Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the June 27, 2011, meeting are presented for your review and approval.

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the minutes from the June 27, 2011, meeting.

Order #117 - Motion Passed:  Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the minutes from the June 27, 2011, meeting. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.GG.

Order #118 - Motion Passed:  A motion to waive the second reading of Agenda Item V.DD. Revised 2011–12 Student Progression, Promotion, and Grading Handbooks and approve the 2011–12 them as presented passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Linda Duncan.

Order #119 - Motion Passed:  Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the Consent Calendar as presented in Agenda Items V.A. through V.JJ. with the exception of Agenda Item V.DD., which had been acted on previously. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Bill Eckels

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Bill Eckels

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the request for leaves of absence included in the attachment.

The attachment includes the names of all certified personnel who hold limited contracts and who will be reemployed by Jefferson county Public Schools for fiscal year 2011-12.

The type of contract the employee will receive is indicated as follows:

1    First year toward tenure (Limited Contract)
2    Second year toward tenure (Limited Contract)
3    Third year toward tenure (Limited Contract)
4    Fourth year toward tenure (Limited Contract)

C    For first year on tenure (Continuing Contract) (Teachers receive only one Continuing Contract)

B    New Jefferson County employees who have already earned tenure elsewhere in Kentucky, serving one year with Jefferson County on Limited Contract and then going
to Continuing Contract Status.           
  
L    Limited-Certificate not based on degree and/or ROTC Junior Instructor

Submitted by: Bill Eckels

Attachment   

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education receive this report regarding the reemployment of certified staff as listed in the attachment.

The organizational chart for Exceptional Child Education includes one Resource Teacher position funded by the Kentucky Department of Education for the Special Education Cooperative. This position will serve as a math resource for the Jefferson County Public Schools Cooperative.

The Diversity, Equity and Poverty Programs organizational chart includes the addition of one Clerk II to provide support to the SBDM districtwide function.

Submitted by:  W. S. Eckels

Attachments

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the organizational charts for Exceptional Child Education and Diversity, Equity and Poverty Programs.

This is a report of field trip requests submitted to the Board of Education for approval on July 11, 2011. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
 
Submitted by: Michael A. Mulheirn
 
Attachment
 

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached requests for field trips.

This project will consist of the repair or replacement of concrete walkways, steps, and porches.
 
On November 8, 2010, the Board of Education approved assigning  the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #VAR-11008. On June 13, 2011, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. in the amount of $6,500 for Bid Package A.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 28, 2011. Highbaugh Concrete Co. was unable to produce the mandatory documentation required for the bid and therefore qualifies the next lowest bidder an award of a contract. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.
 
Submitted by: Michael A. Mulheirn
 
Attachments

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve awarding a contract for Concrete Repairs-Bid Package B at Various Schools to C B & A Construction, Inc. for the low bid of $37,794.25; reject bids submitted from Highbaugh Concrete Co.; and approve the revised BG-1 form in the amount of $39,684.

On June 8, 2009, the Board of Education approved assigning CMTA to prepare plans and specifications for Project #005-9001.
 
On March 22, 2010, the Board approved awarding a contract to Marksbury Cornett as the low bidder.
 
CMTA has now advised the staff this contract is complete and final payment is due the contractor.
 
Submitted by: Michael A. Mulheirn

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Marksbury Cornett for Renovation Phase 1 at Layne Elementary School, for a total construction cost of $2,575,232.31.

On January 11, 2010, the Board of Education approved assigning John Phelps Engineering, Inc. to prepare plans and specifications for Project #VAR-10006.

On March 8, 2010, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.

John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Michael A. Mulheirn

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the project completion and final payment to Walker Mechanical Contractors, Inc. for Food Service Phase 28 at Various Schools, for a total cost of $304,825.42.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Submitted by: Michael A. Mulheirn

Attachment

Acting Superintendent Dr. Freda Merriweather recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin
 
Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the bid tabulations for School Bus Mobile Digital Video Camera Mobile DVR System; Custodial Supplies; Video and Sound Recordings and DVD'S; Air Filter Media; Printing: Choices, Guide to JCPS Optional Programs and Magnet Schools; Off-Duty Police Officer Security; Lunchroom Supplies: Disposable Cups; Linen Service (For Lunchrooms and Nutrition Service Center); Lunchroom Commodities-School Delivery (Supplement); and Amendments on Plumbing Supplies and Equipment Line Item and Lunchroom Commodities Warehouse Delivery.

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept the attached report of purchase orders issued during the period of June 14, 2011, through June 27, 2011.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept the attached report of vouchers paid during the period of June 14, 2011, through June 27, 2011.

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is being provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept the Final Report of Professional Services Contracts for Fiscal Year 2010-11.

This report is being submitted for approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting and includes the following funds: General, Special Revenue, Capital Outlay, Building, Construction, Debt Service, Food Service, Day Care Operations, Enterprise, Adult Education, Tuition Preschool, and Trust and Agency.

Submitted by: Cordelia Hardin

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached financial report for the period ended May 31, 2011.

This item has been withdrawn.

Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from AT&T Kentucky, the proposed easement has been reviewed and it is recommended that it be granted. The easement is necessary due to the alley closing at Roosevelt-Perry Elementary School.

Approval of this recommendation will authorize the interim superintendent, or her designee, to sign the necessary agreement to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education grant a telecommunications easement, as shown on the attached plat, to AT&T Kentucky, for Roosevelt-Perry Elementary School, 1606 Magazine Street, Louisville, KY, 40203.

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.Q.1. through V.Q.7.

Fund for the Arts has awarded Gutermuth Elementary School a grant in the amount of $2,900 to be used for various performance programs at the school.

Submitted by:  DeVone Holt

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a grant totaling $2,900 from Fund for the Arts for Gutermuth Elementary School.

The U.S. Department of Education, through the Physical Education for Progress Grant Program, has awarded the district additional funding to fund enhancements to programs in current Health Promotion Schools of Excellence (HPSE) locations. Funding for the first year is in the amount of $256,743, and funding for the second year is $260,073.

This project will target students in nine elementary schools. The project will promote 150 minutes per week of physical activity, provide nutrition education, and opportunities for school staff to understand the importance of these changes to prevent and control chronic diseases related to asthma and diabetes.
 
Funds will also provide professional development opportunities for physical education teachers, regular classroom teachers, and nurses for assessment of body mass index and physical fitness in relation to chronic diseases such as asthma and diabetes. This represents two years of funding for the remainder of the three-year project. Ultimately, the district will receive $798,232 through the entire project period.

Submitted by: Jack Jacobs                                       

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a grant totaling $516,816 from the U.S. Department of Education to fund a program to enhance physical education services and health education services in nine schools and authorize the superintendent to sign the necessary agreements to secure the funds.

The United States Department of Agriculture (USDA) has awarded a grant to provide fresh fruits and vegetables as afternoon snacks, three days per week, to 33 district elementary schools and for funding to purchase food, disposables, and labor.

This grant is designed to expand the variety of fruits and vegetables children experience, increase children's fruit and vegetable consumption, and make a difference in children's diets to impact their present and future health.

The schools participating in this grant include Atkinson, Auburndale, Breckinridge-Franklin, Camp Taylor, Cane Run, Cochran, Cochrane, Crums Lane, Dixie, Engelhard, Foster Traditional, Gilmore Lane, Gutermuth, Hazelwood, Indian Trail, Jacob, Kenwood, King, Layne, Maupin, Mill Creek, Minors Lane, Portland, Rangeland, Roosevelt-Perry, Semple, Shelby, Slaughter, Watson Lane, Wellington, Wheatley, and Young elementary schools and McFerran Preparatory Academy.

Submitted by: Cordelia Hardin

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a Fresh Fruit and Vegetable Program Grant from the United States Department of Agriculture (USDA) totaling $857,109.

Kosair Charities has awarded the first and second installments of a Challenge Grant totaling $3,000 to Churchill Park School.

The funds will be used to purchase an automated external defibrillator (AED) machine.

Submitted by: Farryll Brown

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a Kosair Charities Challenge Grant totaling $3,000 for Churchill Park School.

Genentech, Inc. has awarded the district $30,000 to implement a Healthy Snacks/Healthy Students Program at Rangeland and Wellington elementary schools.

The goal of the program is to teach children and their families the importance of eating a variety of fruits and vegetables to develop lifelong healthy eating habits. The program will consist of a classroom component, two evening parent programs to promote healthy snacks at home, and snacks for participating students.

Grant funds will pay for fresh produce, staff time, and student activity books imprinted with the Genentech logo. The district's Practical Living specialist and a coordinator from School and Community Nutrition Services will oversee the program.
 
Submitted by: Cordelia Hardin

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a one-year Healthy Snacks Program Grant in the amount of $30,000 from Genentech, Inc.

Metro United Way has awarded this grant to support the vital work of The Louisville Education and Employment Partnership (LEEP).

At-risk students are provided additional support to stay in school, graduate, and make the transition from their high school to employment in the private sector.  Mentoring, job placement, and education support are provided to the students to help them obtain their goals and further their education.

Future funding will be contingent upon the outcome of the Metro United Way Campaign and the goals of the Community Impact Cabinet.

Submitted by: Dr. Bernard Minnis

Attachment: Award Letter of Notification

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a $91,657.31 grant from Metro United Way for The Louisville Education and Employment Partnership for the 2011-12 school year and further recommends that the Board authorize the superintendent to sign the necessary agreements to receive the funds.

The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a grant of $64,500 for Reading Recovery.

Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery Teachers. 

Submitted:  Lue Peabody

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept a $64,500 Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center and authorize the superintendent to enter into a Memorandum of Agreement.

The liability insurance premium will be $725,246 for $5,000,000 per occurrence, with a $10,000,000 aggregate and $500,000 for retention.

This insurance premium is an increase of $199,759 from the 2010-11 premium.

Submitted by: Cordelia Hardin

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the purchase of General Liability and Educators' Legal Liability Insurance from American Alternative Insurance Corporation for a period of one year beginning July 1, 2011, through June 30, 2012.

The insurance premium is $22,583 for the 2011-12 fiscal year. The renewal provides the General Counsel and the Assistant General Counsel with $5,000,000 in liability coverage. This insurance premium has not increased from the 2010-11 premium.

Submitted by: Cordelia Hardin

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education renew the Lawyers' Professional Liability Insurance Policy with the American International Specialty Lines Insurance Company for a period of one year, beginning July 1, 2011, through June 30, 2012.

The Workers' Compensation program has been self-insured since 1978. This program has realized cost savings for the district in the form of interest on reserves and rate increases on insurance premiums. The program has also eliminated poor claims administration, gained administrative control, gained plan flexibility, and provided better services to employees.

Submitted by:  Bill Eckels

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers' Claims to Self-Insure the Workers' Compensation Liabilities of the District.

KRS 66.480 and Board Policy DFA: Investment Policy permit the Board to invest in various investment options in order to meet the investment objectives of Safety, Liquidity, and Return on Investment.

Submitted by: Cordelia Hardin

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education designate the following investment brokers for fiscal year 2011-12: JPMorgan Chase Bank, N.A., Fifth Third Securities, Inc., J.J.B. Hilliard, W.L. Lyons LLC, PNC Capital Markets LLC, and Ross, Sinclaire & Associates LLC.

Jefferson County Public Schools has purchased resources from Teachers’ Curriculum Institute (TCI) to supplement social studies instruction at all district middle schools. The materials purchased include online resources for teachers.  
                                                
Each middle school received four six-year licenses for online electronic teacher resources to create hands-on interactive lessons that engage students in thinking critically about history and social studies, as well as reinforce literacy skills. The licenses each school received are History Alive Ancient Civilizations, History Alive Medieval World and Beyond, History Alive US History though Industrialism, and either World Cultures Alive or Geography Alive (preference of the school). 
 
This agreement allows social studies specialist, W. Rick Daniel, the ability to assign subscription access codes to schools and manage the transfer of subscriptions between teachers within the schools.

Submitted by: Paul Graseck

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached subscription account administrator agreement between the Jefferson County Public Schools and Teachers’ Curriculum Institute (TCI) for management of six-year site licenses for online teacher resources and authorize the superintendent to sign same.

This item has been withdrawn.

The Indiana University School of Nursing has a program for students training as nurses. Students from the higher education programs need appropriate settings in which to satisfy their education and/or practicum requirements. JCPS is able to provide an appropriate venue for these students to receive experience in their field of studies.

Through a Memorandum of Agreement, the district and the Indiana University School of Nursing have mutually agreed to provide placement for prospective students in the nursing areas.

Submitted by: Jack Jacobs

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached Memorandum of Agreement between the Jefferson County Board of Education and the Indiana University School of Nursing and authorize the superintendent to sign same.

Kentucky Community and Technical College System at Jefferson Community and Technical College has a program for students training to be Physical Therapy Assistants and Occupational Therapy Assistants. Students from the higher education programs need appropriate settings in which to satisfy their practicum requirements. JCPS is able to provide an appropriate venue for practicum students to receive experience in their field of studies.

Through a Memorandum of Agreement, the Kentucky Community and Technical College System at Jefferson Community and Technical College has mutually agreed to provide Physical Therapy and Occupational Therapy Assistants.

Submitted by: Jack Jacobs

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached Memorandum of Agreement between the Jefferson County Board of Education and the Kentucky Community and Technical College System and authorize the superintendent to sign same.

The goal is to have a comprehensive treatment program for the seriously emotionally disturbed students at Waller-Williams. A partnership among education, mental health, and social services agencies offers families and youth an opportunity for effective solutions to the complex problems faced by Waller-Williams students. Intervention with students is likely to elicit better parent involvement, more effective resolution of emotional-behavioral problems through educative-therapeutic collaboration, and to facilitate the student's return to his/her home school more quickly.

This program proposes to increase student success at Waller-Williams through collaboration between teacher and therapist in the classroom; therapeutic services to the students and their families; and fostering a classroom and school climate that is consistently positive, nurturing, and structured for effective behavior management.

Seven Counties will provide therapists and service coordinators and JCPS will provide resources to house these Seven Counties staff members in the Waller-Williams facility.

An evaluation of this collaboration effort will be completed with a collection of data on emotional/behavioral change, parent participation, family/service provider satisfaction, and program transitions and changes.

Submitted by: Farryll Brown

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the
Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools and Seven Counties Services, Inc. to continue collaborative therapeutic services at Waller-Williams Environmental School and authorize the superintendent to execute future agreements on an annual basis.

The Commonwealth of Kentucky Department of Juvenile Justice has awarded the district $55,206 to cover the cost of transporting youth who attend the summer program at the Louisville Day Treatment Center during the 2011-12 school year.

This agreement is effective July 1, 2011, and expires June 30, 2012.

Submitted by: Jack Jacobs

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board Of Education approve the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice to provide bus transportation for youth who attend the summer program at the Louisville Day Treatment Program and authorize the superintendent to sign same.

The district has placed Advance Program Centers based upon demographic trends.  Analysis of current data indicates that there is a need to establish an Advance Program Center at Klondike Elementary School. Some key findings of the analysis are:

• Currently, the parents of Klondike’s students who are eligible for Advance Program choose to defer Advance Program placement in order to keep their children enrolled at Klondike until middle school or attend an Advance Program Center school within the cluster. Klondike presently has 33 eligible students that qualified in grades three through five for Advance Program placement.
• Ninety-one percent of parents agree or strongly agree that “My child’s school provides academically challenging content,” and 93 percent of parents agree or strongly agree that “Teachers at my child’s school provide effective instruction.”
• If Advance Program Center status is granted to Klondike for the 2012-13 school year, the fourth- and fifth-grade Advance Program class would include students that appeal and receive Trial Placement in the Advance Program, and newly tested third- and fourth-grade students.
• Additional students who reside in Klondike’s attendance area are enrolled in the Advance Program at other locations through the district’s cluster schools that have the Advance Program and through the district’s transfer process, and/or magnet programs.
• Based upon the deferments, Cluster 5 schools with Advance Program centers, and transfers, the establishment of an Advance Program Center at Klondike will have no significant impact on the Advance Program Centers in Cluster 5, a total of nine. Klondike is a significant distance from Byck, Bloom, Wheatley, Hite, Lowe, Middletown, St. Matthews, Stopher and Tully elementary schools. Byck Elementary School has a Talent Development and Waldorf Inspired magnet, and Wheatley Elementary School has an elementary redesign/small class option and a MST magnet.
• School enrollment and transportation would not be affected as the school will be serving students who currently attend Klondike.
• Klondike’s teachers are well-prepared to teach the Advance Program curriculum and will work diligently to implement the program and ensure that students' abilities, needs, and interests are met. District staff will work with Klondike’s staff to increase the number of teachers knowledgeable about KDE Gifted and Talented standards and to ensure that appropriate professional development supports curriculum and instructional strategies that are reflective of the district’s Advance Program.  

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education establish an Advance Program Center at Klondike Elementary School beginning in the 2012-13 school year.

Mrs. Mayme Sweet Waggener began teaching at Greathouse School in 1916 and was appointed principal in 1918, a position that she held until her retirement in 1946. She came to Greathouse during the teacher shortage of World War I, two years before her marriage to John M. Waggener. While she was principal, the school grew from a four-room, three-teacher structure to a 16-room building housing more than 600 students. Under her leadership, the Parent Teacher Association established a lunchroom at the school in 1931, becoming one of the first of its kind in the county.

Mrs. Waggener organized the first schoolboy patrol in the St. Matthews area. In addition to membership in the Kentucky and National Education Associations, she was a member, former program chairman, and progress leader of Delta Kappa Gamma, a national honorary society for outstanding women leaders in education. Her thirty years of unselfish service to the children of St. Matthews endeared her memory to everyone in the area.

In 1954, a year after her death, the Jefferson County Board of Education dedicated the school building to the memory of Mrs. Mayme S. Waggener in honor of her years of service to the citizens of St. Matthews.

In 1994, Waggener’s School Based Decision Making Council voted to make Waggener a “traditional” school and asked that the superintendent request a name change for the school in an attempt to increase local market share and more effectively compete with other private, parochial, and public high schools in the area. The request was granted by the Jefferson County Board of Education in November of 1994.

For Waggener to experience the reinvention ahead, it is essential that it reconnect with the rich tradition that existed at Mayme S. Waggener High School. The student body at Waggener is diverse and overflowing with unique students from various cultural backgrounds. The “traditional” name does not honor that variety or the school’s interest in showcasing these differences. 

Many of the alumni are disenfranchised by the name change. The high school they attended, learned from, played for, and supported has been renamed, and in their eyes, replaced. Mayme S. Waggener was a respected St. Matthews leader and directly responsible for much of this school’s development. Waggener is headed for its own renaissance. To effectively restore the school’s image and connection to the school and greater community, returning the school to its original name of Mayme S. Waggener High School will be a catalyst for this process.

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve changing the name of Waggener Traditional High School and reinstating the original school name of Mayme S. Waggener High School.

Jefferson County Public Schools (JCPS) established uniform standard procedures for grading, progression, and promotion of students in elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.

The Assistant Superintendents, or their designees, reviewed the procedures outlined in the 2011-12 Student Progression, Promotion, and Grading Handbook (SPP&G) for the elementary, middle, and high schools.

General revisions reflect those required by Senate Bill 1 and the revised high school graduation law (KRS 704 3:305).

Key revisions are as follows:

General Revisions: Elementary, Middle, and High

• Replaced "The Kentucky Commonwealth Accountability Testing System Assessment" with "State-mandated testing;" and
• Amended "Program of Studies" with the addition of the "Kentucky Core Academic Standards"

Elementary Schools:

• Expanded the Progression for Intermediate Students section (page 10) to include rationale for promotion of students;
• Editing changes on Part A: Conversations form (page 14) to include signatures of Intermediate teacher(s) and principal/designee;
• Editing changes on Optional Early Learning Skills report to align Performance Code descriptions and frequency of reporting with district expectations for P-1 students.

• Added references to Response to Intervention (RtI) for clarity;
• Added an explanatory statement regarding the maintenance of the students' writing portfolio.

• Removed "beginning with the class of 2012"
• Clarified language under elective credits
• Replaced Reading, Math, and Writing performance standards with information about the transition courses for students not meeting college readiness benchmarks;
• Added the requirement to include the end-of-course test as 20 percent of the final grade; and
• Replaced information detailing the Kentucky Testing System with information regarding College and Career Readiness.

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education accept for first reading the revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2011-12 school year.

The proposed revisions were made in conjunction with Kentucky School Boards Association’s Policy Service (“KSBA”). With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policies, underlined (____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller
 
Attachments

Acting Superintendent Dr. Freda Merriweather and Policy Development Committee Chair Linda Duncan recommend that the Board of Education receive the attached JCPS Fiscal Management Policies for first submission and reading.

In 2005, the Board of Education entered into a Contract with the developers of Norton Commons for the Donation of Real Estate for approximately eleven (11) acres of land in Norton Commons for the possible construction of a JCPS elementary school in the future.

In that agreement, if the Board of Education determines to begin construction of the elementary school at the Norton Commons site, title to the property shall transfer to the Board of Education. If the Board of Education does not begin construction of the elementary school by March 1, 2015, Norton Commons may terminate the donation agreement and retain title to the property.

In April 2008, the agreement was revised to allow Norton Commons to lease a portion of the property to the YMCA so that the YMCA may build a family recreational center on the site. The agreement provided that if the Board decides to begin construction of the elementary school, title to the property including the YMCA facility and the lease to the YMCA, will transfer to the Board of Education. In addition, Norton Commons increased the size of the property to be donated from 11 acres to 12.5 acres to accommodate the YMCA facility.

On February 22, 2010, Norton Commons, JCPS, and the YMCA further amended the Contract to make the YMCA a party to the Contract, to eliminate the provisions of the Contract pertaining to a lease to the YMCA, and to authorize Norton Commons to convey the 12.5 acres directly to the YMCA, subject to the right of JCPS to subsequently elect to acquire fee simple title to a portion of the 12.5 acres from the YMCA. Pursuant to the Second Amended Contract, if the YMCA did not complete its due diligence and notify Norton Commons by December 15, 2010 that it desired to proceed with the closing and did not complete the closing by December 31, 2010, the Second Amended Contract would be terminated and the terms of the Amended Contract would be revived. The YMCA was not able to close the purchase of the property by the deadlines prescribed in the Second Amended Contract, and now seeks to extend the Closing Date of the Second Amended Contract to September 30, 2011. The current amendment also requires the YMCA to commence construction of the improvements on the property no later than October 14, 2011. The Board will retain an option to choose (under the current timeline) whether or not to accept the donation of a portion of the 12.5 acres from the YMCA.

At such time that the Board determines to build a school at the site, JCPS must approach the Kentucky Department of Education and request a waiver of the state regulation requiring that an elementary school site have five (5) acres plus an additional acre for each 100 or fraction of 100 students of anticipated enrollment.

Submitted by: Rosemary Miller/Mike Mulheirn

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the Amendment to Second Amended Contract to Norton Commons Donation Agreement and authorize the Acting Superintendent to execute the same.

Each year, the Jefferson County Public Schools hosts the Showcase of Schools. Visitors are able to pick up brochures and other materials related to the many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Child Education, Parent Teacher Association, and Transportation are also represented at the Showcase.

The Showcase of Schools for the 2011-12 school year will be hosted on Friday, October 21, from 3 p.m. until 7 p.m. and on Saturday, October 22, from 10 a.m. until 3 p.m.

Submitted by:  Jack Jacobs

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the Lease Agreement with the Kentucky International Convention Center to accommodate the Jefferson County Public Schools Showcase of Schools.

The attached Tuition Contract provides for tuition payments from the Anchorage Board of Education. The Anchorage Independent School District does not offer a 9-12 grade service to its resident students.

This agreement is based upon the nonresident tuition rate approved by the Jefferson County Board of Education, which reflects the cost to Jefferson County Public Schools of educating nonresident students.

Submitted by: Rosemary Miller

Attachment

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the attached Tuition Contract with the Anchorage Board of Education and authorize the superintendent to execute the Contract.

The Board of Regents of the State of Louisiana is prepared to enter into an agreement with JCPS and the National School Administrative Manager (SAM) Innovation Project to pay for the training of five school sites within their district.

The Board of Regents of the State of Louisiana is also considering expanding the National SAM Innovation Project to another 30 to 60 sites over the next few years.

Submitted by: W. S. Eckels

Attachment: Intergovernmental Agreement #WALL-10/12-28

Acting Superintendent Dr. Freda Merriweather recommends that the Board of Education approve the Intergovernmental Agreement/Contract with the Board of Regents of the State of Louisiana for 2011/2012 and authorize the superintendent to sign the necessary agreements.

On June 14, 2011, the Board of Education voted to appoint Dr. Donna Hargens as Superintendent of the Jefferson County Public Schools effective August 1, 2011. 

The attached employment contract sets forth the terms and conditions of the negotiated agreement between the Board of Education and Dr. Donna M. Hargens for a term of term of office beginning August 1, 2011, through June 30, 2015. 

Submitted by: Rosemary Miller

Attachment

Chairman Stephen P. Imhoff recommends that the Board of Education approve the attached contract for the employment of Dr. Donna M. Hargens as Superintendent of the Jefferson County Public Schools effective August 1, 2011.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Acting Superintendent Dr. Freda Merriwether recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2011-12 fiscal year.

Each speaker is allowed three minutes to address the Board.

At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the July 11, 2011, meeting of the Jefferson County Board of Education at xxx p.m.