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I.
Moment of Silence
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the August 22, 2011, meeting are presented for your review and approval.
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the August 22, 2011, meeting.
Order #135 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the minutes from the August 22, 2011, meeting. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
IV.
Recognitions and Resolutions
Superintendent Donna Hargens recommends that the Board of Education accept the recognitions for September 12, 2011.
Order #136 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education accept the recognitions for September 12, 2011. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
IV.A.
Recognition of Diya Mathur
Diya Mathur is one of 150 students from a pool of 2,977 from across the nation who was selected and received a $1,000 MathMovesU scholarship for her creative multimedia presentation that illustrated the importance of math in her daily life. The scholarship can be used for college or for a math, science, or technology camp. Her school also received a $1,000 matching grant to be used for mathematics-related programs.
The MathMovesU initiative was implemented in 2005 by Raytheon Company to inspire enthusiastic participation and interest of middle school students in mathematics. The initiative is an education-based program designed to combine learning mathematics with fun, interactive games and activities online and to understand the relationships of mathematics to real-world applications.
Raytheon Company is a national technology leader specializing in defense, homeland security, and other government markets around the world.
Submitted by Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Diya Mathur, a student at Meyzeek Middle School, as a national MathMovesU Scholarship winner.
IV.B.
Recognition of the District's Family, Career, and Community Leaders of America State and National Leadership Conference Students Taking Action with Recognition Event Winners
Ieshia Irvin, Lauren Quaife, and Darion Taylor; students at Waggener High School; participated in and won at the Family, Career, and Community Leaders of America (FCCLA) state level, which qualified them to compete in the 2011 National FCCLA Students Taking Action with Recognition (STAR) Events competition.
More than 3,500 students competed in the national competition, which builds leadership and job readiness skills. The FCCLA National Leadership Conference was held in Anaheim, California, on July 10 through 14. Ieshia and Lauren both received Bronze medals in the Culinary Arts division of the competition.
The national conference theme was “Imagination in Action.” Students competed in 28 STAR events. Each winning participant received medals, certificates, and recognition in their local communities via the media.
FCCLA is a national student organization that encourages and helps our young people to become leaders and to develop life skills through Family and Consumer Sciences Education.
Submitted by Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of the district’s Family, Career, and Community Leaders of America State and National Leadership Conference Students Taking Action with Recognition Event winners.
IV.C.
Recognition of Jefferson County Public School District Students
Seven JCPS students have been selected as Congressional Medal of Honor Outreach Essay and Art Scholarship program finalists. District students, along with three other Kentucky high school students, were formally recognized on August 19 at the Frazier History Museum in Louisville. These ten student finalists received a total of $30,000 in scholarship awards. The top Essay and Art finalist received a $5,000 scholarship and certificate, and the other finalists received a $2,500 scholarship and certificate.
Courtney Brewer, a student at Fern Creek Traditional High School, and Arthur Clemens, a student at Eastern High School, were selected as Essay Finalists. Amy Hoagland, a student at Louisville Male High School; Jacob Jury, Sara Katz, and Samantha Kimura, students at Ballard High School; and Kendall Lawton, a student at Jeffersontown High School; were selected as Art Finalists.
More than 375 students submitted entries that represented themes of courage, selflessness, sacrifice, responsible citizenship, and patriotism. The award-winning entries were selected from each category based on who best expressed the exemplary values of the Medal of Honor.
The Congressional Medal of Honor was created in 1861 by Congress and was bestowed by the President of the United States. The award is the nation’s most prestigious and highest honor given for valor in combat.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of the district’s Congressional Medal of Honor Outreach Essay and Art Scholarship program student finalists.
IV.D.
Recognition of Ashley Lamb-Sinclair
Ashley Lamb-Sinclair, language arts and drama teacher at Myers Middle School, received a scholarship from the English Speaking Union of the United States to attend Oxford University in England to study creative writing this summer. She also received a free week's stay in London before her study began, which gave her the opportunity to travel and gather materials for future classroom use.
Ashley is one of 16 Fulbright-Hays Scholarship recipients and the only Kentucky teacher selected to participate in this prestigious program. In honor of her outstanding achievement, she travelled throughout Thailand and Vietnam. She attended a three-day predeparture conference in the United States and visited Asia from June 12 through July 18. She also participated in cultural studies during home visits, toured sites not open to tourists, and attended various presentations. During her visit, she also spent time in classrooms and studied the differences in the educational systems.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of Ashley Lamb-Sinclair, teacher at Myers Middle School, for receiving a scholarship from the English Speaking Union of the United States and for receiving a Fulbright-Hays Scholarship.
IV.E.
Recognition of Pleasure Ridge Park High School Teachers
On August 17, Cody Aikins, a student at Pleasure Ridge Park (PRP) High School, collapsed outside in the courtyard. Another student witnessed what happened and ran inside the school to Megan Miller’s room to get help. The student informed Miller what happened and that she needed to get to the courtyard.
Rich Hawks, another teacher, also accompanied Miller to the site outside where Cody was lying on the ground. The teachers saw that Cody was gasping for breath and in a seizure-like state. Moments later, Cody lost consciousness and stopped breathing. The teachers began to give the student CPR for approximately ten minutes, at which time Derek Mattingly stepped in and started giving the student CPR for approximately five more minutes when he noticed that his colleagues began to tire. Shortly thereafter, Emergency Medical Technicians arrived at the site to take over treatment of Cody and transport him to the hospital.
The Jefferson County Board of Education extends its sincere gratitude to Megan Miller, Rich Hawks, and Derek Mattingly for their heroic actions in saving the life of Cody Aikins.
Submitted by: Stephanie Bateman
Superintendent Donna Hargens recommends that the Board of Education receive a recognition of the Pleasure Ridge Park High School teachers for saving the life of Cody Aikins.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Donna Hargens recommends that the Board of Education approve the September 12, 2011, Consent Calendar as presented in Agenda Items V.A. through V.CC.
Order #137 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education approve the September 12, 2011, Consent Calendar as presented in Agenda Items V.A. through V.CC. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Field Trips
This is a report of field trip requests submitted to the Board of Education for approval on September 12, 2011.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Bid and Revised BG-1 Form for 2011-12 Asbestos and Lead Abatement Maintenance Contract at Various Schools
This project is a contract for the removal of incidental asbestos and lead as it relates to found conditions in minor construction projects. The contract will expire on September 11, 2012, unless renewed by both parties for an additional one-year term.
On May 23, 2011, the Board of Education approved assigning Environmental Concerns, Inc. to prepare plans and specifications for Project 11040-VAR.
The price contract is required in order to comply with the school district’s Asbestos Hazard Emergency Response Act (AHERA) management plans. Compliance with the management plans began on July 9, 1989.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on August 30, 2011. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education award a contract to Romac, Inc. for the 2011-12 Asbestos and Lead Abatement Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier, and approve the revised BG-1 form in the amount of $300,000.
V.E.
Approval of Revised BG-1 Form for Roof Replacement at Southern High School
On August 22, 2011, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project 031-12001.
The Kentucky Department of Education requires that the BG-1 form be revised to change the fund source from Cash Building Fund to Fund 360 Residual.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG-1 form for Roof Replacement at Southern High School.
V.F.
Approval of Project Completions and BG-4 Forms
V.F.1.
Approval of Project Completion and BG-4 Form for Stadium Bleacher Repair at Fern Creek Traditional High School
On February 9, 2009, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 012-9024.
On June 14, 2010, the Board approved awarding a contract to Toadvine Enterprises as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Toadvine Enterprises for Stadium Bleacher Repair at Fern Creek Traditional High School, for a total cost of $114,082.50.
V.F.2.
Approval of Project Completion and BG-4 Form for Stadium Bleacher Repair at Iroquois High School
On February 9, 2009, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 335-9017.
On June 14, 2010, the Board approved awarding a contract to Toadvine Enterprises as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Toadvine Enterprises for Stadium Bleacher Repair at Iroquois High School, for a total cost of $63,830.
V.F.3.
Approval of Project Completion and BG-4 Form for Stadium Bleacher Repair at Waggener High School
On February 9, 2009, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 051-9023.
On June 14, 2010, the Board approved awarding a contract to Toadvine Enterprises as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Toadvine Enterprises for Stadium Bleacher Repair at Waggener High School, for a total cost of $52,900.
V.F.4.
Approval of Project Completion and BG-4 Form for Concrete Repairs Package A at Various Schools
On November 8, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11008.
On June 13, 2011, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for Concrete Repairs Package A at Various Schools, for a total cost of $6,500.
V.F.5.
Approval of Project Completion and BG-4 Form for Concrete Repairs Package B at Various Schools
On November 8, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11008.
On July 11, 2011, the Board approved awarding a contract to C. B. & A. Construction, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to C. B. & A. Construction, Inc. for Concrete Repairs Package B at Various Schools, for a total cost of $41,083.75.
V.F.6.
Approval of Project Completion and BG-4 Form for 2011 Paving Package 1 for MAC Construction & Excavating, Inc.
On November 8, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11009.
On May 23, 2011, the Board approved awarding a contract to MAC Construction & Excavating, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to MAC Construction & Excavating, Inc. for 2011 Paving Package 1 at Various Schools, for a total cost of $17,900.
V.F.7.
Approval of Project Completion and BG-4 Form for 2011 Paving Package 1 for Riverside Paving & Contracting, Inc.
On November 8, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11009.
On May 23, 2011, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for 2011 Paving Package 1 at Various Schools, for a total cost of $32,700.
V.F.8.
Approval of Project Completion and BG-4 Form for 2011 Paving Package 2 at Various Schools
On November 8, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project VAR-11010.
On June 13, 2011, the Board approved awarding a contract to Flynn Brothers Contracting, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Flynn Brothers Contracting, Inc. for 2011 Paving Package 2 at Various Schools, for a total cost of $109,678.
V.G.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action.
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Approval of Architect/Engineer Assignments for 2012 Capital Construction Projects at Various Schools
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the assignments of architects/engineers for the 2012 Capital Construction Projects shown on the attached list.
V.I.
Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the bid tabulations for Mobile Device Application For JCPS Web Content; Catering (For Nutrition Services); Tile and Related Items Including Vinyl Floor Tile Installation; Audiovisual (Percentage); Furniture, Library (Percentage); Surveillance Systems Accessories; Shrink Film For Nutrition Service Center; Paper Towels and Toilet Tissue; Controls For Heating and Air Conditioning; Plumbing Supplies and Equipment (Percentage); Lunchroom Supplies—School Delivery Non-Food; Single Stream Recycling Services; Milk and Other Dairy Products (Supplement 2); Automotive Glass Installation and Replacement (Percentage); Audiovisual (Percentage); Ice Cream (Supplement); Amendment on Bus Body Parts and Accessories; Amendment on Electrical Supplies and Lighting (Line Item); Amendment on Instructional and Office Supplies (Line Item); Amendment on Musical Instruments; and Amendment on Custodial Supplies.
V.J.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of August 8, 2011, through August 21, 2011.
V.K.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of Vouchers paid during the period of August 8, 2011, through August 21, 2011.
V.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.M.
Approval of Professional Services Contracts with Supplemental Educational Services Providers
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached list of professional services contracts with supplemental educational services providers and authorize the superintendent to sign a contract in the same format as the attached example for each of the providers.
V.N.
Approval of the Working Budget for Fiscal Year 2011-12
In compliance with KRS 160.470, the Jefferson County Board of Education is required to submit the Working Budget to the Kentucky Board of Education for approval.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the attached Working Budget for Fiscal Year 2011-12.
V.O.
Approval of Amendment to the Administrative Services Agreement
In 2009–10 and 2010–11, the rate for Wrongful Acts claims was $625 and the rate for General Liability claims was $325.
Beginning July 1, 2011, the rate for Wrongful Acts increased to $650 and the rate for General Liability increased to $425. All other rates in the agreement remain unchanged.
This agreement sets the duties, services, and payment terms for the administration of the district's general liability/educators legal liability claims.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the rates for the amended Administrative Services Agreement for the General Liability/ Educators Legal Liability Insurance Program and authorize the superintendent to sign the necessary agreement.
V.P.
Acceptance of Disclosure of Free and Reduced Price Information Agreement
JCPS School and Community Nutrition Services and Jefferson County Public Schools acknowledge and agree that children’s free and reduced price meal and free milk eligibility information obtained under provisions of the National School Lunch Act (42 USC 1751 et. seq.) or Child Nutrition Act of 1966 (42 USC 1771 et. seq.) and the regulations implementing these Acts is confidential information.
This Agreement is intended to ensure that any information disclosed by Nutrition Services to Jefferson County Public Schools about children eligible for free and reduced price meals or free milk will be used only for purposes specified in this Agreement, and that Nutrition Services and Jefferson County Public Schools recognize there are penalties for unauthorized disclosures of the eligibility information.
This action shall be effective from October 1, 2011, until September 30, 2012. An annual review and approval is required by federal regulations.
Submitted by: Cordelia Hardin
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the 2011–12 Disclosure of Free and Reduced Price Information Agreement.
V.Q.
Approval of the Indirect Cost Rate for Fiscal Year 2011–12
Indirect costs are expenditures in support of a program that are not directly identifiable to that program. The Kentucky Department of Education (KDE) calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.
The non-restricted Indirect Cost rate of 14.72 percent can be applied to food service and the restricted Indirect Cost rate of 3.61 percent is for use with grants. Each local Board of Education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.
If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the Indirect Cost rates.
Submitted by: Cordelia Hardin
Superintendent Donna Hargens recommends that the Board of Education approve the Indirect Cost rate of 3.61 percent for restricted rates and 14.72 percent for non-restricted rates for fiscal year 2011–12.
V.R.
Acceptance of Donations
Atherton High School received $550 from Tom Aberli to be used for staff-related expenses such as awards, acknowledgements, celebrations, and supplies.
Engelhard Elementary School received $500 from Christopher E. Miller to be used to support the arts program through the Meg Brause Fund.
Fairdale Elementary School received books valued at $500 from Kappa Delta Pi. The books will be used to stock the book room.
Fern Creek Traditional High School received $1,000 from PPG Industries Foundation. The funds will be used for transportation expenses to drill team meets and events.
Goldsmith Elementary School received an invitation valued at $10,000 from the Tim Horton Children’s Foundation for all fifth-grade students to attend the Tim Horton Camp Kentahten in Campbellsville, Kentucky. The foundation will provide transportation, food, lodging, and team-building activities for fifth-grade students.
The JCPS Gheens Academy for Curricular Excellence and Instructional Leadership received six grand pianos and two upright pianos valued at $1,500 from the University of Louisville School of Music. The pianos will be used in schools for student performances and instruction.
Olmsted Academy North received acoustic panels valued at $4,000 from Acoustic Solutions. The panels will be mounted on the walls of the band room.
The Student Assignment, Health, and Safety Department of Community Information received $2,000 from the ING Unsung Heroes Awards Program. The funds will be used to purchase a Leap Pad reading system that will be used to enhance the after-school literacy efforts of the 21st Century Community Learning Centers program site at Semple Elementary School.
The Youth Performing Arts School received $2,500. They received $500 from the Kentucky Fair Board to be used for expenses for the production season and $2,000 from Republic Bank to be used to sponsor their upcoming musical, The Wedding Singer.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $22,550 to be used as stated in the rationale.
V.S.
Acceptance of Funding from the Jefferson County Public Education Foundation
Portland and Cane Run elementary schools received $13,750 from LG&E-KU Energy LLC for their environmental magnet programs. The money will be divided equally among the two schools.
Jefferson County Public Schools received $1,000 from Claire Alagia to be deposited into the unrestricted account.
The Youth Performing Arts School Percussion Department received a matching gift of $1,000 from David Metz.
Jefferson County Public Schools Nutrition Services Department received $36,390 from Genentech Inc. to be used to support the healthy snack program at Rangeland and Wellington elementary schools.
The Fairdale High School Community School Program received $1,000 from the Wittry Fairdale History Fund to be used to purchase snacks, equipment, and general supplies.
The duPont Manual High School Academic Team received $250 from Marcie Gunnell. This donation will be matched by her employer, Marsh and McLennon.
Submitted by: DeVone Holt
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $53,390 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
V.T.
Acceptance of Grants and Funding
V.T.1.
Acceptance of Grant for the Gifted And Talented Education Program
The Kentucky Department of Education has awarded the district $156,847 as continuing support for the district's gifted and talented education program. The award is for the provision of program services during the 2011–12 school year.
Examples of the services that the district provides through the grant to support primary talent pool development and formally identified gifted and talented student are as follows:
- Professional development for district teachers;
- Implementation of curriculum development in the areas of gifted and talented methodologies and teaching strategies;
- Instructional materials and supplies;
- Implementation of the state-mandated Gifted and Talented Student Services Plan and Gifted Student Progress Report for children enrolled in the Jefferson County Public Schools Advance Program; and
- Support for a summer enrichment program, Project REACH, that prepares formally identified minority students for participation in the district's Advance Program in grades P4 through 8.
All activities and expenditures are in compliance with state requirements.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education accept a $156,847 grant from the Kentucky Department of Education for the district's gifted and talented education program.
V.T.2.
Acceptance of Title I, Part D, Subpart I Grant
The Kentucky Department of Education has awarded the district $55,507 to provide supplemental educational services in addition to transition materials, activities, and services for youth in the following facilities:
- Audubon Youth Development Center—$32,805
- Louisville Day Treatment—$22,702
Submitted by: Jack Jacobs
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept a $55,507 Title I, Part D, Subpart I grant for FY 2011-12 to support literacy instruction across the curriculum to students in the two Department of Juvenile Justice State Agency Children's Programs.
V.T.3.
Acceptance of Grant from Pet Care Trust for Fairdale Elementary School
Pet Care Trust, through their Pets in the Classroom Program, has awarded a $150 grant to Fairdale Elementary School.
The funds will be used to provide supplies for the second-grade class pets.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $150 grant from Pet Care Trust through their Pets in the Classroom Program for Fairdale Elementary School.
V.T.4.
Acceptance of Target Grant for Okolona Elementary School Early Childhood Program
Target, through their Target Community Relations Grant Program, has awarded the Early Childhood Program at Okolona Elementary School a grant in the amount of $2,000.
The funds will be used to provide books and materials that will instruct and support parents on using books to engage their children in reading.
Submitted by: Amy Dennes
Superintendent Donna Hargens recommends that the Board of Education accept a $2,000 grant from Target through their Target Community Relations Grant for the Early Childhood Program at Okolona Elementary School.
V.T.5.
Acceptance of Grant from the Kentucky School Boards Association
The Kentucky School Boards Association has awarded the district a grant of $1,000 to participate in “Taking the Next Step for Student Success: Linking Health and Wellness to Your Improvement Plan.”
This grant will cover the cost of creating guidelines and designing activities that help schools implement sound school health and wellness policies and practices.
Submitted by: Lynne Wheat
Superintendent Donna Hargens recommends that the Board of Education accept a $1,000 grant from the Kentucky School Boards Association.
V.T.6.
Acceptance of Carl D. Perkins Basic Grant Carry-Forward Funds
The Kentucky Department of Education Division of Career & Technical Education College Career Readiness from their Carl D. Perkins Career & Technical Education Basic Grant has awarded Career and Technical Education carry-forward funds in the amount of $45,520. As required, the funds will be expended in accordance with the district's current FY 2012 approved Perkins plan and must be expended by September 30, 2011.
Career and Technical Education programs offer career exploration opportunities to students and prepare them with the academic and technical skills needed to compete successfully in the global economy.
Submitted by: Joe Burks
Attachment
Superintendent Donna Hargens recommends that the Board of Education accept FY 2010 carry-forward funds from the Kentucky Department of Education, Division of Career & Technical Education College Career Readiness from the Carl D. Perkins Career & Technical Education Basic Grant in the amount of $45,520 and authorize the superintendent to sign the necessary agreements to receive the funds for Career and Technical Education.
V.U.
Approval of Statement of Authority with Child and Adult Care Food Program for Teenage Parent Program (TAPP) Sites
The Teenage Parent Program (TAPP) has agreed to a continuation of the Agreement to participate in the Child and Adult Care Food Program and Jefferson County Public Schools/School and Community Nutrition Services at the South Park and Westport TAPP sites.
This Agreement covers all associated costs for food services for children enrolled in the South Park and Westport Co-op Child Development Centers.
Submitted by: Joe Burks
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the Statement of Authority and the Annual Information Certification with Child and Adult Care Food Program (CACFP) and Jefferson County Public Schools/School and Community Nutrition Services.
V.V.
Approval of Memorandum of Agreement with the Kentucky Department of Education
The Kentucky Department of Education has requested that Jefferson County Public Schools employee Synthia Shelby be released on a Memorandum of Agreement for the 2011–12 school year to be an Educational Consultant.
Submitted by: W. S. Eckels
Attachments: Commonwealth of KY MOA PON2 540 12000000317 1
Contract Calculation Worksheet
Superintendent Donna Hargens recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2011-12 school year and authorize the superintendent to sign same.
V.W.
Approval of Memorandums of Agreement for JCPS/State Agency Children's Programs
The Kentucky Educational Collaborative for State Agency Children has awarded the district $2,617,776.
This annual grant is provided to fund salaries and other operating expenses at the following centers:
- Audubon Youth Development Center—$185,220
- Bellewood—$111,132
- Boys' Haven—$120,393
- Brooklawn—$342,657
- Peace Mental Health Day Treatment—$108,145
- Peace Academy—$517,090
- Home of the Innocents—$293,265
- Louisville Day Treatment—$104,958
- Maryhurst—$321,048
- St. Joseph Children's Home—$98,784
- The Brook Dupont—$104,958
- The Brook KMI—$243,873
- Western Mental Health Day Treatment—$58,653
The agreements are effective July 1, 2011, and expire June 30, 2012.
Submitted by: Jack Jacobs
Attachments
Superintendent Donna Hargens recommends that the Board of Education accept a grant totaling $2,617,776 from the Kentucky Educational Collaborative for State Agency Children, approve the attached Agreements for the provision of educational services to State Agency Children, and authorize the superintendent to sign same.
V.X.
Approval to Name the Basketball Floor of Louisville Male High School the Ralph Beard Court
Louisville Male High School (Male) was founded in 1856 and is the oldest school in the Jefferson County Public Schools (JCPS) District. Throughout the school's history, extracurricular activities have been an integral part of its educational mission. The school is also supported by an active alumni association, whose mission is to improve the educational and extra-curricular experience for all of its students.
The gymnasium at Male is currently named the Pap Glenn Gym. In an effort to preserve the rich history and tradition of Male High School, that name will remain unchanged. However, the school requests permission to name the basketball floor Ralph Beard Court in honor of one of its legendary student athletes.
Ralph Beard was a High School All-American, captain of the 1945 Male State Championship team, and a graduate of the Class of 1945. Upon his graduation, Beard became a member of the University of Kentucky men's basketball team known as the Fabulous Five, who played for legendary coach Adolph Rupp. Beard won two National Collegiate Athletic Association (NCAA) National Championships and three times was named as an NCAA First Team All-American. In 1948, Beard won a gold medal as part of the United States basketball team at the Summer Olympics.
The naming of the basketball floor is a fitting tribute and honor to Ralph Beard's many accomplishments and his love for Louisville Male High School.
Therefore in accordance with JCPS policy and procedure, it is appropriate that the basketball floor at Louisville Male High School be named Ralph Beard Court.
Submitted by: Joe Burks
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the basketball floor at Louisville Male High School the Ralph Beard Court.
V.Y.
Approval to Name the Football/Track Facility at Louisville Male High School the Veterans Memorial Stadium
Louisville Male High School (Male) was founded in 1856 and is the oldest school in the Jefferson County Public School (JCPS) District. As a traditional school, it educates and encourages civic responsibility and service among its students, faculty, and alumni. The school is also supported by an active alumni association, whose mission is to improve the educational experience for all its students.
Over the last 155 years, thousands of Male graduates have served in the United States Armed Forces, and hundreds of Male alumni have given their lives to safeguard the freedom and liberty that we enjoy in the United States of America.
The football field is currently named Maxwell Field and the track is currently named John Conn Track pursuant to earlier designations by the Board of Education. In an effort to preserve the rich history and tradition of Male High School, those names remain unchanged.
The naming of the football/track facility as Veterans Memorial Stadium is a fitting tribute and honor to the many Male alumni who served our country.
Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the football/track facility at Louisville Male High School be named Veterans Memorial Stadium.
Submitted by: Joe Burks
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the request to name the football/track facility at Louisville Male High School the Veterans Memorial Stadium.
V.Z.
Approval of 2012 Grant Application for Purchase of 18 Hybrid Electric 66-Passenger School Buses to Replace Aging Fleet Inventory
The 2012 School Bus Purchase Authorization from the Kentucky Department of Education and Workforce Development Cabinet, Division of District Support, will allow the district to participate in the state contract bid for school buses. The buses recommended for purchase are to replace aging fleet inventory and will be part of our normal bus replacement program cycle.
The purchase will be partially funded via reimbursement through a U.S. Department of Energy grant awarded to the Kentucky Education Cabinet. This grant reimbursement is estimated to be $1,153,638. This is based on the difference in cost between the non-hybrid Cummins ISB Freightliner and the cost of the hybrid electric buses. Each district must submit a proposal, including number of units, to the Kentucky Education Cabinet for review and award of a sub-grant for the hybrid bus purchase.
Data collected from these hybrid buses will be shared with KDE for the purpose of evaluating hybrid bus performance throughout the Commonwealth of Kentucky.
Should the district’s proposal be declined, regular 66-passenger 2012 standard school buses will be purchased instead.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached Request for Application, Kentucky Hybrid Electric School Bus Grant for 18 hybrid electric 66-passenger school buses, for a total purchase price of $2,536,920 (comprising $1,383,282 base cost plus $1,153,638 grant reimbursement), and authorize the superintendent to sign the necessary agreements for the grant reimbursement.
V.AA.
Appointment of Board Member to Serve as Legislative Liaison to the Kentucky School Boards Association for the 2012 Legislative Session
Whereas the Kentucky School Boards Association (KSBA) has asked each local school board to appoint a legislative liaison to KSBA for the 2012 legislative session for the purpose of updating the local board and superintendent of KSBA's 2012 legislative priorities, and,
Whereas, this board feels that it is appropriate to appoint board member Debbie Wesslund to the position,
It is resolved that the Jefferson County Board of Education appoints board member Debbie Wesslund to the position of legislative liaison to the Kentucky School Boards Association for the 2012 legislative session.
Submitted by: Chairman Stephen P. Imhoff
Chairman Stephen P. Imhoff recommends that the Board of Education appoint Debbie Wesslund to the position of legislative liaison to the Kentucky School Boards Association for the 2012 legislative session.
V.BB.
Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for Swimming Pool Renovation at Central High School Magnet Career Academy
The project shall provide for the complete renovation of the swimming pool, its attendant systems and support structure.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolution in order to enter into contracts with the design firm of this project. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Donna Hargens recommends that the Board of Education approve the project, the assignment of CMTA Engineers and Environmental Concerns (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Swimming Pool Renovation at Central High School Magnet Career Academy, for an estimated project cost of $2,000,000.00.
V.CC.
Approval of Job Descriptions
The job descriptions for Educational Recovery Specialist and Educational Recovery Leader are new and report to the Educational Recovery Director, who is employed by the Kentucky Department of Education, and the Superintendent.
The Educational Recovery Specialist will be responsible for assisting staff in persistently low-achieving schools as identified through the criteria set forth in No Child Left Behind.
The Educational Recovery Leader will be responsible for mentoring and guiding the principal in a low-achieving school with all functions related in instructional leadership and school improvement.
Submitted by: W. S. Eckels
Attachments
Superintendent Donna Hargens recommends that the Board of Education approve the attached job descriptions for Educational Recovery Specialist and Educational Recovery Leader.
VI.
Action Items
VII.
Discussion Items
VII.A.
Report from Dr. Gary Orfield Regarding Recommendations for Adjustments to the Present Student Assignment Plan
On September 27, 2010, the Board of Education directed Counsel to obtain the services of an independent consultant to study, review, and recommend adjustments to the present Student Assignment Plan and a consultant to study and recommend adjustments to transportation for the plan.
Dr. Gary Orfield has completed his review and will present his recommendations for adjustments to the Student Assignment Plan.
Submitted by: Jack Jacobs
Superintendent Donna Hargens recommends that the Board of Education receive a report from Dr. Gary Orfield regarding his recommendations for adjustments to the Student Assignment Plan.
Order #138 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a report from Dr. Gary Orfield regarding his recommendations for adjustments to the Student Assignment Plan. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.
VII.B.
Status Report on GE Foundation Developing Futures Grant
The GE Foundation is a partner and supporter of math and science education in Jefferson County Public Schools. The award of a continuation grant allowed the district to provide school-based staff developers at 24 schools during the 2010-11 school year focused on building teacher capacity at the school level and long-term sustainability of rigorous math and science instruction.
This report will review the work completed during 2010-11 and preview the work for 2011-12.
Submitted by: Kim Goff
Superintendent Donna Hargens recommends that the Board of Education receive a status report on the GE Foundation Developing Futures grant.
Order #139 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive a status report on the GE Foundation Developing Futures grant. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Larry Hujo.
VII.C.
2011–12 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.
Order #140 - Motion Passed: Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A recommendation to adjourn the September 12, 2011, meeting of the Jefferson County Board of Education at xxx p.m.
Order #141 - Motion Passed: A recommendation to adjourn the September 12, 2011, meeting of the Jefferson County Board of Education at 9:13 p.m. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
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