eat five or more servings of fruits and vegetables a day, develop a strong baseline of worksite wellness programs and activities in the community, improve health equity by supporting physical activity programs in communities that are adversely affected by poor health, and decrease the number of preventable childhood injuries.
Some examples include nutrition education activities such as Eat Five and Thrive, My Pyramid Nutrition Education, Y5210 program, Chef Nancy’s healthy cooking classes, Biggest Loser program as well as fitness and activity programs such as after-school cross country, basketball, step teams, walking/running clubs, Family Fitness Fun Nights, schoolwide walking programs with pedometers, Turkey Trots, Yoga, Line Dancing, Spring into Fitness program, and Happy Heart Dance.
The funding for the programs may be used for curriculum, instructor fees, materials and supplies, equipment, transportation, and other related costs in relation to health promotion activities for students, school staff, and/or parents.
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept funding in the amount of $60,000 from Louisville/Jefferson County Metro Government acting by and through the Louisville Metro Department of Public Health and Wellness and authorize the superintendent to sign the attached grant agreement.
V.M.5.
Acceptance of Refugee School Impact Grant from Catholic Charities of Louisville Inc.
The Catholic Charities of Louisville Inc., Kentucky Office for Refugees, has awarded the district a Refugee School Impact Grant in the amount of $250,533 to help defray costs associated with the education of refugee students during 2011-12. The district will coordinate the grant with other funds for limited English proficient children.
Grant funds will be used for the following program costs:
- Program personnel: 1 ESL teacher and .5 bilingual associate instructor at the ESL Newcomer Academy,
- Extended time for program personnel,
- Other professional services,
- School registration and enrollment activities,
- Professional development,
- Instructional supplies,
- Mileage and travel,
- After-school and summer programs, and
- Student and parent activities.
The district’s English-as-a-Second Language (ESL) Program staff will administer the Refugee School Impact Grant-funded activities.
Submitted by: Lynne Wheat
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a Refugee School Impact Grant award of $250,533 from the Catholic Charities of Louisville, Inc., Kentucky Office for Refugees, and authorize the superintendent to sign same.
V.M.6.
Acceptance of Grant from Norton Healthcare for Funding of Certified Athletic Trainers
Through a professional services contract with Kentucky Orthopedic Rehabilitation Team (KORT), ten JCPS high schools are provided with a full-time certified athletic trainer to work with athletic teams an average of 30 hours per week for training and/or game coverage.
This grant from the Norton Healthcare James R. Petersdorf Fund to the JCPS Sports Outreach Program will provide an additional $15,000 to each of the ten high schools toward the overall cost of the trainer.
The program is in its third year and having a healthcare professional on-site has proven to be beneficial and very effective in dealing with student injuries.
The $300,000 grant provides for $150,000 in funding for both the 2011-12 and 2012-13 school years.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $300,000 grant from the Norton Healthcare James R. Petersdorf Fund for the JCPS Sports Outreach Program and authorize the superintendent to sign the attached grant acceptance letter to receive the funds.
V.N.
Approval of Memorandum of Agreement with Women4Women
The Fit4Me program, under the auspices of Women4Women (W4W), was approved by the Board of Education on February 12, 2007.
Fit4Me is an after-school fitness, nutrition, and self-efficacy program that meets for one hour twice a week for six weeks with 20 to 50 students. Middle schools participating in the Health Promotion Schools of Excellence (HPSE) program are the targeted schools for the Fit4Me program.
University of Louisville students and female athletes serve as peer educators and role models for students participating in the Fit4Me program. W4W is developing a sustainability plan for the program in order to expand to other HPSE and JCPS school sites in the future. W4W currently provides site directors to administer the program and provides the necessary equipment and supplies.
The new Memorandum of Agreement includes the complete Fit4Me program and curriculum licenses and provides for JCPS to take over the program management.
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Women4Women and authorize the superintendent to sign same.
V.O.
Approval of Memorandum of Agreement with Spalding University School of Nursing
Spalding University School of Nursing has a program for students training as nurses. Students from the higher education programs need appropriate settings in which to satisfy their education and/or practicum requirements. JCPS is able to provide an appropriate venue for these students to receive experience in their field of studies.
Through a Memorandum of Agreement, the district and Spalding University School of Nursing have mutually agreed to provide placement for prospective students in the nursing areas.
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Spalding University School of Nursing and authorize the superintendent to sign same.
V.P.
ITEM WITHDRAWN
This item has been withdrawn from the Consent Calendar
V.Q.
Revision of Board Policies: Support Services (School Nutrition Program) Policies (First Reading)
The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). With these revisions, we will be converting to a number system rather than our current lettering system.
In the system of revision used in the attached policies, underlined (____) words are proposed language, words containing (-----) are proposed deleted language, and yellow highlighting is language that KSBA recommends that Boards include in the policy area.
Submitted by: Rosemary Miller
Attachment
Superintendent Donna Hargens and Policy Development Committee Chair Linda Duncan recommend that the Board of Education receive the attached JCPS Support Services (School Nutrition Program) Policies for first submission and reading.
V.R.
Local District Certification of School Board Member Training Credit Hours
This report reflects the inservice training hours earned by Board members during the period of April through September 2011.
Kentucky Revised Statutes 156.031, 156.070, 160.180 and State Regulation 702 KAR 1:115 require local School Board members to complete a minimum number of inservice training hours annually, based on the number of years of experience. This action will certify the participation of board members in training as indicated.
Attachments
Superintendent Donna Hargens recommends that the Board of Education certify flexible credit hours for inservice training for board members as outlined in the attachment.
VI.
Action Items
VII.
Discussion Items
VII.A.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #145 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the September 26, 2011, meeting of the Jefferson County Board of Education at xxx p.m.
Order #146 - Motion Passed: A recommendation to adjourn the September 26, 2011, meeting of the Jefferson County Board of Education at 7:20 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
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